Section 10 Fleet Management (FM) Fleet Management measures remain unchanged since the FY11/12 data collection timeframe. The goal of the measurement configuration is to define demographic information such as fleet and staffing size and composition along with output measures such as average maintenance cost and fuel consumption by type. Most Fleet Management measures we re receiving reflect slight adjustments up or down, essentially remaining unchanged. Some areas where fleet organizations typically make larger adjustments include staffing, vehicle fleet size, and fuel types used. In these three areas, consortium members are mainly holding steady with the exception of fuel usage and fuel types, in some cases reporting significant reductions in consumption of conventional fuels. The continued shift toward more alternative fuel use will be a factor in the consideration to develop a new measure in the future to address this fuel use. In particular, the use of liquefied natural gas, propane, and compressed natural gas as fuel for many applications has increased in the last two years, and it s important to appropriately represent this information in future benchmarking reports. November 2014 10-1
PI Group FM046 - City Short Name Total Fuel Used at End of Reporting Period Description Total gallons of fuel (all types) consumed during the reporting period. City of Cape Coral 754,961.7 707,967 730,472 City of Coral Springs 208,663 334,135 207,244 City of Gainesville 538,490 544,020 546,978 City of Lakeland 1,086,450 1,074,052 1,056,484 City of Leesburg 255,375.11 275,287 N/A City of New Smyrna Beach 108,683 105,790 113,250 City of North Miami Beach 191,449.1 176,891 N/A City of Oakland Park N/A 152,309 155,933 City of Ocala 734,523.44 757,973.22 751,776.6 City of Ormond Beach N/A N/A N/A City of Oviedo 135,995.57 139,259.75 122,838 City of Palm Bay 438,778 400,862 404,242 City of Pinellas Park 219,169 228,268 219.66 City of Pompano Beach 266,942 281,721 274,668 City of Port Orange N/A N/A 153,958 City of Tallahassee 1,507,350.3 1,477,721.86 1,491,779.9 City of Tamarac 133,500 132,500 135,100 City of Winter Park 245,628 228,343.8 219,563.8 City of West Palm Beach 949,484 935,429 930,384 November 2014 10-2
PI Group FM046 - County Short Name Total Fuel Used at End of Reporting Period Description Total gallons of fuel (all types) consumed during the reporting period. Brevard County N/A N/A N/A Broward County 1,017,028.49 1,019,154.9 1,004,675.7 Charlotte County N/A N/A 535,524.9 Collier County 1,158,237 1,144,914 1,160,104 Hillsborough County 1,995,530.4 1,983,598.5 2,036,806 Marion County 1,042,000 960,154.32 869,187 Martin County 359,176 418,803 426,038 Miami-Dade County 12,120,918.6 9,472,482.9 8,662,093 Okaloosa County 510,110 541,387 536,269 Okeechobee County 167,022 120,099 103,080 Orange County 2,437,084 2,403,145 2,425,441 Pasco County N/A N/A 2,285,151 Pinellas County 1,192,193 2,074,316 2,142,189 Polk County 2,623,383 N/A 1,262,043 Seminole County 840,722 N/A N/A All fuel used by internal and external customers, dispensed from automated fuel sites only. Does not include fuel dispensed at all Fire stations. Gallons consumed include only those sold to BOCC vehicles. This number is significantly lower than the total purchased. PI Group FM047 - City Short Name Total Fleet Vehicles Using Alternative Fuel at End of Reporting Period Description Total number of fleet vehicles that consumed alternative fuels during the reporting period. If not used, enter "N/A" City of Cape Coral N/A N/A N/A City of Coral Springs 151 22 N/A City of Gainesville N/A N/A N/A The City of Gainesville has 170 Vehicles in Fleet that are E85 Fuel compatible; however City of Gainesville Fleet does not currently have any vehicles using E-85. November 2014 10-3
City of Lakeland 80 97 95 City of Leesburg N/A N/A N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach 3 N/A N/A City of Oakland Park N/A N/A N/A City of Ocala N/A N/A N/A City of Ormond Beach N/A N/A N/A City of Oviedo N/A N/A N/A City of Palm Bay 171 174 174 City of Pinellas Park N/A N/A N/A City of Pompano Beach N/A N/A N/A Pompano Beach does not use vehicles consuming alternative fuels. City of Port Orange N/A N/A N/A City of Tallahassee N/A N/A 9 City of Tamarac N/A N/A N/A City of Winter Park N/A N/A N/A City of West Palm Beach 27 12 13 PI Group FM047 - County Short Name Total Fleet Vehicles Using Alternative Fuel at End of Reporting Period Description Total number of fleet vehicles that consumed alternative fuels during the reporting period. If not used, enter "N/A" Brevard County N/A N/A N/A Broward County 112 107 103 Charlotte County N/A N/A N/A Collier County 9 9 N/A Hillsborough County 1 2 2 Marion County N/A N/A N/A November 2014 10-4
Martin County 97 88 93 Miami-Dade County 394 518 485 Okaloosa County 1 1 1 Okeechobee County N/A N/A N/A Orange County 161 130 175 Pasco County N/A N/A N/A Pinellas County 18 18 18 Polk County 1 N/A 2 Seminole County N/A N/A N/A PI Group FM048 - City Short Name Gallons of Diesel Fuel Consumed at End of Reporting Period Description Total gallons of diesel fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" City of Cape Coral 234,442.7 136,654 239,685 City of Coral Springs N/A 125,800 123,889 City of Gainesville 227,622 227,070 240,822 City of Lakeland 572,257 555,149 552,825 City of Leesburg 104,798.2 128,032 N/A City of New Smyrna Beach 29,456 25,344 30,701 City of North Miami Beach 88,594.4 87,664 N/A City of Oakland Park N/A 109,224 113,097 City of Ocala 447,843.39 467,825.92 454,883.6 City of Ormond Beach N/A N/A N/A City of Oviedo 40,819.39 46,216.91 41,483 City of Palm Bay 139,762 108,461 106,842 City of Pinellas Park 60,017 63,276 59,662 November 2014 10-5
