EXHIBITOR HANDOUT SELF/SHELL CONSTRUCTION INTERNATIONAL FASHION TRADE SHOW 19 21 JANUARY 2015 www.panorama-berlin.com
INFORMATION FOR EXHIBITORS SELF/SHELL CONSTRUCTION STANDS 1. GENERAL INFORMATION 1.1 Welcome to Panorama Berlin... 04 1.2 Event address and opening hours... 04 1.3 Contact details... 05 2. ARRIVAL AND PARKING 2.1 By car... 06 2.2 Parking... 07 2.3 Public transport... 07 3. STAND CONSTRUCTION AND DISMANTLING 3.1 Construction and dismantling times... 08 3.2 Vehicle access to the grounds... 08 3.3 Exhibitor registration...10 3.4 Stand construction team registration...10 4. ADVERTISING... 10 5. ADDITIONAL SERVICES 5.1 Security...10 5.2 Waste disposal...10 5.3 Stand cleaning...10 5.4 Stand lighting...11 5.5 Electricity supply...11 5.6 Suspensions...11 5.7 Stand structure design...11 5.8 Foiling/digital print/advertising technology...11 5.9 RFID-Scanner...11 5.10 Logistics/transport/storage...11 5.11 Catering...11 page 2 von 79
6. EXTERNAL SERVICES 6.1 Exhibition stand construction... 12 6.2 Flowers... 12 6.3 Mannequins... 12 6.4 Model agencies... 12 7. TRANSPORT GUIDELINES 7.1 Arrival times and addresses... 13 7.1.1 By sea... 13 7.1.2 By air... 13 7.1.3 By land...14 7.1.3.1 Parcel service/courier shipments via warehouse...14 7.1.3.2 Full container load/less container load with direct delivery at the fair stand...14 7.2 Shipping preadvice/documents...14 7.3 Packing and marking...15 7.4 Customs documents...15 7.5 Insurance...15 7.6 Schenker terms & conditions...15 7.7 Exhibition freight handling tariff Messe Berlin GmbH...16 8. TECHNICAL GUIDELINES...20 ADDITIONAL ORDER FORMS 1. Furniture...47 2. Construction team registration... 48 3. Advanced construction...49 4. Prolonged dismantling period... 50 5. Security...51 6. Waste disposal for construction and dismantling... 53 7. Waste disposal during the fair... 55 8. Stand cleaning... 57 9. Stand lighting... 59 10. Suspensions...61 11. Electricity... 62 12. Media equipment...63 13. Water supply... 65 14. Sprinkler Installations and Fire Extinguisher...67 15. Technical maintenance crew... 68 16. Stand structure design... 69 17. RFID-Scanner... 71 18. Logistics/Transport/Storage... 72 19. Shipment notification... 73 20. Mannequins...74 21. Sitings of Containers/Vehicles... 75 22. Internet Accsess...76 page 3 von 79
1. GENERAL INFORMATION 1.1 WELCOME TO PANORAMA BERLIN Dear exhibitors, To ensure smooth stall and stand construction and a successful event, could we ask you to read the following information on your participation at Panorama Berlin carefully. Please inform your stall or stand construction company about the technical guidelines, to avoid delays or unpleasant surprises. Please also note that additional orders or requests, like extra lighting can only be ordered in writing and at an additional fee. You can also buy or rent further services, like floral decorations, on site and at short notice. Please get in touch with us, should you have any further requests. 1.2 ADDRESS AND OPENING HOURS Event address Panorama Fashion Fair Berlin Berlin ExpoCenter City Jafféstraße Entrance South 14055 Berlin Opening hours for exhibitors Opening hours for visitors Mon 19.01.2015 8 am 7 pm Mon 19.01.2015 9 am 6 pm Tue 20.01.2015 8 am 7 pm Tue 20.01.2015 9 am 6 pm Wed 21.01.2015 8 am 7 pm Wed 21.01.2015 9 am 6 pm page 4 von 79
1.3 CONTACT DETAILS Office Panorama Fashion Fair Berlin GmbH T: +49 (0)30 27 59 560 40 Kurfürstenstraße 12 F: +49 (0)30 27 59 560 41 10785 Berlin E-Mail: office@panorama-berlin.com Office- and Sales Manager Monika Morand T: +49 (0)30 27 59 560 46 E-Mail: m.morand@panorama-berlin.com Frederike Brandt T: +49 (0)30 27 59 560 32 E-Mail: f.brandt@panorama-berlin.com Tuba Yavuzaslan T: +49 (0)30 27 59 560 44 E-Mail: t.yavuzaslan@panorama-berlin.com Serena Morgan T: +49 (0)30 27 59 560 45 E-Mail: s.morgan@panorama-berlin.com Anouk Guibert T: +49 (0)30 27 59 560 38 E-Mail: a.guibert@panorama-berlin.com Sebastiano Vizzardi T: +49 (0)30 27 59 560 19 E-Mail: s.vizzardi@panorama-berlin.com Meike Proesel T: +49 (0)30 27 59 560 47 E-Mail: m.proesel@panorama-berlin.com Marketing & Advertising Vanessa Vulcano T: +49 (0)30 27 59 560 14 E-Mail: v.vulcano@panorama-berlin.com Technical Support Michael Köhler T: +49 (0)30 27 59 560 36 E-Mail: m.koehler@panorama-berlin.com Michael Mathes T: +49 (0)30 27 59 560 16 E-Mail: m.mathes@panorama-berlin.com Lars Wagner T: +49 (0)30 27 59 560 34 E-Mail: l.wagner@panorama-berlin.com Creation Damian Hirschberg T: +49 (0)30 27 59 560 48 E-Mail: d.hirschberg@panorama-berlin.com Melanie Rischer T: +49 (0)30 27 59 560 17 E-Mail: m.rischer@panorama-berlin.com Press Ralf Strotmeier T: +49 (0)30 27 59 560 40 E-Mail: r.strotmeier@panorama-berlin.com page 5 von 79
