Procurement for Accounts Payable September 2003 STU-2521-A81 Student Guide PeopleSoft World A8.1
Procurement for Accounts Payable STU-2521-A81 Restricted Rights Copyright 2003 PeopleSoft, Inc. All rights reserved. All material contained in this document is proprietary and confidential to PeopleSoft, Inc. and is protected by copyright laws. No part of this document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, including, but not limited to, electronic, graphic, mechanical, photocopying, recording, or otherwise without the prior written permission of PeopleSoft, Inc. This document is subject to change without notice, and PeopleSoft, Inc. does not warrant that the material contained in this document is free of errors. Any errors found in this document should be reported to PeopleSoft, Inc. in writing. PeopleTalk and People power the internet. are trademarks; and PeopleSoft, the PeopleSoft logo, PeopleTools, PS/nVision, PeopleCode, PeopleBooks, Vantive, Vantive Enterprise and Red Pepper are registered trademarks of PeopleSoft, Inc. All other trademarks mentioned in this document are the property of their respective owners.
Table of Contents Purchasing for Accounts Payable Overview Purchase Order Entry Receipt Processing A8.1
WorldSoftware Procurement for Accounts Payable A8.1 Voucher Processing Set Up Automatic Accounting Instructions A8.1
Table of Contents Index Notes Exercises A8.1
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
Purchasing for Accounts Payable Overview System Integration A8.1 1
WorldSoftware Procurement for Accounts Payable A8.1 Address Book Accounts Payable Accounts Receivable Sales Order Management AAIs AAIs General Accounting AAIs AAIs Procurement AAIs Inventory Management General Accounting and Accounts Payable Address Book 2 A8.1
Purchasing for Accounts Payable Overview Distribution/Logistics A8.1 3
WorldSoftware Procurement for Accounts Payable A8.1 Procurement (43) Purchase orders Supplier information Supplier performance Supplier/Item relationships Approval Receiving Authorization Accounts Payable (04) Voucher payments reports Advanced Warehouse Management (46) Putaway fixed and random Replenishment Picking fixed and random Utilization analysis Location specification Supply General Ledger (09) Inventory movement Variances Sales Returns Breakage Taxes Inventory Management (41) Items Branch/plants Stocking locations Costs Prices Characteristics Lot and serial information Bulk Inventory (4050) Grade and Potency Manufacturing (30, 31, 32 and 34) Shop Floor Control Work order issues Specifications Completion Work in process Planning Systems Accounts Receivable (03) Invoices Cash receipts Credit/Collection Management Statements Sales Order Management (42) Sales Orders Returns Customer information/instructions Shipment confirmation Invoicing Pricing Demand Advanced Price Adjustments (45) 4 A8.1
Purchasing for Accounts Payable Overview Manufacturing Other J.D. Edwards Systems Features, Terms, and Concepts Procurement Methods Purchasing for Inventory A8.1 5
WorldSoftware Procurement for Accounts Payable A8.1 Purchasing to the General Ledger Purchasing Terms Commitments and Encumbrances Landed Costs 6 A8.1
Purchasing for Accounts Payable Overview Last-In Cost Weighted Average Cost Standard Cost Purchasing Environments A8.1 7
WorldSoftware Procurement for Accounts Payable A8.1 Detailed Information Purchase Order Processing Cycle Purchase Order Voucher 1. Create purchase order 2. Receive goods 3. Create voucher Pay to Supplier Joe Acme 8 A8.1
Purchasing for Accounts Payable Overview A8.1 9
