OKLAHOMA CITY PUBLIC SCHOOLS

Transcription

1 OKLAHOMA CITY PUBLIC SCHOOLS Human Resources/Substitute Office SUBSTITUTE TEACHER HAN DB O OK Christy Harder Substitute Coordinator P: F: [email protected] Johnna Kirkland Substitute Specialist P: F: [email protected] Rev. 6/15

2 A Message from our Chief Human Resources Officer The staff of the Oklahoma City Public Schools Human Resources Department joins the superintendent in welcoming you to the noble and challenging profession of substitute teaching. Nationwide, statistics show that students will be taught by a substitute teacher for the equivalent of one entire academic year, during kindergarten through twelfth grade. This staggering fact emphasizes the importance of the contributions you will make as a substitute teacher toward sustaining the education of children and youth in Oklahoma City Public Schools. Please know that we do not take your position in our district lightly and we expect due diligence in your effort to continue the goals and objectives of the classroom teacher while you are substituting. Because you have indicated an interest in substitute teaching in our school district, we hope this handbook will serve as a guide to you and that it will make your work in our district more effective. This handbook is dedicated to all the teachers, past, present, and future who so cheerfully, willingly, and efficiently respond to the call to serve in our classrooms. Thank you for serving in this capacity in Oklahoma City Public Schools. Your dedicated service is valuable and we appreciate you. Sincerely, Janis Perrault, SPHR, SHRM-SCP Chief Human Resources Officer 1

3 Table of Contents School Calendar for Payroll Schedule...4 Substitute System OKCPS Uses...5 Notes for Substitutes Regarding the Aesop System...6 Qualifications and Requirements/ Job Description...7 Additional Substitute Information...8 Substitute Teacher Responsibilities Ethics Cell Phone Usage/Dismissal Due to Complaints/When You Arrive Tips on Maintaining Discipline/The Work Day...13 School Hours/Sub.Work Year/Assignments from Principals or Secretaries...14 In Building Assignments/Lesson Plans/Student Discipline/Corporal Punishment...15 Asking for Assistance/Rate of Pay/Certified Subs./Compensation & Benefits Long Term Special Ed. Assignments...17 Dress Code/Address & Phone Changes/School Closings...18 Directions to Elementary Schools Directions to Middle Schools Directions to High Schools Directions to Alternative Schools...24 Tracking Substitute Jobs Personal Directory...27 Aesop Phone & Website

4 Oklahoma City Public Schools Esculas Públicas de la Ciudad de Oklahoma Student/Parent Calendar Calendario para Estudiantes y Padres Important Dates Fechas Importantes Classes Begin - August 3 Comienzo de Clases - 3 de agosto Last Day of Classes - May 27 Ul mo día de Escuela - 27 de mayo Progess Report Week - Aug 31, Nov 16, Feb 1, April 18 Semana de Reporte de Progreso - 31 de agosto, 16 de noviembre, 1 de febrero, 18 de abril Open House - Elementary August 11 Middle School August 18 High School August 20 Dia de puertas abiertas Primarias 11 de agosto, Secundarias 18 de agosto, Preparatorias 20 de agosto [ Beginning of Quarter inicio del trimestre ] End of Quarter final del trimestre P Professional Development (No School) D Desarrollo Profesional (No hay clases) Parent Conference (No School) Conferencia de Padres (No hay clases) Record Day (No School) Día de Registro de Calificaciones (No hay clases) + Intersession - Fall - October 12-14, Winter - December 17-19, Spring - March 7-11 Sesiones Intermedias- Otoño de octubre, Invierno de diciembre, Primavera de marzo * Breaks/Intersessions (Grey Shading) Vacaciones/Descansos Entre Sesiones (sombreado gris) Labor Day - September 7 Día del Trabajador - 7 de sep embre Fall Break - October Vacaciones de Otoño de octubre Thanksgiving Break - November Día de Acción de Gracias de noviembre Winter Break - December 16 - January 1 Vacaciones de Invierno -16 de diciembre- 1 de enero Mar n Luther King Jr. Day - January 18 Día de Mar n Luther King Jr de enero Spring Break - March 7-18 Vacaciones de Primavera de marzo Memorial Day - May 30 Día de los héroes caídos - 30 de mayo Testing Dates Exámenes Estatales (Dates are tenta ve - Fechas son tenta vas) 5th & 8th Grade Wri ng Test - February 24 Pruebas de Escritura para el 5 to y 8 vo Grados - 24 de febrero State CRT (Criteria Reference Tes ng) - April Exámenes del Estado del CRT de abril State EOI (End of Instruc on) - April 11 - May 6 Exámenes del Estado del EOI - 11 de abril - 6 de mayo Proficiency Tes ng - August 15, December 12, June 4 Exámen de competencia - 15 de agosto, 12 de diciembre, 4 de junio Administration Building Closings Días de Cierre para las Oficinas Administra vas Independence Day - July 3 Día de la Independencia - 3 de julio Labor Day - September 7 Dìa del Trabajador - 7 de sep embre Thanksgiving Break - November Día de Acción de Gracias de noviembre Winter Break - December 21 - January 1 Vacaciones de Invierno - 21 de diciembre - 1 de enero Mar n Luther King Jr. Day - January 18 Día de Mar n Luther King Jr de enero Spring Break - March Vacaciones de Primavera de marzo Memorial Day - May 30 Día de los héroes caídos - 30 de mayo July/Julio 2015 M Tu W Th F Sa Su P D P D August/Agosto 2015 M Tu W Th F Sa Su 1 2 [ * September/Septiembre 2015 M Tu W Th F Sa Su ] [ October/Octubre 2015 M Tu W Th F Sa Su November/Noviembre 2015 M Tu W Th F Sa Su December/Diciembre 2015 M Tu W Th F Sa Su * ] P D January/Enero 2016 M Tu W Th F Sa Su [ February/Febrero 2016 M Tu W Th F Sa Su P 15 D * March/Marzo 2016 M Tu W Th F Sa Su ] [ April/Abril 2016 M Tu W Th F Sa Su * 12* 13* 14* 15* * 19* 20* 21* 22* * 26* 27* 28* 29* 30 May/Mayo 2016 M Tu W Th F Sa Su 1 2* 3* 4* 5* 6* ] P D June/Junio 2016 M Tu W Th F Sa Su *

