JD Edwards EnterpriseOne Procurement Management 9.0 Implementation Guide

Transcription

1 JD Edwards EnterpriseOne Procurement Management 9.0 Implementation Guide September 2008

2 JD Edwards EnterpriseOne Procurement Management 9.0 Implementation Guide SKU e190apr-b 0908 Copyright , Oracle and/or its affiliates. All rights reserved. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners. License Restrictions Warranty/Consequential Damages Disclaimer This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited. Subject to patent protection under one or more of the following U.S. patents: 5,781,908; 5,828,376; 5,950,010; 5,960,204; 5,987,497; 5,995,972; 5,987,497; and 6,223,345. Other patents pending. Warranty Disclaimer The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please report them to us in writing. Restricted Rights Notice If this software or related documentation is delivered to the U.S. Government or anyone licensing it on behalf of the U.S. Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS Programs, software, databases, and related documentation and technical data delivered to U.S. Government customers are commercial computer software or commercial technical data pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, the use, duplication, disclosure, modification, and adaptation shall be subject to the restrictions and license terms set forth in the applicable Government contract, and, to the extent applicable by the terms of the Government contract, the additional rights set forth in FAR , Commercial Computer Software License (December 2007). Oracle USA, Inc., 500 Oracle Parkway, Redwood City, CA Hazardous Applications Notice This software is developed for general use in a variety of information management applications. It is not developed or intended for use in any inherently dangerous applications, including applications which may create a risk of personal injury. If you use this software in dangerous applications, then you shall be responsible to take all appropriate fail-safe, backup, redundancy and other measures to ensure the safe use of this software. Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software in dangerous applications. Third Party Content, Products, and Services Disclaimer This software and documentation may provide access to or information on content, products and services from third parties. Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content, products and services. Oracle Corporation and its affiliates will not be responsible for any loss, costs, or damages incurred due to your access to or use of third party content, products or services.

3 Contains GNU libgmp library; Copyright 1991 Free Software Foundation, Inc. This library is free software which can be modified and redistributed under the terms of the GNU Library General Public License. Includes Adobe PDF Library, Copyright Adobe Systems, Inc. and DL Interface, Copyright Datalogics Inc. All rights reserved. Adobe is a trademark of Adobe Systems Incorporated. Portions of this program contain information proprietary to Microsoft Corporation. Copyright Microsoft Corporation. Portions of this program contain information proprietary to Tenberry Software, Inc. Copyright Tenberry Software, Inc. Portions of this program contain information proprietary to Premia Corporation. Copyright 1993 Premia Corporation. This product includes code licensed from RSA Data Security. All rights reserved. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit ( This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). All rights reserved. This product includes the Sentry Spelling-Checker Engine, Copyright 1993 Wintertree Software Inc. All rights reserved. Open Source Disclosure Oracle takes no responsibility for its use or distribution of any open source or shareware software or documentation and disclaims any and all liability or damages resulting from use of said software or documentation. The following open source software may be used in Oracle s JD Edwards EnterpriseOne products and the following disclaimers are provided: This product includes software developed by the Apache Software Foundation ( Copyright (c) The Apache Software Foundation. All rights reserved. THIS SOFTWARE IS PROVIDED AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE APACHE SOFTWARE FOUNDATION OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

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5 Contents General Preface About This Documentation Preface......xxi JD Edwards EnterpriseOne Application Prerequisites......xxi Application Fundamentals...xxi Documentation Updates and Downloading Documentation......xxii Obtaining Documentation Updates...xxii Downloading Documentation...xxii Additional Resources......xxii Typographical Conventions and Visual Cues...xxiii Typographical Conventions...xxiv Visual Cues...xxiv Country, Region, and Industry Identifiers...xxv Currency Codes...xxvi Comments and Suggestions......xxvi Common Fields Used in Implementation Guides......xxvi Preface JD Edwards EnterpriseOne Procurement Management Preface......xxix JD Edwards EnterpriseOne Products......xxix JD Edwards EnterpriseOne Application Fundamentals......xxix Common Fields Used in This Implementation Guide......xxx Chapter 1 Getting Started with JD Edwards EnterpriseOne Procurement Management JD Edwards EnterpriseOne Procurement Management Overview...1 JD Edwards EnterpriseOne Procurement Management Integrations JD Edwards EnterpriseOne Procurement Management Implementation...3 Global Implementation Steps...4 Procurement Implementation Steps...5 Chapter 2 Understanding Procurement Industry Overview...7 Copyright , Oracle and/or its affiliates. All rights reserved. v

6 Contents Procurement Description...7 Industry Environment and Concepts for Procurement...7 Procurement System Overview Procurement System Description...10 Features, Terms, and Concepts...10 Order Processing Cycle...12 Chapter 3 Understanding Vertex Sales Tax Q Series Compatibility of the Vertex Sales Tax Q Series System Chapter 4 Understanding Pricing in Procurement Pricing in Procurement Matrix Item...18 Price Matrix...18 Minimum or Maximum Price Adjustment...18 Pricing on Quality Attributes...19 Manual Purchase Price Override...19 Pricing at Receipts...20 Repricing for Procurement...20 Chapter 5 Understanding Customer and Supplier Self-Service Setup Customer and Supplier Self-Service Prerequisites...22 Self-Service Setup Self-Service Setup Overview...22 Security Issues...22 Activation of Processing Options...23 Chapter 6 Setting Up the Procurement System Understanding System Setup Understanding the Setup of Procurement Next Numbers Defining Order Line Types vi Copyright , Oracle and/or its affiliates. All rights reserved.

