MUNICIPALITY OF MT. LEBANON

Transcription

1 MUNICIPALITY OF MT. LEBANON FLEET MANAGEMENT DOCUMENTS PROPOSED FLEET REPLACEMENT SCHEDULES October 2, 2012

2 FLEET & EQUIPMENT MANAGEMENT Background: The Mt. Lebanon Department of Works is assigned the overall responsibility for managing the Municipality s fleet of vehicles and construction/maintenance equipment. The Works Department works in conjunction with the Police and Fire Departments (Fleet Management Team) to: develop vehicle and equipment specifications; develop vehicle and equipment replacement schedules; acquire vehicles and equipment; and reassign and dispose of vehicles and equipment. The vehicle and equipment maintenance functions are assigned solely to the Works Department. The public works maintenance garage is located at 1250 Lindendale Drive and two full-time mechanics are employed to maintain 111 vehicles and equipment units with a replacement cost of over $9.5Million. The annual appropriations for operations, maintenance, repair and fueling for Police, Fire, Recreation, Inspections, Administration and Works vehicles and equipment is budgeted in the Works Operating Budget. The appropriations to replace vehicles and equipment is budgeted either in the annual Operating Budgets of the departments listed above or in the Capital Budget. A complete listing of the vehicles and equipment maintained by the public works mechanics is listed as an attachment to this report. The purpose of this document is to propose a vehicle replacement plan for the next five years, and the specific vehicle and equipment needs and requirements of the three departments that make up the Fleet Management Team. This document reflects the vision of the Fleet Management Team to create a multi year vehicle and equipment replacement plan that will serve as a guide in providing direction to meet needs. This is a living document that will be modified and updated annually to reflect changes in the Municipality s organizational climate, the changing needs of our internal customers, and changes in the automotive and equipment industry. The review of the Municipality s Fleet Management functions by the Matrix Group pointed out that an effective fleet management program should include policies and procedures on acquisition, maintenance, replacement and disposal of vehicles. Acquisition: The goal of the Municipality s acquisition practices is to obtain the lowest possible price and the highest possible quality. Currently the Municipality purchases through State and Council of Government Contracts to achieve the lowest price possible to acquire the highest possible quality. All purchases of vehicles and equipment will follow the applicable Municipal Purchasing Codes. Annually before the preparation of the Operating and Capital Budgets the Police and Fire Chiefs meet with the Works Director to review the vehicle replacement schedule and plan for the acquisition of replacement vehicles and equipment. Any request for new equipment that would increase the size of the fleet must be cost justified to the Manager and 2

3 Finance Director. The recommendation to lease or purchase equipment and vehicles is made by the Finance Director. Maintenance: The goal of Works vehicle and equipment maintenance practices is to keep vehicles and equipment in sound operating condition. Preventive maintenance routines and intervals followed by our mechanics and are based on local driving conditions and manufacturer's recommendations, for each type of vehicle or equipment and each type of maintenance service. Maintenance costs represent a significant portion of the total cost to own and operate a vehicle or piece of heavy equipment and tend to increase as a vehicle or equipment ages. Escalating maintenance costs are a key factor in determining when to replace a fleet vehicle. In addition to the added cost of maintenance as a vehicle ages, there is an additional cost to the municipality when a vehicle is in the garage receiving maintenance and not available for use. Preventive maintenance is the key to avoiding the repair or replacement of costly major vehicle components such as engines, transmissions and drive trains. Our mechanics make adjustments to the manufacturer's recommendations based on the specific vehicle's use. For example, a police vehicle may idle for an extended period of time while an officer monitors a high-risk area. When an engine idles, it incurs wear and tear that will require future maintenance. So the maintenance schedule for a vehicle that runs idle 50 percent of the time may be as frequent as that of a comparable one that drives more miles. Accurate and complete vehicle maintenance records are a key tool for making fleet management decisions. Vehicle maintenance costs are variable and distinct to each vehicle. Pertinent records maintained for each vehicle are: vehicle maintenance logs fuel usage logs Cumulative costs of parts, labor, and overhead by a vehicle over its life. While we currently collect this information we lack automated systems that can produce information in a timely manner. Overly frequent or delinquent preventive maintenance intervals are counter productive to controlling costs. Replacement: As with other aspects of fleet management, replacing a vehicle too soon or too late wastes money. Together with the Police and Fire Departments we are developing replacement standards based on APWA, industry guidelines and years of experience in operating and maintaining vehicles and equipment. The goal is to analyze the costs associated with a vehicle and identifying the point when, on average, a vehicle is reasonably depreciated but not yet incurring significant maintenance costs. By replacing vehicles at this point, we can avoid escalating maintenance costs and optimize vehicle resale value. The three criteria that we considered when establishing the vehicle replacement schedule were vehicle mileage, age and use. Because each municipality's fleet and usage is unique, a universal management guide does not exist that can be applied to all types of fleets for every locality. For example, a police vehicle has a different maintenance demand and useful life than a pickup truck in the department of 3

4 public works. A police vehicle in Mt. Lebanon (an urban setting) has requirements different from a rural county sheriff's vehicle. Likewise, a dump truck that is not used to haul salt and plow streets during the winter can not be compared to the same piece of equipment in Florida. Even within a single department, a vehicle used by a detective is maintained and replaced on a different schedule than that of a patrol car. Reassignment and Disposal of Vehicles and Equipment: The vehicle and equipment fleet is sized to meet the current needs of the Municipality. Fleet vehicles and heavy equipment will not be reassigned unless it is used to replace unit currently assigned to other departments. In those instances the older units will be disposed. Annually before Operating and Capital Budgets are prepared, the Police and Fire Chiefs will meet with the Works Director to review the vehicle and equipment replacement schedule, and plan for the reassignment or disposal of vehicles and equipment that have reached their age, and mileage thresholds and will be replaced in the next budget cycle. Police sedans may be reassigned to the Inspection Office for field work or to the Recreation Department and assigned to the support staff. Four Wheel Drive Sport Utility vehicles may be reassigned to the Works Department for field work. The majority of vehicles selected for replacement will be sent to the public auction. works dump trucks may be reassigned to the Golf Course and Recreation Center to replace similar units that are currently assigned to those locations. Sealed bids, internet auctions, trade journal advertisements, and public auctions will be utilized for the disposal of fire and public works heavy equipment. 4

