Fleet Management Shared Learning Seminar Workshop outputs are arranged by theme: 1. Integrating fleet management 2. Telematics 3. Carbon and energy in fleet management Ideas and problems delegates shared are matched where possible. 1. Integrating fleet management Sharing Good Practice Reimbursement direct to patient to attend routine and highly frequent treatment (dialysis). Vehicle utilisation throughout integrated transport. Out of hours vehicles used for patient discharge. Community transport taking on new commercially viable routes and social service shared assets. Improved use of Council-owned fleet to provide for client requirements currently supplied by 3 rd party transport providers. Looking at DPS system for procurement contracts. David Heyburn or Dave Adams, Welsh Renal Clinical Network. David.Heyburn@wales.nhs.uk Dave.adams@wales.nhs.uk Kevin Lewis, Neath Port Talbot County Borough Gareth Skye, Hywel Dda Health Board. gareth.skye@wales.nhs.uk Norman Edwards, Merthyr Tydfil County Borough Norman.Edwards@merthyr.gov.uk Julie Waites, Rhondda Cynon Taf County Borough Julie.Y.Waites@rctcbc.gov.uk Mike Donovan or Peter Jackson, Neath Port Talbot County Borough Need to Learn / Struggling With Mobility cars and allowances. Working across sectors and systems to re-design services. Has anyone considered bringing transportation services in-house? If so, has it been successful or what have been the issues preventing it happening? Joanne Jones, Abertawe Bro Morgannwg University Health Board. Joanne.Jones12@wales.nhs.uk Steve Pilliner, Carmarthenshire County SGPilliner@carmarthenshire.gov.uk Rico Cottrell, Torfaen County Borough rico.cottrell@torfaen.gov.uk
Integrated working health and social services transport. Integrating services public and schools, health and social care. About to utilise social services welfare buses to support community transport routes. Travel hierarchy ensuring users utilise either most cost effective or environmentally friendly method of transport. Looking at a joined up approach with school services, schools transport and school mini buses. All Wales collaboration maintenance harmonisation and efficiencies, procurement and contract agreement, asset management and benchmarking. Travel decision tree outlines most efficient travel method. Not to travel Audio / VC Public transport Pool fleet m.donovan@neath-porttalbot.gov.uk p.jackson@neath-porttalbot.gov.uk Joanne Jones, Abertawe Bro Morgannwg University Health Board. Joanne.Jones12@wales.nhs.uk Steve Pilliner, Carmarthenshire County SGPilliner@carmarthenshire.gov.uk Mark Barrow, City and County of Swansea. Mark.Barrow@swansea.gov.uk Tom Marshall, Natural Resources Wales. thomas.marshall@naturalresourceswales.gov.uk Andrew Selwood or Richard Jones, Cardiff County andrew.selwood@cardiff.gov.uk rijones@cardiff.gov.uk Steve Davies, Mid and West Wales Fire and Rescue Service. Gareth Roberts, Natural Resources Wales. Gareth.J.Roberts@naturalresourceswales.gov.uk Collaboration culture change, integration of goals / objectives. Joined up school transport and social services transport. Key issues for consideration with Non Emergency Passenger Transport coming back to Health Boards. Due to the volume of data within transport and fleet, what has been the starting point and processes followed by other organisations. Bring together an integrated fleet strategy for Wales public sector bodies. Stephen Davies, Mid & West Wales Fire & Rescue Service. Andrew Selwood or Richard Jones, Cardiff County andrew.selwood@cardiff.gov.uk rijones@cardiff.gov.uk Colin McMillan, Cardiff and Vale University Health Board. colin.mcmillan@wales.nhs.uk Michele Mitchell, Torfaen County Borough michele.mitchell@torfaen.gov.uk Tom Marshall, Natural Resources Wales. thomas.marshall@naturalresourceswales.gov.uk
Short term hire Grey fleet (last resort, must meet internal policy) Produced a report highlighting need for ITU. Put on hold because of regional work. Fleet review is now being carried out and an ITU will be part of this. Michele Mitchell, Torfaen County Borough michele.mitchell@torfaen.gov.uk Link between South Wales programme, regional transport strategy and Welsh ambulance review. Integrating service delivery what impact did it have on fleet support operations? Disaggregation of generic resources to focus on a discrete, specialist need. Joanne Jones, Abertawe Bro Morgannwg University Health Board. Joanne.Jones12@wales.nhs.uk Mark Barrow, City and County of Swansea. Mark.Barrow@swansea.gov.uk David Heyburn, Welsh Renal Clinical Network. David.Heyburn@wales.nhs.uk 2. Telematics Sharing Good Practice Artificial limb and appliance service uses Masternaut system. Camera systems fitted to specific vehicles. Colin McMillan, Cardiff and Vale University Health Board. colin.mcmillan@wales.nhs.uk Kevin Lewis, Mike Donovan or Peter Jackson, Neath Port Talbot County Borough m.donovan@neath-porttalbot.gov.uk p.jackson@neath-porttalbot.gov.uk Need to Learn / Struggling With Examples of successful telematics projects in the NHS e.g. Community workers travel, courier services. Impact of insurance reduction from forward facing cameras case study. Paul Williams, Hywel Dda Health Board. paul.williams9@wales.nhs.uk Rob Macintosh, Welsh Ambulance Service NHS rob.macintosh@wales.nhs.uk Vehicle fuel performance report, Andrew Elkin, Carmarthenshire County Reporting format criteria, ID Steve Davies, Mid and West Wales Fire and