7 Contents Understanding Order Line Types...27 Form Used to Define Order Line Types...28 Defining Order Line Types...28 Setting Up Order Activity Rules Understanding Order Activity Rules...32 Prerequisites...33 Form Used to Set Up Order Activity Rules...33 Setting Up Order Activity Rules...33 Setting Up Procurement Constants Understanding Procurement Constants...35 Prerequisites...35 Forms Used to Set Up Procurement Constants...36 Defining Branch/Plant Constants...36 Defining Pricing Constants...38 Defining Item Availability...39 Defining System Constants...40 Defining Application Control Constants...41 Setting Up UDCs Setting Up AAIs Understanding AAI Tables for the JD Edwards EnterpriseOne Procurement System...45 Understanding AAI Tables for the Financial System...48 Form Used to Set Up AAIs...49 Setting Processing Options for Distribution AAIs (P40950)...49 Setting Up Distribution AAIs...49 Creating Tolerance Rules Understanding Tolerance Rules...50 Form Used to Create Tolerance Rules...50 Creating a Tolerance Rule...50 Setting Up Order Hold Information Understanding Order Hold Information...51 Prerequisite...52 Forms Used to Set Up Order Hold Information...52 Entering Order Hold Information...52 Setting Up Landed Costs Understanding Landed Costs...53 Prerequisites...54 Forms Used to Set Up Landed Costs...54 Setting Up Landed Costs...54 Setting Up Nonstock Items Understanding Nonstock Items...55 Copyright , Oracle and/or its affiliates. All rights reserved. vii

8 Contents Form Used to Set Up Nonstock Items...56 Setting Processing Options for Non Stock Item Master (P4101N)...56 Setting Up Nonstock Items...57 Defining Print Messages Understanding Print Messages...58 Forms Used to Define Print Messages...59 Setting Up Templates for Purchase Orders Understanding Purchase Order Templates...60 Prerequisites...60 Forms Used to Set Up Templates for Purchase Orders...61 Setting Processing Options for Order Template Revisions (P4015)...61 Creating a Purchase Order Supplier Template...62 Creating a Purchase Order User Template...62 Revising a Template in Batch Mode...62 Setting Processing Options for Supplier History Template Rebuild (R43815)...63 Creating Model Logs Understanding Model Logs...64 Prerequisite...64 Form Used to Create Model Logs...64 Creating a Model Log...64 Setting Up Hierarchical Logs Understanding Hierarchical Logs...66 Forms Used to Set Up Hierarchical Logs...66 Setting Up Log Hierarchy Levels...67 Activating Log Functionality...67 Setting Up Log View Options...67 Chapter 7 Setting Up Supplier Information Setting Up Supplier and Item Information Understanding Supplier and Item Information Setup...69 Prerequisites...72 Forms Used to Set Up Supplier and Item Information...72 Setting Processing Options for Supplier Master (P04012)...73 Defining Supplier Purchasing Instructions...74 Setting Processing Options for Supplier/Item Relationships (P43090)...75 Creating Supplier and Item Relationships...76 Setting Up Guidelines for Delivery Performance...78 Setting Processing Options for Supplier Analysis Summary (P43230)...78 viii Copyright , Oracle and/or its affiliates. All rights reserved.

9 Contents Setting Up Guidelines for Acceptable Items...79 Defining a Summary of Supplier Performance Information...79 Defining Supplier Prices and Discount Rules Understanding Supplier Prices and Discount Rules...81 Prerequisites...83 Forms Used to Define Supplier Prices and Discount Rules...84 Setting Processing Options for Supplier Catalog Maintenance (P41061)...84 Entering Supplier Prices...85 Creating Price Discount Rules for Purchasing...85 Attaching Price Discount Rules to Items and Suppliers...86 Chapter 8 Setting Up Rebates Understanding Setup for Rebates Entering Basic Rebate Agreement Information Understanding Basic Rebate Agreement Information...90 Prerequisite...90 Form Used to Enter Basic Rebate Agreement Information...90 Entering Basic Rebate Agreement Information...90 Defining Conditions for Obtaining a Rebate Understanding Rebate Conditions...91 Prerequisite...92 Form Used to Define Conditions for Obtaining a Rebate...93 Defining Purchase Limits for Rebate Amounts Understanding Purchase Limits...93 Form Used to Define Purchase Limits for Rebate Amounts...94 Setting Processing Options for Purchase Agreements Maintenance (P4340)...94 Defining Purchase Limits for Rebate Amounts...94 Chapter 9 Setting Up Purchase Order Commitments Setting Up Commitment Tracking Understanding Commitment Tracking...97 Forms Used to Set Up Commitment Tracking...98 Setting Up Commitments...98 Setting Up Commitment Relief...99 Copyright , Oracle and/or its affiliates. All rights reserved. ix

