SRM SUPPLIER SELF SERVICE (SUS) USER GUIDE

Transcription

1 SRM SUPPLIER SELF SERVICE (SUS) USER GUIDE Table of Contents 1. How to Renew Your Registration Fees & Payments Supporting Documents to Be Included During Renewals Addresses Reminders Enquiries Product Category Getting Started Step by Step Guide to Supplier Registration Renewal Section 1: Company Details Section 2: Address Data Section 3: Payment Details Section 4: Vendor Profile Section 5: Company Type Section 6: Management & Shareholder Info Section 7: Additional Info Section 8: Product Categories Section 9: Attachment Section 10: Data Privacy Statement APPENDIX APPENDIX 1: PRODUCT CATEGORIES APPENDIX 2: CHECKLIST SUPPORTING DOCUMENTS... 36

2 Purpose of This serves to provide TM Suppliers, guidelines on the following: i. Renew Supplier s Registration Prerequisites to Suppliers Supplier must have been on-boarded* into SRM as a SUS supplier, provided User ID and Password, assigned SRM-SUS role(s) and able to access the SUS Portal Example of SRM-SUS role assignment: - SRM-SUS: Role for Supplier Order Processor to view Purchase Order. * Suppliers are on-boarded after they receive from TM providing their SRM user ID and Password. (this can only be done after Suppliers have given to TM, their authorized SRM Administrator s name, official address and copy of IC) Menu Path to access SRM SUS Portal To login go to Supplier Self-Service (SUS) portal link: Minimum System Requirements for SRM SUS Suppliers are recommended to use Internet Explorer (IE) 7.0.

3 1. How to Renew Your Registration Registration renewals can be done via TM Corporate website Log on to the SUS Login page using the steps as described in topic Error! Reference source not found Select Additional Company Data under the Supplier Self-Service tab Your supplier validity status is indicated by the traffic lights symbol on the screen. 2. Fees & Payments 2.1. Fee for Renewal is RM Payments can be made via SRM Online Payment or at TMPoint To find the TM Point nearest to you, go to: For payment at TM Point, please bring along a copy of on Registration Confirmation received after successful online registration 2.4. Provide the Company Name, ROC/ROB/ROS Number during payments at TM Point. Please notify the officer that the payment is for Renewal of Supplier Registration under Revenue Code 641. Please ensure that a copy of payment receipt is scanned and attached together with the online renewal. Supplier Self Service (SUS) Page 3 of 37

4 2.5. To make payment via Online Payment, click on the traffic lights indicator at the Additional Company Data screen. You will then be taken to the Online Payment Screen. Online Payment Screen 2.6. Hit button to proceed to Credit Card Payment page Supplier Self Service (SUS) Page 4 of 37

5 Credit Card One Time Payment Screen 2.7. Enter value for fields listed as following. Field Name R/O/C Description Card Number R Supplier/Company's Credit Card Number Example: XX15 CVV/CVC2 Code R Credit Card CVV/CVC2 code Example: 345 Name On Card R Credit Card Holder's name Example: Yusri Bin Amir Card Type R Master Card or Visa Card Example: Visacard Expiry Date R Credit Card Expiry Date Example: 12/12 IC Number R Credit Card Holder's IC Number Example: Contact Number R Credit Card Holder's Contact Number Example: Street Address R Supplier/Company Address Example: Lot 334, Jalan XXX City R City Example: Kuala Lumpur State/Province R State Example: Kuala Lumpur Postal Code R Postal Code Example: Click to proceed to Credit Card Confirmation Page. Supplier Self Service (SUS) Page 5 of 37

6 Credit Card One Time Payment Confirmation Screen 2.9. Click to agree on the terms and conditions Click to confirm on the credit card info. Pop-up Screen: Payment Amount Screen You have made a payment of RM Click to proceed for payment. Do not close the browser while connecting to credit card payment gateway Supplier Self Service (SUS) Page 6 of 37

7 Payment Acknowledgement Page - Payment Status = Accepted Click here to view Latest Payment Slip Payment Acknowledgement Page - Payment Status = Declined/Failed Supplier Self Service (SUS) Page 7 of 37