City of Pompano Beach 133,574 149,927 147,280 City of Port Orange N/A N/A 48,880 City of Tallahassee 759,018.85 738,681.31 752,200.85 City of Tamarac 54,000 55,500 53,700 City of Winter Park 97,329 83,308 78,676.6 City of West Palm Beach 418,797 421,562 437,537 PI Group FM048 - County Short Name Gallons of Diesel Fuel Consumed at End of Reporting Period Description Total gallons of diesel fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" Brevard County N/A N/A N/A Broward County 240,348 N/A N/A Charlotte County N/A N/A 273,923.1 Collier County 667,655 666,349 671,149 Hillsborough County 1,144,538.5 1,148,021.1 711,395 Marion County 568,000 540,818.25 418,216 Martin County N/A N/A N/A Miami-Dade County 4,120,695.9 3,837,140.8 3,722,736 Okaloosa County 285,661 285,210 288,145 Okeechobee County 53,073 60,950 57,002 Orange County 698,095 691,872 768,799 Pasco County N/A N/A 899,205 Pinellas County 778,665 715,199 751,037 Polk County 1,004,264 N/A 623,061 Seminole County 606,679 N/A N/A Response includes county units only. (3,821,437 total gallons issues to other municipal partners also.) Gallons consumed include only those sold to BOCC vehicles. This number is significantly lower than the total purchased. November 2014 10-6
PI Group FM049 - City Short Name Gallons of Unleaded Gasoline Consumed at End Reporting Period Description Total gallons of unleaded gasoline fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" City of Cape Coral 520,519 492,495 494,856 City of Coral Springs 92,050.3 82,533 83,356 City of Gainesville 310,869 316,950 306,156 City of Lakeland 452,828 456,767 457,729 City of Leesburg 150,576.91 147,255 N/A City of New Smyrna Beach 79,227 80,446 82,548 City of North Miami Beach 106,399.7 89,227 N/A City of Oakland Park N/A 43,085 42,835 City of Ocala 286,680.05 290,147.24 296,893 City of Ormond Beach N/A N/A N/A City of Oviedo 95,176.18 93,042.84 81,355 City of Palm Bay 299,016 292,400 297,400 City of Pinellas Park 159,152 164,993 160,000 City of Pompano Beach 133,368 131,794 127,388 City of Port Orange N/A N/A 105,078 City of Tallahassee 748,331.45 739,040.55 739,579.05 City of Tamarac 79,500 77,000 81,400 City of Winter Park 148,299 145,035 140,887.2 City of West Palm Beach 530,687 513,867 492,847 November 2014 10-7
PI Group FM049 - County Short Name Gallons of Unleaded Gasoline Consumed at End Reporting Period Description Total gallons of unleaded gasoline fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" Brevard County N/A N/A N/A Broward County 687,908.7 681,081.4 657,687.1 Charlotte County N/A N/A 261,601.8 Collier County 489,307 477,068 487,351 Hillsborough County 850,991.9 835,577.4 817,884 Marion County 474,000 419,336.75 450,971 Martin County 172,404 211,736 213,222 Miami-Dade County 6,616,731.3 5,635,342.1 4,939,357 Okaloosa County 224,449 256,177 204,757 Okeechobee County 113,949 58,208 46,078 Orange County 1,712,195 1,682,336 1,629,517 Pasco County N/A N/A 1,385,946 Pinellas County 411,963 1,358,579 1,391,152 Polk County 1,614,528.1 N/A 638,982 Seminole County 234,043 N/A N/A Response includes county units only. (7,125,414 is total gallons issued to include municipal partners also.) Gallons consumed include only those sold to BOCC vehicles. This number is significantly lower than the total purchased. PI Group FM050 - City Short Name Gallons of Biodiesel Consumed at End of Reporting Period Description Total gallons of biodiesel fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" City of Cape Coral N/A N/A N/A City of Coral Springs 116,410.9 N/A N/A City of Gainesville N/A N/A N/A City of Gainesville Fleet does not currently have any vehicles using BioDiesel. City of Lakeland N/A N/A N/A November 2014 10-8
City of Leesburg N/A N/A N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach N/A N/A N/A City of Oakland Park N/A N/A N/A City of Ocala N/A N/A N/A City of Ormond Beach N/A N/A N/A City of Oviedo N/A N/A N/A City of Palm Bay 139,762 108,461 106,842 City of Pinellas Park N/A N/A N/A City of Pompano Beach N/A N/A N/A Pompano Beach does not use vehicles consuming biodiesel fuel. City of Port Orange N/A N/A N/A City of Tallahassee 2,000 2,000 500 City of Tamarac N/A N/A N/A City of Winter Park N/A N/A N/A City of West Palm Beach N/A N/A N/A PI Group FM050 - County Short Name Gallons of Biodiesel Consumed at End of Reporting Period Description Total gallons of biodiesel fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" Brevard County N/A N/A N/A Broward County 81,351.3 331,716.2 342,536.3 Charlotte County N/A N/A N/A Collier County N/A N/A N/A Hillsborough County N/A N/A N/A Marion County N/A N/A N/A Martin County 186,772 207,067 212,816 November 2014 10-9
Miami-Dade County N/A N/A N/A Okaloosa County N/A N/A N/A Okeechobee County N/A N/A N/A Orange County N/A N/A N/A Pasco County N/A N/A N/A Pinellas County 1,564 538 439 Polk County N/A N/A N/A Seminole County N/A N/A N/A PI Group FM051 - City Short Name Gallons of E-85 Fuel Consumed at End Reporting Period Description Total gallons of E-85 fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" City of Cape Coral N/A N/A N/A City of Coral Springs N/A N/A N/A City of Gainesville N/A N/A N/A City of Gainesville Fleet does not currently have any vehicles using E-85. City of Lakeland 61,365 62,136 45,930 City of Leesburg N/A N/A N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach N/A N/A N/A City of Oakland Park N/A N/A N/A City of Ocala N/A N/A N/A City of Ormond Beach N/A N/A N/A City of Oviedo N/A N/A N/A City of Palm Bay N/A N/A N/A City of Pinellas Park N/A N/A 0 Reduction in E-85 use by due to lack of alternative fuel program enforcement by the using department. City of Pompano Beach N/A N/A N/A Pompano Beach does not use vehicles consuming E-85 fuel. November 2014 10-10