10 Contents Chapter 10 Entering Purchase Orders Understanding Purchase Order Entry Setting Processing Options for Purchase Orders (P4310) Entering Order Header Information Understanding Order Header Information Entry Prerequisite Forms Used to Enter Order Header Information Entering Order Header Information Entering Additional Order Header Information Entering Order Detail Information Understanding Order Detail Information Entry Prerequisites Forms Used to Enter Order Detail Information Entering Detail Lines by Item Number Entering Detail Lines by Account Number Entering Multiple Account Distributions Entering Tax Information for a Detail Line Entering Discount Terms for a Detail Line Entering Reporting Codes for a Detail Line Entering Change Orders Entering Substitute or Replacement Items Entering Kit Orders Copying Change Orders Chapter 11 Working with Purchase Orders Working with Special Order-Entry Features Understanding Special Order-Entry Features Forms Used to Work with Special Order-Entry Features Duplicating an Order Setting Processing Options for Purchase Order Workbench (P43101) Entering Orders for Multiple Suppliers Selecting a Supplier for an Item Entering Items Using Supplier Catalogs Entering Items Using Order Templates Creating Orders from Existing Detail Lines Working with Budgets Understanding Budget Checking x Copyright , Oracle and/or its affiliates. All rights reserved.

11 Contents Prerequisite Form Used to Work with Budgets Reviewing a Budget Working with Orders on Hold Understanding Orders on Hold Prerequisite Form Used to Work with Orders on Hold Entering Order Holds Setting Processing Options for Held Order Release (P43070) Releasing Order Holds Working with Log Information Understanding Log Information Prerequisites Forms Used to Work with Log Information Setting Processing Options for Logs Entry (P4305) Entering Log Information Running the Log Report/Update Setting Processing Options for Log Report/Update (R43300) Copying Information from a Model Log Printing Orders by Batch Understanding Batch Printing Printing by Batch Setting Processing Options for Purchase Order Print (R43500) Setting Processing Options for Purchase Order Print Output (R43501) Printing Orders Individually Understanding Individual Order Printing Forms Used to Print Orders Individually Printing on Demand Interactively Working with Order Information Understanding Order-Related Tasks Forms Used to Work with Order Information Reviewing Financial Status Information Printing Order Detail Information Setting Processing Options for Order Detail Print (R4401P) Chapter 12 Using Receipt Processing Understanding the Receiving Process Informal Receiving Process Copyright , Oracle and/or its affiliates. All rights reserved. xi

12 Contents Formal Receiving Process Printing Purchase Receivers Understanding Purchase Receivers Setting Processing Options for Purchase Receiver Print (R43510) Printing Receivers in Batch Mode Printing Receivers for Individual Orders Entering Receipts Understanding Receipt Information Prerequisite Forms Used to Enter Receipts Setting Processing Options for PO Receipts (P4312) Entering Receipt Information Entering Cascading Receipts Understanding Cascading Receipts Prerequisites Forms Used to Enter Cascading Receipts Entering Cascading Receipt Information Assigning Items to Multiple Locations and Lots Assigning Serial Numbers Setting Processing Options for Purchase Receipts Inquiry (P43214) Reversing a Receipt Reviewing Journal Entries for Receipt Transactions Understanding Journal Entry Review for Receipt Transactions Reviewing Journal Entries for Receipt Transactions Posting Receipts Printing Receipt Information Understanding Receipt Information Printouts Printing Open Orders Printing the Status of Open Orders Setting Processing Options for Open Purchase Order Status (P43525) Printing Receipt Information by Supplier Chapter 13 Creating Vouchers Understanding Voucher Creation Prerequisite Voucher Creation Reviewing Open Receipts Understanding Open-Receipts Review xii Copyright , Oracle and/or its affiliates. All rights reserved.

13 Contents Form Used to Review Open Receipts Reviewing Open Receipts Entering Landed Costs Understanding Landed Cost Entry During the Receipt Process Understanding Landed Cost Entry as a Stand-Alone Process Prerequisites Form Used to Enter Landed Costs Setting Processing Options for Landed Cost Selection (P43291) Entering Landed Costs Creating Vouchers Understanding Voucher Creation Understanding Management of Invoices Received in an Alternate Currency Prerequisites Forms Used to Create Vouchers Setting Processing Options for A/P Standard Voucher Entry (P0411) Setting Processing Options for Voucher Match (P4314) Setting Processing Options for Freight Distribution (P43147) Selecting Receipt Records to Match to a Voucher Selecting Order Detail Lines to Match to a Voucher Selecting Order Detail Lines for Freight Charges Selecting Order Detail Lines for Freight Vouchering Recording Cost Changes to an Invoice Working with Retainage Understanding Retainage Prerequisites Forms Used to Work with Retainage Entering a Voucher with Retainage Entering a Voucher to Release Retainage Creating Multiple Vouchers from Receipt Records Understanding Creation of Multiple Vouchers from Receipt Records Creating Multiple Vouchers from Receipt Records Setting Processing Options for Evaluated Receipt Settlement (R43800) Reviewing and Posting Journal Entries for Voucher Transactions Verifying the Voucher Amounts Balance Setting Processing Options for Voucher Journal Report (R04305) Logging Invoices Before Receiving Goods Understanding Invoice Logging Forms Used to Log Invoices Before Receiving Goods Logging Invoices to Create Preliminary Vouchers Creating a Permanent Voucher from a Preliminary Voucher Copyright , Oracle and/or its affiliates. All rights reserved. xiii