8 Payment attempt was unsuccessful. The payment was rejected by Bank. Rejection may consists of invalid CVV/CVC2 code, invalid expiry date, wrong credit card number, wrong name on card and etc. Payment Acknowledgement Page - Payment Status = Authorized (High Risk) Payment is being processed and pending for investigation due to high risk level. TM (Procurement) will call for verification and further action. Transaction will be approved or rejected after investigation Viewing Payment History Supplier Self Service (SUS) Page 8 of 37

9 Payment History Click tab Under, click Click to display Official Receipt. 3. Supporting Documents to Be Included During Renewals 3.1 Suppliers are required to attach softcopies of supporting documents via attachments of the online renewal form. 3.2 To attach documents, select the files via the button, and click on. 3.3 Mandatory Supporting Documents: Company Profile (Organization Chart, Services Offered, Product Information & Catalogue) Supplier Self Service (SUS) Page 9 of 37

10 3.3.2 Organization Chart (Complete with Name & Designation) Personal Particulars (Credentials & Experience) of employees holding main positions in the Company Valid appointment letter from the Principal / Manufacturer for each items supplied and related technical information (catalog, specification, supply experience and etc) for agents / suppliers which market manufacturer goods (if applicable) Certification with Government Bodies, Private Sectors & Public Sectors: Contractors Registration Account from the Ministry of Finance Malaysia (MOF) Construction Industry Development Board Malaysia (CIDB) Contractor Services Centre (PKK) Manufacturing License from Local Authorities License to Trade Scrapped goods from the Royal Malaysian Police (RMP) Board of Engineers Malaysia Printing Machine License Documents and certificates of registry with Bumiputera status from: Ministry of Finance Malaysia (MOF) Contractor Services Centre (PKK) Latest Bank Account Statement Latest Employees Provident Fund of Malaysia (EPF) Statement Latest Social Security Organization (SOCSO) Statement TM Vendor Registration Certificate with valid registration period (if any) Payment Receipt for Registration Fees from TM Point 3.4 Additional Mandatory Documents for Private Limited and Public Listed Companies Form 9 - Company Corporation 's Certificate from the Companies Commission of Malaysia (SSM) * Form 13 - Certificate Of Incorporation On Change Of Name Of Company from the Companies Commission of Malaysia (SSM) * Form 24 Return of Allotment of Shares * Form 32A Transfer of Shares (if any) * Form 49 Latest Particulars of Directors, Managers & Secretaries * Form of Annual Return of Company having a Share Capital for two (2) consecutive years * Audited Account for the last Financial Year Latest Audited Company Annual Reports 3.5 Additional Mandatory Documents for Enterprise, Sole Proprietorship or Partnership Form D Company Registration Certificate from the Companies Commission of Malaysia (SSM) * Business Information & Current Owner or from the Companies Commission of Malaysia (SSM) * Company Renewal of Registration Certificate (Form E) from the Companies Commission of Malaysia (SSM) * Certificate of Registration under The Business Names Ordinance for Sarawak or Form B under Commercial License Ordinance 1948 for Sabah Income Statement & Balance Sheet for the last Financial Year Supplier Self Service (SUS) Page 10 of 37

11 Note: * Scanned documents must be duly verified by the Company s authorized personnel or certified true copy by the authorized party Supplier Self Service (SUS) Page 11 of 37

12 4. Addresses 4.1 Suppliers shall ensure that ALL official corporate contacts are confirmed and validated. This is crucial as the corporate addresses will play the following functions: notification as a reminder to you 3 months prior to the expiry of your registration; and notification to alert you that a PO has been issued to you via SRM Portal for your action; and invitations to participate in new bids or auctions 5. Reminders 5.1 Suppliers shall undertake and warrant that all data and information submitted during the renewal are factual and correct. Falsified or fraudulent information or documents will result in rejection of renewal or in the case where approval has been granted, will result in immediate cancellation. 6. Enquiries For any enquiries, please contact: SRM Helpdesk Tel: srm@tm.com.my Supplier Self Service (SUS) Page 12 of 37

13 7. Product Category 7.1 Suppliers may select as many Product Categories / Work Classification - Kod Bidang related to the area of expertise. There are no limitations as long as the Product Categories applied commensurate with supply and work experience. 7.2 Certificates from Contractor Services Centre (PKK), Construction Industry Development Board Malaysia (CIDB) and / or Ministry of Finance (MOF) relevant to the Product Categories selected are to be included during submission as supporting documents. 7.3 The full list of Product Categories is as per Appendix. Supplier Self Service (SUS) Page 13 of 37