City of Port Orange N/A N/A N/A City of Tallahassee N/A N/A N/A City of Tamarac N/A N/A N/A City of Winter Park N/A N/A N/A City of West Palm Beach N/A N/A N/A PI Group FM051 - County Short Name Gallons of E-85 Fuel Consumed at End Reporting Period Description Total gallons of E-85 fuel consumed by fleet vehicles during the reporting period. If not used, enter "N/A" Brevard County N/A N/A N/A Broward County N/A N/A N/A Charlotte County N/A N/A N/A Collier County N/A N/A N/A Hillsborough County N/A N/A N/A Marion County N/A N/A N/A Martin County N/A N/A N/A Miami-Dade County N/A N/A N/A Okaloosa County N/A N/A N/A Okeechobee County N/A N/A N/A Orange County 26,794 28,937 27,124 Pasco County N/A N/A N/A Pinellas County N/A N/A N/A Polk County N/A N/A N/A Seminole County N/A N/A N/A November 2014 10-11
PI Group FM052 - City Short Name Percentage of Direct Labor Hour Billing Achieved at End Reporting Period Description Percentage of direct labor hours billed to work orders by mechanics during the reporting period, as compared to their total available mechanic payroll hours (Formula: Total direct labor hours billed/direct labor employee annual paid hours) City of Cape Coral N/A N/A 91% City of Coral Springs 70% 59% 84% City of Gainesville 80.9% 81.7% 80.3% City of Lakeland 70% 69% 71% City of Leesburg 84% 89% N/A City of New Smyrna Beach 82.2% 84% 86% City of North Miami Beach 54% 73.7% N/A City of Oakland Park N/A N/A N/A City of Ocala N/A N/A N/A City of Ormond Beach N/A N/A N/A City of Oviedo 65% 60% 71% City of Palm Bay 81% 72% 76% City of Pinellas Park 79.3% 81.9% 77.2% 2 Employees on disability leave & 1 on extended light duty City of Pompano Beach 72% 76.3% 76.32% City of Port Orange N/A N/A 68% City of Tallahassee 82.24% 82.84% 77% City of Tamarac 94% 94% 94% City of Winter Park 78.9% 74.27% 83% City of West Palm Beach 84% 83.85% 84% November 2014 10-12
PI Group FM052 - County Short Name Percentage of Direct Labor Hour Billing Achieved at End Reporting Period Description Percentage of direct labor hours billed to work orders by mechanics during the reporting period, as compared to their total available mechanic payroll hours (Formula: Total direct labor hours billed/direct labor employee annual paid hours) Brevard County N/A N/A N/A Broward County 59.8% 69.82% 67.4% Charlotte County N/A N/A 77% Collier County 87.7% 86.5% 84.14% Hillsborough County 72.62% 72.15% 77.49% Marion County 64.2% 74.5% 81.9% Martin County 75% 68% 72% Miami-Dade County 96% 86% 79% Okaloosa County 60% 61% 60% Okeechobee County N/A N/A N/A Orange County 92.7% 90.7% 89.5% Pasco County N/A N/A 65% Pinellas County 63.17% 70% 66% Polk County 84% N/A 61% Seminole County 76% N/A N/A The direct labor percentage is calculated on the 2080 hours in the work year that they are paid, not the percentage direct of at work hours. The vacation, holiday, sick leave and personal time totals 17 % of the work year leaving us with a starting point of 83 % prior to turning the first wrench. The past entry of 84% indicates the calculation was made on available hours. PI Group FM053 - City Short Name Total Fleet Supervisory/Management Employees at End of Reporting Period Description Total number of employees that primarily supervise or manage fleet employees or processes, as of the end of the reporting period City of Cape Coral 1 2 3 November 2014 10-13
City of Coral Springs 2 2 1 City of Gainesville 2 3 3 City of Lakeland 3 3 3 City of Leesburg 2 2 N/A City of New Smyrna Beach 1 1 1 City of North Miami Beach 1 1 N/A City of Oakland Park N/A 1.3 1 City of Ocala 4 4 4 City of Ormond Beach N/A N/A 2 City of Oviedo 0.75 0.75 0.75 City of Palm Bay 3 3 3 City of Pinellas Park 2 2 2 City of Pompano Beach 2 2 2 City of Port Orange N/A N/A 1 City of Tallahassee 10 10 11 City of Tamarac 2 2 2 City of Winter Park 2 2 1 City of West Palm Beach 3 3 3 PI Group FM053 - County Short Name Total Fleet Supervisory/Management Employees at End of Reporting Period Description Total number of employees that primarily supervise or manage fleet employees or processes, as of the end of the reporting period Brevard County N/A N/A N/A Broward County 8 8 8 Charlotte County N/A N/A 2 Collier County 6 6 4 November 2014 10-14
Hillsborough County 6 3 6 Marion County 3 2 2 Martin County 2 2 2 Miami-Dade County 41 42 46 Okaloosa County 2 2 2 Okeechobee County 2 2 2 Orange County 7 7 7 Pasco County N/A N/A 8 Pinellas County 2 3 5 Polk County 6 N/A 7 Seminole County 7 N/A N/A PI Group FM054 - City Short Name Total Fleet Technician Employees at End of Reporting Period Description Total number of employees that perform direct labor maintenance on fleet vehicles as of the end of the reporting period City of Cape Coral 12 14 15 City of Coral Springs 12 12 12.5 City of Gainesville 15 16 18 City of Lakeland 22 22 22 City of Leesburg 5 5 N/A City of New Smyrna Beach 3 3 3 City of North Miami Beach 10 9 N/A City of Oakland Park N/A 4 4 City of Ocala 14 13 11 City of Ormond Beach N/A N/A 5 City of Oviedo 2.25 2.25 2.25 November 2014 10-15