5 Payroll Schedule for Begin Date End Date Pay Date 08/03/15 08/14/15 08/31/15 08/17/15 08/31/15 09/15/15 09/01/15 09/15/15 09/30/15 09/16/15 09/30/15 10/15/15 (Fall Break 10/12 23/15) 10/01/15 10/15/15 10/31/15 (Fall Break 10/12 23/15) 10/16/15 10/31/15 11/13/15 11/02/15 11/13/15 11/30/15 11/16/15 11/30/15 12/15/15 12/01/15 12/16/15 12/31/15 (Dec. Break 12/16 1/1/16) 12/16/15 12/31/15 01/15/16 (Dec. Break 12/16 1/1/16) 01/04/16 01/15/16 01/29/16 01/18/16 01/29/16 02/12/16 02/01/16 02/12/16 02/29/16 02/15/16 02/29/16 03/15/16 03/01/16 03/04/16 03/31/16 (Spring Break 3/7-18/16) 03/21/16 03/31/16 04/15/16 (Spring Break 3/7-18/16) 04/01/16 04/15/16 04/30/16 04/18/16 04/30/16 05/13/16 05/02/16 05/13/16 05/31/16 05/16/16 05/31/16 06/15/16 #6/01/16 6/15/16 06/30/16 # If additional days are needed to make snow days. 4

6 OKCPS utilizes Aesop for its placement of substitutes. Aesop is an automated substitute placement service provided by Frontline Placement Technologies for K-12 school districts. Unlike traditional sub-calling programs, Aesop completely automates the process of substitute placement. 5

7 NOTES FOR SUBSTITUTES REGARDING THE AESOP SYSTEM New substitutes must register online at or by calling the Aesop system at You should enter your assigned username and PIN number. You may call the Aesop system 24 hours a day during the school calendar or you can use the website. After you re logged in, you can review available jobs, personal information and update your availability. System Hours The Aesop system will make calls to subs between 5:00 AM and 10:00 AM each day school is in session. It will also make calls to subs every evening between 5:00 PM and 10:00 PM seven days a week. There are no AM calls on Saturday or Sunday. The Aesop system will not leave a message on an answering machine. You can show others in your home how to respond to the system. If someone else answers the phone, they have two minutes to respond before the call disconnects. Refusals/ No Responses Repeated refusals and no responses may jeopardize the chances of being called again, or result in having a block placed on the substitute s phone number. There are a limited number of phone lines available for use with the Aesop system, and all lines need to be utilized in the most productive manner available. In agreeing to do substitute work, the substitute accepts the importance of dependability. Substitutes are to make themselves unavailable in the Aesop system when they are not able to work. Refer to the Aesop online user guide for specific instructions on your availability: Cancellations If a substitute rejects or cancels a job during the calling period due to being unavailable, they must make themselves unavailable for the remainder of the calling period. If you must cancel a job, all the days of the job will be cancelled on a multiple day job. Another substitute will be assigned by the system. On occasion, a substitute may need to cancel an assignment due to a personal emergency that arises the morning of the assignment. When such a situation occurs, you must cancel the job on line or by calling the Aesop system at If the system tells you it is too late to cancel this job, you will need to call the school. The system does not stop calling a substitute when a rejection reason or cancellation is entered; it only registers the reason. Repeated refusal cancellations (especially last minute cancellations) and no responses may result in the substitute being blocked from receiving future calls. Access Aesop to view jobs and keep track of your jobs by calling Aesop at: Or Use the Web Address: Aesop ID: Your 10 digit telephone number (without dashes) Log In: Last 4 or 5 digits of your Social Security Number 6

8 "There is no substitute for a good substitute teacher." QUALIFICATIONS AND EMPLOYMENT REQUIREMENTS 1. All applicants must submit an application online at and apply directly to the appropriate substitute job posting. 2. All applicants must complete the Blood Borne Pathogens, Child Abuse training and Substitute Onboarding. 3. The Oklahoma Legislature has passed a law that requires all new employees of school districts including substitutes, hired after July 1, 2010 to be fingerprinted by the Oklahoma State Department of Education and have it on file with the school district in which they are applying. After completing the application, take the application to the State Department of Education on 2500 N Lincoln Blvd, room 212. You will then be required to pay for the cost of the OSBI search and finger printing, which is $ The SDE will take a personal check, cashier s check, money order, or credit card with prior authorization. No substitute will be hired until the background investigation from the State Department of Education has cleared AND the forms including the I-9 form filled out in SearchSoft. SUBSTITUTE TEACHER JOB DESCRIPTION QUALIFICATIONS: 1. High School Diploma or GED. College course work preferred. 2. The Certified Substitute Teacher must have a valid Oklahoma Teaching Certificate or License. 3. Long-Term Substitutes must be certified and highly qualified in the subject area in which they are substituting. REPORTS TO: Building Principal or his/her designee PERFORMANCE RESPONSIBILITIES: 1. Reports to the building principal or school secretary upon arrival at the school. 2. Reviews lesson plans and schedules to be followed during the teaching day. 3. Maintains as fully as possible the established routines and procedures of the school and classroom to which he/she is assigned. 4. Teaches the lesson outlined and described in the teacher s lesson plans. 7