WorldSoftware Procurement for Accounts Payable A8.1 Enter PO Receive PO Voucher Match Receipt Header (F4301) Detail (F4311) Receipts (F43121) Item Balances (F41021) A/P Transaction Detail (F0411) G/L Transaction Detail (F0911) Inventory Transaction (F4111) Post G/L Transaction Detail (F0911) Post Account Balances (F0902) Account Balances (F0902) 10 A8.1
Purchasing for Accounts Payable Overview Enter PO Print PO 220 240 240 260 Print Receiver Enter Receipts Voucher Match 260 400 400 900 current (last) status code next status code (Complete in Procurement System) A8.1 11
WorldSoftware Procurement for Accounts Payable A8.1 Purchasing to Accounts Payable Relationship Purchasing (Inventory) Accounts Payable F41021 Item Balance F0411 A/P Transactions F43121 Receipts File F4111 Item Ledger (Cardex) Must Balance! F0911 G/L Transactions 12 A8.1
Purchasing for Accounts Payable Overview Optional Procurement Activities A8.1 13
WorldSoftware Procurement for Accounts Payable A8.1 14 A8.1
Purchase Order Entry About Purchase Order Entry A8.1 15
WorldSoftware Procurement for Accounts Payable A8.1 16 A8.1
Enter Purchase Order Header Information Entering Purchase Order Header Information A8.1 17
WorldSoftware Procurement for Accounts Payable A8.1 18 A8.1
Enter Purchase Order Header Information A8.1 19
WorldSoftware Procurement for Accounts Payable A8.1 20 A8.1
Enter Purchase Order Header Information What You Should Know About A8.1 21
WorldSoftware Procurement for Accounts Payable A8.1 22 A8.1
Enter Purchase Order Detail Information Entering Purchase Order Detail Information Entering Detail Lines by Item Number From Stock Based Procurement (G43A), choose Purchase Order Processing From Purchase Order Processing (G43A11), choose Enter Purchase Orders A8.1 23
WorldSoftware Procurement for Accounts Payable A8.1 24 A8.1
Enter Purchase Order Detail Information A8.1 25
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About 26 A8.1
Enter Purchase Order Detail Information Entering Detail Lines by Account Number From Stock Based Procurement (G43A), choose Purchase Order Processing From Purchase Order Processing (G43A11), choose Enter Purchase Orders A8.1 27
WorldSoftware Procurement for Accounts Payable A8.1 28 A8.1
Enter Purchase Order Detail Information A8.1 29
WorldSoftware Procurement for Accounts Payable A8.1 Ñ Exercises 30 A8.1
Work with Commitments and Encumbrances Working with Commitments and Encumbrances What You Should Know About A8.1 31
WorldSoftware Procurement for Accounts Payable A8.1 See Also Reviewing Commitment Information for Purchase Orders From Non-Stock Procurement (G43B), choose Procurement Inquiries From Procurement Inquiries (G43B112), choose Commitment Inquiry 32 A8.1
Work with Commitments and Encumbrances A8.1 33
WorldSoftware Procurement for Accounts Payable A8.1 34 A8.1
Work with Commitments and Encumbrances What You Should Know About A8.1 35
WorldSoftware Procurement for Accounts Payable A8.1 36 A8.1
Receipt Processing Objectives About Receipt Processing Informal Receiving Process A8.1 37
WorldSoftware Procurement for Accounts Payable A8.1 Formal Receiving Process Receiver Item A 10 x.25 = $2.50 Item B 15 x.10 = $1.50 Item C 20 x.25 = $5.00 Enter Receipts 38 A8.1
Enter Receipts Entering Receipts A8.1 39
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About 40 A8.1
Enter Receipts Entering Receipt Information From Stock Based Procurement (G43A), choose Purchase Order Processing From Purchase Order Processing (G43A11), choose Enter Receipts by PO A8.1 41
WorldSoftware Procurement for Accounts Payable A8.1 42 A8.1