City of Palm Bay 10 10 10 City of Pinellas Park 7 7 7 City of Pompano Beach 6 6 6 City of Port Orange N/A N/A 5 City of Tallahassee 32 33 39 City of Tamarac 4 5 5 City of Winter Park 8 6.8 7 City of West Palm Beach 11 11 11 PI Group FM054 - County Short Name Total Fleet Technician Employees at End of Reporting Period Description Total number of employees that perform direct labor maintenance on fleet vehicles as of the end of the reporting period Brevard County N/A N/A N/A Broward County 26 23 23 Charlotte County N/A N/A 5 Collier County 15 15 16 Hillsborough County 34 34 28 Marion County 12 12 13 Martin County 4 4 4 Miami-Dade County 173 173 163 Okaloosa County 12 12 12 Okeechobee County 1.5 2 2 Orange County 43 43 43 Pasco County N/A N/A 24 Pinellas County 20 19 15 Polk County 30 N/A 24 Seminole County 28 N/A N/A November 2014 10-16
PI Group FM055 - City Short Name Total Fleet Support Employees at End of Reporting Period Description Total number of employees that perform support functions for fleet vehicles (administrative, accounting, analysts, parts technicians, etc.), as of the end of the reporting period City of Cape Coral 4 3 3 City of Coral Springs 1 2.7 2 City of Gainesville 6.25 6 5.5 City of Lakeland 5 5 5 City of Leesburg 2 1 N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach 1 1 N/A City of Oakland Park N/A 1.5 2 City of Ocala 7 4 4 City of Ormond Beach N/A N/A 3 City of Oviedo N/A N/A N/A City of Palm Bay 15 15 15 City of Pinellas Park 1 1 0 City of Pompano Beach 1 1 1 City of Port Orange N/A N/A N/A City of Tallahassee 15 9 10 City of Tamarac 1 1 1 City of Winter Park 2 2 3 City of West Palm Beach 8 8 8 November 2014 10-17
PI Group FM055 - County Short Name Total Fleet Support Employees at End of Reporting Period Description Total number of employees that perform support functions for fleet vehicles (administrative, accounting, analysts, parts technicians, etc.), as of the end of the reporting period Brevard County N/A N/A N/A Broward County 9 9 9 Charlotte County N/A N/A 4 Collier County 5 5 6 Hillsborough County 10 13 12 Marion County 5 4 4 Martin County 2 2 2 Miami-Dade County 34 33 34 Okaloosa County 4 4 4 Okeechobee County 1.5 2 2 Orange County 11 11 11 Pasco County N/A N/A 40 Pinellas County 6 7 6 Polk County 4 N/A 6 Seminole County 37 N/A N/A PI Group FM056 - City Short Name Total Light Duty Vehicles up to 26000 LB GVWR at End of Reporting Period Description Total number of light fleet vehicles with a gross vehicle weight rating of up to 26,000 lbs, as of the end of the reporting period City of Cape Coral 806 659 693 City of Coral Springs 469 572 431 City of Gainesville 872 879 880 Error in 2012, included equipment with a (0) GVWR and units that were purchased after 9/30/2012 2012----879 units is the corrected figure. November 2014 10-18
City of Lakeland 879 909 904 City of Leesburg 285 289 N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach 188 158 N/A City of Oakland Park N/A 120 120 City of Ocala 439 431 429 City of Ormond Beach N/A N/A N/A City of Oviedo 160 160 161 City of Palm Bay 409 423 399 City of Pinellas Park 135 139 140 City of Pompano Beach 273 273 251 City of Port Orange N/A N/A 230 City of Tallahassee 1,622 1,946 1,937 City of Tamarac 152 137 146 City of Winter Park 218 250 259 City of West Palm Beach 665 646 645 PI Group FM056 - County Short Name Total Light Duty Vehicles up to 26000 LB GVWR at End of Reporting Period Description Total number of light fleet vehicles with a gross vehicle weight rating of up to 26,000 lbs, as of the end of the reporting period Brevard County N/A N/A N/A Broward County 1,106 987 950 Charlotte County N/A N/A 518 Collier County 675 664 648 Hillsborough County 1,590 1,319 1,335 Marion County 553 548 531 November 2014 10-19
Martin County 262 269 259 Miami-Dade County 7,849 8,238 7,622 Okaloosa County 379 370 359 Okeechobee County 74 74 72 Orange County 1,555 1,599 1,611 Pasco County N/A N/A 719 Pinellas County 659 659 525 Polk County 1,370 N/A 1,169 Seminole County 536 N/A N/A PI Group FM057 - City Short Name Total Heavy Duty Vehicles 26000-80000 LB GVWR at End of Reporting Period Description Total number of heavy fleet vehicles with a gross vehicle weight rating from 26,001-80,000 lbs, as of the end of the reporting period City of Cape Coral 137 127 141 City of Coral Springs 40 43 53 City of Gainesville 127 124 128 City of Lakeland 167 193 200 City of Leesburg 47 52 N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach 61 44 N/A City of Oakland Park N/A 27 29 City of Ocala 126 134 135 City of Ormond Beach N/A N/A N/A City of Oviedo 8 8 8 City of Palm Bay 57 57 51 City of Pinellas Park 21 19 19 14134,14624,15631,9797 November 2014 10-20
City of Pompano Beach 12 12 42 City of Port Orange N/A N/A 21 City of Tallahassee 353 377 377 City of Tamarac 27 27 18 City of Winter Park 32 46 46 City of West Palm Beach 104 112 120 PI Group FM057 - County Short Name Total Heavy Duty Vehicles 26000-80000 LB GVWR at End of Reporting Period Description Total number of heavy fleet vehicles with a gross vehicle weight rating from 26,001-80,000 lbs, as of the end of the reporting period Brevard County N/A N/A N/A Broward County 160 153 150 Charlotte County N/A N/A 68 Collier County 81 85 80 Hillsborough County 335 269 267 Marion County 190 224 260 Martin County N/A N/A 55 Miami-Dade County 1,331 1,306 1,147 Okaloosa County 61 59 59 Okeechobee County 49 49 47 Orange County 223 250 250 Pasco County N/A N/A 200 Pinellas County 143 143 143 Polk County 523 N/A 190 Seminole County 114 N/A N/A November 2014 10-21