9 5. Consults with the building principal or his/her designee before initiating any teaching or other procedures not specified in the teacher s lesson plan. 6. Assumes responsibility for overseeing student behavior in class and during lunch periods. 7. Implements the regular teacher s discipline plan. UNDER NO CIRCUMSTANES will an employee be allowed to administer corporal punishment to a student. 8. Provide feedback through Aesop on the day s activities at the conclusion of each teaching day. 9. Follows all policies, rules, and procedures which good teaching practice dictates. ADDITIONAL INFO: According to a study by the Utah State University, Substitute Teacher Institute, most children will spend at least one year of their K-12 experience with a substitute teacher. Every substitute teacher associated with the Oklahoma City Public Schools is an important member of the instructional staff. The services a substitute provides to the students and to the teachers of this school district is a necessary one. Regardless of the reason for the absence of the regular teacher, the opportunities for students to learn remain the district s first priority. It is crucial for instruction of our children to continue; therefore the responsibility of substitutes to create or maintain a learning environment is very critical to the education and well being of the children. Substitutes are considered a part of the total professional workforce, and as such contribute much to the general morale of the regular teacher. The desire to do substitute teaching indicates an interest and an understanding of children as they perform within a classroom setting. Furthermore, it implies a willingness to be alert and imaginative to meet the challenges of changing assignments from day to day. A successfully completed assignment will result in personal satisfaction for the students, for the substitute, and for the regular teacher. The responsibilities of the substitute teacher, in general, are the same as those of the regular classroom teacher. The substitute teacher must maintain the interest of the students, follow the plan prepared by the classroom teacher, and fulfill the teacher s responsibilities of reporting, completing records, and working on committees in case of a long term assignment as a substitute. Substitute teachers must observe the school policies on grading, discipline, safety of students, teachers and parents. The building principal must be notified if assistance is needed. ACTIVE SUBSTITUTE STATUS REQUIREMENT To maintain an experienced and well-trained substitute staff pool, the Human Resource Department requires all substitutes to work a minimum of twice a semester. Substitutes who do not work a minimum of twice a semester will be inactivated for the remainder of the year or until they speak to the Sub Coordinator. 8

10 SUBSTITUTE TEACHER RESPONSIBILITIES ACCEPTING AN ASSIGNMENT Arrive at the school at least 30 minutes before school starts. Be prepared to arrive at the assigned school 30 minutes before school starts, unless told otherwise, and be prepared to stay 30 minutes after classes are dismissed (see school beginning and ending times on page 14). If you have an emergency and have to cancel before 6:00 a.m. on the day of the assignment, log in or call the automated system immediately at or ( ). If it is after 6:00 a.m. contact the substitute coordinator by at and the school site to let them know you will not be reporting that day. Report to the principal s office upon arrival. Ask for special instructions such as: extra duties and changes in the schedule, instructional materials, and any changes planned that will affect the usual procedure for the day. CLASSROOM PROCEDURES 1. Keep a dated list of student attendance. The dated list of student attendance may be used for several days if you are on a multiple day assignment. 2. Keep the seating arrangement or any other part of the room organization except for temporary grouping of pupils for instruction or group work. 3. Familiarize yourself with emergency procedures. Know the route your students will take to exit the building for fire drills. Be aware of tornado procedures. 4. Follow the lesson plans of the regular teacher. Nothing should be substituted from the regular program without the consent of the principal. Supplemental activities should not replace the teacher s plans, but they may be used if the substitute has completed the day s assignments or has discussed changes in the lesson plan with the principal. 5. Plan to spend the entire time working with students. Keep all students assigned to you under supervision at all times. 6. YOU ARE TO REMAIN IN THE CLASSROOM ANYTIME STUDENTS ARE PRESENT. 7. Supervision of the halls, or corridors, is the responsibility of all teachers, especially when pupils are coming into the building or leaving the building at bell time. 8. Remain in the classroom until all your students are dismissed and any assigned duties have been completed. The classroom and desk should be left in good order. Close the windows, put up books, etc. 9. In the event of a student accident or health problem, the principal is to be notified immediately. 10. Be respectful of the teacher s materials and property. 9

