Why Your Business Should Use CapLinked How a Workspace can Increase Transaction Efficiency
Introduction Technology is quickly changing the entire landscape of the business world. While each advance is making life easier, they also help competitors get faster and leave clients expecting more. For most businesses, the ability to efficiently find partners, quickly close deals, and easily update our colleagues has never been more important, yet many fail to utilize the latest technology in order to do so. Private business transactions, often in some of the most technologically advanced and innovative areas, are still being done with technology that is decades old. In recent years, two of the most disruptive trends, online networks and cloud computing have revolutionized the way we communicate and share with one another, but the business world has been slow to catch on. At CapLinked, we seek to change this, making file sharing and collaboration simple and secure for capital raises, asset sales, real estate transactions, M&A, and any other document-intensive transaction. As a result of recent technological progress, there has been increased pressure to close deals at a faster rate, forcing professionals to contact the right people, exchange documents quicker, and settle on terms faster. In the past, performing due diligence was often the most time-intensive step in closing business deals. Interested parties were often taken to physical data rooms which housed thousands upon thousands of documents where a team of consultants, advisors and lawyers would have to manually sift through messy file cabinets full of financial and legal documents. In recent years, document sharing via email has gradually replaced data rooms, but sorting through email threads and old versions of the same document is tiresome and inefficient. For document-intensive deals with large file sizes, email is often an impractical solution. The Virtual Workspace With the emergence of ubiquitous internet connections and cloud technology, the Virtual Data Room (VDR) or Virtual Workspace has replaced the physical data room and email sharing. This change has significantly improved the document exchange process. Instead of accessing a room of physical documents or threading emails, businesses share private online libraries of documents, which yields tangible benefits for both parties. Files can be indexed and sorted in an instant, shared with the click of a button, accessed with ease, and kept more secure. Due diligence teams can easily get exactly what they need to make informed decisions quickly. Time can then be spent on what matters most, building the business. Virtual Workspaces also let more parties securely and confidentially view documents 24/7. Multiple businesses can access Workspaces and gain access to the same files, without risks to confidentiality. If an administrator feels uncomfortable with certain people or businesses, electronic permissioning systems ensure that access to confidential files is easily restricted to some and granted to others. Increasing transaction speed results in a more efficient market, ensuring that assets and capital go to the right people while also garnering higher sale prices.
The CapLinked Workspace Vs. Email and other alternatives While traditional email is the current standard for document sharing during the due diligence process, it fails to meet the needs of many companies as it was not specifically designed for business transactions. Managing multiple email threads with scores of potential investors, advisors, consultants and lawyers can be confusing. Files can be exchanged between colleagues without the owner s knowledge. Confidential files can be easily downloaded and stored without permission, and an accidental forward can lead to legally compromising or embarrassing situations. Rather than juggle thousands of emails in an already crowded inbox, many business professionals prefer CapLinked Workspaces for many reasons. By providing a single platform for transactions, CapLinked Workspaces are able to streamline the previously confusing sharing process. As previously mentioned, document exchange can be managed with electronic permissions, keeping files more safe and secure. View/ download settings, encryption, and watermarking tools can restrict access to files, protecting businesses from risk of a data breach. Operating on a single platform also gives administrators the ability to easily track activity in their Workspace. Full audit reports of user activity ensures that you know exactly who has access what document and when. This allows businesses to engage with the most interested people, more easily determine the concerns of certain parties, and enjoy full transparency in the due diligence process. With automatic alerts sent via email when Workspaces have been viewed, administrators can immediately follow up once an important file has been reviewed. These features make CapLinked Workspaces easier to use, more secure, and far faster than traditional email. Similarly, consumer-grade file sharing services, such as DropBox, also lack the features necessary for many business transactions. While they certainly represent an upgrade from email, these products don t offer the security and transparency of business-focused solutions. Without customizable permissions, email alerts, activity reports, and built-in relationship management tools, they offer only a marginal improvement over email.
CapLinked Business Transactions made Simple and Secure While existing Virtual Data Rooms offer a superior experience to physical storage and email, many small and medium sized businesses find today s options cost-prohibitive or difficult to use. While cloud storage has become less expensive, prices for many VDRs remain high. Additionally, most users find it difficult to learn how to effectively use many of these products; antiquated layouts and steep learning curves create headaches and waste time. Less expensive and simpler alternatives such as general-use cloud storage and email lack the features, security measures, and relationship management tools that businesses need. Because of this, many businesses are forced to chose between high-cost and low-quality options. CapLinked seeks to solve this issue by providing a premium Workspace product that is both easy to use and cost-effective. Not only does CapLinked provide superb cloud storage and document sharing, it combines the core Workspace product with messaging and networking tools. This allows business professionals to manage relations before, during, and after any business transaction. Members can easily share deals through our network, exchange important documents and information, invite contacts to join Workspaces, send updates as deals progress, and efficiently close transactions. Each step in the process can be done solely on CapLinked s platform. Standard Virtual Data Rooms, with unintuitive design, high costs, and zero networking capabilities, are being replaced by easy-to-use CapLinked Workspaces, the next generation of Virtual Data Room technology. Many small and medium sized businesses, who have outgrown email and consumer file sharing platforms, prefer CapLinked s simple approach to document exchange and collaboration. Rather than having to count gigabytes or file numbers, CapLinked users can rest easy, knowing they won t pay exorbitant fees for additional cloud storage. The site s easy to use permissioning system and file management tools ensure that users don t have to consult experts to use the platform, and top of the line customer support is always there to help. Small businesses have access to a superb product for a fraction of the cost of a traditional VDR, making CapLinked an obvious choice.
Who Uses CapLinked? With the wide variety of improvements to transaction speed, cost, security and ease of use, many businesses are finding CapLinked Workspaces to be a valuable asset to their company in a variety of ways. Here s what they re using it for: Fundraising/Capital Raising Licensing M&A (Mergers & Acquisitions) A&D (Acquisitions & Divestitures) Investor Reporting Bankruptcy & Restructuring Real Estate Transactions Document-Intensive Transactions Because CapLinked Workspaces make file sharing and collaboration simple and secure, any document-intensive transaction can be closed faster. Many businesses are using Workspaces to create superior conditions for their transactions, increasing sales prices, reaching broader markets, and leading to more effective investments. Why CapLinked? Easy Implementation CapLinked can be set up in less than 5 minutes. No software to install and it s always updated. Additionally, our Expert Desk services are available 24/7 to help you. Intuitive Interface CapLinked is an easy-to-use application which does not require you to learn new skills. Training time is reduced greatly and members will know how to start managing their Workspace in minutes. Advanced Security Administrators enjoy complete control over every file in their Workspace. Bank-grade encryption and SAS 70 Type II compliance assures that your sensitive files are secure at all time. Activity Tracking CapLinked s real-time Activity Tracker shows administrators who is viewing what information inside the Workspace so it s easier to follow-up. Powerful Network Over 140,000 professionals are already using CapLinked to syndicate deals, find co-founders, and find industry leaders to connect with before, during, and after they manage their transactions. Value and Cost-Effectiveness CapLinked solutions are the most inexpensive in the industry, while still competing toe-to-toe with enterprise data room providers on powerful features.
CapLinked, Inc. Manhattan Beach, CA (888) 799-6849 info@caplinked.com www.caplinked.com