14 Contents Printing Logged Invoice Information Setting Processing Options for Logged Voucher Detail (R43428) Printing Voucher Information Printing Voucher Information by Detail Line Setting Processing Options for Received/Vouchered Status Report (R43412) Printing Open Voucher Information by Receipt Printing Voucher Amounts for Suppliers Setting Processing Options for Supplier Analysis Report (R04602) Chapter 14 Processing Special Orders Understanding Special Order Processing Working with Requisitions Understanding Requisitions Understanding Requisition Detail Lines Prerequisites Forms Used to Work with Requisitions Setting Processing Options for Generate POs from Requisitions/Blanket Order Release (P43060) Working with Blanket Orders Understanding Blanket Orders Forms Used to Work with Blanket Orders Working with Quote Orders Understanding Quote Orders Forms Used to Work with Quote Orders Printing Requests for Quote Orders Setting Processing Options for Request For Quote Report (R43530) Setting Processing Options for Quote Response Entry (P4334) Creating Orders from Price Quotes Understanding Creation of Orders from Price Quotes Forms Used to Create Orders from Price Quotes Setting Processing Options for Quote Order Release (P43360) Creating an Order from a Price Quote Working with Order Revisions Understanding Order Revisions Forms Used to Work with Order Revisions Creating Order Revisions Setting Processing Options for PO/Change Order Summary (P4319) Reviewing Order Revision Information xiv Copyright , Oracle and/or its affiliates. All rights reserved.

15 Contents Printing Order Revision Information Setting Processing Options for Order Revisions History Report (R43535) Generating Purchase Orders Understanding Purchase Order Generation Prerequisites Forms Used to Generate Purchase Orders Setting Processing Options for PO Generator (P43011) Generating Purchase Orders Working with the Stocked Item Reorder Point Batch Purchase Order Generator Understanding the Stocked Item Reorder Point Batch Purchase Order Generator Program (R437002) Understanding the Suggested Reorder Stock Items Program (P4371) Forms Used to Work with the Stocked Item Reorder Point Batch Purchase Order Generator Running Stocked Item Reorder Point Batch Purchase Order Generator Setting Processing Options for Stocked Item Reorder Point Batch Purchase Order Generator (R437002) Setting Processing Options for Suggested Reorder Stock Items (P4371) Working with Suggestions for Reordering Items Chapter 15 Processing Approvals Understanding Approval Processing Working with Approval Routes Understanding Approval Routes Prerequisites Forms Used to Work with Approval Routes Setting Processing Options for Approval Level Revisions (P43008) Creating an Approval Route Transferring Approval Authority Working with Orders Awaiting Approval Understanding Approval Messages and Orders Awaiting Approval Forms Used to Work with Orders Awaiting Approval Reviewing Approval Messages for Orders Setting Processing Options for Purchase Order Approvals (P43081) Reviewing Orders Awaiting Approval Approving or Rejecting Orders Understanding Order Approval and Rejection Prerequisite Forms Used to Approve or Reject Orders Setting Up Field Constants for Approval Processing Copyright , Oracle and/or its affiliates. All rights reserved. xv

16 Contents Understanding Field Constants for Approval Processing Prerequisite FormUsedtoSet Up Field Constants for Approval Processing Setting Up Field Constants for Approval Processing Chapter 16 Routing Receipts Understanding Receipt Routing Creating Receipt Routes Understanding Definition of Operations Understanding Journal Entry Creation for Items in Receipt Routes Prerequisites Forms Used to Create Receipt Routes Creating a Receipt Route Defining Payment Eligibility for Item Removal Understanding Item Removal Forms Used to Define Payment Eligibility for Item Removal Activating Receipt Routing Understanding Receipt Routing Activation Prerequisite Forms Used to Activate Receipt Routing Assigning Receipt Routes to Items Defining Sample Requirements and Item Specifications Understanding Sample Requirements and Item Specifications Prerequisite Forms Used to Define Sample Requirements and Item Specifications Defining Sample Requirements and Item Specifications Working with Items in a Receipt Route Understanding Item-Related Tasks Forms Used to Work with Items in a Receipt Route Setting Processing Options for Receipt Routing Movement and Disposition (P43250) Reviewing the Current Operation for Items Transferring Items to Operations Removing Items from a Receipt Route Understanding Removal and Reversal of Items Forms Used to Remove Items from a Receipt Route Removing an Item from a Receipt Route Reviewing the History of Items in a Receipt Route Understanding Item History xvi Copyright , Oracle and/or its affiliates. All rights reserved.

