MINUTES (Subject to approval at next Regular Governing Board meeting) SANTA CRUZ COUNTY PROVISIONAL COMMUNITY COLLEGE DISTRICT GOVERNING BOARD REGULAR MEETING Thursday, September 11, 2014 Santa Cruz Center, Boardroom 5:00 pm 1. GENERAL FUNCTIONS 1.01 Call to Order Meeting called to order at 5:00 pm Board Members Present: Dr. Marcelino Varona Ms. Rosie Simpson Ms. Lora Zeinun Ms. Liz Collier Ms. Lil Hunsaker 1.02 Pledge of Allegiance Led by Ms. Lora Zeinun 1.03 Adoption of Agenda Motion moved by Ms. Hunsaker, seconded by Ms. Simpson to adopt the agenda as published. MOTION CARRIED 1.04 Citizens Interim This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. 38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. 1.05 Standing Reports INFORMATION 1.05.1 Chief Financial Officer (CFO) Financial Reports.
Mr. Brennan unable to present. Have not received 4 th quarter bill from Cochise College. Mr. Brennan will present next month. Loan has been approved with no interest. 1.05.2 Chair of the Governing Board Report on School Law Conference Attended the first week of September. Did not represent the College Board, represented NUSD #1. Had the opportunity to meet the Maricopa President and President of Gila Community College Governing Board. Attended various sessions, from student speech, mental health and getting students to classes. A board member from the board should attend this meeting next year. Attend this conference every year. Policy on how people address the board (call to the public). Would like for someone from the board to attend this meeting next year. Need to look into adopting a policy on how the public address the board. 1.05.3 Liz Collier Progress report on Comprehensive Strategic and Accreditation Plan Ms. Collier will be meeting with them constantly working on the strategic plan. Wants to know where the minutes for previous years are? Will be contacting board members to try and get some of the history of the board. The strategic plan will require for them to get together often and go over the plan. All in all is pleased as to what they are doing, and is here to answer any questions. Would like to think about hiring a CFO in the future. 1.05.4 Members of the Governing Board Current Events Summary - Any matter raised must be something that just occurred or is about to occur soon, the summary must be brief, and there cannot be any proposal, discussion, deliberation, or legal action taken. Ms. Hunsaker will be leaving the board in December. Says that she has done two very smart things for the board, one was to resign for Dr. Rehurek to take her place and starting the campaign to get funding. 1.05.5 Director Summary of minutes of the Cochise College Governing Board meetings June 10 ask sue for her notes Final Report on Fall enrollment 2011-2014 shows the progress. Fall 2011 we were all up pretty high. Final count is at 1241 for the 16 week classes up close to 35%. Will give out a report that shows online progress next month. We don t get any revenue and we don t pay any of the expenses for online classes. Would like to start looking into online classes, perhaps we can start to offer those same classes here. Talked about out of state tuition which is $250 p/credit undocumented non-us citizens, out of state with prop 300 means they couldn t provide the
documentation proving that they have been a resident for over a year, and tuition is also $250. Non-resident international students need students visas, have to do special paperwork and they pay $113 p/credit hour. Explained that is what we used to be but continues to appear that way. It is students that are coming from different counties in order to take classes here. Prop 300 was passed by the citizens of the state of Arizona and it is to make sure that everyone is documented whether they are residents or not. 1.05.6 Academic Advisors Update Gabe Galindo Enrollment is great, and started more of the marketing aspect. Went to the Nogales High School for college night. There were a total of 12 community colleges including 3 major universities and October 24 will be the same for Rio Rico High School. Talked to Patagonia and are going to start getting the field trip going. Next week parent teacher conference at NHS. Visit at the Sierra Vista campus tomorrow and a rep from ASU will be there. NAU has been making monthly visits to the college, hopes to start to make contact with Grand Canyon University on a monthly basis, is working with Nicole from U of A south and have done Education and Criminal Justice. Would like to try and touch base with the psychology program. Working on getting the CLEP updated scheduled for the 26 th of this month. Working on GED certification and are 99.9% there. Working with Mr. Catten who is an instructor here at Cochise College and the Center for Life Long Learning along with community development Mr. Urman. Will have classes scheduled from late September to early November, customer service classes. Tuition is waved by signing an application with Nogales Community Development. 1.05.7 Construction Update Manuel Flores Mr. Flores worked on the leaking, rain gutter, science lab. Calderon plumbing will be working in the lab for $7,500. Redesigned traffic control hoping to resolve parking issues. Needs to install exhaust and would like to do it through the wall in order to prevent leakage. 2. APPROVAL OF MINUTES ACTION 2.01 Acceptance of minutes for Regular Meeting August 14, 2014 3. INFORMATION ITEMS Motion moved by Ms. Collier, seconded by Ms. Zeinun to approve the minutes of August 14, 2014 as presented and recommended. MOTION CARRIED (Ms. Simpson and Ms. Hunsaker abstained due to their absence) 3.01 Presentation by Clarus Companies to represent the board for government relations and public relations services. - Warde Nichols
Mr. Nichols presented the board with some recommendations. Mr. Nichols Went over all of the services that they will be providing if and when they are contracted by the SCCPCCDGB to represent them. 4. NEW BUSINESS ACTION 4.01 Discussion and possible action to adopt a Use of Tobacco Products policy Sue Neilsen Jesus Atondo president of the Santa Cruz Student Coalition presented to the board the meeting that the SCSC had in regards to this policy. The group talked about assigning a designated area for smokers and would like for the board to give them any suggestions. Sue recommends that this policy be taken into consideration and to ban tobacco products 100%, but is willing to work with the students if they would like to have a designated smoking area. Motion to table item 4.01 by Ms. Simpson, seconded by Ms. Zeinun to adopt a Use of Tobacco Products policy 4.02 Discussion and possible approval of a Strategic Plan Lora Zeinun Would like to start up a new strategic plan. Everyone agrees that the consultants are there to help them prepare the new strategic plan. Ms. Zeinun would like to get together and look through things and not just wait for things to be done. Will talk about a Saturday work study session which will include a discussion on the logo and marketing decision. 5. FUTURE MEETING DATES AND SITES INFORMATION Regular Meeting - October 9, 2014, 5:00 p.m. at the Santa Cruz Center Regular Meeting November 13, 2014, 5:00 p.m. at the Santa Cruz Center 6. FUTURE AGENDA ITEMS 7. ADJOURNMENT Dr. Varona adjourned at 6:37 pm
Respectfully submitted: Ms. Bonnie Mabante, Administrative Assistant, Office of the Director Ms. Rosie Simpson, Secretary/Vice President of the Governing Board