BOARD OF EDUCATION MEETINGS ARE CABLECAST LIVE ON CABLE SERVICES CHANNEL 28.

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1 PLACE: BOARD ROOM ADMINISTRATION BUILDING 25 CHURCHILL AVENUE, PALO ALTO, CALIFORNIA DATE: TUESDAY, MARCH 23, 2004 TIME: 5:30-6:30 P.M TENURE CELEBRATION 6:30 P.M. CLOSED SESSION 7:00 P.M. OPEN SESSION PALO ALTO UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION AGENDA REGULAR MEETING BOARD OF EDUCATION MEETINGS ARE CABLECAST LIVE ON CABLE SERVICES CHANNEL 28. To address the Board of Education, please read the instructions on the back page of this agenda. I. OPENING II. A. Call to Order 6:30 p.m. Anyone wishing to address the Board regarding Closed Session items may do so at this time. B. Recess to Closed Session (Conference Room A) 6:30 p.m. Action Conference with Labor Negotiators, Dr. Marilyn Cook regarding PAEA and CSEA pursuant to Government Code C. Reconvene in Open Session (Board Room) D. Approval of Agenda Order Action ACKNOWLEDGEMENTS AND RECOGNITIONS A. Acknowledgements and Recognitions Information 1 The Board will acknowledge the work of Dorothy Kaplan for her many years of service to the District. The District has received notice that its budget document has received the Association of School Business Officials International (ASB) Meritorious Budget Award. The Board will recognize Cathy Mak and Dorothy Kaplan for their work on this project. The Board will acknowledge teachers who have achieved permanent status. B. Student Board Member Reports Information C. Superintendent s Report Information III. APPROVAL OF CONSENT CALENDAR Action These agenda items are considered routine and will be approved in one action without discussion. If a Board member requests that an item be removed from the Consent Calendar or a citizen wishes to speak to an item, the item will be considered under Action Items. A. Certificated Personnel Actions Consent 2 It is recommended the Board approve the certificated personnel actions as presented. ( ) Page 1

2 IV. B. Classified Personnel Actions Consent 3 It is recommended the Board approve the classified personnel actions as presented. C. Approval of Minutes Consent 4 The Board will consider approving minutes from their February 24 and March 3, 4, 9, and 11, 2004, meetings. D. Amendment to Specifications of Proprietary Items for Construction Under the Public Contract Code This item recommends amendment of a previous finding by the Board of Education for approval of proprietary items for products and services for construction on District projects to reflect industry changes since May PUBLIC HEARING A. Approval of the Memorandum of Understanding with the California School Employees Association (CSEA) #301 The Board will conduct a public hearing on this MOU with CSEA. Consent 5 B. Resolution Developer Impact Fee (12) The Board will conduct a public hearing on the proposed resolution increasing the school impact fee for residential development to $2.24 per square foot and commercial/industrial development to $.36 per square foot. The item will be considered for Board action later on this agenda. V. ACTION / DISCUSSION / INFORMATION ITEMS A. Probationary Certificated Staff Members Recommended for Action 6 Permanent Status The Board will consider taking action to accept the recommended certificated staff members for permanent status. B. Blue Ribbon Task Force Countywide Education Ballot Initiative Information 7 Members of the task force will make a presentation regarding this initiative. C. Proposed Approval of the Memorandum of Understanding with the California School Employees Association (CSEA) #301 The Board will consider approving an MOU with CSEA regarding furlough days as discussed at the March 9, 2004, meeting. D. Proposed Approval of Implementation of Furlough Days for Non-represented Employee Groups The Board will consider approving furlough days for non-represented groups as discussed at the March 9, 2004, meeting. E. Initial Proposals of the Board of Education for Negotiations with Palo Alto Educators Association (PAEA) (8) Action 8 Action 9 Discussion 10 The current two-year collective bargaining agreement between the District and PAEA will end on June 30, In anticipation of these negotiations, the Board will propose articles for negotiation. This item will be addressed in closed session prior to being presented in open session. No enclosure will be presented until open session. F. Certification of English Literature Books Gunn High School Discussion 11 Gunn High School has proposed to use IMFRP funds to purchase additional copies of English books currently in use. In accordance with requirements of legislation, the Board of Education must certify that the books are aligned with the State English Content Standards. The books are available for review at the District office. ( ) Page 2

3 G. Adoption of Resolution Developer Impact Fees Adjustment Action 12 The proposed resolution increases the school impact fee for residential development to $2.24 per square foot and commercial/industrial development to $.36 per square foot. H. Adoption of Resolution Authorization to Issue of Tax Action 13 and Revenue Anticipation Notes (TRANS) The District has issued Tax and Revenue Anticipation Notes (TRANS) every year since This item requests authorization to issue TRANS for I. Award of CM/GC Contract for Palo Alto High School Lockers and Action 14 Showers Renovation This recommendation for award of a CM/GC contract for Palo Alto High School lockers and showers renovation will be presented at the meeting. J. Update on District Modernization and Construction Projects Information 15 Monthly update on district modernization and construction projects in progress. VI. VII. VIII. IX. OPEN FORUM Anyone wishing to address the Board on non-agenda items may do so at this time. Comments are taken as close to 9:00 p.m. as possible. BOARD MEMBERS REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION This is an opportunity for Board members to address activities, correspondence, and operations, and to acknowledge or recognize specific programs, activities, or personnel. A. Reports B. Correspondence C. Operations D. Acknowledgements and Recognition RECESS TO CLOSED SESSION (continued) If the Board did not complete Closed Session items as listed in I.B., they will recess to closed session to do so at this time. ADJOURN ( ) Page 3