17 Contents Form Used to Review the History of Items in a Receipt Route Setting Processing Options for Routing Ledger Inquiry (P43252) Reviewing the History of Items in a Receipt Route Chapter 17 Managing Suppliers Understanding Conversion of Supplier Limit Amounts Generating Supplier Prices in an Alternate Currency Understanding the Generation of Supplier Prices in an Alternate Currency Generating Supplier Prices in an Alternate Currency Setting Processing Options for Supplier/Catalog Purchase Price Generation by Currency (R ) Managing Supplier Performance Information Understanding Supplier Performance Information Prerequisites Forms Used to Manage Supplier Performance Information Reviewing Supplier Delivery Performance Reviewing Supplier Quality Performance Reviewing Supplier Cost Performance Updating Supplier and Item Analysis Records Understanding Updates to Supplier and Item Analysis Records Updating Supplier and Item Analysis Records Setting Processing Options for Supplier/Item Relationships Rebuild (R43900) Chapter 18 Processing Rebates Understanding Rebates Reviewing Summary Information for Rebate Agreements Understanding Rebate Status Information Forms Used to Review Summary Information for Rebate Agreements Reviewing Purchasing Transactions for a Rebate Forms Used to Review Purchasing Transactions for a Rebate Changing the Quantity or Amount Applied to a Rebate Understanding the Purchase Quantity or Amount Forms Used to Change the Quantity or Amount Applied to a Rebate Changing the Quantity or Amount Applied to a Rebate Updating Rebate Information Understanding How to Update Rebate Information Running the Rebate Report Copyright , Oracle and/or its affiliates. All rights reserved. xvii

18 Contents Setting Processing Options for Rebate Report (R43400) Chapter 19 Updating Orders Understanding Order Updates Updating Status Codes Understanding Status Code Updates FormUsedtoUpdate Status Codes Setting Processing Options for PO Speed Status Update (P43025) Updating Status Codes Revising Purchase Dates Understanding Purchase Date Revisions Form Used to Revise Purchase Dates Setting Processing Options for Purchasing Date Revisions (P43100) Chapter 20 Processing Purchase Order Commitments Understanding Commitment Processing Understanding How to Review Commitment Information for Orders Understanding the Commitment Integrity Verification Process Working with Commitments and Encumbrances Prerequisites Form Used to Work with Commitments and Encumbrances Setting Processing Options for Commitment Inquiry (P40230A) Reviewing Commitment Information for Orders Running the Commitment Integrity Report Understanding the Commitment Integrity Report Running the Commitment Integrity Report Setting Processing Options for Commitment Integrity Report (R40910) Purging PA Ledger Detail Records Understanding PA Ledger Detail Records Purge Purging PA Ledger Detail Records Setting Processing Options for Ledger (F43199) Purge (R43199P) Rebuilding a Commitment Audit Trail Understanding a Commitment Audit Trail Prerequisites Rebuilding a Commitment Audit Trail Posting Committed Costs to Jobs xviii Copyright , Oracle and/or its affiliates. All rights reserved.

19 Contents Understanding Posting Committed Costs to Jobs Posting Committed Costs to Jobs Setting Processing Options for Repost Committed Costs (R00932) Performing Encumbrance Rollover Understanding Encumbrance Rollover Performing Encumbrance Rollover Setting Processing Options for Encumbrance Rollover (R4317) Chapter 21 Using Customer and Supplier Self-Service Reviewing Receipts on the Web Prerequisite Form Used to Review Receipts on the Web Reviewing Orders on the Web Understanding Order Review Reviewing Orders Responding to Requests for Quotes Understanding Self-Service Response to Requests for Quotes Prerequisite Form Used to Respond to Requests for Quotes Setting Processing Options for Quote Response Entry (P4334) Chapter 22 Purging Data Understanding Data Purge Programs Prerequisites Purging Data Forms Used to Purge Data Purging Data Running the F43001 Purge Transaction Records Program (R43001P) Running the Purge Purchase Order Dispatch Program (R4333WFP) Appendix A Tables Used by JD Edwards EnterpriseOne Procurement Management Tables Used by JD Edwards EnterpriseOne Procurement Management Copyright , Oracle and/or its affiliates. All rights reserved. xix

20 Contents Appendix B Delivered Workflow for JD Edwards EnterpriseOne Procurement Management Delivered Workflow for JD Edwards EnterpriseOne Procurement Management Purchase Order Acknowledgement Approval Promised Date Change Appendix C JD Edwards EnterpriseOne Procurement Management Reports JD Edwards EnterpriseOne Procurement Management Reports: A to Z JD Edwards EnterpriseOne Procurement Management Selected Reports R43415 Purchase Order Summary by Supplier R43420 Purchase Ledger Report R43640 Open Purchase Order by Request Date Processing Options for Open Purchase Order by Request Date (R43640) Glossary of JD Edwards EnterpriseOne Terms Index xx Copyright , Oracle and/or its affiliates. All rights reserved.