based on a traffic light warning system. Share the South Wales Police Telematics Business Case. Experience. AElkin@carmarthenshire.gov.uk data, analysis, duplicate airwave? Rescue Service. Ray Forsey, South Wales Police. ray.forsey@south-wales.pnn.police.uk Ray Forsey, South Wales Police. ray.forsey@south-wales.pnn.police.uk What governance / approval framework was required to facilitate the implementation of telematics? Business case template for introduction of telematics. What would you do different if you started again? How easy is it to get modifications to the system and cost. How effective is the tracking of people? What impact has there been on productivity, lone worker protection, staff acceptance. Dallas Key as a method to budge behaviour change. Good practice relating to waste fleets improved efficiency, cost savings. IT based RTA reporting programme. AXA have a system for reporting accidents used in commercial fleet all info on form for insurance (paperwork ok). Gareth Davies, Welsh Ambulance Service NHS gareth.davies27@wales.nhs.uk Colin McMillan, Cardiff and Vale University Health Board. colin.mcmillan@wales.nhs.uk Rob Macintosh, Welsh Ambulance Service NHS rob.macintosh@wales.nhs.uk Peter Davies, Rhondda Cynon Taf County Borough Peter.J.Davies@rctcbc.gov.uk Norman Edwards, Merthyr Tydfil County Borough Norman.Edwards@merthyr.gov.uk Ray Forsey, South Wales Police. ray.forsey@south-wales.pnn.police.uk Iwan Pierce, Welsh Local Government Association. iwan.pierce@wlga.gov.uk Andrew Elkin, Carmarthenshire County AElkin@carmarthenshire.gov.uk Andrew Selwood, Cardiff andrew.selwood@cardiff.gov.uk
3. Carbon and energy in fleet management Sharing Good Practice Vehicle performance report. Speed limiters for non operational vehicles. Limit use of grey fleet. New fleet risk management policy to cover all fleet. Initial costs for new technology to reduce MPGs and emissions. Andrew Elkin, Carmarthenshire County AElkin@carmarthenshire.gov.uk Peter Price, South Wales Fire and Rescue Service. Kevin Lewis, Neath Port Talbot County Borough Kevin Lewis, Neath Port Talbot County Borough Need to Learn / Struggling With Need to improve vehicle usage data from fuel companies. We have a new strategy in our NHS Health Board what support is there to assist me in delivering the key recommendations i.e. reduce my grey fleet by 50-75%, consider the resource / information governance, deal with our risk liabilities, car parking issues etc. How many vehicles, how many miles on 50% bio diesel? Green fleet reviews? Funding? Bruce Cochrane, Natural Resources Wales. bruce.cochrane@naturalresourceswales.gov.uk Paul Williams, Hywel Dda Health Board. paul.williams9@wales.nhs.uk Rob Macintosh, Welsh Ambulance Service NHS rob.macintosh@wales.nhs.uk Ken Mitchell, Welsh Ambulance Service NHS ken.mitchell@wales.nhs.uk
21 delegates made commitments to take further action as a result of attending our Fleet Management Seminar on 9 October. Below are some examples of these commitments. Natural Resources Wales will review the policy regarding corporate manslaughter risks, in particular checks on driver licencing / competency. They will check levels of responsibility regarding corporate manslaughter charges being brought against company. Torfaen County Borough Council will review and tighten up Grey Fleet Policy, feeding into existing Corporate Driving Policy. Carmarthenshire County Council will look at integrating a suite of driving policy documents e.g. road risk policy, grey fleet policy. Hywel Dda Health Board will explore opportunities in the telemetric market. Pembrokeshire County Council will consult with Natural Resources Wales on the use of biofuels. South Wales Fire and Rescue Service will extend the use of its vehicle tracking. Merthyr Tydfil County Borough Council will review grey fleet risk assessments and policies. Rhondda Cynon Taf County Borough Council will explore CO 2 reporting devise a programme and report. Hywel Dda Health Board will raise awareness to the highest level of the organisation particularly the consequences of doing nothing re. Corporate Manslaughter. Coleg Gwent will look to introduce a tracker system evidence for reporting format and savings.