5 MISSION STATEMENT AND REPLACEMENT SCHEDULE Mission Statement: To establish efficient and effective delivery of municipal services by providing customer departments with safe, reliable, economical and environmentally sound transportation and related support services that are responsive to their needs and that preserve vehicle value and equipment investment. Objectives: Our primary objective is to control the overall cost of operating and maintaining the Municipal fleet of vehicles and equipment, to maintain vehicles and equipment in a manner that extends their useful life, to control the growth in size of the fleet, to standardize the composition of the fleet and to accurately budget for maintenance and replacement costs. All new purchases for vehicles and equipment are part of the budget cycle and are coordinated through Fleet Management team for recommendation. We Will: Provide vehicles that are safe, reliable, and environmentally-sound, at competitive prices. Provide honest, responsive, effective and efficient fleet services to our customers. Maximize the return on investment (ROI), and the long-term value of the fleet investment. Maintain high quality internal and external services. Know and respond to fleet customer desires, needs, and requirements. Key Customers: Police Fire Works Inspections Recreations Administration Definition of Product/Services: Maintenance and repair of over 100 vehicles and pieces of field equipment Management of fueling locations and parts inventories Assist in purchasing and up-fitting of new vehicles for user departments Vehicle and Equipment Replacement Program The objective of the vehicle replacement program is to promote an orderly system of purchasing and funding a standardized fleet and heavy equipment replacement process and to plan future departmental transportation requirements. 5

6 All vehicles acquired and maintained by the Municipality are recommended for replacement in accordance with adopted guidelines/procedures and all departments are responsible for complying with these guidelines/procedures. Development of Guidelines/Procedures The Police Chief, Fire Chief and Works Director (Fleet Management Team) have inventoried existing vehicles and equipment and have prepared a replacement schedule for all public works, police and fire vehicles and equipment. The schedule will be updated annually and will be used as the basis for planning for the replacement of vehicles and equipment through the operating and capital budgets. The vehicle and equipment replacement schedule will include the following information for each vehicle or unit of capital equipment: a. Age in years also known as life. b. Usage in hours or miles. c. Useful life (based on commonly used standards for municipal vehicles and equipment) d. Cost of Maintenance. e. Overall condition: mechanical, operating, safety, or appearance. f. Downtime g. Availability of replacement parts h. Funding The guidelines for vehicles considered for replacement are based on vehicles meeting predetermined age and/hour/or mileage criteria. Additional consideration is given to functionality and overall condition of the vehicle. Priority is given to those departments whose services relate to public health and safety and law enforcement. As vehicles reach the threshold miles or age of replacement criteria, a vehicle maintenance evaluation is performed by the Chief Mechanic of the Works Department (Evaluation Form attached). The Evaluation Forms will be provided to the Fleet Management Team for further review and consideration. If the evaluation proves the vehicle would be economical to retain for an additional year, the vehicle will be targeted for retention or reassignment. In some cases, it may be reassigned to other departments with "low usage" requirements or to a loaner pool. The Fleet Management Team will jointly review and approve all specifications for new purchases of Municipal vehicles and motorized equipment. Depending on the availability of funds, vehicles and equipment will be replaced when they are at the end of their economic life, no longer safe to operate, not reliable enough to perform their intended function, or there is a demonstrated cost saving to the Municipality of Mt. Lebanon. Vehicle Categories: For the purposes of this review the Municipal fleet has been grouped into fourteen distinct categories. Each category is described below, and the number of units currently on hand, replacement cost and useful life range for each category is summarized below in Chart 1. Four Wheel Drive Sports Utility (4WD SUV)-these vehicles are larger than, and provide more passenger room and better off road performance than traditional sedans or pick up trucks. Because of their size SUVs are highly visible and provide the operator 6

7 with better visibility than sedans. Currently the Municipality owns eleven (14) 4WD SUVs with a replacement value of $404,000. Useful lives for this class of vehicle depends on duty assignment and range from 8 to 12 years. In the past some of these vehicles have been reassigned to the public works department. These vehicles are maintained by the public works department. Purchases are made through the annual Operating Budget. Field Equipment-equipment of this class includes tractors, trucksters and motorized mowing equipment. At the time of this analysis eleven (12) pieces of field equipment valued at $288,285 were included in the inventory. Useful lives range between 10 to 15 years. This equipment is maintained by public works. Purchases are made through the annual Operating Budget. Fire Equipment-Highly specialized equipment used to respond to emergency situations. Equipment contains many other pieces of smaller highly specialized pieces of equipment required to fight all types of fires, free victims entrapped in vehicles, and conduct other related emergency responses. Currently the Municipality owns seven (7) units with a replacement value of over $3.7 Million. Useful lives range between 15 to 20 years. Purchases are made through the Capital Budget. This equipment is maintained by the public works department and outside service providers. See Attachment A for additional details specific to this equipment. Heavy Dump Trucks-these vehicles have a gross vehicle weight (GVW) of at least 33,000 Lbs and load carrying capacity of five tons. Heavy dump trucks are used to tow leaf vacuum and leaf boxes during the fall and large loads of rock salt during the winter and throughout the year haul heavy loads and tow equipment trailers. At least six heavy dump trucks are required during the fall and winter for leaf and snow plowing/salting. Currently there are six units on hand. These vehicles are up fitted with heavy duty aluminum dump bodies and hydraulic packages. The current replacement value for the six heavy dump trucks is $781,380. Heavy dump trucks have a useful life of twelve years and one is replaced every two years. Purchases are made through the Capital Budget. These vehicles are maintained by the public works department. See Attachment C for information of replacement schedules for public works vehicles and equipment. Heavy Equipment-This is mobile on the road and off road equipment that is used to dig, load trucks and carry large loads over a short distance. The inventory includes two Caterpillar backhoes and one Caterpillar front end loader. The backhoes are used to plant trees and maintain underground assets, and to load leaves onto trucks in the fall and clear snow from the business district during emergencies. The front end loader is used to maintain the compost sites, load salt and remove trees. These units have a replacement value of $300,000 and useful lives of 15 years. This equipment is maintained by the public works department. Replacement would be made through the Capital Budget. In 7