Enter Receipts What You Should Know About Entering Reversing Receipts From Stock Based Procurement (G43A), choose Purchase Order Processing From Purchase Order Processing (G43A11), choose Enter Receipts by PO A8.1 43
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About Ñ Exercises 44 A8.1
Work with Journal Entries for Receipt Transactions Working with Journal Entries for Receipt Transactions Reviewing Journal Entries for Receipts From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Review G/L Receipts Journal Inventory Received Not Vouchered 100 100 A8.1 45
WorldSoftware Procurement for Accounts Payable A8.1 Standard Cost Variance Inventory Received Not Vouchered Purchase Price Variance 100 80 20 46 A8.1
Work with Journal Entries for Receipt Transactions Posting Receipts From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Review G/L Receipt Post A8.1 47
WorldSoftware Procurement for Accounts Payable A8.1 48 A8.1
Voucher Processing Objectives About Voucher Processing A8.1 49
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About See Also 50 A8.1
Review Open Receipts Reviewing Open Receipts From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Open Receipts by Supplier Before You Begin A8.1 51
WorldSoftware Procurement for Accounts Payable A8.1 52 A8.1
Review Open Receipts A8.1 53
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About 54 A8.1
Review Open Receipts Processing Options for Open Receipts by Supplier DEFAULT VALUES: 1. Order Type 2. Currency Code PROCESSING CONTROL: 3. Enter a 1 to use the program to apply landed costs to received lines. If left blank, the program is used to allow you to review receipts that have not yet been matched or vouchered. REVIEW RECEIPTS MODE: 4. Enter the appropriate Voucher Match Method for the processing you use: 2 = PO and Invoice, 3 = PO, Receipt and Invoice. NOTE: If you receive and voucher together, then enter a 2 above. If you receive and voucher separately, then enter a 3. Incoming Next Status Code Range: 5. From Status Code 6. Thru Status Code NOTE: You are NOT required to fill in the above status codes if you receive and voucher separately. 7. Enter a 1 to see all receipts, including closed lines. LANDED COST MODE: 8. Enter a 1 to summarize journal entries. If left blank, journal entries are written in detail. DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used. 9. G/L Functional Server (XT0911Z1) 10. PO Receipt Routing (P43250) 11. A/P Ledger Inquiry (P042003) 12. Order Order Inquiry (P430301) 13. Order Inquiry Add. Info. (P43030W) A8.1 55
WorldSoftware Procurement for Accounts Payable A8.1 56 A8.1
Enter Landed Costs Entering Landed Costs From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Stand-Alone Landed Cost A8.1 57
WorldSoftware Procurement for Accounts Payable A8.1 Before You Begin 58 A8.1
Enter Landed Costs A8.1 59
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About 60 A8.1
Enter Landed Costs See Also A8.1 61
WorldSoftware Procurement for Accounts Payable A8.1 62 A8.1
Create Vouchers Using Invoices Creating Vouchers Using Invoices Invoice Acme Supply Company Open Receipts Due $10.00 Item 1 10 x.50 = $5.00 Item 2 20 x.25 = $5.00 $10.00 A8.1 63
WorldSoftware Procurement for Accounts Payable A8.1 Before You Begin What You Should Know About 64 A8.1
Create Vouchers Using Invoices See Also Choosing Receipt Records to Match to an Invoice From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Match Voucher to Open Receipt A8.1 65
WorldSoftware Procurement for Accounts Payable A8.1 66 A8.1
Create Vouchers Using Invoices A8.1 67