PI Group FM058 - City Short Name Total Motorized Off-Highway Equipment > $50000 Purchase Price at End of Reporting Period Description Total number of motorized off-highway equipment exceeding $50,000 purchase price in fleet for the reporting period (graders, tractors, rollers, excavators, loaders, etc.) City of Cape Coral 101 116 88 City of Coral Springs 39 39 6 City of Gainesville 49 41 53 City of Lakeland 26 29 33 City of Leesburg 14 31 N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach N/A N/A N/A City of Oakland Park N/A 7 7 City of Ocala 22 31 33 City of Ormond Beach N/A N/A N/A City of Oviedo 40 40 40 City of Palm Bay 55 55 53 City of Pinellas Park 17 17 18 12306,12426,13874 City of Pompano Beach 15 15 15 City of Port Orange N/A N/A 13 City of Tallahassee 65 70 70 City of Tamarac 10 10 12 City of Winter Park 61 53 42 City of West Palm Beach 20 19 15 November 2014 10-22
PI Group FM058 - County Short Name Total Motorized Off-Highway Equipment > $50000 Purchase Price at End of Reporting Period Description Total number of motorized off-highway equipment exceeding $50,000 purchase price in fleet for the reporting period (graders, tractors, rollers, excavators, loaders, etc.) Brevard County N/A N/A N/A Broward County 80 78 81 Charlotte County N/A N/A 153 Collier County 29 29 25 Hillsborough County 78 88 79 Marion County 260 258 214 Martin County 33 38 39 Miami-Dade County 586 565 528 Okaloosa County 111 144 174 Okeechobee County 35 35 33 Orange County N/A 387 N/A Pasco County N/A N/A 76 Pinellas County 46 46 36 Polk County 273 N/A 213 Seminole County 113 N/A N/A PI Group FM059 - City Short Name Manage/Maintain Buses? YES/NO Description Did your fleet management organization manage or maintain buses, to include school, transit, handicap configurations, during the reporting period? City of Cape Coral No No No City of Coral Springs Yes Yes Yes City of Gainesville Yes Yes Yes November 2014 10-23
City of Lakeland Yes Yes Yes City of Leesburg No No N/A City of New Smyrna Beach No No No City of North Miami Beach Yes Yes N/A City of Oakland Park N/A Yes Yes City of Ocala No No No City of Ormond Beach N/A No No City of Oviedo No No No City of Palm Bay No No No City of Pinellas Park No No No City of Pompano Beach Yes Yes Yes City of Port Orange N/A No No City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes PI Group FM059 - County Short Name Manage/Maintain Buses? YES/NO Description Did your fleet management organization manage or maintain buses, to include school, transit, handicap configurations, during the reporting period? Brevard County N/A N/A N/A Broward County No No No Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes November 2014 10-24
Martin County Yes No No Miami-Dade County No No No Okaloosa County No Yes Yes Okeechobee County No No No Orange County No Yes Yes Pasco County N/A N/A Yes Pinellas County No No No Polk County Yes No Yes Seminole County N/A N/A N/A PI Group FM060 - City Short Name Manage/Maintain Electrical Utility Servicing Vehicles? YES/NO Description Did your fleet management organization manage or maintain electrical servicing equipment to include bucket trucks, digger derricks, cable vehicles, etc., during the reporting period? City of Cape Coral No No No City of Coral Springs No No No City of Gainesville Yes Yes Yes City of Lakeland Yes Yes Yes City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach No No N/A City of Oakland Park N/A No No City of Ocala Yes Yes Yes City of Ormond Beach N/A No No City of Oviedo No No No City of Palm Bay No No No City of Pinellas Park Yes Yes Yes November 2014 10-25
City of Pompano Beach Yes Yes Yes City of Port Orange N/A No No City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes PI Group FM060 - County Short Name Manage/Maintain Electrical Utility Servicing Vehicles? YES/NO Description Did your fleet management organization manage or maintain electrical servicing equipment to include bucket trucks, digger derricks, cable vehicles, etc., during the reporting period? Brevard County N/A N/A N/A Broward County Yes Yes No Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes Martin County Yes Yes Yes Miami-Dade County Yes Yes Yes Okaloosa County No Yes Yes Okeechobee County No No No Orange County No No No Pasco County N/A N/A Yes Pinellas County Yes No No Polk County Yes No Yes Seminole County N/A N/A N/A November 2014 10-26
PI Group FM061 - City Short Name Manage/Maintain EMS Vehicles? YES/NO Description Did your fleet management organization manage or maintain EMS vehicles to include ambulances, rescue trucks, support vehicles, etc., during the reporting period? City of Cape Coral No No No City of Coral Springs Yes Yes Yes City of Gainesville No No No City of Lakeland No No No City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach No Yes N/A City of Oakland Park N/A Yes Yes City of Ocala Yes Yes Yes City of Ormond Beach N/A No Yes City of Oviedo Yes Yes Yes City of Palm Bay No No No City of Pinellas Park Yes Yes Yes City of Pompano Beach Yes Yes Yes City of Port Orange N/A No Yes City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach No No No OUTSOURCED TO PALM BEACH COUNTY November 2014 10-27