8 previous years grant funding from the PA DEP has been available to cover 35% of the purchase price. Heavy Truck- One armored heavy truck is operated by the Police Department. This truck provides tactical support for police officers and is 14 years old with a replacement value of $350, The Police Department intends to keep this vehicle for an indefinite period of time. Truck is maintained by public works and would be replaced through the Capital Budget. Light Dump Trucks- This class of vehicle has a gross vehicle weight of 17,000 lbs and is equipped with four wheel drive. These vehicles are the work horses of the public works department and are used to haul personnel, materials and equipment to on and off the road work sites. During the fall and winter these vehicles haul loads of wet leaves, and plow and salt residential streets. These vehicles are up fitted with heavy duty aluminum dump bodies and hydraulic packages. These are relatively small and maneuverable trucks that can navigated through tight streets. There are currently 10 light dumps; 8 are assigned to public works, and 2 are assigned to the recreation department for use at the recreation center and the golf course. The useful life for a light dump is 10 years. As light dumps are replaced the older units are assigned to the recreation department and the older units at recreation are sent to auction. The replacement value of the 10 units is $848,500. These trucks are maintained by the public works department and are purchased through the annual Operating Budget-one truck is replaced each year. Pick up Trucks- This class of vehicle may be equipped with either two or four wheel drive and may have an extended cab capable of carrying a crew of five personnel along with light hand equipment or materials. Pick up trucks may pull a trailer for the police, fire or public works departments. The Municipality owns six pick up trucks with a replacement value of $177,500. The typical useful life of a pick up truck is 10 years. These trucks are maintained by the public works department and purchased through the annual Operating Budget. Sedans- This class of vehicle is the work horse of the Police Department. Sedans are used as patrol vehicles, traffic vehicles and unit vehicles. Police sedans are more than a means of transportation they are the lifeline for the community and its police force. The vehicles must be maintained to respond to any emergency situation encountered by an officer. Police sedans are up fitted with computers, gps systems, and video systems as well as sirens and emergency lighting. After three years of continuous service these Patrol Vehicles are ready to be replaced. Some police sedans are reassigned to the Building Inspections and Recreation Departments. Currently there are nineteen (19) sedans with a replacement value of $486,000. These vehicles are maintained by the public works department and purchased through the annual Operating Budget. See Attachment B for additional detail on police vehicles and replacement criteria. 8

9 Specialty Equipment-Equipment in this category typical has a specialized use and performs a function that cannot be duplicated by one of the other categories of vehicles and equipment. Equipment included in this category is: leaf vacuums, street sweeper, grinder, chipper, sewer flusher, stump grinder, root cutter and air compressor. The useful life range for this equipment is from 6 years for leaf vacuums to 20 years for a stump grinder. Small pieces of specialty equipment (leaf vacuums) are purchased through the annual Operating Budget, and larger equipment like the grinder has been purchased through the Capital Budget. Currently there are fifteen (15) pieces of specialty equipment and the current replacement value is $1,205,930. This equipment is maintained by the public works department. Equipment purchases under $90,000 are funded through the Operating Budget. Purchases greater than $90,000 are purchased through the Capital Budget. Grant funding is often available to purchase leaf vacuuming equipment. Specialty Trucks- These are trucks that are equipped with special bodies that are required to provide a specific service. These vehicles include: Forestry truck, lift truck for signal maintenance, sewer camera van, and the carpenters van. These vehicles have a useful life ranging from 10 to 12 years. The Municipality owns six specialty trucks with a replacement value of $708,560. These vehicles may be purchased through the operating or capital budget and are maintained by public works. Trailers-These are licensed, motor-less tow behind units that are used to move equipment, other vehicles and materials. These units are towed by pick up and light dump trucks and are maintained by public works. The Municipality has three trailers with a replacement value of $21, The average useful life is 15 years. Trailers are purchased through the Operating Budget. Utility Trucks-These are truck chassis cabs that are fitted with various bodies e.g. Animal Control Boxes, and tool and storage beds. These vehicles are limited in their use but are used daily to perform a specific task. Currently there are four (4) utility trucks. Three are assigned to the Police Department for Animal Control and one is assigned to the Works Department and is used as a tool and materials truck for the plumber. The replacement value for all four vehicles is $107,000 and the useful life range is between 3 and 12 years. These vehicles are purchased through the annual Operating Budget and the purchase and operating costs of the Animal Control trucks is shared with the SHACOG communities. Vans- These vehicles are used to carry personnel and equipment. Vans sizes range from the large extended window van used by the Municipal carpenter to the small min-vans assigned to the Recreation Department. Currently there are five vehicles in the van category with a replacement value of $153,000. Vans are maintained by the public works department and the useful lives range between 10 and 12 years. 9

10 Chart 1. Summary of Vehicles and Equipment Currently on Hand Vehicle Categories Current Inventory Current Replacement Cost Useful Life Range 4WD Sports Utility 14 $ 404, Field Equipment 12 $ 288, Fire Equipment 7 $ 3,745, Heavy Dump 6 $ 781, Heavy Equipment 3 $ 300, Heavy Truck 1 $ 350, Light Dump 10 $ 848, Pick up Truck 6 $ 177, Sedan 19 $ 486, Specialty Equipment 15 $ 1,205, Specialty Truck 6 $ 780, Trailer 3 $ 21, Utility Truck 4 $ 107, Van 5 $ 153, Total 111 $ 9,576,155 Multi Year Vehicle and Equipment Schedules- The following charts on pages 11 through 15 present the vehicle and equipment replacement schedules for the next five years, 2013 through These schedules are based on the current replacement values of the individual vehicles and equipment units that are currently included in our fleet. Replacements are based on the year the unit was placed in service plus the unit s useful life. For example a heavy dump truck placed into service in 2001 has a useful live of 12 years and would be evaluated for replacement in Similarly a police sedan placed in service as a patrol vehicle in service since 2010 has a useful life of 3 years and would be evaluated for replacement in For additional information please refer to the Replacement Section on page 3 and Attachments 1, 2 and 3. Also attached to this document is an inventory of the current fleet. 10

11 2013 PROJECTED REPLACEMENT SCHEDULE Useful Life Years Current Replacement Cost 2013 Veh.# Year Category Assignment Utility Truck Police AC 3 $ 24,000 $ 24,840 S Sedan Police 3 $ 26,000 $ 26,910 S Sedan Police 3 $ 26,000 $ 26,910 S Sedan Police 3 $ 26,000 $ 26,910 S Sedan Police 3 $ 26,000 $ 26,910 S WD Sports Utility Police 5 $ 30,000 $ 31,050 CAR WD Sports Utility Fire Dept. 10 $ 33,000 $ 34, LK-# SE Utility Truck** Plumbers Truck Specialty Equipment Leaf Vac.* Specialty Equipment Stump Grinder Light Dump Specialty Truck- Signal Truck Works 10 $ 35,000 $ 35,000 Works 7 $ 40,000 $ 40,000 Works 20 $ 40,000 $ 40,000 Works 10 $ 84,850 $ 87,820 Works 10 $ 120,560 $ 120,560 $ 521,065 * Funded through Recycling Grant Funds. ** Funded through Sanitary Sewer Funds.

