DIRETTORAT GĦAL KWALITA` U STANDARDS FL-EDUKAZZJONI DIRECTORATE FOR QUALITY AND STANDARDS IN EDUCATION DEPARTMENT OF CURRICULUM MANAGEMENT TRAINING AND PROFESSIONAL DEVELOPMENT UNIT Tel: (+356) 2598 2710 / 2233 email: raymond.facciol@gov.mt carmela.grech@ilearn.edu.mt marisa.scerri@gov.mt In-Service Course Booklet 2015 All the forms presented in this booklet are available in Word format upon request. Please e-mail: carmela.grech@ilearn.edu.mt marisa.scerri@gov.mt
INSET TRAINING JULY & SEPTEMBER 2015 SCHEDULED TIMELINE 20-24 th January 2015 Issue of Circular & Memo from Training and Professional Development Unit 24 th January 2015 Course Booklet available in Word format upon request by Course Coordinators 30 th January 2015 Course Booklet available online 30 th January - 30 th March 2015 Course Coordinators to notify prospective trainees 16 th February 2015 Finalised Course Descriptions to reach Training and Professional Development Unit 13 th March 2015 Course catalogue available online 24 th April 2015 Finalised Course Design Forms to reach Training and Professional Development Unit 30th April 2015 Final date for applications to attend voluntary courses 30th April 2015 Final date for applications from staff to attend compulsory courses on a voluntary basis 29 th May 2015 Co-ordinators to submit programme for INSET Course 7th, 8th, 9th July 2015 Inset days 17th July 2015 Attendance sheets and other relevant documentation to be sent to Training and Professional Development Unit 18th, 22nd, 23rd September 2015 Inset days 30 th September 2015 Attendance sheets and other relevant documentation to be sent to Training and Professional Development Unit Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 2
General Information 1. In accordance with the agreement signed between the Government and the Malta Union of Teachers, in-service courses are normally of three days duration and all teachers may be requested to attend on an annual basis. Assistant Heads of School and Heads of School are not obliged to attend. The course dates for 2015 are as follows: July: 7, 8, 9 September: 18, 22, 23 2. The Course Co-ordinator (Education Officer, Principal, Head of School, as the case may be) is required to notify staff officially that they will be attending training, and is also required to be in possession of acknowledgement of receipt of the convocation by prospective trainees. 3. The practice so far has been for these convocations to be issued via conventional postal delivery services. In conformity with reduction of carbon footprint policies, notification to attend Inset will henceforth be as follows: 3.1 Course Co-ordinators will send a notification by email to attend Inset to each individual school, listing the teachers who are being requested to attend (8.2 on Page 7). 3.2 The mail sent to the school will be copied to each individual teacher listed in this email, using the teacher s ilearn mailing address. 3.3 No paper convocation will be sent. 3.4 Schools will need to notify teachers of the receipt of the email mentioned in (3.1) to school, so as to ensure that all teachers consult their mailbox punctually. Schools are kindly requested to acknowledge receipt of mail. 3.5 In view of the need for Course Co-ordinators to be in possession of acknowledgement of receipt of the convocation by teachers, the practice in the past was to send two copies of the convocation to schools, one of which would be signed by all the teachers listed and returned to the Course Co-ordinator. Trainees used to be asked to keep a copy of the convocation, further increasing the use of paper in the process. The need for this assurance that trainees have been accordingly informed can now be answered differently and with further simplification of procedures. Teachers will only need to reply from their personal ilearn account in acknowledgment of receipt. This will serve in lieu of the signed copy which used to be sent in past years. Alternatively, one copy of the convocation can be printed, signed by all trainees and scanned on the school premises, and the scan sent to the Course Co-ordinator. Although this is only partial progress, it will still be a step forward in terms of consumption of envelopes and efficiency of action. 3.6 In the case of Inset or convocations intended for KGAs and LSAs, Course Coordinators and schools alike are encouraged to apply as much of the above as possible. The option of sending the Course Co-ordinator a scanned copy of acknowledgement should already be considered a step forward. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 3