11 COMPLETING AN ASSIGNMENT 1. Stop by the office before leaving the building and turn in the keys and ensure your day has been reconciled. 2. Return any supplies that belong to the office. 3. Leave any papers or written assignments which were assigned during the day for the teacher to grade. 4. Leave a report of the work covered and add any special situations or comments for the regular teacher. 5. Leave the room in good order for the classroom teacher and the custodians. Close and lock windows, turn out lights, and lock doors when leaving. 6. Inform the principal of any unusual incidents which occurred during the day, especially those which may require a conference with either students or parents. 7. Do not leave the building if you have last hour planning period. Check with the building principal to see if he/she has other duties or classes in which he/she needs assistance. 8. Ask the principal if your services will be needed the next day. Advise the secretary if the principal has asked you to come back the next day. Verify this with the automated system to make sure you have a confirmation number. LUNCH TIME RESPONSIBILITIES At lunch time be sure to check with the office before you plan to go out for lunch to make sure that you have no lunch duties. Check with the office if you are leaving the grounds during that time. You may eat in the school cafeteria or any other area designated for teachers to eat. ITEMS REQUIRING OFFICE APPROVAL 1. Substitutes are not to excuse students to leave school under any circumstances. If a circumstance arises which may warrant an excuse, send the student to the principal s office. Be sure to let the office know before you send a student from the classroom to the office for any reason. 2. Notes or any other communications should not be sent to the parents without permission of the principal or his/her designee. 3. Accidents involving any student in your care must be reported immediately to the principal or his/her designee. 4. Do not keep students after school hours without permission from the Principal. 10

12 SPECIAL PROGRAMS The Oklahoma City Public School District has various educational programs throughout the school day in an attempt to meet the needs of all students. You may have small groups of students scheduled for resource classes, remedial reading, speech therapy groups, and/or counseling. This should be indicated on the lesson plans or daily schedule. Music and physical education classes conducted by another teacher may involve your entire class for one period of the day at elementary level. You will have that time to prepare for the next class. CODE OF ETHICS The substitute teacher s role is essential to the success of the educational program. Only through the services of the substitute teacher can learning continue when the regularly assigned teacher is not present in the classroom. The substitute teacher functions in the same manner as the regular teacher, therefore, it is important that he/she meet the Oklahoma City Public Schools substitute requirements. It is also important that the substitute teacher practice the following code of ethics. It is critical that the substitute: Act in a professional manner at all times during his or her assignment. Treat the students with respect and dignity. Maintain the lesson plan of the regular teacher. Dress appropriately for a professional position. Dress for all kinds of weather as you may have duty outside. Do not knowingly make false or malicious statements about persons in the profession. Do not disclose information about students obtained in the course of professional services, unless disclosure serves a compelling purpose or is required by law. Do not intentionally expose the students to embarrassment. Do not verbalize comparisons of teachers or procedures at one school as opposed to another school. CLASSROOM ETHICS Information obtained about students, including grades/performance, must be kept confidential. A substitute should assume and act as if any information learned about a student as a result of being a substitute teacher is confidential. In addition, personal information regarding other teachers should not be publicly disseminated. Substitute teachers are representatives of the Oklahoma City School District. Personal 11

13 religious or political beliefs, philosophies and opinions may not be imposed upon the students. Substitute Teachers may not distribute religious, political or commercial materials to students. CELL PHONE USAGE Cell phone usage, including calls, texting, or internet usage is prohibited during times of student instruction or supervision. When you check in for an assigned shift, you may be asked to provide your cell phone number which may be needed during an emergency. DISMISSAL OF SUBSTITUTE DUE TO COMPLAINTS Substitutes are contracted on an as-needed basis by the District and any agreement for this temporary employment is not subject to any continuing employment contract provisions, and may be discontinued at any time without cause at the will of the District. An occurrence of the following behaviors may result in immediate removal from the Active Substitute List. This list is not exhaustive and other conduct/behavior may also result in immediate removal. Using profanity in the presence of students; Endangering students by leaving them unattended for inappropriate amounts of time or by falling asleep in the classroom; Making sexually or racially inappropriate oral/written comments or displaying inappropriate graphic or physical conduct, or subjecting students to racial or sexual harassment; Using alcohol or unlawful drugs on school premises; Insubordination; Violation of school rules/regulations; Refusal to follow instructions and or lesson plans left by the classroom teacher or if you are out of compliance with the substitute teacher handbook. Upon removal from the Active Substitute List, the substitute teacher in question will be notified of such removal in a timely fashion. If a complaint/concern is less serious, the substitute may be asked to come in for a conference. At this conference, the nature of the complaint will be discussed and appropriate action will be taken. An individual school can request that a substitute teacher be restricted from substituting at that school. Depending on the circumstances and the nature of the reason for the restriction, the substitute may or may not be notified of the restriction. After the third exclusion from a school, the substitute is subject to being removed from the Active Substitute List. Upon removal from the Active Substitute List, the substitute teacher in question will be notified of such removal in a timely fashion. Any objections or appeals will be directed to the Chief Human Resource Officer. WHEN YOU ARRIVE: 1. Examine lesson plans left by the classroom teacher. 2. Introduce yourself to teachers in nearby classrooms. 3. Secure the materials and equipment necessary for carrying out the planned activities. 4. Consult the seating chart; identify any students who have been designated to assist you. 5. Familiarize yourself with the daily schedule and budget preparation time accordingly. 12

14 6. Introduce yourself and be friendly! 7. Greet the students at the door when they arrive. Introduce yourself and ask their names. 8. Learn each student s name as quickly as possible and turn in the attendance sheet by 9:00 a.m. for elementary and by the end of the day for secondary. (This may be done by having name tags on the desks, using a seating chart if provided, or by calling the roll.) 9. Be ready to initiate the first activity or assignment as soon as the class convenes. 10. Be sensitive to the mood of the class if special situations exist. 11. Be prepared to assume all responsibilities of the classroom teacher, including special duties. 12. Check for fire drill, tornado and other safety related instructions. 13. Keep notes, bulletins, and other communications for the regular classroom teacher. 14. Turn in any money collected to the office, with detailed notes concerning who turned in the money and why. TIPS ON MAINTAINING DISCIPLINE 1. Know school guidelines for discipline procedures. 2. Be fair, positive and consistent. 3. Keep your classroom orderly. 4. Begin class on time and in a businesslike manner. 5. Make learning fun, interesting and relevant to the students lives. 6. Don t threaten or use sarcasm. 7. Let the students know you care. 8. Treat students with the same respect you expect from them. 9. Never hold a student up to public ridicule. 10. Keep your voice at a normal level. THE WORK DAY Substitutes maintain the same work schedule as regular classroom teachers. Teachers work seven (7) hours, reporting to the building one-half hour before classes begin and remaining on duty one-half hour after classes are dismissed for the day. 13