14 8. Getting Started Step by Step Guide to Supplier Registration Renewal Before your registration expires, you will receive an reminder as the below. This will be sent to your registered address as per in the SUS portal. Before we begin, please ensure that you have all the necessary documents in order to make the renewal process easier & faster. In addition, supporting documents required as per the checklist must be scanned beforehand, prior to starting the online steps, so that they are readily available in softcopy to be attached, as explained in Section 9 (Attachment). The maximum size allowed for all attachments is 10MB with a limit of 1MB per file. Types of files allowed are.pdf,.doc,.docx,.xls,.xlsx,.ppt,.pptx,.png,.bmp,.jpg,.jpeg,.jpe,.jfif,.gif,.tif,.tiff,.png and.ico. Please note that you are required to complete the online form in one (1) sitting as saving options are unavailable. The page will also timeout / expire if left idle for more than one (1) hour. You are now ready to start. Step 1: Access the Supplier Self Services (SUS) Link Logon to Registration of Supplier (ROS) screen via TM Corporate website: Supplier Self Service (SUS) Page 14 of 37

15 Select: CONNECTING YOUR BUSINESS - > Doing Business with TM - > GEMS SRM Click on the link: SUS (Supplier Self Service) Then select: 2. Existing Users: Click Supplier Self Service Portal to login You will then see the Online Form, which is divided into 10 sections: Supplier Self Service (SUS) Page 15 of 37

16 Click at the right most check box to expand each of the sections as shown by the arrow: Click to expand each section By clicking on the Address Data check box, the section is expanded as shown below: Below are detailed descriptions of each of the 10 sections on the form: Supplier Self Service (SUS) Page 16 of 37

17 Section 1: Company Details Section 2: Address Data Section 3: Payment Detail Section 4: Vendor Profile Section 5: Company Type Section 6: Management & Shareholder Info Section 7: Additional Info Section 8: Product Categories Section 9: Attachment Section 10: Data Privacy Statement Supplier Self Service (SUS) Page 17 of 37

18 Example of Supplier Renewal Online Form: Supplier Self Service (SUS) Page 18 of 37

19 Supplier Self Service (SUS) Page 19 of 37

20 Step 2: Fill in the Form Fill in the Form. All fields marked with asterisk * are required & mandatory fields. Please assist us in keeping our database consistent by entering your information in all UPPERCASE / CAPITAL LETTERS except for your and website. Section 1: Company Details 1 The ROC / ROB / ROS / IC Number should not include any special characters i.e. dash (-) and / or space ( ). Use only alphanumeric characters. Example: 1 Or if using Identification Card (IC) Number Example: 1 Section 2: Address Data address & company website should be in small cases. Telephone & Fax number format should be: [Country code] [space] [Area code] [space] [Phone number] Ensure that the Region selected is the same as per the [Area Code] for Telephone & Fax Number. Supplier Self Service (SUS) Page 20 of 37

21 Example: For Sabah & Sarawak region, fill in the Telephone & Fax number format as below: Example: 3 Section 3: Payment Details 5 Search for your company s Bank Key by clicking on the search box in each column. You can use the filter field to key in the name of the Bank Branch you re searching for i.e. PETALING JAYA Example: 5 5 Alternatively, you may search partial entries by keying-in asterisk * i.e. BANGSAR* Example: Supplier Self Service (SUS) Page 21 of 37

22 Or *JAYA Example: Or *KUL* Example: If you have not found the Bank you re searching for, key in the generic Bank Key ZZZZ99999 with Country Code MY Example: Supplier Self Service (SUS) Page 22 of 37

23 Section 4: Vendor Profile Enter information about your company. System required fields are fields marked with asterisk *. However, we do request that you complete all fields. Section 5: Company Type 6 Ensure that the percentage (%) for Company Status is equivalent to 100% in total. Example: 6 Supplier Self Service (SUS) Page 23 of 37

24 Section 6: Management & Shareholder Info 7 Ensure that the percentage (%) for Shareholder Information is equivalent to 100% in total. Example: 7 For public listed company, you have the option to enter Public in the Name column & the percentage (%) of share. Example: Section 7: Additional Info Enter information about your company. System required fields are fields marked with asterisk *. However, we do request that you complete all fields. Supplier Self Service (SUS) Page 24 of 37