2. ARRIVAL AND PARKING Please note that International Green Week will take place at the same time on the Messe Berlin Exhibition Grounds, so there will be a lot of traffic and longer waiting periods at the entrance. Please take this into consideration when you do your logistics planning. We recommend that you use public transportation when traveling to the exhibition on exhibition days and if possible also beforehand. 2.1 BY CAR You can reach the Panorama Berlin by taking the Autobahn A115, A111 or A100 exit Messedamm. Navigation System Please enter the following adress as your destination Messedamm 22 14055 Berlin B96 B109 B2 B158 B5 A 111 B96 Berlin- Spandau B5 B1, B5 B2 A 110 B179 A 115 B1 B96 A 113 A 117 B1 B1 B101 B96a B179 B2 A 113 B96 B179 page 6 von 79
2.2 PARKING Free parking is available at the Olympic Stadium and P13a. A bus shuttle takes you from Olympic stadium and P13a to Panorama Berlin. 2.3 PUBLIC TRANSPORT S-Bahn Messe Süd S5 Direction Spandau BUS Bus Jafféstraße Line 349 page 7 von 79
3. STAND CONSTRUCTION AND DISMANTLING 3.1 CONSTRUCTION AND DISMANTLING TIMES SELF-BUILT STAND AND STAND STRUCTURE Construction hours Dismantling hours Tue, 13.01.2015 Sat, 17.01.2015 Wed, 21.01.2015 7 am 10 pm 6 pm 10 pm Sun, 18.01.2015 Thu, 22.01.2015 and Fri, 23.01.2015 7 am 4 pm 7 am 10 pm 3.2 VEHICLE ACCESS TO THE GROUNDS Construction Upon payment of a Euro 100 deposit (in cash) you can park on the grounds for loading and unloading. The deposit has to be paid on the log-point on the parking area P11a. After payment you will be guided to the gate 7 to access the fair ground. Please check the traffic guide below for details about the stay on the grounds. Trucks and cars that have not left the trade fair grounds by 8 pm on the last construction day, Sunday, 18.01.2015 will be towed at the owner s expense. Prior to construction, all staff and stand construction companies must sign into the grounds. The stand is assigned the exhibitor, with all technical details. The stand will be confirmed one day before the fair starts. IMPORTANT: On the days of set up the aisles need to be clean at 6 pm! Dismantling Vehicle access to the grounds is permitted on Wednesday, 21.01.2015 between 7 pm and 10 pm for 2 hours upon payment of a Euro 100 deposit. Entry via log-point on parking area P11a. Traffic Guide Delivery only via log-point P11a (Avus-Nordkurve). An additional deposit of 100 Euro is required for trailers. CONSTRUTION PERIOD RUNNING TIME DISMANTLING PERIOD 13.01. 17.01.2015 7.00 am 10.00 pm 18.01.2015 7.00 am 4.00 pm 19.01. 20.01.2015 21.01.2015 22.01. 23.01.2015 7.00 am 10.00 pm Cars (total weight 3,5t) Trucks (total weight 3,5t to 7,5t) Trucks (total weight over 7,5t) max. stay: 1,5 hour Deposit: 100 EUR cash via Log-Point max. stay: 3 hour Deposit: 100 EUR cash via Log-Point max. stay: 5 hour Deposit: 100 EUR cash via Log-Point max. stay: 1,5 hour Deposit: 100 EUR cash via Log-Point max. stay: 3 hour Deposit: 100 EUR cash via Log-Point max. stay: 5 hour Deposit: 100 EUR cash via Log-Point delivery via Log-Point 6.30 am 8.00 am 6.30 pm 8.00 pm max. stay: 1 hour Deposit: 100 EUR cash No entry 8.00 am 6.30 pm No entry delivery via Log-Point 6.30 8.00 am max. stay: 1 hour Deposit: 100 EUR cash No entry 8.00 am 7.00 pm No entry Access for dismantling 7.00 pm 10.00 pm max. stay: 1,5 hour Deposit: 100 EUR cash via Log-Point max. stay: 3 hour Deposit: 100 EUR cash via Log-Point max. stay: 5 hour Deposit: 100 EUR cash via Log-Point Unauthorized parked vehicles or loading units will be towed away. Long term parking for trucks (free of charge) available at AVUS-Nordkurve (P12) near Log-Point. During construction and dismantling period parking lot P13a (near Log-Point) for cars. page 8 von 79