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About 68 A8.1
Create Vouchers Using Invoices A8.1 69
WorldSoftware Procurement for Accounts Payable A8.1 Processing Options for Match Voucher to Open Receipts DEFAULT VALUES: 1. Purchase Order Type 2. Voucher Document Type PROCESSING CONTROL: 3. Enter the appropriate Voucher Match Method for the processing you use 2 = PO and Invoice 3 = PO, Receipt and Invoice NOTE: If you receive and voucher together, then enter a 2 above. If you receive and voucher separately, then enter a 3. 70 A8.1
Create Vouchers Using Invoices NOTE: The following processing options must be filled in if you receive and voucher together. Incoming Next Status Code Range: 4. From Status Code 5. Thru Status Code Outgoing Next Status Codes: 6. Receipt Status Code 7. Cancel Status Code 8. Enter a 1 to display description. If left blank, the item/account number will be displayed. 9. Enter a 1 to preload the selection option field. 10. Enter a 1 to display the Approver Number code. 11. Enter a 1 to display Reporting Code 07. ADDITION OF LINES: 12. Enter a 1 to allow for the addition of lines. Enter the purchase order line values: 13. Line Type 14. Last Status Code 15. Next Status Code TOLERANCE CHECKING: 16. Enter a 1 for a warning message only, 2 to prohibit entry, or the pay status to be used if the tolerance is exceeded. If left blank, no tolerance checking is performed. RETAINAGE: 17. Enter a 1 to allow for the entry of retainage amounts. If left blank, no retainage will be allowed. SUPPLIER ANALYSIS: 18. Enter a 1 to capture supplier analysis information. If left blank, no supplier analysis information will be captured. SUMMARIZATION: 19. Enter a 1 to summarize journal entries. If left blank, journal entries are written in detail. NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used. 20. Enter a 1 to summarize accounts payable entries. If left blank, accounts payable entries are written in detail. A8.1 71
WorldSoftware Procurement for Accounts Payable A8.1 DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used, except for Open Receipts which will default to ZJDE0003. 21. Purchase Order Entry (P4311) 22. Stand-Alone Landed Cost (P43214) 23. A/P Functional Server (XT0411Z1) 24. G/L Functional Server (XT0911Z1) 25. Standard Voucher Entry (P04105) 26. Journal Entries (P09101) 27. Open Receipts (P43214) AUTOMATIC ACCOUNTING INSTRUCTIONS 28. Choose which business unit should be used to generate the G/L Bank Account. Blank = Purchase order detail 1 = Purchase order header 2 = Responsible business unit in the address book 29. Choose which business unit should be used to generate the A/P Trade Account. Blank = Purchase order detail 1 = Purchase order header 2 = Responsible business unit in the address book CURRENCY PROCESSING: 30. Enter the date to be used when retrieving the currency exchange rate. If left blank, the receipt or purchase order exchange rate will be used. 1 = G/L Date 2 = Invoice Date 31. Enter a 1 to protect the exchange rate field. What You Should Know About Processing Options Ñ Exercises 72 A8.1
Create Multiple Vouchers from Receipt Records Creating Multiple Vouchers from Receipt Records From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Evaluated Receipt Settlement A8.1 73
