UCL Data Safe Haven (IDHS) UCL Data Safe Haven (IDHS) User Group Town Hall Meeting 16 th October 2014
Agenda Welcome Service Update Current software and services Usage statistics Project update Discussion: What other software or features are required? Discussion: Any other comments What next? UCL Data Safe Haven User Group 16th October 2014 2
Objectives Update you on status and activity Allow you to raise concerns or issues Provide a forum for discussion on future developments Please ask questions or raise issues at any time during the meeting UCL Data Safe Haven User Group 16th October 2014 3
Introducing the team Richard Gilson (Chair of user group) Antony Barke (DSH System Administrator) Alice Garrett (DSH project manager) Anthony Peacock (Head of Research, Learning & Teaching and Infrastructure, IT for SLMS) Trevor Peacock (Information Governance Lead, IT for SLMS) Bhavesh Varsani (DSH Service Operational Manager) UCL Data Safe Haven User Group 16th October 2014 4
Current software and services Name Description Available Microsoft Office 2013 Word 2013, Excel 2013, Powerpoint 2013 & Access 2013 All users Microsoft Internet Explorer Internet Browser. All users Adobe Reader XI PDF Reader All users Image J Java based image processing program All users IrfanView Application for viewing, editing and converting image files All users 7-Zip Application for Archiving (Encrypting) & Decrypting, compressing and decompressing of documents All users Audacity Audio editor & recording software On request Media Player Classic Audio and Video player On request DSS Player Pro Transcription software Licence required NVIVO Qualitative data analysis On request SAS Statistical package In user testing SPSS v21 Statistical package All users STATA Statistical package All users R Statistical package All users MATLAB 2014a (with SPM8) Multi-paradigm numerical software In user testing REDCap Online survey and data capture tool On request BrainBank Bespoke database application On request MySQL Database server On request MySQL Workbench Interface to connect to MySQL databases On request MS SQL Server Database server On request MS SQL Management Studio Interface to connect to MS SQL databases On request Printing Allows printing to pre-selected printers On request UCL Data Safe Haven User Group 16th October 2014 5
IG Toolkit submissions 120 100 80 60 40 20 IG tool kit - Completed IG tool kit - In Progress IG tool kit - Initial Engagement 0 Faculty Initial Engagement In Progress Completed Brain Sciences 13 4 1 Population Health Sciences 33 18 12 Medical Sciences 7 4 4 Life Sciences 2 0 0 Total 55 26 17 Initial Engagement In progress Completed = Initial contact with researcher but not registered = Partially complete = Submitted at level 2 compliance UCL Data Safe Haven User Group 16th October 2014 6
IG Training and Awareness Service Reporting period: 2 Sep 2014 30 Sep 2014 Events Introduction to Information Governance On-line Training Tool: Introduction to Information Governance module (passed) 900 800 700 600 500 400 300 200 100 0 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14 Attendance No In reporting period Total since 1 April 2013 97 825 273 (Includes new medical student intake) Awareness Life Sciences PGR Induction 135 270 582 UCL Data Safe Haven User Group 16th October 2014 7
IG Training and Awareness Upcoming events Events Date Capacity SLMS all staff at Royal Free campus 13/10/2014 140 SLMS all staff at Cruciform 07/11/2014 112 SLMS all staff at Institute of Neurology 04/12/2014 140 Total places offered 392 UCL Data Safe Haven User Group 16th October 2014 8
IDHS Technical Environment 250 200 150 100 Studies Users Storage Used (Gb) 50 0 IDHS Technical Environment Users 148 Studies 42 Storage used by projects Storage available to projects 211GB 71TB UCL Data Safe Haven User Group 16th October 2014 9
IDHS Technical Environment Brain Sciences Medical Sciences Population Health Sciences Life Sciences School of Life and Medical Sciences Mathematical & Physical Sciences Laws Registered Users by Faculty Brain Sciences 37 Medical Sciences 17 Population Health Sciences 81 Life Sciences 6 School of Life and Medical Sciences 5 Laws 1 Mathematical & Physical Sciences 3 UCL Data Safe Haven User Group 16th October 2014 10
Service questions? UCL Data Safe Haven User Group 16th October 2014 11
Data Safe Haven Project Phase 3 (2014-2015) So far this year Add storage and server capacity to enable the enrolment of additional research studies. Develop software capability within the environment through additional applications, licensing and provisioning tools. Deliver a flexible and scalable solution which can be developed for SLMS and Farr Institute needs. Provide assurance to users and partner organisations through ISO/IEC 27001certification and external security and penetration testing. UCL Data Safe Haven User Group 16th October 2014 12
Data Safe Haven Project Phase 4 (2014-2015) Installation of second site to address resilience. Deliver data de-identification tool (anonymisation and pseudonymisation). Develop software capability within the environment through additional applications. Migrate data for EPH and EpiLab. Requirements for Consent Management system. Provide assurance to users and partner organisations through retaining ISO/IEC 27001certification and external security and penetration testing. UCL Data Safe Haven User Group 16th October 2014 13
Discussion: What other software or features are required? UCL Data Safe Haven User Group 16th October 2014 14
Discussion Topics for future meetings User case studies? Anything else? UCL Data Safe Haven User Group 16th October 2014 15
Any Questions? Email: a.peacock@ucl.ac.uk Web: www.ucl.ac.uk/slms/ident-data/ UCL Data Safe Haven User Group 16th October 2014 16