15 SCHOOL STAFF HOURS Elementary Middle School High School 8:00 am to 3:30 pm 8:40 am to 4:10 pm 7:20 am to 2:50 pm If you arrive at school and find you are not needed, you will receive credit for 2 hours for reporting to the site as requested. Or you can call the substitute office to see if there is another assignment for you that day. LATE CALLS ELEMENTARY In the event you receive a call later than 8:00 a.m., you will be given credit for a full day if you arrive at school within one (1) hour of the call, but no later than 10:00 a.m. LATE CALLS MIDDLE SCHOOLS In the event you receive a call later than 8:40 a.m., you will be given credit for a full day if you arrive at school within one (1) hour of the call, and you arrive no later than 10:30 a.m. LATE CALLS HIGH SCHOOLS In the event you receive a call later than 7:20 a.m., you will be given credit for a full day if you arrive at school within one (1) hour of the call, and you arrive no later than 10:00 a.m. THE WORK YEAR A non-certified, non-degreed substitute teacher shall be employed in one district for no more than a total of ninety (90) days per school year and may not be employed in the same assignment for more than twenty (20) days during a school year. A non-certified substitute teacher with a bachelor, master or doctor degree may be employed in one district for no more than a total of one hundred (100) days per school year and may not be employed in the same assignment for more than twenty (20) days during a school year. Any portion of a day counts as a full day toward the limits. - No Exceptions. Substitutes are responsible for monitoring their own workdays. Any portion of the day counts as a full day toward the allowed ninety (90) days or one hundred (100) days respectively. ASSIGNMENTS FROM THE SCHOOL PRINCIPAL Some school principals may call substitutes directly or delegate that responsibility to another staff member at their school, usually an assistant principal or the principal s secretary. If you are contacted by the absent teacher, a principal or secretary, they must give you a job number for the absent teacher and you must check the automated system to make sure that your name is in the system with the same job number, or you may not receive timely pay for this assignment. 14

16 It is your responsibility to make sure you have a job number before you go to the school. IN-BUILDING ASSIGNMENTS The principal supervises all persons in the building and is responsible for in-building assignments. Occasionally, it will be necessary for the principal to assign substitutes to classes other than those for which they are called. This is most likely to happen when there are not enough substitutes available for every absent teacher. If this is the case, the principal will determine which classes regular staff will cover best and which classes the substitute teacher will cover. If such a change of assignments does occur, substitutes are expected to accept the new assignment. Substitutes are expected to cover classes during their planning periods and to perform any other duties regularly assigned to classroom teachers when the principal assigns these duties. Substitutes are not eligible for extra-duty pay for covering classes or accepting additional students. LESSON PLANS The purpose in supplying a substitute for an absent teacher is to ensure that the student s education is not unduly interrupted. Substitutes are expected to follow the lesson plans provided by the regular teacher. For additional assistance with lesson plans, please check out our Substitute Resources by logging on to okcps.org, click on Departments, scroll down to Human Resources and click on Substitute Office where you ll find our link titled: Substitute Resources - Online Resources and Learning Game Ideas STUDENT DISCIPLINE Please refer to the current Oklahoma City Public Schools Student/Parent Handbook for the Student Code of Conduct. It can also be found on our website at The substitute is expected to carry out the regular teacher s discipline plan. Substitutes should request a copy of the plan, as well as a seating chart, if the principal does not offer these materials. A discipline plan, which is posted in the classroom, states the classroom rules, as well as rewards and punishments for following or breaking the rules. If the teacher s discipline plan is not available, substitutes are expected to ask the principal for the correct plan for that building/class. The plan should provide for informing students of a few simple rules and the rewards and punishments for following or breaking the rules. Rewards and punishments should be realistic and achievable during the class period. Rewards may include verbal praise (thank you, I appreciate, etc,), extra time for some desired activity (art, free reading, etc.), or notes of appreciation. Rewards you offer will need to preserve the large majority of class time for planned learning activities related to the subject matter. All students in your classroom must remain under your personal supervision therefore; the early release of students from your classes is not permitted. CORPORAL PUNISHMENT IS NOT PERMITTED Under no circumstance is corporal punishment allowed in OKCPS. The sole condition under which physical force can be used is when it is necessary to restrain a student from doing bodily harm to himself/herself, or another person. In those circumstances, the substitute may use appropriate force to restrain the offender. The use of sarcasm, ridicule or other negative techniques as an attempt to control student behavior is not acceptable. 15