12 2014 PROJECTED REPLACEMENT SCHEDULE Veh.# Year Category Assignment TRL- # Trailer Useful Life Years Current Replacement Cost 2014 Works 15 $ 7,000 $ 7, Utility Truck Police AC 3 $ 24,000 $ 25,680 S Sedan Police 3 $ 26,000 $ 27,820 S Sedan Police 3 $ 26,000 $ 27,820 S Sedan Police 3 $ 26,000 $ 27, Van Recreation 10 $ 26,000 $ 27,820 T Pickup Truck Police 5 $ 30,000 $ 32,100 UTL Pickup Truck Fire Dept. 12 $ 38,500 $ 41,195 LK-# Specialty Equipment Leaf Vac. * Works 7 $ 40,000 $ 42,800 SE Specialty Equipment Chipper Light Dump Heavy Dump Specialty Equipment** Specialty Equipment Aquatech** Works 12 $ 65,000 $ 69,550 Works 10 $ 84,850 $ 90,790 Works 12 $ 130,230 $ 139,346 Works 10 $ 180,930 $ 199,000 Works 10 $ 328,000 $ 350,960 $ 1,110,191 *Funded through Recycling Grant Funds. **Funded through Sanitary and Storm Sewer Funds.

13 2015 PROJECTED REPLACEMENT SCHEDULE Veh.# Year Category Assignment Useful Life Years Current Replacement Cost 2015 TRL- # Trailer Works 15 $ 7,000 $ 7,735 FE Field Equipment Works 15 $ 21,000 $ 23, Utility Truck Police AC 3 $ 24,000 $ 26,520 S Sedan Police 3 $ 26,000 $ 28,730 S Sedan Police 3 $ 26,000 $ 28,730 S Sedan Police 3 $ 26,000 $ 28,730 S Sedan Police 3 $ 26,000 $ 28,730 S Sedan Police 9 $ 26,000 $ 28,730 S WD Sports Utility Police 8 $ 30,000 $ 33,150 FE Field Equipment Works 10 $ 30,000 $ 33,150 UTL WD Sports Utility Fire Dept. 12 $ 32,000 $ 36,800 LK-# Specialty Equipment* Leaf Vac Works 7 $ 40,000 $ 44, Heavy Dump Works 12 $ 130,230 $ 143, Specialty Truck Camera Van.** Works 10 $ 150,000 $ 165,750 $ 658,064 * Funded through Recycling Grant Funds. ** Funded through Sanitary Sewer Funds. 13

14 2016 PROJECTED REPLACEMENT SCHEDULE Useful Life Years Current Replacement Cost 2016 Veh.# Year Category Assignment Utility Truck Police AC 3 $ 24,000 $ 27,360 S Sedan Police 3 $ 26,000 $ 29,640 S Sedan Police 3 $ 26,000 $ 29,640 S Sedan Police 3 $ 26,000 $ 29,640 S Sedan Police 3 $ 26,000 $ 29,640 TRL- # Trailer Works 15 $ 7,000 $ 7,980 SE Specialty Equipment Works 20 $ 8,000 $ 9,120 SE Specialty Equipment Works 20 $ 36,000 $ 41,040 LK- # Specialty Equipment* Leaf Vac. Works 7 $ 40,000 $ 45, Light Dump Heavy Dump Works 10 $ 84,850 $ 96,729 Works 12 $ 130,230 $ 149,765 $ 496,154 * Funded through Recycling Grant Funds. 14

15 2017 PROJECTED REPLACEMENT SCHEDULE Useful Life Years Current Replacement Cost 2017 Veh.# Year Category Assignment Utility Truck Police AC 3 $ 24,000 $ 28,200 S Sedan Police 3 $ 26,000 $ 30,550 S Sedan Police 3 $ 26,000 $ 30,550 S Sedan Police 3 $ 26,000 $ 30,550 C Specialty Equipment Works 20 $ 18,000 $ 21,150 FE Field Equipment Works 15 $ 22,000 $ 25,850 FE Field Equipment Works 15 $ 25,000 $ 29,375 FE Field Equipment Works 15 $ 25,000 $ 29,375 LK- # Specialty Equipment* Leaf Vac Light Dump Heavy Equipment B-# Back Hoe Works 7 $ 40,000 $ 47,000 Works 10 $ 84,850 $ 99,699 Works 15 $ 80,000 $ 115,000 $ 487,299 * Funded through Recycling Grant Funds. 15

16 VEHICLE EVALUATION FORM 16

17 VEHICLE/EQUIPMENT EVALUATION FORM Vehicle or Equipment VIN or Serial# Vehicle or Equipment #: Department Assigned to: Make: Model: Year: Mileage: Hours of Operation: Date of Evaluation: Evaluator: System Diagnosis Estimated Repair Cost Engine Transmission Drive Line Differential Exhaust Pumping System Hydraulic System Electrical System Brakes Tires Body Interior/Exterior Front End/Suspension Air Conditioning Other Total Estimated Repair Cost Diagnosis Code Good 3 Fair 2 Poor 1 Code Description System is functioning well, and no repairs expected at this time Minor Repairs required Major repairs needed as soon as possible consider replacing Evaluators Comments: 17

18 VEHICLE/EQUIPMENT EVALUATION SUMMARY REPORT Vehicle or Equipment #: VIN or Serial #: Department Assigned to: Make: Model: Year: Description of use: SUMMARY OF VALUES YEARS OF SERVICE USEFUL LIFE YEARS OVER OR UNDER CURRENT MILEAGE MILEAGE THRESHOLD MILES OVER OR UNDER CURRENT HOURS THRESHOLD HOURS HOURS OVER OR UNDER MAINTENANCE/REPAIR COSTS TO DATE: (ATTACHED) PURCHASE COST: REPAIR COST: REPLACEMENT COST: TRADE IN VALUE: COMMENTS AND OTHER CONSIDERATIONS: RECOMMENDATIONS: 18

19 ATTACHMENT A FIRE EQUIPMENT 19

20 2012 Fire Apparatus Replacement Program MUNICIPALITY 20 OF MT. LEBANON 9/27/2012

21 Mt. Lebanon Fire Department Apparatus Replacement Program To meet community risks, maximize fire fighter capabilities, minimize risk of injuries to fire department personnel and the public, and meet Insurance Services Office (ISO) apparatus requirements, the Mt. Lebanon Fire Department maintains three first-line engines, one reserve engine, a ladder truck, and a heavy rescue truck, a command vehicle, and several utility vehicles Historically, since 1951, the Municipality has replaced major apparatus on a five-year rotation (Table 1): Table 1: Mt. Lebanon Historical Replacement of Fire Apparatus Unit Year Purchased Age at Replacement Truck 1951 Engine 1955 Engine 1961 Engine 1968 Truck years Engine years Engine years Rescue 1985 Engine years Truck years Engine years Engine years Engine years Rescue years Overall, the fire department agrees with the Matrix recommendation that the Municipality use a 15-year plan for front line fire apparatus; however, the department believes that Matrix failed to address the status of reserve fire apparatus and the long-term costs associated with the department s fleet replacement program in accordance with National Fire Protection Association (NFPA) Standards and Insurance Services Office (ISO) requirements. The Matrix study cites that Most agencies use a 15-year replacement target for fire engines and trucks and that Even large agencies like Phoenix, Sacramento, and El Paso do not follow a 10- year replacement plan. The reason that most agencies, in addition to the very progressive agencies referenced, utilize a 15-year replacement cycle for fire engines and trucks is based on NFPA recommendations. The National Fire Protection Association (NFPA) Standard on Automotive Fire Apparatus, Guidelines for First-Line and Reserve Fire Apparatus, recommends that apparatus greater than 15 years be placed in reserve status and upgraded to incorporate as many features as possible of the current fire apparatus standard. The recommended age for reserve apparatus is between twenty and twenty-three years, with applicable upgrades. Definition of first-line fire apparatus: First-line fire apparatus must be manufactured to NFPA 1901, 1991 (2003 editions) and must be maintained in accordance with NFPA 1912 and