WorldSoftware Procurement for Accounts Payable A8.1 470412 J.D. Edwards & Company Page... 1 Invoice/Match to PO Edit/Create Date... 1/12/98 for EDI processing Address Business Order Order Or Line Pay Number Description Unit Co Number Ty Number Itm Item/Account Number Description 4344 000 USD N 10 00100 2059 OP 1.000 000 M002 Markette Blue Highlighter Voucher Num. 10146 Voucher Type PV Voucher Amount. 660.00 4344 000 USD N 10 00100 2061 OP 1.000 000 M002 Markette Blue Highlighter Voucher Num. 10147 Voucher Type PV Voucher Amount. 1,320.00 4344 000 USD N 10 00100 2061 OP 2.000 000 M003 Markette Green Highlighter Voucher Num. 10147 Voucher Type PV Voucher Amount. 1,320.00 4344 Venus Universal Supply 10 00100 2059 OP 1.000 000 M002 Markette Blue Highlighter Voucher Num. 10147 Voucher Type PV Voucher Amount. 4344 Venus Universal Supply 10 00100 2061 OP 1.000 000 M002 Markette Blue Highlighter Voucher Num. 10147 Voucher Type PV Voucher Amount. 4344 Venus Universal Supply 10 00100 2061 OP 2.000 000 M003 Markette Green Highlighter Voucher Num. 10147 Voucher Type PV Voucher Amount. 74 A8.1
Create Multiple Vouchers from Receipt Records 470411 J.D. Edwards & Company Page... 1 Invoice/Match to PO Edit/Create Date... 1/12/98 for EDI processing EDI Key Tr Line Address Tran Fld in Document Co Ty Number Number Set Format Error Description Field Value 23545 00100 ER 4344 810 SYDOCO Order Number......... 00002059 Batch #. Venus Universal Supply Error Message. 3737 Line must be Received before Matche 23546 00100 ER 4344 810 SYDOCO Order Number......... 00002061 Batch #. Venus Universal Supply Error Message. 3737 Line must be Received before Matche 23546 00100 ER 4344 810 SYDOCO Order Number......... 00002061 Batch #. Venus Universal Supply Error Message. 3737 Line must be Received before Matche What You Should Know About A8.1 75
WorldSoftware Procurement for Accounts Payable A8.1 76 A8.1
Create Multiple Vouchers from Receipt Records See Also A8.1 77
WorldSoftware Procurement for Accounts Payable A8.1 78 A8.1
Work with Journal Entries for Voucher Transactions Working with Journal Entries for Voucher Transactions Reviewing and Posting Journal Entries for Voucher Transactions From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Voucher Journal Review A8.1 79
WorldSoftware Procurement for Accounts Payable A8.1 Formal Receipts Received Not Vouchered Accounts Payable 100 100 Informal Receipts Expense Accounts Payable 100 100 80 A8.1
Work with Journal Entries for Voucher Transactions Formal Receipts Variance Received Not Vouchered Accounts Payable Variance 100 80 20 Formal Receipts Variance Expense Accounts Payable Variance 100 80 20 What You Should Know About A8.1 81
WorldSoftware Procurement for Accounts Payable A8.1 See Also 82 A8.1
Work with Journal Entries for Voucher Transactions Verifying that Voucher Amounts Balance From Stock Based Procurement (G43A), choose Receipts Matching and Posting From Receipts Matching and Posting (G43A15), choose Print Voucher Journal 04305 J.D. Edwards & Company Page No.... 3 A/P Voucher Journal Report Date... 06/30/98 User, Batch Date/Number & Voucher.... Document... G/L Date Co. Name Address Due Date P.O. No G/L....... Amounts....... P P Ty Number Co Itm Invoice Check Stub Remark Invoice Number Off. Gross P S I Acct Description G/L Account Number Discount Avail G/L Distributi C LT User JN791041 Originator JN791041 Batch Number 80197 Batch Date.. 06/30/98 PV 8695 00100 001 06/30/98 100 Vector Manufactur 4343 07/30/98 2014 1,019.94 A Z 06/30/98 4567 Received Not Vouc 100.4111 1,019.94 P AA Batch Number......... 00080197 Gross/Posted 1,019.94 1,019.94 Discount/Unposted User ID............ JN791041 Gross/Posted 1,019.94 1,019.94 Discount/Unposted Report Total: Gross/Posted 1,019.94 1,019.94 Discount/Unposted See Also A8.1 83
WorldSoftware Procurement for Accounts Payable A8.1 84 A8.1