4. Course Co-ordinators are responsible for : 4.1 adherence to the scheduling outlined in this Booklet; 4.2 the production of the Course Description (which will appear in the Online Catalogue); (See 8.1 on Page 6); 4.3 the timely issue of notifications to trainees to attend inset (see 8.2 on Page 7); 4.4 the completion of the Course Design form (see 8.3 on Page 8 ); 4.5 the completion of the Course programme, for consultation by course participants; 4.6 the production, completion and return to the Training Unit of attendance sheets and any medical certification that has been presented by trainees (see Page 9); 4.7 the full completion and return to the Training Unit of remuneration sheets and feedback sheets (see Pages 10 &11). 5. It is important that attendance sheets cover the whole duration of the Training, and also that they are accurately completed, because the Directorate will need to follow up cases of participants who do not attend courses in whole or in part. This process may be hindered if action is not taken in a timely manner. 6. Staff may only be excused from attending compulsory courses by the Director, Department of Curriculum Management in exceptional circumstances. Any correspondence in this regard may be addressed to Mr Raymond Facciol on raymond.facciol@gov.mt, who will forward to the Director, or to Mr Gaetano Bugeja, Director, Curriculum Management on gaetano.bugeja@ilearn.edu.mt. 7. With regard to Remuneration Forms, Course Co-ordinators are to note the following points: 7.1 One remuneration form is submitted for each trainer. Incomplete or illegible forms will be returned to the Co-ordinator and will not be processed. 7.2 The Training Unit will not be in a position to endorse remuneration to trainers, unless approval has been obtained for such payment, at the moment when the Course Design Form is submitted. 7.3 All remuneration forms for all animators on their courses must be duly signed by Course Co-ordinators. 7.4 Course Co-ordinators who have done any animation duties are not to sign their own remuneration forms themselves. (The forms will be signed by the Director/Assistant Director at the Department of Curriculum Management). 7.5 Remuneration forms are to be returned to the Training & Professional Development Unit within one week of the termination of the course. 7.6 Officers from the Directorates of Education acting as animators during working hours are to be remunerated at the rate of 10.71 an hour. 7.7 Officers from the Directorates of Education acting as animators outside working hours are to be remunerated at the rate of 21.42 an hour. 7.8 Animators from outside the Education Division are to be remunerated at the rate of 21.42 an hour. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 4
8. The following documents can be found in this booklet in pdf format: 8.1 Course Description Form This template, once completed, constitutes what will appear in the Online Course Catalogue. 8.2 Notification to attend Inset To be sent to individual schools, listing staff from that school being called in for Inset. This form has now been slightly modified to accommodate the points raised above. 8.3 Course Design Form This template, once completed, gives the Training and Professional Development Unit a complete picture of the infrastructure of the inset session (venues, amount of transport required, the cost of remuneration to trainers...) and permits detailed planning. 8.4 Attendance Sheet Course Co-ordinators assume responsibility for the correctness of the attendance sheet as returned to the Training Unit. Further information has been given in 4. 8.5 Feedback sheet This sheet is standard. In this case, it may not be advisable to ask trainees to complete this form after having left the premises. 8.6 Remuneration Form Information is given in 4. and 7. 8.7 In-Service Courses 2015 Gozitan Participants Transport Coupon This coupon entitles Gozitan staff who are doing their training in Malta to board transport from and back to Gozo. Experience has shown that this coupon is not needed during the July session, but it is highly recommended that Course Coordinators planning training in September do issue coupons for their trainees. Transport Coupons are only available on demand from the Training and Professional Development Unit. 9. All correspondence, queries, completed forms, etc are to be addressed to: Mr Raymond Facciol Assistant Director raymond.facciol@gov.mt Ms Carmen Grech Education Officer carmela.grech@ilearn.edu.mt Ms Marisa Schembri Assistant Principal marisa.scerri@gov.mt Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 5