25 Section 8: Product Categories You are given the choice to select as many Product Categories / Work Classification - Kod Bidang related to your company s area of expertise. However, please ensure that the necessary certifications are attached. The Main Categories are displayed in the Product Categories list. 8 Click on the plus sign next to the Category to display specific sub-categories within that group. Example: 8 9 Select one or more sub-categories to register for the specific Product Category. Example: 9 Supplier Self Service (SUS) Page 25 of 37

26 Section 9: Attachment The Attachment section allows you to attach softcopies of supporting documents. The maximum size allowed for all attachments is 10MB with a limit of 1MB per file. Types of files allowed are.pdf,.doc,.docx,.xls,.xlsx,.ppt,.pptx,.png,.bmp,.jpg,.jpeg,.jpe,.jfif,.gif,.tif,.tiff,.png and.ico. Example: To attach files, click on the Browse button, select the files to upload and then click the Upload button. Once the files are uploaded, it will be updated in the attachments table. Example: You may click on the glasses to view attached documents or click on the trash can to delete. Section 10: Data Privacy Statement Once all the fields have been filled, you can only proceed to the next step after you validate the Data Privacy Statement. Validation is signified by ticking Yes, I have read the data privacy statement and accept the terms. Example: Supplier Self Service (SUS) Page 26 of 37

27 Step 3: Submit the Form Once all the sections have been completed, click Submit. Note: The system will display any error messages at the top of the screen. Click on or scroll up to view the error messages. Step 4: Successfully Submit Renewal Form You will receive an notification immediately upon successful submission of the renewal form together with a reference number. Use the number as a reference when communicating with us as well as for enquiries. In addition, you will also receive an with a link to a general set of questionnaires for you to fill-up and submit back to us. The questionnaires will be used to gain additional information pertaining to your company. Step 5: Application Approval After your company information has been reviewed, you will receive an notification on your application approval or rejection. Please allow us three (3) working days to provide you the application results. Please be reminded that application will only be processed when we have received all of your supporting documents as per item 4 (Supporting Documents to Be Included During Application). Supplier Self Service (SUS) Page 27 of 37

28 APPENDIX APPENDIX 1: PRODUCT CATEGORIES CATEGORIES UNSPSC CODE SUB-CATEGORIES AIR COND AND VENTILATION AIR COND SERVICES AIR CONDITIONING AIRPLANE TICKET AIRPLANE TICKET AUDIO AND VIDEO SYSTEM BATTERIES, GENERATORS AND POWER TRANSMISSION AUDIO AND VIDEO SYSTEM AUDIO AND VISUAL EQUIPMENT BATTERIES BATTERY AND RECTIFIER MAINTENANCE GENERATOR SET GENSET MAINTENANCE RECTIFIER BUILDING STRUCTURE, MAINTENANCE AND SERVICES SOLAR PANEL UNINTERRUPTIBLE POWER SUPPLIES UPS BUILDING CLEANING SERVICES BUILDING CONSTRUCTION SERVICES BUILDING MAINTENANCE BUILDING REVONATION SERVICES BUILDING STRUCTURE CIVIL ENGINEERING ELECTRICAL ENGINEERING SERVICES HOUSEKEEPING SERVICES LAND LEASING/RENTAL LAUNDERING SERVICES LIFT AND ELEVATOR SERVICES PAINTING SERVICE PEST CONTROL SERVICES PLUMBING SERVICE PROFESSIONAL ENGINEERING SERVICES ROAD MAINTENANCE SERVICES SLOPE PROTECTION SERVICES TOWER CONSTRUCTION COMMUNICATION DEVICES AND ACCESSORIES WASTE DISPOSAL SERVICES ANSWERING MACHINES AUTODIALERS CENTREX PHONE Supplier Self Service (SUS) Page 28 of 37