22 Definition of reserve fire apparatus: Reserve fire apparatus is defined as apparatus manufactured to applicable NFPA 1901 editions, after 1979 and prior to the 1991 edition. Such apparatus must have been upgraded to include as many of the features as possible found in 1991 or newer units. The fire department s current apparatus replacement plan maintains two front-line engines at a maximum of ten-years old, one-front-line engine at a maximum of twenty years old, a reserve engine at a maximum of twenty years old, and a ladder truck at a maximum of twenty years old. Under the current replacement plan, one front-line engine and the ladder truck are not in compliance with the NFPA Standard or the Matrix recommendation that the Municipality use a 15 year plan for first-line fire apparatus. The following table is the Department s current apparatus replacement schedule, approved in June of 1999: Table 2: Current Apparatus Replacement Program Unit Year Replacement Cost Engine $500,000 Engine $500,000 Truck $930,000 Engine $500,000 Engine $500,000 Rescue $550,000 TOTAL $3,480,000 Table 3 represents an apparatus replacement schedule for all Mt. Lebanon fire apparatus based on the recommendation that the Municipality should use a 15-year plan for front line fire apparatus, meeting NFPA standards (no front-line apparatus over 15-years old and no reserve apparatus over 20 years old): Table 3: Matrix Replacement Schedule Incorporating NFPA Standards Unit Year Replacement Cost Age at Replacement Engine $500, years Truck $930, years Engine $500, years Engine $500, years Engine $500, years Engine $500, years Truck $930, years Rescue $550, years TOTAL $4,860,000 22

23 Table 4 represents an apparatus replacement schedule, incorporating the Matrix recommendation with the assumption that the Municipality will continue to purchase apparatus on a five-year rotation. Table 4: 15 year replacement cycle based on Matrix recommendation that the Municipality should also use a 15 year plan for front line fire apparatus. Unit Year Replacement Cost Age at Replacement Truck $930, years Engine $500, years Engine $500, years Engine $500, years Engine $500, years Truck $930, years Rescue $550, years TOTAL $4,560,000 In order to meet the intent of the Matrix recommendation (savings), while meeting NFPA Standards, the fire department is proposing the following apparatus replacement schedule: Table 5: Proposed Fire Department apparatus replacement plan 15-year front line service with elimination of one engine NFPA Compliant. Unit Year Replacement Cost Engine $500,000 Truck $930,000 Engine $500,000 Engine $500,000 Engine None $0 Truck $930,000 Rescue $550,000 TOTAL $3,910,000 Note: The elimination of the reserve engine will lose the department one point in its ISO rating; however, should not be significant enough to affect the community s overall fire protection classification. It is a generally accepted fact that fire apparatus, like all types of mechanical devices, have a finite life. The length of that life depends on many factors, including vehicle mileage and engine hours, quality of the preventative maintenance program, quality of the driver training program, usage, workmanship, climate, and terrain, to name a few. In the fire service, there are apparatus with 8 to 10 years of service that are simply worn out. There are also fire apparatus that were manufactured with quality components, that have had excellent maintenance, and that have responded to a minimum number of incidents that are still serviceable after 20 years of service. In preparing the current fire department apparatus replacement plan, however, it is apparent the 23

24 majority of fire department follow the NFPA Standard as a guideline for apparatus replacement guidance. While NFPA Standards are not mandatory, they establish a datum point for age of apparatus and updating guidelines. Fire Departments that do not follow NFPA Guidelines assume full liability of retaining known deficient apparatus in service. To knowingly operate or approve of the operation of a vehicle that could kill or injure the public or a fire fighter severely exposes the fire department officials to liability. Table 4: Apparatus Replacement Schedules for Other U.S. Fire Departments City Population Apparatus Type First-Line Reserve Pittsburgh, PA 330,000 Engines & Trucks 15 years N/A Winston-Salem, NC 299,000 Engines Trucks 10 years 15 Years 5 years 5 years Albemarle County, 92,000 Engines & Trucks years 5 years VA San Francisco, CA 809,000 Engines Trucks 10 years 15 years 5 years 5 years Montgomery 950,000 Engines & Trucks 12 years 15 years County, MD Flint, MI 125,000 Engines Trucks 10 years 12 years 5 years 8 years Boulder, CO 280,000 Engines Trucks 10 years 10 years 10 years 7 years Tualatin Valley, 23,000 Engines & Trucks 15 years N/A OR River Edge, NJ 11,000 Engines 15 years 8 years Hilton Head, NC 35,000 Engines & Trucks 12 years 5 years Richmond, IN 48,000 Engines & Trucks 15 years 5 years Sand Springs, OK 19,000 Engines Trucks 10 years 15 years 10 years N/A Charlottesville, VA 45,000 Engines 12 years 5 Years Roanoke, VA 97,000 Engines Trucks 10 years 12 years 5 years 5 years Mountain Brook, 23,000 Engines & Trucks 15 years 5 years AL Palm Beach, FL 11,000 Engines & Trucks 15 years N/A Staunton, VA 25,000 Engines & Trucks 20 years 3-5 years Sand Springs, OK 35,000 Engines & Trucks 10 years 5 years Park Ridge, IL 38,000 Engines & Trucks 15 years 5 years Lighthouse Point, 13,000 Engines & Trucks 20 years N/A FL Miramar, CA 85,000 Engines Trucks 6 years 10 years 4 years 5 years Gainesville, FL 99,000 Engines & Trucks 15 years 5 years Alexandria, VA 125,000 Engines & Trucks 10 years 5 years Richmond, VA 198,000 Engines Trucks 12 years 12 years N/A N/A 24