PI Group FM061 - County Short Name Manage/Maintain EMS Vehicles? YES/NO Description Did your fleet management organization manage or maintain EMS vehicles to include ambulances, rescue trucks, support vehicles, etc., during the reporting period? Brevard County N/A N/A N/A Broward County No No No Charlotte County N/A N/A No Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes Martin County Yes Yes Yes Miami-Dade County No No No Okaloosa County No Yes Yes Okeechobee County Yes Yes Yes Orange County Yes Yes Yes Pasco County N/A N/A Yes Pinellas County No Yes Yes Polk County Yes No Yes Seminole County Yes No N/A PI Group FM062 - City Short Name Manage/Maintain Fire Apparatus? YES/NO Description Did your fleet management organization manage or maintain fire apparatus to include pumpers, aerial trucks, tankers, aircraft fire fighting trucks, etc., during the reporting period? City of Cape Coral Yes Yes Yes City of Coral Springs Yes Yes Yes City of Gainesville Yes Yes Yes November 2014 10-28
City of Lakeland Yes Yes Yes City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach No No N/A City of Oakland Park N/A Yes Yes City of Ocala Yes Yes Yes City of Ormond Beach N/A No Yes City of Oviedo Yes Yes Yes City of Palm Bay Yes Yes Yes City of Pinellas Park Yes Yes Yes City of Pompano Beach Yes Yes Yes City of Port Orange N/A No Yes City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach No No No OUTSOURCED TO PALM BEACH COUNTY PI Group FM062 - County Short Name Manage/Maintain Fire Apparatus? YES/NO Description Did your fleet management organization manage or maintain fire apparatus to include pumpers, aerial trucks, tankers, aircraft fire fighting trucks, etc., during the reporting period? Brevard County N/A N/A N/A Broward County N/A N/A N/A Charlotte County N/A N/A N/A Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes November 2014 10-29
Martin County No No No Miami-Dade County No No No Okaloosa County No Yes Yes Okeechobee County Yes Yes Yes Orange County No No No Pasco County N/A N/A Yes Pinellas County Yes Yes Yes Polk County Yes No Yes Seminole County Yes No N/A PI Group FM063 - City Short Name Manage/Maintain Generator Sets? YES/NO Description Did your fleet management organization manage or maintain powered generator sets to include truck mounted, trailer mounted, or permanently located during the reporting period? City of Cape Coral Yes Yes Yes City of Coral Springs Yes Yes Yes City of Gainesville Yes Yes Yes City of Lakeland Yes Yes Yes City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach Yes Yes N/A City of Oakland Park N/A Yes Yes City of Ocala Yes Yes Yes City of Ormond Beach N/A No Yes City of Oviedo Yes Yes Yes City of Palm Bay Yes Yes Yes City of Pinellas Park Yes Yes Yes November 2014 10-30
City of Pompano Beach Yes Yes Yes City of Port Orange N/A No Yes City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes PI Group FM063 - County Short Name Manage/Maintain Generator Sets? YES/NO Description Did your fleet management organization manage or maintain powered generator sets to include truck mounted, trailer mounted, or permanently located during the reporting period? Brevard County N/A N/A N/A Broward County Yes Yes Yes Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes Martin County Yes Yes Yes Miami-Dade County Yes Yes Yes Okaloosa County No Yes Yes Okeechobee County Yes Yes Yes Orange County Yes Yes Yes Pasco County N/A N/A Yes Pinellas County Yes Yes Yes Polk County Yes No Yes Seminole County Yes No N/A Fleet Management maintains over 175 generators ranging from 20KW to 1750kw. These units may have been included in the equipment counts before but are now excluded due to definitions. November 2014 10-31
PI Group FM064 - City Short Name Manage/Maintain Solid Waste Handling Vehicles? YES/NO Description Did your fleet management organization manage or maintain solid waste vehicles to include refuse trucks, dumpster trucks, claw trucks, or transfer vehicles during the reporting period? City of Cape Coral No No No City of Coral Springs No No No City of Gainesville No No No City of Lakeland Yes Yes Yes City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach Yes Yes N/A City of Oakland Park N/A Yes Yes City of Ocala Yes Yes Yes City of Ormond Beach N/A No No City of Oviedo No No No City of Palm Bay No No No City of Pinellas Park No No No City of Pompano Beach Yes Yes Yes City of Port Orange N/A N/A Yes City of Tallahassee Yes Yes Yes City of Tamarac No No No City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes November 2014 10-32
PI Group FM064 - County Short Name Manage/Maintain Solid Waste Handling Vehicles? YES/NO Description Did your fleet management organization manage or maintain solid waste vehicles to include refuse trucks, dumpster trucks, claw trucks, or transfer vehicles during the reporting period? Brevard County N/A No N/A Broward County Yes Yes Yes Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes Martin County No No No Miami-Dade County Yes Yes Yes Okaloosa County No Yes Yes Okeechobee County No No No Orange County No No No Pasco County N/A N/A Yes Pinellas County Yes Yes Yes Polk County No No Yes Seminole County Yes No N/A PI Group FM065 - City Short Name Manage/Maintain Sweepers? YES/NO Description Did your fleet management organization manage or maintain sweepers to include street, parking lot/garage, or runway configurations during the reporting period? City of Cape Coral No Yes Yes City of Coral Springs No No No City of Gainesville Yes Yes Yes November 2014 10-33