29 CATEGORIES UNSPSC CODE SUB-CATEGORIES CORDLESS PHONE CPE NETWORK TERMINAL CUSTOMER PREMISE EQUIPMENT CPE FEATURED PHONE FIXED PHONES IP PHONE / VOIP MOBILE PHONES PABX PAY PHONES SPEAKER PHONE COMPUTER EQUIPMENT, ACCESSORIES & SERVICES TELEPHONE ACCESSORIES COMPUTER ACCESSORIES COMPUTER EQUIPMENT COMPUTER HARDWARE MAINTENANCE COMPUTER PRINTERS COMPUTER SERVERS DESKTOP COMPUTERS MEDIA STORAGE DEVICE NOTEBOOK COMPUTERS CORE NETWORK SERVICES PDA C ACCESS WIRELINE SERVICES DIGITAL CROSS CONNECT DXC SERVICES DIGITAL DATA NETWORK DDN SERVICES B DLC SERVICES DWDM SERVICES ENGINEERING TESTING SERVICES D A GPON (FTTH) ACTIVE SERVICES IP CORE NETWORK SERVICES METRO-E SERVICES A B MSAN SERVICES NGN NETWORK SERVICES NMS/DATA COMMUNICATION SERVICES C OTHER SWITCHING SERVICES RADIO SERVICES SATELLITE/MICROWAVE NETWORK SERVICES TRANSMISSION CORE/SDH SERVICES TV BROADCASTING SERVICES Supplier Self Service (SUS) Page 29 of 37

30 CATEGORIES UNSPSC CODE SUB-CATEGORIES DATA, VOICE OR NETWORK EQUIPMENT ELECTRICAL EQUIPMENT AND SERVICES EVENT, ADVERTISING AND PROMOTIONAL WIRELESS CORE SERVICES BROADBAND AGGREGATORS BRAS DIGITAL CROSS CONNECTS DXC DIGITAL DATA NETWORK DDN DIGITAL LOOP CARRIER DLC DISTRIBUTION FRAMES MDF/SDF DWDM EQUIPMENT GPON (FTTH ACTIVE) IMS, IP AND LI SERVER IP TELEPHONE AND SOFTWARE LAN AND WAN EQUIPMENT MODEMS MULTISERVICES SWITCH MSAN NETWORK AND CPE ROUTERS NETWORK GATEWAY / TRUNK NETWORK MANAGEMENT NMS/EMS NETWORK SECURITY EQUIPMENT NETWORK SWITCH AND METRO-E OPTICAL CROSS CONNECTS OXC SDH TELECOM EQUIPMENT SOFTSWITCH TDM (PDH/MUX) WIRELESS ACCESS EQUIPMENT WIRELESS ACCESS POINT WIRELESS CORE EQUIPMENT XDSL EQUIPMENT AUTO-RESET SWITCH ELECTRIC SWITCH BOARD ELECTRICAL AND LIGHTING SERVICES ELECTRICAL EQUIPMENT AND PART ELECTRICAL HARDWARE LIGHTNING AND EARTHING PROTECTION LIGHTNING AND EARTHING SERVICES POWER TERMINAL BOX ADVERTISING AGENCY SERVICES ADVERTISING SERVICE AERIAL ADVERTISING Supplier Self Service (SUS) Page 30 of 37

31 CATEGORIES UNSPSC CODE SUB-CATEGORIES BILLBOARD ADVERTISNG BROCHURE ADVERTISING ENTERTAINMENT SERVICES EVENT MANAGEMENT SERVICES NEWSPAPER ADVERTISNG PHOTOGRAPHIC SERVICES POSTER ADVERTISING PRINTING ADVERTISING PROMOTIONAL MATERIAL AND BROCHURE PROMOTIONAL MERCHANDISE RADIO ADVERTISING SIGNAGE SPONSORSHIP EVENT OR ARTIST FIRE PROTECTION TV ADVERTISING FIRE FIGHTING EQUIPMENT FIRE PROTECTION FUEL FIRE PROTECTION MAINTENANCE DIESEL FUEL GASOLINE OR PETROL HOTEL AND MEETING FACILITIES INTERNET AND DATA SERVICES LUBRICANTS BANQUET AND CATERING SERVICES HOTEL AND MEETING SERVICES CONTENT PROVIDER / ASP DATA SERVICES INTERNET SERVICE PROVIDER (ISP) SERVICES INTERNET SERVICES LAN MAINTENANCE MAILING SERVICES MATERIAL HANDLING EQUIPMENT AND SERVICES WAN MAINTENANCE CORPORATE MAILING POSTAL AND COURIER LIFT AND ESCALATOR PART MATERIAL HANDLING EQUIPMENT MATERIAL HANDLING SERVICES OFFICE EQUIPMENT RENTAL / LEASING C A B COPIER LEASING/RENTAL OFFICE AND FACILITY RENTAL PC LEASING/RENTAL Supplier Self Service (SUS) Page 31 of 37