TRAFFIC GUIDE Entry to Log-Point: from the North via Messedamm > Halenseestraße from the South via Avus A115 (Exit Avus Rasthof) Please follow the traffic signs Panorama Fashion Fair to access the fair grounds from P11a. Please follow the instructions provided by our security staff P11a = Log-Point P12 = Parking space trucks Entry to Log-Point Way to fair grounds page 9 von 79
3.3 EXHIBITOR REGISTRATION To ensure simple and fast registration, we will be sending you (registered exhibitor mailing list) a link to an online registration form, where you can create your exhibitor s pass. Please pick it up at the exhibitor counter on site in the entrance and wear this at all times during the trade show. Exhibitor passes allow you and your employees access to the grounds for the duration of the fair and are non-transferrable. 3.4 STAND CONSTRUCTION TEAM REGISTRATION Please register your stand construction team using the corresponding form. Upon presentation of your registration, you will then receive your access passes/wristbands for the grounds. Every person registered will receive a wristband that permits access to the grounds and must be worn at all times during construction and dismantling. 4. ADVERTISING For successful, lasting promotion of your brand at Panorama Berlin Fall/Winter 2015/16, we recommend optimizing your brand attention with the help of the following targeted advertising measures: Busbranding (Shuttles) Panorama Berlin magazine Billboards outdoor individual Promotion Billboards indoor Should you have any questions, please get in touch with Vanessa Vulcano, v.vulcano@panorama-berlin.com 5. STAND SERVICES ADDITIONAL SERVICES 5.1 SECURITY The trade fair grounds and the halls are guarded by a security company both during construction and dismantling hours and for the entire duration of the event. We do however need to point out that your exhibition goods could be at a greater security risk during construction and dismantling. The promoter accepts no supervision responsibility for exhibition goods brought to the trade fair, for stand equipment or for any items belonging to persons working in the stand and excludes any warranty for damages or loss. You can book stand security through the provider using the corresponding form. It is not permitted to commission an external security company. 5.2 WASTE DISPOSAL Exhibitors are responsible for disposal of the waste they produce. Use the corresponding form to book waste disposal services for construction and dismantling as well as during the exhibition period. Should exhibitors leave waste behind, they will be invoiced the waste disposal services plus additional charge of 50%. 5.3 STAND CLEANING The exhibitor is obliged to clean their stand on a daily basis. In so far as the stand staff do not clean the stand themselves, cleaning services must be booked via the promoter using the corresponding form. It is not permitted to commission an external cleaning company. page 10 von 79
5.4 STAND LIGHTING Basic lighting is available in approx. 300 lx in hall 1 6 (at a height of 1.5m from the floor), in hall 7a 7c in approx. 100lx. For individual lighting in your stand, you can book additional lighting in the corresponding form. 5.5 ELECTRICITY SUPPLY The stand spaces all have basic power supply. They are fitted with an electric cabinet, a 3.3 kw/16 A AC connection with 230 V and a European norm shockproof socket. The power socket is in one of the corners. If you would like to change the position of the basic power supply, a fee will be incurred if a floor plan has not been submitted in advance. To book additional electricity supply, please use the corresponding form. Individual power supply points will not be provided. The exhibitor is respon sible for the sub-distribution on the stand. Statutory regulations and EN-standards must be complied with. 5.6 SUSPENSIONS Suspensions are only allowed at the allocated technical facilities in compliance with construction guidelines. Please fill in the corresponding form for a quote. 5.7 STAND STRUCTURE DESIGN Please see the form in the handout to book an individual design for your stand. We would be glad to make you a quote. Therefor please contact technik@panorama-berlin.com 5.8 FOILING/DIGITAL PRINT/ADVERTISING TECHNOLOGY For digital prints on adhesive foil/textile, cutter plots or other advertising opportunities we are happy to prepare a quote on request. Therefor please contact technik@panorama-berlin.com For orders on the fair, a 30 % surcharge will be added to the costs. 