21 About This Documentation Preface JD Edwards EnterpriseOne implementation guides provide you with the information that you need to implement and use JD Edwards EnterpriseOne applications from Oracle. This preface discusses: JDEdwardsEnterpriseOneapplication prerequisites. Application fundamentals. Documentation updates and downloading documentation. Additional resources. Typographical conventions and visual cues. Comments and suggestions. Common fields in implementation guides. Note. Implementation guides document only elements, such as fields and check boxes, that require additional explanation. If an element is not documented with the process or task in which it is used, then either it requires no additional explanation or it is documented with common fields for the section, chapter, implementation guide, or product line. Fields that are common to all JD Edwards EnterpriseOne applications are defined in this preface. JD Edwards EnterpriseOne Application Prerequisites To benefit fully from the information that is covered in these books, you should have a basic understanding of how to use JD Edwards EnterpriseOne applications. You might also want to complete at least one introductory training course, if applicable. You should be familiar with navigating the system and adding, updating, and deleting information by using JD Edwards EnterpriseOne menus, forms, or windows. You should also be comfortable using the World Wide Web and the Microsoft Windows or Windows NT graphical user interface. These books do not review navigation and other basics. They present the information that you need to use the system and implement your JD Edwards EnterpriseOne applications most effectively. Application Fundamentals Each application implementation guide provides implementation and processing information for your JD Edwards EnterpriseOne applications. For some applications, additional, essential information describing the setup and design of your system appears in a companion volume of documentation called the application fundamentals implementation guide. Most product lines have a version of the application fundamentals implementation guide. The preface of each implementation guide identifies the application fundamentals implementation guides that are associated with that implementation guide. Copyright , Oracle and/or its affiliates. All rights reserved. xxi

22 General Preface The application fundamentals implementation guide consists of important topics that apply to many or all JD Edwards EnterpriseOne applications. Whether you are implementing a single application, some combination of applications within the product line, or the entire product line, you should be familiar with the contents of the appropriate application fundamentals implementation guides. They provide the starting points for fundamental implementation tasks. Documentation Updates and Downloading Documentation This section discusses how to: Obtain documentation updates. Download documentation. Obtaining Documentation Updates You can find updates and additional documentation for this release, as well as previous releases, on Oracle s PeopleSoft Customer Connection website. Through the Documentation section of Oracle s PeopleSoft Customer Connection, you can download files to add to your Implementation Guides Library. You ll find a variety of useful and timely materials, including updates to the full line of JD Edwards EnterpriseOne documentation that is delivered on your implementation guides CD-ROM. Important! Before you upgrade, you must check Oracle s PeopleSoft Customer Connection for updates to the upgrade instructions. Oracle continually posts updates as the upgrade process is refined. See Also Oracle s PeopleSoft Customer Connection, Downloading Documentation In addition to the complete line of documentation that is delivered on your implementation guide CD-ROM, Oracle makes JD Edwards EnterpriseOne documentation available to you via Oracle s website. You can download PDF versions of JD Edwards EnterpriseOne documentation online via the Oracle Technology Network. Oracle makes these PDF files available online for each major release shortly after the software is shipped. See Oracle Technology Network, Additional Resources The following resources are located on Oracle s PeopleSoft Customer Connection website: Resource Navigation Application maintenance information Business process diagrams Updates + Fixes Support, Documentation, Business Process Maps xxii Copyright , Oracle and/or its affiliates. All rights reserved.

23 General Preface Resource Interactive Services Repository Hardware and software requirements Installation guides Integration information Minimum technical requirements (MTRs) Documentation updates Implementation guides support policy Prerelease notes Product release roadmap Release notes Release value proposition Statement of direction Troubleshooting information Upgrade documentation Navigation Support, Documentation, Interactive Services Repository Implement, Optimize + Upgrade; Implementation Guide; Implementation Documentation and Software; Hardware and Software Requirements Implement, Optimize + Upgrade; Implementation Guide; Implementation Documentation and Software; Installation Guides and Notes Implement, Optimize + Upgrade; Implementation Guide; Implementation Documentation and Software; Pre-Built Integrations for PeopleSoft Enterprise and JD Edwards EnterpriseOne Applications Implement, Optimize + Upgrade; Implementation Guide; Supported Platforms Support, Documentation, Documentation Updates Support, Support Policy Support, Documentation, Documentation Updates, Category, Release Notes Support, Roadmaps + Schedules Support, Documentation, Documentation Updates, Category, Release Notes Support, Documentation, Documentation Updates, Category, Release Value Proposition Support, Documentation, Documentation Updates, Category, Statement of Direction Support, Troubleshooting Support, Documentation, Upgrade Documentation and Scripts Typographical Conventions and Visual Cues This section discusses: Typographical conventions. Visualcues. Country, region, and industry identifiers. Currency codes. Copyright , Oracle and/or its affiliates. All rights reserved. xxiii