COURSE DESCRIPTION FORM COURSE REFERENCE State only whether course is compulsory or voluntary. The Course number will be given later on by the Training and Professional Development Unit. TITLE Give a short and attractive title. AIMS & OBJECTIVES State aims and objectives of the course as briefly as possible. EXPECTED OUTCOMES State more specifically what the participants are expected to gain from the course. CO-ORDINATOR Name: Grade: Work Address: Telephone Number(s): Email Address: PARTICIPANTS State for whom the course applies. DATES 7, 8, 9 July 2015 : 18, 22, 23 September 2015 (Delete as necessary) TIME 8:30 12:30 VENUE Insert venue of your choice. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 6
DQSE/01/02/020 DIRETTORAT GĦAL KWALITA` U STANDARDS FL-EDUKAZZJONI DIRECTORATE FOR QUALITY AND STANDARDS IN EDUCATION DEPARTMENT OF CURRICULUM MANAGEMENT TRAINING AND PROFESSIONAL DEVELOPMENT UNIT Dear Head of School, Date: In-Service Courses 2015 - Notification to attend INSET In terms of the agreement between the Government and the Malta Union of Teachers, the Directorate for Quality and Standards in Education is organising in-service courses in July and September 2015. It is to be noted that teaching staff who are asked to attend courses are obliged to do so as part of their teaching duties. Any absence has to be justified. The following members of your staff are being requested to attend the course as outlined below. Schools are referred to Circular DCM 031/2015, wherein information was provided concerning acknowledgement of receipt of this notice to the Course Co-Ordinator. Catalogue Ref: Course Title: Dates: July / September 7, 8, 9 / 8,22,23 No. Name (in Block Letters) ID No. Grade Signature (applies to KGAs and LSAs) The course will be held at: between 8.30 a.m. and 12.30 p.m. Kindly bring the above information to the attention of the members of staff concerned. NO FURTHER NOTIFICATIONS WILL BE FORWARDED. THIS DOCUMENT SHOULD BE CONSIDERED AS AN OFFICIAL NOTICE TO ATTEND. Acknowledgement of receipt of this convocation should reach the Course Co-ordinator by d d m m 2 0 1 5 Name & Address of Co-ordinator Tel No(s): email: The Department of Curriculum Management within the Ministry for Education and Employment collects and processes information to carry out its functions under the Education Act. All data is collected and processed in accordance with the Data Protection Act 2001, the Education Act, other subsidiary legislation and the Privacy Policy of the Department, a copy of which is available on demand. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 7
DQSE/01/02/021 DIRETTORAT GĦAL KWALITA` U STANDARDS FL-EDUKAZZJONI DIRECTORATE FOR QUALITY AND STANDARDS IN EDUCATION DEPARTMENT OF CURRICULUM MANAGEMENT TRAINING AND PROFESSIONAL DEVELOPMENT UNIT Tel: (+356) 2598 2710 / 2233 email: carmela.grech@ilearn.edu.mt marisa.scerri@gov.mt Course No. Course Design Form Course Title: Prepared / Co-ordinated by: Section: Course aimed for: Number of participants: Malta Gozo Date: commences on: ends on: Venue: Hall: Room(s): List of Animators to teach during the course 1. 2. 3. 4. Name of Animator No. of Hours Teaching Name of Course Coordinator: Address: Signature: Tel. No(s): email: Date: Please complete and return by not later than Friday 24 th April 2015. The Department of Curriculum Management within the Ministry for Education and Employment collects and processes information to carry out its functions under the Education Act. All data is collected and processed in accordance with the Data Protection Act 2001, the Education Act, other subsidiary legislation and the Privacy Policy of the Department, a copy of which is available on demand. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 8
DQSE/01/02/026 DIRETTORAT GĦAL KWALITA` U STANDARDS FL-EDUKAZZJONI DIRECTORATE FOR QUALITY AND STANDARDS IN EDUCATION DEPARTMENT OF CURRICULUM MANAGEMENT TRAINING AND PROFESSIONAL DEVELOPMENT UNIT y Attendance Sheet In-Service Courses 2015 Course Co-ordinator: Course Ref: Name & Surname ID No Grade Day 1 Day 2 Day 3 Use Arial Narrow 11 The Department of Curriculum Management within the Ministry for Education and Employment collects and processes information to carry out its functions under the Education Act. All data is collected and processed in accordance with the Data Protection Act 2001, the Education Act, other subsidiary legislation and the Privacy Policy of the Department, a copy of which is available on demand. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 9