City of Lakeland Yes Yes Yes City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach Yes Yes N/A City of Oakland Park N/A No No City of Ocala Yes Yes Yes City of Ormond Beach N/A No Yes City of Oviedo Yes Yes Yes City of Palm Bay Yes Yes Yes City of Pinellas Park Yes Yes Yes City of Pompano Beach Yes Yes Yes City of Port Orange N/A No No City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes PI Group FM065 - County Short Name Manage/Maintain Sweepers? YES/NO Description Did your fleet management organization manage or maintain sweepers to include street, parking lot/garage, or runway configurations during the reporting period? Brevard County N/A No N/A Broward County Yes Yes Yes Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County No No No Marion County Yes Yes Yes November 2014 10-34
Martin County Yes Yes Yes Miami-Dade County Yes Yes Yes Okaloosa County No Yes Yes Okeechobee County No No No Orange County No Yes Yes Pasco County N/A N/A Yes Pinellas County Yes Yes Yes Polk County No No No Seminole County No No N/A PI Group FM066 - City Short Name Manage/Maintain Water/Waste Water Utility Servicing Vehicles? YES/NO Description Did your fleet management organization manage or maintain water/waste water vehicles to include vacuum trucks, sewer cleaning equipment, etc., during the reporting period? City of Cape Coral Yes Yes Yes City of Coral Springs Yes Yes Yes City of Gainesville Yes Yes Yes City of Lakeland Yes Yes Yes City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach Yes Yes N/A City of Oakland Park N/A Yes Yes City of Ocala Yes Yes Yes City of Ormond Beach N/A No Yes City of Oviedo No Yes Yes City of Palm Bay Yes Yes Yes City of Pinellas Park Yes Yes Yes November 2014 10-35
City of Pompano Beach Yes Yes Yes City of Port Orange No No Yes City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes PI Group FM066 - County Short Name Manage/Maintain Water/Waste Water Utility Servicing Vehicles? YES/NO Description Did your fleet management organization manage or maintain water/waste water vehicles to include vacuum trucks, sewer cleaning equipment, etc., during the reporting period? Brevard County N/A No N/A Broward County Yes Yes Yes Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County Yes Yes Yes Martin County Yes Yes Yes Miami-Dade County No No No Okaloosa County No Yes Yes Okeechobee County No No No Orange County Yes Yes Yes Pasco County N/A N/A Yes Pinellas County Yes Yes Yes Polk County Yes No Yes Seminole County Yes No N/A November 2014 10-36
PI Group FM067 - City Short Name Manage/Maintain Watercraft? YES/NO Description Did your fleet management organization manage or maintain watercraft to include boats, barges, personal watercraft, etc., during the reporting period? City of Cape Coral No Yes Yes City of Coral Springs No No Yes Fire Department has a small boat. Fleet occasionally performs maintenance and repairs. City of Gainesville No No No City of Lakeland No No No City of Leesburg Yes Yes N/A City of New Smyrna Beach Yes Yes Yes City of North Miami Beach No No N/A City of Oakland Park N/A Yes Yes City of Ocala No No No City of Ormond Beach N/A No No City of Oviedo Yes Yes Yes City of Palm Bay No No No City of Pinellas Park Yes Yes Yes City of Pompano Beach Yes Yes Yes City of Port Orange No No No City of Tallahassee Yes Yes Yes City of Tamarac Yes Yes Yes City of Winter Park Yes Yes Yes City of West Palm Beach Yes Yes Yes November 2014 10-37
PI Group FM067 - County Short Name Manage/Maintain Watercraft? YES/NO Description Did your fleet management organization manage or maintain watercraft to include boats, barges, personal watercraft, etc., during the reporting period? Brevard County N/A No N/A Broward County No No No Charlotte County N/A N/A Yes Collier County Yes Yes Yes Hillsborough County Yes Yes Yes Marion County No No No Martin County No No No Miami-Dade County No No No Okaloosa County No No No Okeechobee County No No No Orange County Yes Yes Yes Pasco County N/A N/A Yes Pinellas County Yes Yes Yes Polk County No No No Seminole County Yes No N/A PI Group FM068 - City Short Name Average Maintenance Cost Per Vehicle Description Calculates the average cost based on total annual fleet expenditures, per vehicle or piece of equipment, for the reporting period. Divide the total annual cost of maintenance by the total number of fleet vehicles and equipment listed at the end of the reporting period (Formula: Total annual cost of maintenance/total number of vehicles) City of Cape Coral $2,235.00 $2,585.00 $2,482.00 City of Coral Springs N/A N/A N/A City of Gainesville $1,585.13 $1,490.81 $1,575.29 Taken from Management Report for FY 13. Total Fleet cost. November 2014 10-38
City of Lakeland $3,219.50 $3,068.84 $2,985.46 City of Leesburg $2,087.52 $2,011.09 N/A City of New Smyrna Beach $1,958.00 $2,068.00 $2,296.00 City of North Miami Beach $1,320.00 $2,319.00 N/A City of Oakland Park N/A N/A $6,100.00 City of Ocala $2,126.96 $1,931.63 $2,146.06 City of Ormond Beach N/A N/A N/A City of Oviedo $1,437.96 $1,591.74 $397.25 City of Palm Bay $1,208.00 $1,181.00 $1,214.00 City of Pinellas Park $2,612.41 $2,740.31 $3,823.74 PW - 356,133 FD - 332,140 = 180 City of Pompano Beach $480.23 $540.03 $551.18 City of Port Orange N/A N/A $2,241.52 City of Tallahassee $2,483.72 $2,834.93 $2,523.67 City of Tamarac N/A N/A N/A City of Winter Park $1,328.91 $1,341.78 $1,497.77 City of West Palm Beach $2,970.00 $3,720.38 $3,975.00 This figure provided by the Fleet Services Manager who is tracking this information on Quarterly Performance Measure reports, which is more accurate information than provided in previous fiscal year reporting. HIGH COST DUE TO AGED SANITATION FLEET AND NUMBER OF VEHICLES OUTSOURCED A/O SHORTAGE OF MECHANICS PI Group FM068 - County Short Name Average Maintenance Cost Per Vehicle Description Calculates the average cost based on total annual fleet expenditures, per vehicle or piece of equipment, for the reporting period. Divide the total annual cost of maintenance by the total number of fleet vehicles and equipment listed at the end of the reporting period (Formula: Total annual cost of maintenance/total number of vehicles) Brevard County N/A N/A N/A Broward County $1,377.00 $1,348.00 $1,339.00 Charlotte County N/A N/A $604.88 November 2014 10-39