24 General Preface Typographical Conventions This table contains the typographical conventions that are used in implementation guides: Typographical Convention or Visual Cue Description Bold Indicates PeopleCode function names, business function names, event names, system function names, method names, language constructs, and PeopleCode reserved words that must be included literally in the function call. Italics Indicates field values, emphasis, and JD Edwards EnterpriseOne or other book-length publication titles. In PeopleCode syntax, italic items are placeholders for arguments that your program must supply. We also use italics when we refer to words as words or letters as letters, as in the following: Enter the letter O. KEY+KEY Indicates a key combination action. For example, a plus sign (+) between keys means that you must hold down the first key while you press the second key. For ALT+W, hold down the ALT key while you press the W key. Monospace font Indicates a PeopleCode program or other code example. (quotation marks) Indicate chapter titles in cross-references and words that are used differently from their intended meanings.... (ellipses) Indicate that the preceding item or series can be repeated any number of times in PeopleCode syntax. { } (curly braces) Indicate a choice between two options in PeopleCode syntax. Options are separated by a pipe ( ). [ ] (square brackets) Indicate optional items in PeopleCode syntax. & (ampersand) When placed before a parameter in PeopleCode syntax, an ampersand indicates that the parameter is an already instantiated object. Ampersands also precede all PeopleCode variables. Visual Cues Implementation guides contain the following visual cues. xxiv Copyright , Oracle and/or its affiliates. All rights reserved.

25 General Preface Notes Notes indicate information that you should pay particular attention to as you work with the JD Edwards EnterpriseOne system. Note. Example of a note. If the note is preceded by Important!, the note is crucial and includes information that concerns what you must do for the system to function properly. Important! Example of an important note. Warnings Warnings indicate crucial configuration considerations. Pay close attention to warning messages. Warning! Example of a warning. Cross-References Implementation guides provide cross-references either under the heading See Also or on a separate line preceded by the word See. Cross-references lead to other documentation that is pertinent to the immediately preceding documentation. Country, Region, and Industry Identifiers Information that applies only to a specific country, region, or industry is preceded by a standard identifier in parentheses. This identifier typically appears at the beginning of a section heading, but it may also appear at the beginning of a note or other text. Example of a country-specific heading: (FRA) Hiring an Employee Example of a region-specific heading: (Latin America) Setting Up Depreciation Country Identifiers Countries are identified with the International Organization for Standardization (ISO) country code. Region Identifiers Regions are identified by the region name. The following region identifiers may appear in implementation guides: Asia Pacific Europe Latin America North America Industry Identifiers Industries are identified by the industry name or by an abbreviation for that industry. The following industry identifiers may appear in implementation guides: USF(U.S.Federal) Copyright , Oracle and/or its affiliates. All rights reserved. xxv

26 General Preface E&G (Education and Government) Currency Codes Monetary amounts are identified by the ISO currency code. Comments and Suggestions Your comments are important to us. We encourage you to tell us what you like, or what you would like to see changed about implementation guides and other Oracle reference and training materials. Please send your suggestions to your product line documentation manager at Oracle Corporation, 500 Oracle Parkway, Redwood Shores, CA 94065, U.S.A. Or us at While we cannot guarantee to answer every message, we will pay careful attention to your comments and suggestions. Common Fields Used in Implementation Guides Address Book Number As If Currency Code Batch Number Batch Date Batch Status Enter a unique number that identifies the master record for the entity. An address book number can be the identifier for a customer, supplier, company, employee, applicant, participant, tenant, location, and so on. Depending on the application, the field on the form might refer to the address book number as the customer number, supplier number, or company number, employee or applicant ID, participant number, and so on. Enter the three-character code to specify the currency that you want to use to view transaction amounts. This code enables you to view the transaction amounts as if they were entered in the specified currency rather than the foreign or domestic currency that was used when the transaction was originally entered. Displays a number that identifies a group of transactions to be processed by the system. On entry forms, you can assign the batch number or the system can assign it through the Next Numbers program (P0002). Enter the date in which a batch is created. If you leave this field blank, the system supplies the system date as the batch date. Displays a code from user-defined code (UDC) table 98/IC that indicates the posting status of a batch. Values are: Blank: Batch is unposted and pending approval. A: The batch is approved for posting, has no errors and is in balance, but has not yet been posted. D: The batch posted successfully. E: The batch is in error. You must correct the batch before it can post. xxvi Copyright , Oracle and/or its affiliates. All rights reserved.

27 General Preface Branch/Plant Business Unit Category Code Company Currency Code Document Company Document Number Document Type P: The system is in the process of posting the batch. The batch is unavailable until the posting process is complete. If errors occur during the post, the batch status changes to E. U: The batch is temporarily unavailable because someone is working with it, or the batch appears to be in use because a power failure occurred while the batch was open. Enter a code that identifies a separate entity as a warehouse location, job, project, work center, branch, or plant in which distribution and manufacturing activities occur. In some systems, this is called a business unit. Enter the alphanumeric code that identifies a separate entity within a business for which you want to track costs. In some systems, this is called a branch/plant. Enter the code that represents a specific category code. Category codes are user-defined codes that you customize to handle the tracking and reporting requirements of your organization. Enter a code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the F0010 table and must identify a reporting entity that has a complete balance sheet. Enter the three-character code that represents the currency of the transaction. JD Edwards EnterpriseOne provides currency codes that are recognized by the International Organization for Standardization (ISO). The system stores currency codes in the F0013 table. Enter the company number associated with the document. This number, used in conjunction with the document number, document type, and general ledger date, uniquely identifies an original document. If you assign next numbers by company and fiscal year, the system uses the document company to retrieve the correct next number for that company. If two or more original documents have the same document number and document type, you can use the document company to display the document that you want. Displays a number that identifies the original document, which can be a voucher, invoice, journal entry, or time sheet, and so on. On entry forms, you can assign the original document number or the system can assign it through the Next Numbers program. Enter the two-character UDC, from UDC table 00/DT, that identifies the origin and purpose of the transaction, such as a voucher, invoice, journal entry, or time sheet. JD Edwards EnterpriseOne reserves these prefixes for the document types indicated: P: Accounts payable documents. R: Accounts receivable documents. T: Time and pay documents. I: Inventory documents. O: Purchase order documents. S: Sales order documents. Copyright , Oracle and/or its affiliates. All rights reserved. xxvii