17 ASK THE PRINCIPAL FOR ASSISTANCE If you experience major difficulties with classroom behavior, notify the principal immediately. Good classroom management techniques require that the teacher, whether regular or substitute, demonstrate the same courtesy and respect toward the students as she/he expects from them. If you are prepared for the class, are friendly to the students, and assume a positive leadership role, your chances of success in any class are greatly enhanced. RATE OF PAY Non-Certified Substitutes with H.S. Diploma - $55.00 per day Non-Certified Substitutes with BS or Higher - $65.00 per day OK Certified Substitute teachers - $80.00 per day Clerical Substitute teachers - $58.95 per day Pre-K Assistant Substitute Teachers - $62.88 per day Teacher Assistant Substitute Teachers - $55.00 per day Certified substitute teachers voluntarily participating in the professional standards program will receive $85.00 per day upon completion of class. Such program shall be offered on the following dates: July 29, August 5, September 9, October 7, November 11 of 2015 AND January 6, Contact the American Federation of Teachers at or by at [email protected] CERTIFIED SUBSTITUTES A valid copy of the substitute s teaching certificate must be on file in the Substitute Office for that substitute to receive the certified rate of pay. If you earn, renew or otherwise present your Oklahoma Teaching Certificate while working as a noncertified substitute, Oklahoma City Public Schools will convert your status as a non-certified substitute to certified substitute effective on the day your valid certification is received in the substitute office. A Substitute teacher may not be employed in the same assignment for more than twenty (20) school days during a school year unless the substitute teacher holds a valid certificate for the grade and subject matter of the assignment. There are absolutely no exceptions to this State Law. Any portion of a day counts as a full day toward the limits. LONG-TERM ASSIGNMENTS - Only Certified Substitutes are eligible for long-term assignments. A Long-Term assignment is defined as the same assignment for more than 20 consecutive days in one year. To be considered for long term a substitute must be certified and highly qualified by the State Department of Education in the subject of the class they are teaching. 16

18 Compensation and Benefits: Certified substitutes who accept long-term assignments are paid at the regular substitute rate for the first twenty (20) consecutive days of service in that assignment. On the twenty-first (21 st ) day, the substitute is given a long term contract and placed on the salary schedule appropriate for their degree and years of approved experience. The substitute will continue at that rate of pay as long as they remain in the assignment. Substitute Teacher shall receive compensation based on a rate of amount per day. Provided, that the stipulated compensation shall be subject to any necessary adjustment to be made by the Board of Education of District to bring the total of all agreements of District within the amount of valid appropriations approved for such purpose. Also providing the Substitute Teacher does not interrupt service in this assignment in excess of one (2) school days within a calendar month, he/she can maintain long-term status for compensation. Beginning the first workday following such interruption, compensation will be based on the rate for Certified Substitutes as identified in the Negotiated Agreement with Teachers until an additional ten (10) consecutive days in this assignment have been served. When the substitute accepts a different assignment, they revert to regular certified substitute pay. Substitutes must contact the Substitute Office on or before the 10 th day of a long-term assignment to insure that a contract will be prepared in time for the next pay period deadline. If you do not contact the Substitute Office at least 10 days prior to your 20 th day, your long-term pay may be delayed. It is the substitutes responsibility to notify the substitute office when your long term assignment ends in that assignment. For teaching experience to be verified approval from the Oklahoma State Department of Education is required. LONG -TERM SPECIAL EDUCATION SUBSTITUTES Oklahoma Senate Bill 1493 states that... Beginning with the school year, any substitute teacher employed to teach special education for the same assignment for more than fifteen (15) consecutive days or thirty (30) total school days during a school year who does not hold a valid certificate to teach special education shall be required to complete in-service training as prescribed by the State Board of Education. The training shall be provided at no cost to the substitute teacher... To assist school districts in complying with this requirement, the Oklahoma State Department of Education (OSDE), Special Education Services (SES), has entered into a contract with Labor Relations Press (LRP) to provide online training through its Directstep Courses for long-term substitutes filling vacancies in special education classrooms. Training is provided at no cost to the substitute. The four training modules must be completed with 80 percent mastery in order for the individual to receive a certificate, and each module takes approximately one hour to complete. Users will have seven calendar days in which to complete all modules. Upon completion of all modules the OSDE-SES will issue a certificate of completion to the substitute for the remainder of the school year. If you are employed as a long-term substitute in a special education position, the principal of the individual site will contact the SDE and they will assign you to the modules. Substitutes, either certified or non-certified, are not eligible for employee benefits such as sick leave, paid holidays, professional leave, retirement or group insurance. 17

19 As previously stated, AESOP is our substitute contacting and tracking system. HR uses the data collected in AESOP to generate paychecks. SUBSTITUTE OFFICE From time to time, it is likely that you will need to contact the Substitute Office about matters other than your availability to work. You are requested to make such calls between 10:00 a.m. and 3:30 p.m. After 10:00 a.m. the Substitute Coordinator will take your calls at Telephone calls should be kept brief and pertain to professional matters only. IF YOU ARE AN APPLICANT FOR A TEACHING POSITION Applicants for regular teaching assignments are encouraged to consider working as a substitute while waiting for an appropriate vacancy. Dress Code for Substitute Teachers Substitute teachers are expected to maintain a professional image in personal appearance and attire. One of the best means of teaching is to set a good example for students to observe. Appropriate attire and acceptable appearance correlate with your success as a professional replacement for the teacher to whom you are assigned. Be neat and conservative in your manner and dress. Recommended attire for substitutes: Men Casual dress slacks Khakis Dress shirt with collar Knit polo type shirt with collar Women Coordinated Pant Outfits Casual dress slacks/sweaters Skirts/blouse or sweater Certain articles of clothing are considered inappropriate at any time. They include but not limited to the following: Clothing with rips, holes, or tears Tank tops, muscle shirts, oversized t-shirts Clothing which bares the back, midriffs, shoulders Spaghetti straps on dresses or tops Mini-dresses (shorter than 4 inches above the knee) Jogging suits (except for PE assignments) Clothing which resembles lingerie Pants worn below the waist Leggings without a mid-thigh top Clothing representing illegal activities, drugs, alcohol, gangs, violence Clothing with profane language, obscenities, or ethnic language Facial jewelry except for in the ear Long belts or chains Chewing gum 18