5.9 RFID-SCANNER To scan your contacts at your booth you can rent a RFID-Scanner with the corresponding form. Within one week after Panorama Berlin you will receive the data of all your scanned contacts. 5.10 LOGISTICS/TRANSPORT/STORAGE On request, our transport and logistics partner Schenker Deutschland AG would be glad to help you transport or store your goods safely or can help rent technical equipment. For more information, see point 6 on transport guidelines. 5.11 CATERING Our Caterer Capital Catering will gladly take care of catering for your customers. For catering requests, please contact: Capital Catering GmbH Mutlu Turac T: +49 (0)30 30 38 29 66 Anke Schünecke T: +49 (0)30 30 38 29 67 Fax: +49 (0)30 30 38-91 2993 E-Mail: cateringservice@capital-catering.de www.capital-catering.de page 11 von 79
6. EXTERNAL SERVICES 6.1 EXHIBITION STAND CONSTRUCTION Servamus GmbH Michael Heldt T: +49 (0)30 25 32 63 77 E-Mail: kontakt@servamus.eu www.servamus.eu 6.2 FLOWERS Please contact Callafleur for an individual offer for your flower arrangement on your stand: Callafleur Marie & Vici T: +49 (0)30 44 03 28 19 E-Mail: messe@callafleur.com www.callafleur.com 6.3 MANNEQUINS/STEAMER Mannequins and steamers are available at our partner Mohr Models. Please see attached form for your personal order. To view available styles please click here. Mohr Models T: +49 (0)30 81 40 01 550 E-Mail: office@mohrmodels.com www.mohrmodels.com 6.4 MODEL AGENCIES SEEDS Pascal Kluttig T: +49 (0)30 44 01 340 E-Mail: seeds@seedsmanagement.de www.seedsmanagement.de McFIT MODEL AGENCY GMBH Niko Thomas T: +49 (0)30 21 00 35 632 www.mcfitmodels.com E-Mail: n.thomas@mcfitmodels.com page 12 von 79
7. TRANSPORT GUIDELINES All logistics are handled by our logistics partner: Schenker Deutschland AG DB SCHENKERfairs Jafféstraße 2 14055 Berlin Germany : Patrick Thierling Mike Penkert T: +49 (0)30 301 29 95 441 M: +49 (0)160-97485588 T: +49 (0)30 301 29 95 442 M: +49 (0)151 6133 80 63 F: +49 (0)30 301 29 95 8441 F: +49 (0)30 29 95 8442 E-Mail: mike.penkert@dbschenker.com E-Mail: patrick.thierling@dbschenker.com 7.1 ARRIVAL TIMES AND ADDRESSES 7.1.1 BY SEA Last arrival day at German seaport (Hamburg): FCL (full container load): 12.01.2015 (at least 5 days before delivery to stand) LCL (less container load): 05.01.2015 (at least 10 days before delivery to stand) All sea freight must be shipped upon payment in advance The sender pays for the freight delivery. Please address the bill of loading to Schenker Deutschland AG (as listed below). Immediately upon loading, the original bill of loading and invoices/packing list or shipping documents must be sent to Schenker Deutschland AG. Schenker Deutschland AG Geschäftsstelle Berlin-Messe Jafféstraße 2 Servicegebäude Süd/entrance Tor (gate) 25 D-14055 Berlin Notify: Panorama 2015 Exhibitor/Hall/Stand No. 7.1.2 BY AIR Deadlines for deliveries to Berlin-Tegel Airport: EU-goods: 14.01.2015 Third country shipment (customs goods): 12.01.2015 Schenker Deutschland AG Geschäftsstelle Berlin-Messe Jafféstraße 2 Servicegebäude Süd/entrance Tor (gate) 25 D-14055 Berlin Notify: Panorama 2015 Exhibitor/Hall/Stand No. Airfreight must be shipped upon payment in advance shipments must be paid by the sender. Please address the air consignment note to Schenker Deutschland AG. Invoices and documentation must be attached to the air consignment note. page 13 von 79
7.1.3 BY LAND 7.1.3.1 PARCEL SERVICE/COURIER SHIPMENTS VIA WAREHOUSE Deadlines for deliveries: EU-goods: 16.01.2015 (at least 1 day before delivery to the stand) Third country shipment (customs goods): 14.01.2015 (at least 2 days before delivery to the stand) Schenker Deutschland AG Geschaftsstelle Berlin-Messe Jafféstraße 2 Servicegebaude Süd/entrance Tor (gate) 25 D-14055 Berlin Notify: Panorama 2015 Exhibitor/Hall/Stand No. All shipments must be sent upon payment in advance - freight is paid by the sender. Please send 2 original invoices with customs shipments. Service: The handling of courier shipments up to 50 kg is for free if the customer himself collects the goods at the Schenker warehouse until 6 pm on the date of delivery 7.1.3.2 FULL CONTAINER LOAD/LESS CONTAINER LOAD WITH DIRECT DELIVERY AT THE STAND (only applicable during construction and dismantling times) Schenker Deutschland AG c/o Panorama Berlin 2015 Exhibitor/Hall/Stand No. Messedamm 22/entrance Tor (gate) 7 D-14055 Berlin We accept no liability for consignments addressed directly to the trade fair stand. Please ensure that someone is present upon arrival of the shipment who can sign the consignment papers and accept shipment on your behalf. 