Log Invoices prior to Receiving Goods Logging Invoices prior to Receiving Goods Logging Invoices to Create Preliminary Vouchers From Supplier and Voucher Entry (G0411), choose Other Voucher Entry Methods From Other Voucher Entry Methods (G04111), choose Voucher Logging Entry A8.1 85
WorldSoftware Procurement for Accounts Payable A8.1 86 A8.1
Log Invoices prior to Receiving Goods See Also Creating a Permanent Voucher from a Preliminary Voucher From Supplier and Voucher Entry (G0411), choose Other Voucher Entry Methods From Other Voucher Entry Methods (G04111), choose Voucher JE Redistribution A8.1 87
WorldSoftware Procurement for Accounts Payable A8.1 See Also 88 A8.1
Log Invoices prior to Receiving Goods Printing Logged Invoice Information From Stock Based Procurement (G43A), choose Procurement Reports From Procurement Reports (G43A111), choose Logged Voucher Detail 43428 J.D. Edwards & Company Page Number 2 Logged Voucher Detail Date 6/19/98 Invoice Invoice... Voucher Reference... Gross... Purchase Order... Open to Cur Number Date Co Number Ty Itm Co Due Date Amount Number Ty Co Rec Date Voucher Cod Approver Number... 00000000 00000000 Address Number... 00004343 Vector Manufacturing Co A4325 06/15/98 100 8700 PL 001 100 07/15/98 742.56 USD Address Number... 00004343 Vector Manufacturing Co 742.56 Approver Number... 00000000 00000000 742.56 742.56 A8.1 89
WorldSoftware Procurement for Accounts Payable A8.1 90 A8.1
Print Voucher Information Printing Voucher Information Printing Voucher Information by Detail Line From Stock Based Procurement (G43A), choose Procurement Reports From Procurement Reports (G43A111), choose Vouchered/Received Status A8.1 91
WorldSoftware Procurement for Accounts Payable A8.1 43412 J.D. Edwards & Company Page... 2 Receive/Voucher Status Inventory Date... 4/19/98 Branch/Plant. 30 Memphis Distribution Center Receipt. Received to Date...Vouchered to Date....Open To Voucher.. Cur Supplier Order Ty Line Date Quantit Amount Quantit Amount Quantity Amount Cod 4345 Value Worldw 2444 OP 1.000 03/14/98 25 168.75 25 168.75 USD 4345 Value Worldw 2575 OP 5.000 04/14/98 25 756.25 25 756.25 USD 4345 Value Worldw 2575 OP 6.000 04/14/98 16 84.00 16 84.00 USD 4345 Value Worldw 2604 OP 5.000 04/14/98 25 756.25 25 756.25 USD 4345 Value Worldw 2604 OP 6.000 04/14/98 16 84.00 16 84.00 USD Value Worldwide Paper Supply 1,849.25 1,849.25 Memphis Distribution Center 1,849.25 1,849.25 1,849.25 1,849.25 Processing Options for Received/Vouchered Status Report REPORT DISPLAY: 1. Enter a 1 to print General Ledger Cost Center Information. (Default of blank will print Branch/Plant Information). CURRENCY PROCESSING: 2. Enter a 1 to print amounts in Foreign Currency. (Default of blank will print Domestic Currency). Printing Open Voucher Information by Receipt From Stock Based Procurement (G43A), choose Procurement Reports From Procurement Reports (G43A111), choose Voucher Reconciliation 92 A8.1
Print Voucher Information 43450 J.D. Edwards & Company Page No... 2 Rec d Not Vouchered Reconciliation Date... 6/19/98.......Open to Voucher...... Cur Not Vouchered Account PO No. Ty Line Item Open Amount Tax Amount Cod 100.4111 2 OP 1.000 TS002 1 8,352.00 USD 100.4111 2000 OP 1.000 1001 32 160.00 USD 100.4111 2000 OP 1.000 P001 10 50.00 USD 100.4111 2000 OP 1.000 P002 6 30.00 USD 100.4111 2000 OP 1.000 S001 96 480.00 USD 100.4111 2000 OP 1.000 M001 144 720.00 USD 100.4111 2000 OP 1.000 M002 120 600.00 USD 100.4111 2276 OP 1.000 TS001 100 5,025.00 USD 100.4111 2276 OP 2.000 TS002 100 4,312.00 USD Received Not Vouchered 19,729.00 Grand Total 326,298.94 Printing Voucher Amounts for Suppliers From Stock Based Procurement (G43A), choose Procurement Reports From Procurement Reports (G43A111), choose Supplier Analysis A8.1 93