20 CHANGES TO PERSONAL INFORMATION: Log in to your SearchSoft account and under the blue tab labeled My HR Docs you will need to fill out the Verify Personnel Information. Once filled out, Select an Action by scrolling down and clicking on Submit. SCHOOL CLOSINGS Substitutes should listen for public announcements regarding school closings, as they will not be paid for days when school is not in session. 19

21 OKLAHOMA CITY PUBLIC SCHOOLS DIRECTIONS TO ALL SCHOOLS ELEMENTARY SCHOOLS ADAMS 3416 SW 37 th Street From SW 44 th & Independence, go north to SW 37 th, which curves under I-240. Go about one & a half blocks to Woodward. Look left. ARTHUR 5100 S Independence Independence is between May and Portland. From SW 44 th turn South on Independence go seven blocks. BODINE 5301 S Bryant Take 44 th street exit off I-35. Go east on SE 44 th to Bryant, then south on Bryant to school. BRITTON 1215 NW 95 th Street At Western & NW 96 th (traffic light), turn west off Western about two blocks to back side of building & parking lot. BUCHANAN 4126 NW 18 th Street Between Portland & Meridian. From Portland, turn west on NW 18 th. CAPITOL HILL 2717 S Robinson Robinson is between Shields & Walker. North on Robinson from SW 29 th. CESAR CHAVEZ 600 SE GRAND BLVD CLEVELAND 2725 NW 23 rd Street Two blocks east of NW 23 rd & May. COOLIDGE 5212 S VILLA Villa is between May and Pennsylvania. From SW 59 th turn North on Villa, 7 blocks. EDGEMERE 3200 N Walker On corner of 32 nd & Walker. EDWARDS 1123 NE Grand Boulevard On NE 10 th & Grand Blvd. EUGENE FIELD 1515 N Klein One block west of Classen on NW 15 th street. FILLMORE 5200 S Blackwelder Blackwelder is between Western & Pennsylvania on 52 nd street. 20

22 GATEWOOD 1821 NW 21 st Street Three blocks east of Pennsylvania on NW 21 st. GREEN [PASTURES NE 42 nd Street NE 36 th to Anderson Rd., east to Adair, left to NE 42 nd street. On corner of NE 42 nd & Richardson. GREYSTONE LOWER 2225 NW 112 th Street Turn east off May on NW 112 th, go four blocks. Stonegate is on the east side of Victoria. GREYSTONE UPPER 2401 NW 115 TERR West of Penn and North of Hefner Road HAWTHORNE 2300 NW 15 th Street Two blocks west of Pennsylvania on NW 15 th street. HAYES 6900 S Byers Two blocks east of S. Shields Blvd. on SE 69 th street. HERONVILLE 1240 SW 29 th Street Three blocks west of Western on SW 29 th street. Parking is south of school on SW 30 th street. HILLCREST 6421 S Miller On SW 63 rd & Miller, go two blocks east of May. HORACE MANN 1105 NW 45 th Street On corner of NW 45 th & Western. Enter parking lot on NW 46 th street. JACKSON 2601 S Villa Three blocks east of SW 25 th & May. JOHNSON 1810 Sheffield Dr From the corner of Britton Rd & Penn., go two blocks south of Britton Rd., then two blocks west of Penn. KAISER 3101 Lyon Boulevard Lyon Blvd. is between Portland & Meridian. From NW 23 rd street. Turn north on Roff go seven blocks. (easier address to look for is 4000 NW 30 th street.) KAISER EAST 3117 N. Independence LEE 424 SW 29 th Street School is on the corner of SW 29 th & Walker LINWOOD 3416 NW 17 th Street From NW 23 rd st. to Woodward, south to NW 17 th street. Woodward is between May & Portland. 21

23 MARK TWAIN 2451 W Main From NW 10 th & Villa, go south to Main Street, turn east to school. ML KING ELEMENTARY 1201 NE 48 TH School is located on NE 48 th between N. Prospect Ave and N. Kelley Ave. MONROE 4810 N LINN One-half mile east of N. May on NW 47 th street. MOON ACADEMY (K-8) 1901 N.E School is on the corner of M.L. King and 13 th NICHOLS HILLS 1301 W Wilshire West of Western on Wilshire (NW 47 th ) NORTH HIGHLAND 8400 N Robinson At NW 84 th & Robinson. OAKRIDGE 4200 Leonhardt Drive Leonhardt Dr. runs north off SE 44 th street. & east of Bryant. PARKS 1501 NE 30 th Street On NE corner of NE 30 th & Prospect. PARMELEE 6700 S Hudson From south Walker, turn east on SW 66 th, go one block. Use parking lot across the street. PIERCE 2601 S Tulsa Tulsa is between Portland and Meridian. Turn north on Tulsa off SW 29 th, go three blocks. PRAIRIE QUEEN 6609 S Blackwelder Blackwelder is between Western & Pennsylvania. F Penn. turn east on SW 66 th approx. three blocks. PUTNAM HEIGHTS 1601 NW 36 th Street Two blocks west of Classen on NW 36 th. QUAIL CREEK Thornridge Road Two blocks west of May & three blocks south of NW 122 nd. RANCHO VILLAGE 1401 S Johnston Drive From Pennsylvania, turn east on SW 38 th, about three blocks to back of school. RIDGEVIEW Ridgeview Drive Ridgeview Dr. is between May & Penn. Go north off Britton Rd. on Ridgeview Dr. approx. one-half mile. 22