7.2 SHIPPING PREADVICE/DOCUMENTS In case you are not shipping with Schenker, please make sure that Schenker Deutschland AG, Geschäftsstelle Berlin- Messe receives full shipping details on time. Consignments with the wrong address or that arrive too late in Berlin can cause further delays and effect additional costs for handling. SCHENKER Deutschland AG, Berlin, F: +49 (0)30 301 2995 8441 E-Mail: patrick.thierling@dbschenker.com By sea: Please send us the bill of loading by courier with the quantity of packages and weight as well as a copy of all enclosed documents (invoice/packing list) at least 5 days prior to arrival of shipment. By air: Please send us a copy of the air consignment note with the flight #, quantity of packages and weight as well as copies of all enclosed documents (invoice/packing list). By road: Please send us a copy of the consignment note with the time of departure and estimated date of arrival in Berlin, the quantity of packages and weight as well as copies of all enclosed documents (invoice/packing list). By courier: Please send us a copy of the consignment note with the name of the assigned courier company, tracking number, quantity of packages and weight, as well as copies of all enclosed documents. We would be glad to send you a form. page 14 von 79
7.3 PACKING AND MARKING Please use stable and re-usable packaging if your goods are to be returned at the end of the exhibition suitable for long transport routes to and from Germany. Please mark all packages: PANORAMA BERLIN 2015 C/O SCHENKER DEUTSCHLAND AG NOTIFY: EXHIBITOR NAME / HALL / STAND NO. CONTACT PERSON & MOBILE NO. (IF AVAILABLE) PACKAGING #: 1/2... 7.4 CUSTOMS DOCUMENTS Invoice/packing list For import or export clearance in Germany for goods from third countries, we require a commercial invoice and packing list in quadruple in original in German or English. This should provide information about number of packages, type of packaging, dimensions, weight, exact description of goods with single and total goods value. Please also indicate the type required customs clearance (temporary import with export after the fair/permanent entry). Invoices labeled Exhibits or Advertising material will not be accepted by customs. Please note that separate invoices are required for temporary and permanent entry imports. Import regulations Strict import regulations apply in Germany for consumption and advertising goods, food and luxury items. Special import applications/authorization are partly required for the import of these goods. We would be glad to help you with further information and assist you in filling out these forms. Please note that some goods are subject to additional controls by German authorities. These products include: Alcohol, tobacco, food, plants, seeds, luxury items, textiles, parts of animals (e.g. products made of leather), radios, or other broadcast receivers, transmitters, telecommunications appliances, computers, monitors, toys, chemicals, drugs, medical devices, accessories and pharmaceutical products. Please contact us, if you wish to send these types of goods to Germany. Please note that for the release for permanent imports, an EORI number is required from the applicant. 