WorldSoftware Procurement for Accounts Payable A8.1 04602 J.D. Edwards & Company Page 2 Supplier Analysis Date 04/18/98 Currency Code.. USD........ Address........ Vouchered % Rank Vouchered Number Name Year to Date Vouch Previous Year 4344 Venus Universal Supply 15,466,464.44 45.5 1 8,984,811.42 4343 Vector Manufacturing Co 8,746,356.16 25.7 2 6,985,821.59 4345 Value Worldwide Paper Supply 3,651,574.99 10.7 3 27,864,439.59 15,970,633.01 Printing Supplier Balances From Stock Based Procurement (G43A), choose Procurement Reports From Procurement Reports (G43A111), choose PO Detail by Supplier 94 A8.1
Print Voucher Information 43421 J.D. Edwards & Company Page 2 Contract Detail by Supplier All Jobs Date 4/19/98 As of 04/19/98 3480 Digger, Inc. Job Cost Code Description Budget PO/Contract Vouchered Paid Retained Balance Due Now Number Code Type (Reference) Remaining 750 Centennial Technical Park 02600 1350 Materials OP 2428 00050 000 05/22/98 118.50 OP 2428 00050 000 05/22/98 1,391.00 02600 1355 Equipment OP 2372 00050 000 05/13/98 400.00 02600 1360 Subcontracts OP 2444 00050 000 06/03/98 4,000.00 OP 2452 00050 000 06/03/98 4,800.00 Total Paving & Surfacing 10,709.50 10,709.50 Total Centennial Technical 10,709.50 10,709.50 Total Digger, Inc. 10,709.50 10,709.50 A8.1 95
WorldSoftware Procurement for Accounts Payable A8.1 96 A8.1
Set Up Automatic Accounting Instructions Setting Up Automatic Accounting Instructions From Stock Based Procurement (G43A), enter 29 From Procurement System Setup (G43A41), choose Automatic Accounting Instructions AAI Tables for the Procurement System A8.1 97
WorldSoftware Procurement for Accounts Payable A8.1 AAIs for Receipts and Voucher Match AAIs for Variances 98 A8.1
Set Up Automatic Accounting Instructions AAIs for Tax Liabilities AAIs for Receipt Routing A8.1 99
WorldSoftware Procurement for Accounts Payable A8.1 AAIs for Landed Costs AAIs for Zero Balance Adjustments 100 A8.1
Create Tolerance Rules Creating Tolerance Rules From Stock Based Procurement (G43A), enter 29 From Procurement System Setup (G43A41), choose Tolerance Rules A8.1 101
WorldSoftware Procurement for Accounts Payable A8.1 102 A8.1
Create Tolerance Rules A8.1 103
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About 104 A8.1
Set Up Purchase Order Hold Information Setting Up Purchase Order Hold Information From Stock Based Procurement (G43A), enter 29 From Procurement System Setup (G43A41), choose Order Hold Information Before You Begin A8.1 105
WorldSoftware Procurement for Accounts Payable A8.1 106 A8.1
Set Up Purchase Order Hold Information A8.1 107
WorldSoftware Procurement for Accounts Payable A8.1 What You Should Know About See Also Processing Options for Order Hold Constants Enter Branch 108 A8.1
Set Up Landed Costs Setting Up Landed Costs From Stock Based Procurement (G43A), enter 29 From Procurement System Setup (G43A41), choose Landed Cost Revisions A8.1 109
WorldSoftware Procurement for Accounts Payable A8.1 Before You Begin 110 A8.1
Set Up Landed Costs A8.1 111
WorldSoftware Procurement for Accounts Payable A8.1 112 A8.1
Set Up Landed Costs A8.1 113
WorldSoftware Procurement for Accounts Payable A8.1 114 A8.1
Set Up Landed Costs What You Should Know About A8.1 115
WorldSoftware Procurement for Accounts Payable A8.1 116 A8.1
Index
WorldSoftware Procurement for Accounts Payable A8.1 118 A8.1
Index A B C D E A8.1
WorldSoftware Procurement for Accounts Payable A8.1 F I J L M O A8.1
Index P R A8.1