32 CATEGORIES UNSPSC CODE SUB-CATEGORIES D ROUTER LEASING/RENTAL OFFICE FURNITURE OFFICE FURNITURE OFFICE MACHINES AND MAINTENANCE OFFICE EQUIPMENT OFFICE EQUIPMENT MAINTENANCE PHOTOCOPY MACHINE OFFICE SUPPLIES AND SERVICES PROJECTORS AND SUPPLIES FOLDERS AND BINDERS MAIL SUPPLIES / ENVELOPE OFFICE SUPPLIES PHOTOCOPYING SERVICES PREPAID CARD SERVICES PRINTING TONER AND CARTRIDGE MOBILE PHONE STARTER KITS PREPAID CARD SERVICES RECHARGE CARD CALENDARS DIARIES OR REFILLS GREETING CARDS MAGAZINES PRINTED FORMS PRINTED PUBLICATIONS PROFESSIONAL & RESEARCH SERVICES PRINTING AND WRITING PAPER BILLING SERVICES BUSINESS AND MANAGEMENT CONSULTATION DEBT COLLECTION SERVICES EMPLOYEE LEASING FINANCE AND INSURANCE SERVICES HEALTHCARE SERVICES HOSTING SERVICES INTERIOR DESIGN SERVICES IT CONSULTATION SERVICES LANDSCAPING SERVICES MARKET RESEARCH SERVICES PACKAGING SERVICES PROJECT MANAGEMENT SERVICES PROPERTY MANAGEMENT SERVICES RESEARCH CONSULTANCY SALES PROMOTION SERVICES Supplier Self Service (SUS) Page 32 of 37

33 CATEGORIES UNSPSC CODE SUB-CATEGORIES RECYCLE AND SCRAP SERVICES REFRESHMENT, PANTRY AND CATERING SECURITY SYSTEM AND SERVICES SOFTWARE & LICENSE TELECOMMUNICATION INSTALLATION, MAINTENANCE AND SERVICES TELECOMMUNICATION OUTSIDE PLANT STANDARDIZATION SERVICES TRAINING SERVICES SCRAP / RECYCLE SERVICES PANTRY SUPPLIES ARMORED CAR SERVICES DETECTION / CCTV SYSTEM GUARD / PATROL SERVICE PERSONAL PROTECTION EQUIPMENT PPE SECURITY ACCESS SYSTEM SECURITY SYSTEM SERVICES SURVEILLANCE EQUIPMENT BUSINESS FUNCTION SOFTWARE CONTENT MANAGEMENT SOFTWARE FINANCE AND ERP SOFTWARE NETWORK MANAGEMENT SOFTWARE NETWORKING SOFTWARE SECURITY SOFTWARE SOFTWARE SOFTWARE MAINTENANCE AND LICENSE A A B FAULT RESTORATION JKH / KKH MINI JKH B SUPPORT AND PREVENTIVE MAINTENANCE TECHNICAL SUPPORT OR HELP DESK SERVICES TELEPHONE INSTALLATION VOICE AND DATA WIRING ACCESS OUTDOOR CABINET AERIAL COPPER CABLE A CLOSURE JOINTING OFC COAXIAL CABLE D CONNECTOR OFC COPPER CABLE ACCESSORIES COPPER WIRE, STP, UTP DROP WIRE ELECTRIC CABLE AND PART Supplier Self Service (SUS) Page 33 of 37