7.5 INSURANCE Please purchase transport insurance for your goods. This policy should cover all shipments and the duration of the trade fair. We would be happy to help you choose the right transport insurance. Otherwise, we automatically cover transport insurance, which covers damage that occurs to goods in the custody of Schenker Deutschland AG. 7.6 SCHENKER TERMS & CONDITIONS Schenker operates exclusively on the basis of the Allgemeinen Deutschen Spediteurbedingungen (general terms & conditions for German logistics companies) latest version. IN CLAUSE 23 ADSp THESE LIMIT THE LEGAL LIABILITY FOR GOODS DAMAGES IN COMPLIANCE WITH 431 HGB FOR DAMAGES DURING LOGISTICAL SAFEKEEPING TO EURO/KG 5; WHEN MULTIMODAL TRANSPORTATION UNDER INCLUSION OF SHIPMENT BY SEA ON 2 SZR/KG AS WELL AS BEYOND THAT FOR EACH CASE OF DAMAGE AND/OR. EVENT TO 1 MILLION EUROS AND/OR EURO 2 MILLION OR 2 SZR/KG, DEPENDING ON WHICH AMOUNT IS HIGHER. Paragraph 27 ADSp does not constitute an agreement for alternative maximum liability sums within the meaning of article 25 of the Montreal Convention. In addition, the transport provisions of the fair and the trade fair logistics specifications apply. For heavy goods contracts, the general terms & conditions of the Bundesfachgruppe Schwertransporte und Kranarbeiten (BSK) apply. We can present the conditions and guidelines on request. Place of jurisdiction: Berlin. page 15 von 79
7.7 EXHIBITION FREIGHT HANDLING TARIFF GENERAL CONDITION 1 The exhibition freight handling tariff is valid for all operations and services undertaken on the ExpoCenter City ground by the official forwarding agents of Messe Berlin GmbH. This includes all on-site handling of freight and carrying out of all necessary formalities for both domestic and foreign shipments. 2 The official tariff will form the basis for all invoices by the official forwarders. Prices shown are maximum rates, Calculations 1cbm = 333kg, and exclude German VAT. The administration charges cover planning and supervisory work carried out by the official forwarders (i.e. arranging and holding available sufficient labour and equipment, handling of empties/ exhibition goods, etc.). Commission will be levied for non-pre-booked orders percental on the order value. 3 In addition to the fairs and exhibition tariff all orders are undertaken strictly as per the German Forwarders Terms and Conditions (ADSp) latest issue. All orders of cranes and heavy load orders are undertaken as per the BSK terms and conditions latest issue, copies of both terms are available on request. 4 Shipments can only be accepted on a Freight Prepaid basis up to free arrival exhibition ground Berlin. In order to ensure prompt delivery to stand it is imperative each individual package marked with exhibitor s name, the name of the exhibition together with the hall and stand number. 5 Official Forwarding Agents Contractual Responsibilities and Liabilities. The responsibility and liability for the freight ends once the goods have been delivered to the exhibitors stand, whether the exhibitor is present or not. In the absence of written instructions to the contrary, goods may be delivered to the stand commencing on the first day of the official build-up period. The responsibility and liability for storage during the exhibition of empty packing materials and / or freight commence with collection of same from the exhibitors stand and ends when the material has been returned at the close of the exhibition. Under no circumstances are goods to be left in cases labelled for empty case storage. In such instances no liability can be accepted for such goods. Goods which are required to be storage during the exhibition are to be separately declared and labelled as such. The responsibility and liability for freight at the close of the exhibition commences with its collection from the stand during the official dismantling period whether the exhibitor is present or not. The surrendering of documents by the exhibitor at the Forwarders office and the acceptance of same does not constitute any admission responsibility or liability for freight which has not yet been collected from the stand. Exhibitors are recommended to take out transport and storage insurance for their goods, details of such insurance can be obtained from the official forwarders. Insurance cover over the storage of empty packing materials can only be obtained on special request from the official forwarder. The official forwarder cannot be held responsible for any verbal order or instructions given by the exhibitors directly to the labour force. 