WorldSoftware Procurement for Accounts Payable A8.1 S T U V A8.1
Index W A8.1
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
Notes
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
Notes A8.1
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
Notes A8.1
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
A8.1 Notes
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
Exercises
WorldSoftware Procurement for Accounts Payable A8.1 A8.1
Procurement for Accounts Payable Exercises Table of Contents (QWHU3XUFKDVH2UGHU'HWDLO,QIRUPDWLRQ ([HUFLVH(QWHU3XUFKDVH2UGHUVIRU6WRFN,WHPV ([HUFLVH(QWHU3XUFKDVH2UGHUVIRU1RQ²6WRFN,WHPV (QWHU5HFHLSWV ([HUFLVHV5HFHLYH6WRFN3XUFKDVH2UGHUV ([HUFLVHV5HYHUVH5HFHLSWV &UHDWH9RXFKHUV8VLQJ,QYRLFHV ([HUFLVH&UHDWH9RXFKHUV8VLQJ6WRFN5HFHLSWV ([HUFLVH$GG/DQGHG&RVWV ([HUFLVH5HFHLYHDQG9RXFKHU1RQ²6WRFN3XUFKDVH2UGHUV X_A81FEF019805.DOC 09/15/98 J.D. Edwards Confidential
Procurement for Accounts Payable Exercises X_A81FEF019805.DOC 09/15/98 J.D. Edwards Confidential
Procurement for Accounts Payable Exercises Enter Purchase Order Detail Information Exercise: Enter Purchase Orders for Stock Items BeforeYou Begin (QWHUWKHIROORZLQJSXUFKDVHRUGHUVXVLQJWKH6WRFN3URFXUHPHQWPHQX Steps to Complete the Exercise *RWRWKH6XSSOLHUDQG9RXFKHU(QWU\PHQX*DQGFKRRVH6XSSOLHU 0DVWHU,QIRUPDWLRQ (QWHUWKHIROORZLQJLQIRUPDWLRQIRUVXSSOLHUVDQG Field Value 7D[([SODQDWLRQ & 7D[$UHD &2 *RWRWKH3XUFKDVH2UGHU3URFHVVLQJPHQX*$DQGFKRRVH(QWHU 3XUFKDVH2UGHUV (QWHUWZRSXUFKDVHRUGHUVXVLQJWKHLQIRUPDWLRQLQWKHWDEOHEHORZ8VHWKH IROORZLQJYDOXHVIRUWKHSXUFKDVHRUGHUKHDGHUVFUHHQ Field %UDQFK3ODQW 2UGHU'DWH 5HTXHVWHG3URPLVHG Value DOVRFKDQJHRQGHWDLOVFUHHQ 5HFRUG\RXURUGHUQXPEHUVLQWKHVSDFHSURYLGHG X_A81FEF019805.DOC 09/15/98 J.D. Edwards Confidential 1
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Procurement for Accounts Payable Exercises Exercises: Reverse Receipts Business Purpose 2QHRI\RXUUHFHLSWVLVLQFRUUHFW8VHWKHIROORZLQJVWHSVWRFRUUHFWWKHUHFHLSW Steps to Complete the Exercise )URPWKH3XUFKDVH2UGHU3URFHVVLQJPHQX*$FKRRVH(QWHU 5HFHLSWVE\32,QTXLUHRQ\RXUILUVWSXUFKDVHRUGHUUHPHPEHUWRHQWHU<LQWKH5HFHLYHG ILHOG 5HYHUVHWKHUHFHLSWRILWHP76XVLQJD*/GDWHRI 5HFHLYHDTXDQWLW\RIXVLQJDUHFHLSWGDWHRI/HDYHWKH UHPDLQLQJTXDQWLW\RSHQWRUHFHLYHDWDODWHUGDWH 5HYLHZDQGSRVWWKHEDWFK X_A81FEF019805.DOC 09/15/98 J.D. Edwards Confidential 7
Procurement for Accounts Payable Exercises X_A81FEF019805.DOC 09/15/98 8 J.D. Edwards Confidential
Procurement for Accounts Payable Exercises Create Vouchers Using Invoices Exercise: Create Vouchers Using Stock Receipts Business Purpose &UHDWHYRXFKHUVIRU\RXUVWRFNSXUFKDVHRUGHUVXVLQJWKH0DWFK9RXFKHUWR 2SHQ5HFHLSWVSURJUDP Steps to Complete the Exercise *RWRWKH5HFHLSWV0DWFKLQJDQG3RVWLQJPHQX*$DQGVHOHFW0DWFK 9RXFKHUWR2SHQ5HFHLSW,QTXLUHRQ\RXUILUVWSXUFKDVHRUGHU (QWHUWKHIROORZLQJLQIRUPDWLRQ Field,QYRLFH1XPEHU,QYRLFH'DWH */'DWH %² Value 3UHVV)WRUHYLHZWKH6XSSOLHU5HPDUNILHOGLQWKHIROGDUHD (QWHULQWKH2SWLRQILHOGIRUERWKOLQHVWRPDWFKWKHOLQHVWRWKHLQYRLFH (QWHUWKHYRXFKHUQXPEHUDVVLJQHGBBBBBBBBBBBBBBBB,QTXLUHRQ\RXURUGHUQXPEHUDJDLQXVLQJD0DWFK7\SHRUSUHVV) 3UHVV)WRYLHZWKHYRXFKHU\RXFUHDWHG 3UHVV)WRUHWXUQWR0DWFK9RXFKHUWR2SHQ5HFHLSW 3UHVV)WRYLHZWKHMRXUQDOHQWULHV\RXFUHDWHG 3UHVV)WRFOHDUWKHVFUHHQ,QTXLUHRQ\RXUVHFRQGSXUFKDVHRUGHU 1RWLFHWKDWWKHODQGHGFRVWVPXVWEHUHFHLYHGVHSDUDWHO\ (QWHUWKHIROORZLQJLQIRUPDWLRQWRFUHDWHDYRXFKHUIRUWKHVWRFNLWHPV Field Value X_A81FEF019805.DOC 09/15/98 J.D. Edwards Confidential 9
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Procurement for Accounts Payable Exercises X_A81FEF019805.DOC 09/15/98 12 J.D. Edwards Confidential
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