25 Based on the Matrix recommendations and additional research, as well as Mt. Lebanon Fire Department historical fire apparatus replacement schedules and usage, the Department proposes the following replacement for major apparatus: Engines: 15-years of first line service per NFPA Standards. Maintaining three engines to meet ISO and service demand requirements. Purchase of one new engine every five years. Elimination of reserve engine. Truck: 15-years of first-line service per NFPA Standards. Purchase of a new truck every fifteen years. Adoption of the quint concept to allow for greater versatility and usage of the truck while alleviating some of the service demands placed on the engines. Rescue: Maintain 20-year replacement cycle (specialty vehicle). Command Vehicle: Maintain 25-year replacement cycle (specialty vehicle). Squads and Utilities: Maximum 12-year replacement cycle. Chief s Vehicle: 5-year replacement cycle; vehicle will be used for additional five-years as an additional staff vehicle. 25

26 Mt. Lebanon Fire Department Standard Operating Guideline Apparatus Replacement Policy Number Date Page 110 7/10/09 1 of General 1.1 Purpose. This standard operating guideline is to outline the replacement guidelines for fire and rescue apparatus and vehicles. 2.0 Procedure 2.1 To ensure the safest and most efficient use of Mt. Lebanon Fire Department resources, the following fire department apparatus and vehicle replacement guidelines shall be standard practice: 2.2 The Department shall maintain and adequate number of first-line apparatus to meet ISO requirements and service demands. 2.3 The goal of this guideline is to have heavy apparatus (engines and trucks) replaced after fifteen years of first-line service, the rescue replaced after twenty years of first-line service, the command vehicle replaced after twenty-five years of front-line service, and light vehicles (squads and utilities) replaced after a maximum of twelve years of service. Unit Year Replacement Pickup Engine Truck Squad Engine Engine Engine None Pickup Squad Truck Rescue

27 ATTACHMENT B POLICE VEHICLES 27

28 MT. LEBANON POLICE DEPARTMENT (MLPD) FLEET ROTATION POLICY MLPD fleet rotation is a fluid process based on safety concerns, performance, usage, mileage and assignment. Police vehicles are much more than a simple means of transportation for police officers; they are instead lifelines for the community and its police officers. Because of the critical nature of policing and the necessity for instant emergency response, the MLPD fleet must maintain performance as an absolute. Regular, consistent maintenance, as well as regular replacement of police vehicles so that operating capabilities (e.g. acceleration, braking, and dynamics) are not jeopardized, is paramount to saving officer and citizen lives, and protecting the municipality from surrounding liability. Moreover, police vehicles are mobile offices in which officers spend a significant percentage of their working hours. Because they provide platforms to support mobile data terminals (MDTs), in-car video cameras, emergency lighting systems, radios, rifles, shotguns and additional emergency equipment, police vehicles serve a purpose that distinguishes them from vehicles assigned to other components of municipal government. As a result of their varied usage patterns, rotation policies for police vehicles must consider not only mileage and age, but also must take into consideration the nature of police vehicle operation. For example, because police vehicles must idle to keep MDTs booted up for rapid access to incident and CAD information, GPS data, and for efficient powering of emergency lighting systems, industry experts acknowledge an advanced rate of wear and tear on police vehicles, and the necessity to factor idling time and driving conditions into a rotation policy. Experienced fleet managers for large police departments recommend a formula that estimates every hour of engine idling is equivalent to 33 driving miles. It is easy to see why a MLPD vehicle with 100,000 miles on its odometer could be comparable to a family car with 200,000 miles on its odometer, given stop and go driving conditions, high idling times, excessive wear and tear on brake systems and suspensions, and the relatively harsh year round climate in southwestern Pennsylvania. Normal MLPD annually scheduled purchases include three (3) police vehicles. Per the above considerations, the regular rotation schedule varies according to the type of vehicle and its common usage: 1. Patrol Vehicles (PV) a. The need for reliable and safe patrol vehicles cannot be overstated. On many occasions, engines in our Ford Crown Victorias and Dodge Chargers run for 24 hours per day, seven days a week. Given the number of hours and the nature of their operation, it is imperative that these sedans are rotated out of the patrol vehicle fleet every three (3) years. b. Sport Utility Vehicles and patrol vehicles assigned to K-9 officers, though assigned for patrol usage, have fewer officers assigned per vehicle. As a result, these vehicles have a five (5) year rotation schedule. 28

29 2. Specialty Vehicles (SV) a. Specialty vehicles, such as the Mobile Command Post, DUI trailer, armored car, U.S. Army utility pickup truck, etc., were purchased with grant funding or through federal surplus programs, or were donated to the department at no cost to the municipality. b. These vehicles have limitations on their usage, and as a result their rotation cannot be based on age, but instead is driven by mileage and mechanical condition. 3. Unit Vehicles (UV) a. Unit vehicles include vehicles assigned to Administration, Crime Prevention, Investigative Services, Traffic Services and Animal Control. b. Unit vehicles are generally used in and around Mt. Lebanon and surrounding municipalities, and usually operate under ordinary urban and suburban driving conditions. c. Administration- the Chief of Police s (COP) vehicle is rotated at the end of a 3 year lease to own period. The COP vehicle is then assigned to a Deputy Chief of Police (DCOP) for three (3) more years. After three more years, DCOP vehicles are assigned to Investigative Services for an additional 3-4 years. d. Traffic Services - a Traffic Services vehicle is also on a 3 year rotation of lease to own. At the end of that 3 year period, the vehicle is then assigned to a DCOP or to investigative Services for an additional 3-4 years. e. Crime Prevention (CPU) - the unit normally has two vehicles assigned: a SUV previously assigned to either Traffic Services or Patrol, and a sedan previously assigned to either Police Administration or the Municipal Manager. The SUV remains with CPU for an additional 3-5 years, and the sedan remains for 3-4 years. f. Investigative Services - undercover vehicles are assigned on a maintenance dependent rotation, and three (3) unmarked cars are used in the course of general investigations. These three cars, previously assigned to Police Administration, will remain in service for 3-4 additional years. g. Animal Control Animal Control trucks are on a 3 year rotation schedule, set by the SHCAC co-operative, with one truck purchased every year and the costs shared by the member communities. All vehicle rotations take into consideration the practical useful life of the outgoing vehicle. If a vehicle has low mileage and low maintenance, it is standing practice to reassign the vehicle to other municipal departments, such as Inspections, Recreation, or Works. If other municipal departments have no need for a particular vehicle, the vehicle is either sold outright per established municipal policy or sent to auction. The recovered funds are used to offset expenditures for the given budget year. 29