6 The collection and storage of empty packing material is carried out by the fficial forwarder following receipt of a written order. The Building and Fire authorities do not allow the storage of empty packing materials in the exhibition halls. Should such materials be discovered following the end of the official build-up period, it will be removed by the official forwarders of the Messe Berlin GmbH at the exhibitors cost even in absence of an official order. Empty cases are to be clearly labelled and suitably secured for removal before being handed over to the official forwarder for storage. 7 All claims of whatever nature must be made in writing at the forwarders office immediately. Verbal claims alone cannot be accepted. 8 Forwarder invoices are payable upon receipt. The customer is deemed to be default (without warning or other preliminary action being required) at the latest 10 days after receipt of invoice. In case of such default the forwarder is entitled to charge interest as per the German Forwarders Terms and Conditions (ADSp). 9 The sole place of performance for all contractual obligations is Berlin. The sole place of jurisdiction for the both parties in any lawsuit arising from such contracts is Berlin. 10 This tariff takes effect as from March 1st 2010, at which date all previous tariffs are deemed to be invalid. 03/2010 page 16 von 79
Schenker Deutschland AG Servicegebäude Süd/entrance Tor (gate) 25 Jafféstraße 2 D-14055 Berlin T: +49 (0)30 301 2995 420 F: +49 (0)30 301 2995 429 E-Mail: fairs.berlin@dbschenker.com ON-SITE TARIFF 3 Unloading/loading of general cargo, part- and complete trailer loads, container and accessible goods 1.1 Unloading at forwarder s warehouse or directly to exhibition booth, or vice versa, each way 1.2 Transfer from warehouse to the exhibition booth or vice versa 1.3 Storage charges per exhibition, starting with the official build up, ending with the official end of dismantling / further on request 1.4 Courier shipments: self pick up from warehouse on the day of arrival until latest 6 pm Mo Fr Saturday* Sunday* Holiday* Euro 11.00 Euro 15.00 Euro 10.00 kostenlos 1 cbm = 333 kg/per beginning 100 kg. Surcharges as per tariff 4.1, 4.2, 4.3, 4.4, 4.5 All above mentioned charges are excluding VAT. ON-SITE TARIFF 2 Handling of empties/exhibition goods Mo Fr Saturday* Sunday* Holiday* 2.1 Collection of the empty packing materials from exhibition booth, marking, storage including warehouse handling and return to exhibition booth, per piece and cbm minimum 2 cbm Euro 40.50 2.2 from 50 cbm total volume, per booth each cbm Euro 37.00 2.3 over 100 cbm total volume, per hall each cbm Euro 32.50 2.4 Collection of exhibition goods from the booth, marking, storage including warehouse handling and return to the booth per piece and cbm minimum 2 cbm Euro 57.50 Surcharges as per tariff 4.4 and 4.5 no further surcharges, no forklift assistance All above mentioned charges are excluding VAT. page 17 von 79
ON-SITE TARIFF 3 Supply of equipment and manpower, per beginning hour Mo Fr Saturday* Sunday* Holiday* 3.1 Manpower (Minimum working time 1 hour/surcharges as per tariff 4.4, 4.5) Transport worker/forklift driver Euro 38.00 Euro 45.50 Euro 54.50 Euro 72.50 Supervisor/packer Euro 40.00 Euro 48.00 Euro 57.50 Euro 76.50 3.2 Forklift including driver for loading/unloading/movement/assembling (Minimum working time 1 hour/surcharges as per tariff 4.4, 4.5; Excluding special equipment e.g. lifting height over 5,50m; ropes/shackles) up to 3 t Euro 96.00 Euro 105.50 Euro 115.00 Euro 133.50 up to 4 t Euro 108.50 Euro 117.50 Euro 127.00 Euro 146.00 up to 5 t Euro 113.50 Euro 123.00 Euro 132.50 Euro 151.00 3.2.1 loading / unloading of empties, without storage by the official forwarders of the Messe Berlin GmbH each cbm and way Euro 15.00 3.3 Mobile cranes including driver (Minimum working time 1 hour additional 1,5 hours travelling time. Set up time is working time. Surcharges as per tariff 4.4, 4.5) up to 20 t Euro 157.00 Euro 166.50 Euro 176.50 Euro 196.50 up to 50 t Euro 177.00 Euro 187.50 Euro 197.00 Euro 217.00 3.4 Container (All rates per exhibition including placing and removal) Storage container Euro 620.00 Office container Euro 800.00 Reefer container Euro 1,600.00 3.5 Other Equipment (All charges of tariff 3.5 are additional deposit of EURO 100,00 minimum) Pallet truck per day Euro 52.00 Sack barrow per day Euro 26.00 Ladder up to 2m, each day Euro 25.00 * hourly rates including the partial surcharges for weekend and holidays All above mentioned charges are excluding VAT. ON-SITE TARIFF 4 Surcharges for tariff 1, 2 and 3 Percentage 4.1 Saturday surcharge 25% 4.2 Sunday surcharge 50% 4.3 Holiday surcharge 100% 4.4 Late booking surcharge for services booked later than 24hours before requested operation 10% time related to manpower, forklifts, cranes, general cargo, handling of empties and exhibition goods on the order value 4.5 forwarders insurance / BSK per tariff All above mentioned charges are excluding VAT. page 18 von 79