Collier County $1,315.46 $1,416.61 $1,238.04 Hillsborough County $2,242.11 $1,477.76 $2,921.75 Marion County $1,359.81 $1,408.50 $1,272.53 Martin County $1,018.00 $1,021.00 $1,084.79 Miami-Dade County $4,727.23 $5,022.44 $5,269.77 Okaloosa County $2,288.00 $2,338.00 $2,640.00 Okeechobee County $1,384.41 $2,516.03 N/A Orange County N/A N/A N/A Pasco County N/A N/A $1,610.14 Pinellas County $1,585.55 $1,750.34 $1,725.34 Polk County $1,359.00 N/A $2,565.35 Seminole County $1,324.00 N/A N/A PI Group FM069 - City Short Name Annual Average Percentage Vehicle and Equipment Availability Description Calculates the average percentage of total fleet vehicles available for the customer's use. Available for use is defined as not being down for maintenance, waiting for parts, or out for sublet work. If not measured, enter "N/A" (Typical formula: Vehicles out of service per workday/total vehicles, annual work day accumulation) City of Cape Coral N/A N/A N/A City of Coral Springs N/A 96.4% 97.04% City of Gainesville 77% 86.14% 93.62% City of Lakeland 91.2% 89.94% 90.37% City of Leesburg N/A N/A N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach 80% 80% N/A FY12 Incorrect status changes on work orders for Vehicles; primarily the 24 hr Units. New hire Support Specialists training in both Garages. Reclassified several Public Safety vehicles from 8 to 24 hour Utilization. New target established for FY 13-14 (11%). Also found downtime report to give more accurate figure November 2014 10-40
City of Oakland Park N/A 95% 96% City of Ocala N/A N/A N/A City of Ormond Beach N/A N/A N/A City of Oviedo N/A N/A N/A City of Palm Bay 97% 96% 94% City of Pinellas Park N/A N/A N/A City of Pompano Beach N/A N/A N/A City of Port Orange N/A N/A N/A City of Tallahassee 0% 95.97% 95% City of Tamarac 100% 99% 99.7% City of Winter Park 99.1% 99.26% 98.23% City of West Palm Beach N/A N/A N/A PI Group FM069 - County Short Name Annual Average Percentage Vehicle and Equipment Availability Description Calculates the average percentage of total fleet vehicles available for the customer's use. Available for use is defined as not being down for maintenance, waiting for parts, or out for sublet work. If not measured, enter "N/A" (Typical formula: Vehicles out of service per workday/total vehicles, annual work day accumulation) Brevard County N/A N/A N/A Broward County 95.8% 95.7% 94.5% Charlotte County N/A N/A 92.67% Collier County 96.54% 95.16% 97.04% Hillsborough County 91.71% 97.17% 92.73% Marion County 84.9% 86.9% 85.6% Martin County N/A 99% 99.4% Miami-Dade County N/A N/A N/A Okaloosa County 97.7% 98% 97.1% Okeechobee County N/A N/A N/A November 2014 10-41
Orange County N/A N/A N/A Pasco County N/A N/A 93.85% Pinellas County 96% 93% 96% Polk County 97% N/A N/A Seminole County 98% N/A N/A Our calculated availability and cost per unit numbers are not working. We will provide them at a later date when corrected. PI Group FM070 - City Short Name Gallon-Equivalents of Natural Gas Fuel Consumed at End of Reporting Period Description Total gallon-equivalents of natural gas fuel (liquified natural gas, compressed natural gas, propane) consumed by fleet vehicles during the reporting period. If not used, enter N/A. City of Coral Springs N/A N/A N/A City of Gainesville N/A N/A N/A City of Lakeland N/A N/A N/A City of Leesburg N/A N/A N/A City of New Smyrna Beach N/A N/A N/A City of North Miami Beach N/A N/A N/A City of Oakland Park N/A N/A N/A City of Ocala N/A N/A N/A City of Oviedo N/A N/A N/A City of Palm Bay N/A N/A N/A City of Pinellas Park N/A N/A N/A City of Pompano Beach N/A N/A N/A City of Port Orange N/A N/A N/A City of Tallahassee N/A N/A 21,328.89 City of Tamarac N/A N/A N/A City of West Palm Beach N/A N/A N/A November 2014 10-42
PI Group FM070 - County Short Name Gallon-Equivalents of Natural Gas Fuel Consumed at End of Reporting Period Description Total gallon-equivalents of natural gas fuel (liquified natural gas, compressed natural gas, propane) consumed by fleet vehicles during the reporting period. If not used, enter N/A. Brevard County N/A N/A N/A Broward County N/A N/A 1,628.9 City of Cape Coral N/A N/A N/A Charlotte County N/A N/A N/A Collier County N/A N/A N/A Hillsborough County N/A N/A N/A Marion County N/A N/A N/A Martin County N/A N/A N/A Miami-Dade County N/A N/A N/A Okaloosa County N/A N/A N/A Okeechobee County N/A N/A N/A Orange County N/A N/A N/A Pasco County N/A N/A N/A Pinellas County N/A N/A N/A Polk County N/A N/A 1,394.5 Seminole County N/A N/A N/A November 2014 10-43
CI.FM052 PERCENTAGE OF DIRECT LABOR HOUR BILLING ACHIEVED AT END REPORTING PERIOD November 2014 10-44
CO.FM052 PERCENTAGE OF DIRECT LABOR HOUR BILLING ACHIEVED AT END REPORTING PERIOD November 2014 10-45
CI.FM058 MOTORIZED OFF-HIGHWAY EQUIPMENT > $50000 PURCHASE PRICE AT END OF REPORTING PERIOD November 2014 10-46
CO.FM058 MOTORIZED OFF-HIGHWAY EQUIPMENT > $50000 PURCHASE PRICE AT END OF REPORTING PERIOD November 2014 10-47