30 ATTACHMENT C PUBLIC WORKS EQUIPMENT 30

31 PUBLIC WORKS FLEET REPLACEMENT PROGRAM A sound vehicle and equipment replacement schedule is important to the functioning of the Mt. Lebanon Works Department. Reliable vehicle and equipment in good working order are essential to our day to day operations and are critical when responding to snow and ice emergencies, removing fallen trees, sanitary and storm sewer overflows and flooding and the removal of leaves from community streets, and performing countless other activities that ensure public services of all sorts are available to citizens in a timely and professional manner. Trucks and heavy equipment that break down frequently due to age or excessive use, interfere with workforce planning and can lead to disrupted and failed services. In today s rapidly changing technological world, older equipment quickly becomes obsolete and difficult to maintain. Good, dependable working equipment enables trained public works crews to respond quickly and professionally to emergency situations and reflects well on the stature of the community and its elected officials. Our vehicle and equipment fleet is nothing more than a tool for the provision of services to the general public by municipal employees. When the tool, wear out become obsolete or requires repetitive upkeep, our ability to provide necessary services to our residents suffers. An essential component of effective fleet management is the commitment to replace vehicles and equipment before service delivery is impaired or diminished. A fleet replacement schedule can accomplish the following: Less vehicle downtime and lower operating and maintenance cost by the elimination of high cost, maintenance vehicles Assurance to elected officials that we are doing our best to plan for the replacement of vehicles and equipment before critical failure A streamlined fleet achieved through the elimination of unnecessary spares no longer needed to fill in for vehicle down time for recurring repairs Many municipal governments react to the need for vehicle and equipment replacements either based on available funding or when no other choice exists. For example when ample funds are 31

32 available vehicles get replaced. Or, if a crisis exists such as a blown engine or a vehicle is wrecked beyond repair, a case for immediate replacement can be made. However, best practices require vehicles and equipment to be replaced according to sound principals and in accordance with a formal replacement schedule. Additionally the age of the fleet and its condition have a significant impact on the municipality s image and the morale of its employees. When to replace a vehicle is a significant decision. The fleet replacement policy must mesh with our organizational goals and the need to meet the priorities of our customers (residents). There are more advantages to operating a newer fleet of vehicles than an aged fleet. These advantages are: The ability to minimize safety risks by driving vehicles with state-of-the-art safety equipment and newer components. Reduced downtime for employees driving vehicles that require minimal repair and maintenance. Enhanced employee morale and organizational image. A reduction in the expense incurred to maintain and repair vehicles. REPLACEMENT CRITERIA Eventually, all vehicles and equipment wears out. As they wear, they become increasingly expensive to operate and maintain and less reliable and safe to use. They become more expensive, in part because major components and systems, which are costly to repair or replace, cease to function properly or at all. They also become more expensive because component failure tends to be unpredictable, and unplanned repairs are more likely to interfere with vehicle use, impose uneven demands on maintenance resources and ultimately may lead to the disruption and delay of municipal services. Most fleet organizations (private and public) establish formal replacement criteria in terms of vehicle age and/or usage (in terms of miles or engine hours) in order to forecast replacement funding requirements, develop budgets, and to trigger the examination of specific units for potential replacement. Some vehicles do not wear out as quickly as others, perhaps because their usage is lower in intensity than of other vehicles of their type. Some vehicles need to be replaced sooner than others because they experience above average wear and tear. Below are the age and mileage standards that are being used by other municipalities to plan for the replacement of their vehicle and equipment fleets. Once the vehicles and equipment units reach the age and mileage/hour thresholds they are carefully inspected and evaluated to ensure that they are in safe working order and free of major defects. Vehicles that fail the evaluation are scheduled for replacement. Mt. Lebanon uses a similar age and use criteria and constantly evaluates the condition of its fleet. Our goal is to plan for the replacement of fleet 32

33 assets and avoid the dangers of keeping vehicles and equipment beyond reasonable life cycles which will cause total vehicle costs to rise, making our fleet more costly to own and operate. VEHICLE TYPE REPLACEMENT RANGE YEARS THRESHOLD MILEAGE Light Dump Truck ,000 Heavy Dump Truck ,000 Pick Up Truck 7 80,000 Utility Truck ,000 Street Sweeper 7 90,000 Back Hoes 8-10 Front end loader 8-10 Field Tractors 6-8 Source: City of Pittsburgh Vehicle Replacement Schedule, Jake Harvey, General Manager VEHICLE TYPE REPLACEMENT RANGE YEARS THRESHOLD MILEAGE Administrative Sedans 5 75, ,000 Emergency Sedans 3 85, ,000 Pickup Trucks 7 100, ,000 Dump Trucks, Diesel ,000 Backhoes, Loaders ,000-7,500 hrs Source: American Works Association Vehicle Replacement Guide VEHICLE TYPE REPLACEMENT RANGE YEARS THRESHOLD MILEAGE Sedans 3 60,000 Ambulances 7 60,000 Pickup Trucks 6 50,000 Light Dump Trucks 7 60,000 Heavy Dump Trucks 9 80,000 4-Wheel Drive Vehicles 6 40,000 Source: Federal Minimum Replacement Standards 41CFR

34 ATTACHMENT D VEHICLE & EQUIPMENT DATA 34

35 Veh.# Year Model Type Category Assignment Useful Life Years Replacement Year Notes Current Replacement Cost Utility Truck Utility Truck Police AC $ 24,000 $ 24,840 $ 27,360 S Sedan Sedan Police $ 26,000 $ 26,910 $ 29,640 S Sedan Sedan Police $ 26,000 $ 26,910 $ 29,640 S Sedan Sedan Police $ 26,000 $ 26,910 $ 29,640 S Sedan Sedan Police $ 26,000 $ 26,910 $ 29,640 S WD Sport Utility 4WD Sports Utility Police $ 30,000 $ 31,050 CAR WD Sport Utility 4WD Sports Utility Fire Dept $ 33,000 $ 34, Sierra Utility Tk. Utility Truck Works $ 35,000 $ 35,000 LK-# Leaf King Trailer SE Stump Grinder Specialty Equipment Leaf Vac* Works $ 40,000 $ 40,000 Specialty Equipment Stump Grinder Works $ 40,000 $ 40, F-550 4WD Dump Tk. Light Dump Works $ 84,850 $ 87, F-550 Utility / Lift Tk. Specialty Truck Works $ 120,560 $ 120,560 TRL-# Trailer Trailer Works $ 7,000 $ 7, Utility Truck Utility Truck Police AC $ 24,000 $ 25,680 $ 28,200 S Sedan Sedan Police $ 26,000 $ 27,820 $ 30,550 S Sedan Sedan Police $ 26,000 $ 27,820 $ 30,550 S Sedan Sedan Police $ 26,000 $ 27,820 $ 30, Mini Van Van Recreation $ 26,000 $ 27,820 T Truck Pick up Truck Police $ 30,000 $ 32,100 UTL F-350 4x4 Pick up Truck Fire Dept $ 38,500 $ 41,195 LK-# Leaf King Trailer Specialty Equipment Works $ 40,000 $ 42,800