ON-SITE TARIFF 5 Customs clearance of exhibition goods at the on-site Mo Fr Saturday* Sunday* Holiday* customs office 5.1 Cancellation of transit documents, clearance for temporaryor Euro 99.00 permanent import per shipment and clearance including one customs tariff item Each additional customs tariff item Euro 10.00 5.2 Customs import / export bond fee based on CIF value 1% per month, minimum 5.3 Transit customs clearance on T-Form per shipment and Euro 99.00 clearance 5.4 Customs examination fee per examination and shipment Euro 46,50 5.5 Customs officer fee per outlay All above mentioned charges are excluding VAT. OPERATING LIFTS Type of lift working rent rent per day rent per day shipment time insurance height m/m 4 hours 1 to 4 days 5 to 9 days per lift per day Scissor lift up to 7.9m Euro 55.00 Euro 100.00 Euro 82.00 Euro 116.00 Euro 5.00 from 8m - 11.9m Euro 73.00 Euro 135.00 Euro 112.00 Euro 116.00 Euro 5.00 from 12m - 16m Euro 99.00 Euro 195.00 Euro 165.00 Euro 116.00 Euro 5.00 Cherry picker from 8m - 11.9m Euro 90.00 Euro 175.00 Euro 153.00 Euro 140.00 Euro 10.00 from 12m - 15.9m Euro 135.00 Euro 230.00 Euro 210.00 Euro 140.00 Euro 10.00 from 16m - 22m Euro 240.00 Euro 285.00 Euro 250.00 Euro 140.00 Euro 10.00 Cherry picker with pivot from 8m - 11.9m Euro 105.00 Euro 195.00 Euro 170.00 Euro 140.00 Euro 15.00 from 12m - 15.9m Euro 145.00 Euro 245.00 Euro 220.00 Euro 140.00 Euro 15.00 from 16m - 22m Euro 175.00 Euro 295.00 Euro 270.00 Euro 140.00 Euro 15.00 Rent for more than 9 days on request / day = calendar day. All above mentioned rates are excluding VAT. HEAVY MOUNTING LIFT Type of lift working rent rent per day rent per day shipment time insurance height m/m 4 hours 1 to 4 days 5 to 9 days per lift per day Genie Mechanical lifting up to 4.5m Euro 50.00 Euro 80.00 Euro 60.00 Euro 75.00 Euro 5.00 Lift with basket up to 7.5m Euro 60.00 Euro 100.00 Euro 80.00 Euro 75.00 Euro 5.00 Genie Electrical lifting up to 7.5m Euro 80.00 Euro 120.00 Euro 100.00 Euro 100.00 Euro 10.00 Rent for more than 9 days on request / day = calendar day. All above mentioned rates are excluding VAT. page 19 von 79
8. TECHNICAL GUIDELINES BERLIN EXPOCENTER CITY LIST OF CONTENTS 1. 1.1 1.2 1.2.1 1.2.2 2. 2.1 2.2 2.2.1 2.2.2 2.3 2.4 2.5 2.6 3. 3.1 3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.2 4. 4.1 4.2 4.2.1 4.2.2 4.2.3 4.2.4 4.3 4.4 4.4.1 4.4.1.1 4.4.1.2 4.4.1.3 4.4.1.4 4.4.1.5 4.4.1.6 4.4.1.7 4.4.1.8 4.4.1.9 PRELIMINARY REMARKS Domiciliary rights Opening times Construction and dismantling periods Duration of the event TRAFFIC ON THE EXHIBITION SITE, EMERGENCY EXITS, SAFETY INSTALLATIONS Traffic regulations Emergency exits Manoeuvering areas for the fire service, hydrants Emergency exits, escape hatches, aisles in the halls Safety equipment Stand numbering Security cover Emergency evacuation TECHNICAL DATA AND EQUIPMENT FOR THE HALLS AND OPEN AIR GROUNDS Hall data General lighting, type of current, voltage Supplies of compressed air, electricity and water Communication facilities Sprinkler system Heating/ventilation Interruptions to services Open air grounds STAND CONSTRUCTION REGULATIONS Stability Stand construction permits Inspection and acceptance of structures requiring permits Vehicles and containers Alterations to non-regulation stand structures Scope of liability Construction heights Fire protection and safety regulations Fire protection Stand construction and decoration materials Display of motor vehicles Explosive substances/munitions Pyrotechnics Flying objects/balloons Smoke machines Ash bins, ashtrays Receptacles for refuse, recyclables, waste materials Spray guns, cellulose spray paint page 20 von 79