24 ROCKWOOD 3101 SW 24 th Street West side of I-44. From SW 15 th, turn south on Grand Blvd. SEQUOYAH 2400 NW 36 th Street Between May & Pennsylvania on NW 36 th St. SHIDLER 1415 S Byers Corner of SE 15 th & Byers. Two blocks east of Central. SOUTHERN HILLS 7800 S Kentucky East of Pennsylvania on SW 78 th. SPENCER 8900 NE 50 th Street On corner of NE 50 th & Douglass Blvd. in Spencer. STAND WATIE 3517 S Linn Linn is between Pennsylvania & May. Go north from SW 36 th TELSTAR 9521 NE 16 th Street NE 23 rd to Douglass. Turn south on NE 16 th, turn east to school. VAN BUREN 2700 SW 40 th Street South on May Avenue to 40 th street. Go east on 40 th street 2 blocks to the school. WEST NICHOLS HILLS 8400 N Greystone Greystone is between Pennsylvania & May. Two blocks north of Wilshire Blvd. on Greystone. WESTWOOD 1701 W Exchange From 15 th & Penn, go north two blocks to Exchange, turn east (right). School is on the north side of street. WHEELER 501 SE 25 th Street On corner of SE 25 th & Byers. WILLOW BROOK 8105 NE 10 th Street From I-35 & NE 10 th, go four & one-half miles east. School is on the north side of 10 th. WILSON 2215 N Walker On corner of NW 22 nd & Walker. MIDDLE SCHOOLS BELLE ISLE ENTERPRISE 5904 N Villa Go north off of NW 50 th & Villa. 23

25 CLASSEN SCHOOL OF ADVANCED STUDIES 1901 N Ellison One block west of NW 18 th & Classen. FREDERICK A. DOUGLASS MID-HIGH SCHOOL 900 M L King School is on the corner of Martin Luther King (King is the same as Eastern.) JEFFERSON 6800 S Blackwelder From Penn., turn east on SW 66 th, 67 th, 68th or 69 th, go to Blackwelder. School is on east side of Blackwelder. JOHN MARSHALL MID-HIGH SCHOOL N Portland NORTHEAST ACAD. MID-HIGH SCHOOL (6-12) 3100 N Kelley School is six blocks north of NE 23 rd & Kelly. OKLAHOMA CENTENNIAL MID-HIGH SCHOOL 1301 NE Off of Kelley between Hefner & Britton ROGERS 4000 N Spencer Road School is on the corner of 36 th & Spencer Road. ROOSEVELT 3233 SW 44 th Street School is on the corner of SW 44 th & Independence. Independence is between May & Portland. TAFT 2901 NW 23 rd Street School is on the corner of NW 23 rd & May. Park in north parking lot. WEBSTER 6708 S Santa Fe School is on the corner of SW 66 th & Santa Fe. Santa Fe is between Shields & Walker. HIGH SCHOOLS CAPITOL HILL HIGH SCHOOL 500 SW 36 th Street School is on the corner of Walker & SW 36 th. Park on south side of building in back. CLASSEN ADVANCE STUDIES MID-HIGH SCHOOL 1901 N Ellison One block west of NW 18 th & Classen. FREDERICK A. DOUGLASS MID-HIGH SCHOOL 900 M L King School is on the corner of Martin Luther King (King is the same as Eastern.) JOHN MARSHALL MID-HIGH SCHOOL N. Portland Ave Exit on 122 nd off Hefner Parkway, go west on 122 nd. School is on the corner of 122 nd and Portland. 24

26 NORTHEAST ACAD. MID-HIGH SCHOOL (6-12) 3100 N Kelley School is six blocks north of NE 23 rd & Kelly. NORTHWEST CLASSEN HIGH SCHOOL 2801 NW 27 th ST School is on 27 th & May. OKLAHOMA CENTENNIAL MID-HIGH SCHOOL 1301 N 101 st Off of Kelley between Hefner & Britton SOUTHEAST HIGH SCHOOL 5401 S Shields STAR-SPENCER HIGH SCHOOL 3001 N Spencer Rd Located one mile north of 23 rd on Spencer Road. U.S. GRANT HIGH SCHOOL 5016 S Pennsylvania School is on the corner of SW 50 th & Pennsylvania. ALTERNATIVE EDUCATION EMERSON MID-HIGH SCHOOL 715 N Walker School is on the corner of NW 6 th & Walker. EXTENDED EDUCATIONAL SERVICES 2601 N SPENCER ROAD The school is located on the west side of Spencer road, about ¼ mile north of 23 rd street, in the Willow View hospital complex. 25

27 Date Confirmation # School 26

28 Date Confirmation # School 27

29 PERSONAL DIRECTORY Throughout the year, you may wish to form your own list of contact persons and frequently used telephone numbers. NAME SCHOOL PHONE NUMBER 28

30 Access Aesop to view jobs and keep track of your jobs by calling Aesop at Or Use the Web Address: Aesop ID: Your telephone number Log In: Last 4 digits of your Social Security Number 29