36 SE Brush Bandit Specialty Equipment Chipper Works $ 65,000 $ 69, F-550 4WD Dump Tk. Light Dump Works $ 84,850 $ 90, Dump Tk. Heavy Dump Works $ 130,230 $ 139, Elgin Sweeper Specialty Equipment Works $ 180,930 $ 199, FL-80 Sewer Tk. Specialty Equipment Aquatech** Works $ 328,000 $ 350,960 TRL-# Trailer Trailer Works $ 7,000 $ 7,735 FE Sand Pro Tractor Field Equipment Works $ 21,000 $ 23, Utility Truck Utility Truck Police AC $ 24,000 $ 26,520 S Sedan Sedan Police $ 26,000 $ 28,730 S Sedan Sedan Police $ 26,000 $ 28,730 S Sedan Sedan Police $ 26,000 $ 28,730 S Sedan Sedan Police $ 26,000 $ 28,730 S Sedan Sedan Police K-9 $ 26,000 $ 28,730 S WD Sport Utility 4WD Sports Utility Police C $ 30,000 $ 33,150 FE WD Tractor Field Equipment Works $ 30,000 $ 33,150 UTL WD Sport Utility 4WD Sports Utility Fire Dept $ 32,000 $ 36,800 LK-# Leaf King Trailer Specialty Equipment* Leaf Vac Works $ 40,000 $ 44, Dump Tk. Heavy Dump Works $ 130,230 $ 143, Econoline Box Van Camera Van Specialty Truck Camera Van.** Works $ 150,000 $ 165,750 TRL-# Trailer Trailer Works $ 7,000 $ 7,980 SE Roller Specialty Equipment Works $ 8,000 $ 9,120 SE Root Cutter Specialty Equipment Works $ 36,000 $ 41,040 LK-# Leaf King Trailer Specialty Equipment Works $ 40,000 $ 45,600 36

37 F-550 4WD Dump Tk. Light Dump Works $ 84,850 $ 96, Dump Tk Heavy Dump Works $ 130,230 $ 149,765 C Air Compressor Specialty Equipment Works $ 18,000 $ 21,150 FE Truckster Field Equipment Works $ 22,000 $ 25,850 FE Tractor Field Equipment Works $ 25,000 $ 29,375 FE Tractor Field Equipment Works $ 25,000 $ 29,375 LK-# Leaf King Trailer Specialty Equipment Works $ 40,000 $ 47, F-550 4WD Dump Tk. Light Dump Works $ 84,850 $ 99,699 B-# WD - Backhoe Heavy Equipment Works $ 80,000 $ 115,000 C UTL WD Sport Utility 4WD Sports Utility Fire Dept $ 28,000 S WD Sport Utility 4WD Sports Utility Police 8 R $ 30,000 P WD Sport Utility 4WD Sports Utility Works 9 ** $ 28,000 P Ford Escape 4WD Sports Utility Works 10 ** $ 25, WD Sport Utility 4WD Sports Utility Works 10 *** $ 28, WD Sport Utility 4WD Sports Utility Works $ 28,000 S Traverse SUV 4WD Sports Utility Administration C $ 28,000 S WD Sport Utility 4WD Sports Utility Police 8 R $ 28,000 S WD Sport Utility 4WD Sports Utility Police 8 R $ 28,000 S WD Sport Utility 4WD Sports Utility Police 8 R $ 28,000 FE Hydroseeder Field Equipment Works $ 26,285 FE Infield Pro Tractor Field Equipment Works $ 21,000 FE Infield Pro Tractor Field Equipment Works $ 21,000 FE Truckster Field Equipment Works $ 21,000 FE Tractor Field Equipment Works 15 ** $ 25,000 FE Tractor Field Equipment Works 15 ** $ 25,000 FE M640 Tractor Field Equipment Works $ 26,000 37

38 ENG Pumper Fire Equipment Fire Dept $ 600,000 ENG Pumper Fire Equipment Fire Dept $ 600, Aerial Ladder Fire Equipment Fire Dept $ 1,000,000 RESCU Rescue Tk. Fire Equipment Fire Dept $ 650, Command post Fire Equipment Fire Dept $ 275,000 FSH Fire Safety Trailer Fire Equipment Fire Dept $ 70,000 CRU 1996 Collapse Trailer Fire Equipment Fire Dept Shared Dump Tk. Heavy Dump Works $ 130, Dump Tk. Heavy Dump Works $ 130, Heavy Dump Works $ 130, Loader Front End Heavy Equipment Works $ 140,000 B-# WD - Backhoe Heavy Equipment Works $ 80,000 SP Truck Heavy Truck Police 10 ** $ 350, F-550 4WD Dump Tk. Light Dump Works $ 84, WD Dump Tk. Light Dump Works $ 84,850 F-550 4WD Dump Tk. Light Dump Works $ 84,850 F-550 4WD Dump Tk. Light Dump Recreation 10 *** $ 84, F-550 4WD Dump Tk. Light Dump Recreation 10 *** $ 84, F-550 4WD Dump Light Dump Works $ 84,850 P F-350 Pick Up Pick up Truck Works $ 25,000 P F-150 Pick Up Pick up Truck Works $ 28, Ford F-150 Pick up Truck Works $ 28,000 38

39 Silverado 1500 Pick up Truck Works 10 *** $ 28,000 S Sedan Sedan Inspections 10 *** $ 24,000 S Sedan Sedan Inspections 10 *** $ 24,000 S Sedan Sedan Police 8 R $ 30,000 S Sedan Sedan Police 8 R $ 24,000 S Sedan Sedan Police 8 R $ 24,000 S Sedan Sedan Police 8 R $ 24,000 SP Sedan Sedan Police 8 ** $ 24,000 SE Grinder Specialty Equipment Works $ 250,000 LK-# Leaf King Trailer Specialty Equipment Works $ 40,000 LK-# Leaf King Trailer Specialty Equipment Works $ 40,000 SP Truck Specialty Truck Police 10 ** $ 100, F-750 Chipper Tk. Specialty Truck Works 12 ** $ 145, Chipper Boom Tk. Specialty Truck Works $ 160,000 ENG Pumper Fire Equipment Fire Dept $ 550, E-150 Van Paint Crew Specialty Truck Works $ 33, Trades Van Van Works $ 43, Mini Van Van Recreation 10 *** $ 26,000 SP Van Van Police 10 ** $ 32,000 UTL Mini Van Van Fire Dept ** $ 26,000 $ 9,576,155 $ 521,065 $ 1,110,191 $ 658,064 $ 496,154 $ 487,299 39

40 **Note**S-71, S-91 & S-92 will be sold and replaced by S-06, S-07 & S-08 in late R Will be shifted to different units in the Police Department or to another department and will not be replaced. ** Will be used until no longer servicable C Chiefs or Managers Vehicle will be replaced every 3 years. Old vehicle will be reassigned *** Will be replaced by a reassigned vehicle **** Volunteer Owned 40