28 General Preface Effective Date Fiscal Period and Fiscal Year G/L Date (general ledger date) Enter the date on which an address, item, transaction, or record becomes active. The meaning of this field differs, depending on the program. For example, the effective date can represent any of these dates: The date on which a change of address becomes effective. The date on which a lease becomes effective. The date on which a price becomes effective. The date on which the currency exchange rate becomes effective. The date on which a tax rate becomes effective. Enter a number that identifies the general ledger period and year. For many programs, you can leave these fields blank to use the current fiscal period and year defined in the Company Names & Number program (P0010). Enter the date that identifies the financial period to which a transaction will be posted. The system compares the date that you enter on the transaction to the fiscal date pattern assigned to the company to retrieve the appropriate fiscal period number and year, as well as to perform date validations. xxviii Copyright , Oracle and/or its affiliates. All rights reserved.

29 JD Edwards EnterpriseOne Procurement Management Preface This preface discusses: JD Edwards EnterpriseOne products. JD Edwards EnterpriseOne application fundamentals. Common fields used in this implementation guide. JD Edwards EnterpriseOne Products This implementation guide refers to these JD Edwards EnterpriseOne products from Oracle: JD Edwards EnterpriseOne Accounts Payable. JD Edwards EnterpriseOne Address Book. JD Edwards EnterpriseOne Advanced Pricing. JD Edwards EnterpriseOne Bulk Stock Inventory. JD Edwards EnterpriseOne Data Interface for Electronic Data Interchange. JD Edwards EnterpriseOne General Ledger. JD Edwards EnterpriseOne Inventory Management. JD Edwards EnterpriseOne Project Costing. JD Edwards EnterpriseOne Procurement and Subcontract Management. JD Edwards EnterpriseOne Manufacturing - PDM. JD Edwards EnterpriseOne Quality Management. JD Edwards EnterpriseOne Requirements Planning. JD Edwards EnterpriseOne Requisition Self Service. JD Edwards EnterpriseOne Transportation Management. JD Edwards EnterpriseOne Warehouse Management. JD Edwards EnterpriseOne Project and Government Contract Accounting. JD Edwards EnterpriseOne Application Fundamentals Additional, essential information describing the setup and design of your system appears in a companion volume of documentation called JD Edwards EnterpriseOne Financial Management Application Fundamentals 9.0 Implementation Guide. Copyright , Oracle and/or its affiliates. All rights reserved. xxix

30 Preface Customers must conform to the supported platforms for the release as detailed in the JD Edwards EnterpriseOne minimum technical requirements. In addition, JD Edwards EnterpriseOne may integrate, interface, or work in conjunction with other Oracle products. Refer to the cross-reference material in the Program Documentation at for Program prerequisites and version cross-reference documents to assure compatibility of various Oracle products. See JD Edwards EnterpriseOne Financial Management Application Fundamentals 9.0 Implementation Guide, "JD Edwards EnterpriseOne Financial Management Application Fundamentals Preface". Common Fields Used in This Implementation Guide Approval Route Code Branch/Plant Buyer Discount Factor Evaluated Receipts Enter a code that determines to whom an order is routed for approval. Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant. You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department. Business unit security might prevent you from viewing information about business units for which you have no authority. Enter the address book number that identifies who is responsible for setting up and maintaining the correct stocking levels for each inventory item. Enter the factor that the system applies to the unit price of an inventory item to determine the net price. The system retrieves this value from the inventory pricing rules if you have assigned a rule to this item. The pricing rule setup determines if the system multiplies the unit price by this value or adds to or deducts from the unit price. Enter a code that indicates if an order is eligible for the evaluated receipt settlement process. An evaluated receipt settlement indicates that you have an agreement with the supplier to create vouchers based on the items that you receive. You use the Evaluated Receipt Settlement (R43800) procedure to create vouchers from receipt records. As a result, the supplier does not send you invoices and you can bypass the Voucher Match procedure. Values are: N: Not eligible for evaluated receipt settlement processing. Y: Eligible for evaluated receipt settlement processing. I:Receipt transaction is in process. T: Eligible for evaluated receipt settlement processing. However, a tolerance error occurred during the receipt process. R: Eligible for evaluated receipt settlement processing. However, the receipt is currently in the receipt routing process. V: A voucher has been created for the receipt transaction using the evaluated receipt settlement process. xxx Copyright , Oracle and/or its affiliates. All rights reserved.