34 CATEGORIES UNSPSC CODE SUB-CATEGORIES C G H E FIBER CORDS FIBER DISTRIBUTION CABINET FIBER DISTRIBUTION FRAME FDF FIBER DISTRIBUTION POINT FIBER OPTIC CABLE B FIBER TERMINATION BOX FOAM SKIN CABLE FULLY FILLED CABLE GAS COMPRESSORS CPGA INTERNAL BUILDING CABLE JOINTING MATERIAL MANHOLE COVER AND ACCESSORIES POLES AND ACCESSORIES PORTABLE CABIN POWER CABLE PVC PIPE AND ACCESSORIES F SPLITTER OFC TESTING EQUIPMENT AND CALIBRATION CALIBRATION SERVICE SERVICES TOOLS AND TEST GEAR TRANSPORTATION UNIFORM VEHICLE PARTS AND SERVICES AIR CARGO TRANSPORT CUSTOM AND TAX SERVICES FREIGHT FORWARD SERVICES INTERNATIONAL AIR TRANSPORT INTERNATIONAL VESSEL TRANSPORT LOCAL AIR TRANSPORT LOCAL VESSEL TRANSPORT MARINE CARGO TRANSPORT RELOCATION SERVICES ROAD CARGO TRANSPORT TRANSPORT SERVICES TAILORING SERVICES TSHIRTS UNIFORM ACCESSORIES UNIFORM MATERIAL UNIFORMS OIL/FLUID CHANGE SERVICES VEHICLE INSPECTION SERVICES Supplier Self Service (SUS) Page 34 of 37

35 CATEGORIES UNSPSC CODE SUB-CATEGORIES VEHICLE RENTAL / LEASING WAREHOUSE SERVICES VEHICLE PAINTING SERVICES VEHICLE PARTS VEHICLE REPAIR AND MAINTENANCE VEHICLE LEASING VEHICLE RENTAL DOCUMENT STORAGE SERVICES WAREHOUSE STORAGE Supplier Self Service (SUS) Page 35 of 37

36 APPENDIX 2: CHECKLIST SUPPORTING DOCUMENTS Mandatory Supporting Documents: 1. Company Profile (Organization Chart, Services Offered, Product Information & Catalogue) 2. Organization Chart (Complete with Name & Designation) 3. Personal Particulars (Credentials & Experience) of employees holding main positions in the Company 4. Valid appointment letter from the Principal / Manufacturer for each items supplied and related technical information (catalog, specification, supply experience and etc) for agents / suppliers which market manufacturer goods (if applicable) 5. Certification with Government Bodies, Private Sectors & Public Sectors: 5.1. Contractors Registration Account from the Ministry of Finance Malaysia (MOF) 5.2. Construction Industry Development Board Malaysia (CIDB) 5.3. Contractor Services Centre (PKK) 5.4. Manufacturing License from Local Authorities 5.5. License to Trade Scrapped goods from the Royal Malaysian Police (RMP) 5.6. Board of Engineers Malaysia 5.7. Printing Machine License 6. Documents and certificates of registry with Bumiputera status from: 6.1. Ministry of Finance Malaysia (MOF) 6.2. Contractor Services Centre (PKK) 7. Latest Bank Account Statement 8. Latest Employees Provident Fund of Malaysia (EPF) Statement 9. Latest Social Security Organization (SOCSO) Statement 10. TM Vendor Registration Certificate with valid registration period (if any) 11. Payment Receipt for Registration Fees from TM Point Supplier Self Service (SUS) Page 36 of 37

37 Additional Mandatory Documents for Private Limited and Public Listed Companies 1. Form 9 - Company Corporation 's Certificate from the Companies Commission of Malaysia (SSM) * 2. Form 13 - Certificate Of Incorporation On Change Of Name Of Company from the Companies Commission of Malaysia (SSM) * 3. Form 24 Return of Allotment of Shares * 4. Form 32A Transfer of Shares (if any) * 5. Form 49 Latest Particulars of Directors, Managers & Secretaries * 6. Form of Annual Return of Company having a Share Capital for two (2) consecutive years * 7. Audited Account for the last Financial Year 8. Latest Audited Company Annual Reports Additional Mandatory Documents for Enterprise, Sole Proprietorship or Partnership 1. Form D Company Registration Certificate from the Companies Commission of Malaysia (SSM) * 2. Business Information & Current Owner or from the Companies Commission of Malaysia (SSM) * 3. Company Renewal of Registration Certificate (Form E) from the Companies Commission of Malaysia (SSM) * 4. Certificate of Registration under The Business Names Ordinance for Sarawak or 5. Form B under Commercial License Ordinance 1948 for Sabah 6. Income Statement & Balance Sheet for the last Financial Year Note: * Scanned documents must be duly verified by the Company s authorized personnel or Certified True Copy by the authorized party Supplier Self Service (SUS) Page 37 of 37