DQSE/01/02/027 DIRETTORAT GĦAL KWALITA` U STANDARDS FL-EDUKAZZJONI DIRECTORATE FOR QUALITY AND STANDARDS IN EDUCATION DEPARTMENT OF CURRICULUM MANAGEMENT TRAINING AND PROFESSIONAL DEVELOPMENT UNIT Tel: (+356) 2598 2710 / 2233 email: carmela.grech@ilearn.edu.mt marisa.scerri@gov.mt FEEDBACK SHEET Course Reference: Date(s): Please tick X as applicable Strongly Agree Agree No opinion Disagree Strongly disagree A B C D E A B C D E 1.0 Preparation 1.1 I was invited to training well in advance of date of training. 1.2 The topic and scope of training were clearly indicated. 1.3 Logistic arrangements for training were clearly indicated. 2.0 Content 2.1 The objectives of the training were defined at the beginning. 2.2 The topic of training is relevant to my day-to-day duties. 2.3 Training was easy to understand and of a good competence level 2.4 Supporting documentation was provided. 2.5 The documentation provided was helpful and relevant. 2.6 Training allowed for interactive participation. 2.7 The schedule for training allowed for all areas to be covered. 3.0 Trainer 3.1 The trainer was knowledgeable about the topic being covered. 3.2 The trainer was well prepared for the delivery. 3.3 The trainer answered questions clearly and completely. 4.0 Facilities 4.1 The meeting areas were satisfactory. 4.2 Equipment worked well during the session. 5.0 Achievements 5.1 My expectations of the training have been met. 5.2 I am satisfied with my increased knowledge on the subject. 5.3 I feel that I can apply the material learnt in my day-to-day duties. 6.0 Remarks Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 10
DQSE/01/02/001 DIRETTORAT GĦAL KWALITA` U STANDARDS FL-EDUKAZZJONI DIRECTORATE FOR QUALITY AND STANDARDS IN EDUCATION DEPARTMENT OF CURRICULUM MANAGEMENT TRAINING AND PROFESSIONAL DEVELOPMENT UNIT TRAINER REMUNERATION FORM Month : Year : Course Title : Venue : Trainer : ID : Tel (Hm/Mob): Office : Address : NI : Paylist : Employer : Grade : VAT : Breakdown of service delivered Calendar Date Trainer s declaration Time Hours Number of I attest that the attendance sheet attached is correct and that I have performed: From delivered To Participants hours within school hours @ 10.71 per hour = 1 hours outside school hours @ 21.42 per hour = 2 amounting to a total of 3 TRAINER S REMARKS : (Please include details which may be necessary to clarify the 4 request, such as cancellation of sessions, replacement of other trainers, etc.) 5 6 7 8 9 Signature: Date : 10 11 12 Certified Correct by Coordinator 13 14 Name : 15 16 Signature: Date : 17 18 19 Signature of Director 20 21 Name : 22 23 Signature: Date : 24 25 26 Office Stamp 27 28 29 Total No. of Hours! Remuneration Form will not be processed unless complete and accompanied by signed attendance sheets. The Department of Curriculum Management within the Ministry for Education and Employment collects and processes information to carry out its functions under the Education Act. All data is collected and processed in accordance with the Data Protection Act 2001, the Education Act, other subsidiary legislation and the Privacy Policy of the Department, a copy of which is available on demand. Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 11
DQSE IN-SERVICE COURSES 2015 USE OF TRANSPORT FACILITIES SEPTEMBER 2015 Mr/Ms is authorised to use the transport facilities provided by The Directorate for Quality and Standards in Education. Departure from Cirkewwa: 07:50 Departure from Training Venue: 12:15 Course Co-ordinator Date DQSE IN-SERVICE COURSES 2015 USE OF TRANSPORT FACILITIES SEPTEMBER 2015 Mr/Ms is authorised to use the transport facilities provided by The Directorate for Quality and Standards in Education. Departure from Cirkewwa: 07:50 Departure from Training Venue: 12:15 Course Co-ordinator Date DQSE IN-SERVICE COURSES 2015 USE OF TRANSPORT FACILITIES SEPTEMBER 2015 Mr/Ms is authorised to use the transport facilities provided by The Directorate for Quality and Standards in Education. Departure from Cirkewwa: 07:50 Departure from Training Venue: 12:15 Course Co-ordinator Date DQSE IN-SERVICE COURSES 2015 USE OF TRANSPORT FACILITIES SEPTEMBER 2015 Mr/Ms is authorised to use the transport facilities provided by The Directorate for Quality and Standards in Education. Departure from Cirkewwa: 07:50 Departure from Training Venue: 12:15 Course Co-ordinator Date Ministeru għall-edukazzjoni u x- Xogħol - Ministry for Education and Employment - In-Service Courses 2015 12