4 BOARD OF EDUCATION Attachment: Information 1 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Robert F. Golton, Deputy Superintendent Recognition of Dorothy Kaplan Dorothy Kaplan has been with the District since 1978 when she started as School Improvement Program (SIP) Coordinator at Escondido School. Those were the first years of the SIP program, when the District was trying to figure out how to comply with the State requirements. Dorothy worked at the school level and also the district level to help shape the program. She stayed at Escondido for five years. In 1983 Dorothy moved to the District Office to help with the management of surplus property. During that time of declining enrollment and revenues, the District was closing under-populated schools. Dorothy was involved with the leasing of some of the sites and the development and sale of other sites. In 1988 Dorothy moved into the position of secretary to the Business Manager and eventually, Projects Specialist. In the 16 years she was there, she worked with three Business Managers. As part of her responsibilities in the Business Office, she developed and managed new programs such as bus passes, parcel tax exemptions, and school impact fees. For 15 years she produced the annual budget book, which for the past six years has earned the prestigious Association of School Business Officials (ASBO) Meritorious Budget Award. The award plaques hang in the front hall of the District Office, and the covers of the budget books are displayed on a wall in the Business Office. She also co-authored, with Bob Golton, an article on developing budget books that was published in the CASBO Journal. When the District began to enter the world of technology, before we had an IT department, Dorothy played a major role in the installation of computers and networks in all of the sites. She also performed much of the testing and evaluation of the software applications used in the office setting. She became known throughout the District as a computer guru and, in the years before the IT department and Help Desk were established, was called on for troubleshooting and instruction. This experience gave Dorothy some insight into why some people were having a hard time using their computers. She developed a course in Macintosh Basics, which she taught at Palo Alto Adult School for a number of years. She also developed and taught short courses in a variety of topics for staff development and brown bag lunch sessions. In 1999 she was recognized by the California Council for Adult Education for excellence in teaching. Dorothy was born and raised in New York City. She has a B.A. degree from Queens College of the City University of New York, where she majored in Education. She taught elementary school for a

5 few years before moving to California. She is married to Joel Kaplan and has two grown sons who were educated in Palo Alto schools. In addition to her 26 years working for the District, Dorothy has volunteered many hours in the classroom, with the PTA, on school site councils, and on numerous committees.

6 BOARD OF EDUCATION Attachment: Information 1 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Robert F. Golton, Deputy Superintendent Recognitions Related to Meritorious Budget Award BACKGROUND The Association of School Business Officials, International (ASBO) established a Meritorious Budget Award program to encourage and recognize excellence in school district budgeting. The award is given only to districts that have met or exceeded the Meritorious Budget Award criteria. Palo Alto Unified School District has been notified that it has received the award for the budget. This is the sixth consecutive year that we have received this award. In their overall summary, the reviewers remarked: This is an outstanding budget! It is among the best, if not the best, budget presentation seen by the assigned reviewers. The district, administration and business office staff is to be congratulated for its outstanding work. This award is the result of contributions from a number of people throughout the district, but today we would like to acknowledge two individuals, Dorothy Kaplan and Cathy Mak, for their work on the budget document. Dorothy is responsible for the coordination, design, graphics, and production of the budget document. Cathy is responsible for all of the financial pieces of the budget document. RECOMMENDATION This item is for information only. No action is necessary.

7 BOARD OF EDUCATION Attachment: Action 1 and 6 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Ph.D., Superintendent Marilyn Cook, Assistant Superintendent, Human Resources Probationary Certificated Staff Members Recommended for Permanent Status The staff members named on the attached list will complete their second probationary year in the Palo Alto Unified School District at the end of the school year and are recommended by their supervisors for permanent status. We regard the decision to grant permanent status as by far the most important Human Resources decision we make; and we design our selection, support, and assessment processes for teachers to ensure that all those recommended for this status meet all thirteen of the PAUSD Teaching Performance Standards (summary attached). Our selection process involves careful screening of applications and references, interview panels consisting of principals and/or instructional supervisors at the appropriate level or subject area, and observation of the candidate in a teaching situation. Once hired, new teachers participate in a support program that includes District and site level orientation and training, Beginning Teacher Support and Assessment (BTSA) coaches and Peer Assistance and Review (PAR) consulting teachers, and released time to observe experienced teachers. Assessment of probationary teachers involves three interim written assessments per year based on multiple observations by site principals and instructional supervisors; summary evaluations each year; review of other information about teacher performance, including student and parent input; and additional observations by the Superintendent s staff and by principals or supervisors from other school sites. All information about the performance of Probationary 2 staff members is reviewed by the Superintendent s staff prior to the final decision recommendation regarding permanent status. Recommendation It is recommended that the Board of Education re-elect these certificated staff members to positions in the Palo Alto Unified School District for the school year, thereby granting them permanent status.

8 BOARD OF EDUCATION Attachment: Consent 2 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Certificated Personnel Items for the Meeting of: March 23, 2004 ACTION ITEMS: I. APPOINTMENTS NAME EFF. DATE ASSIGNMENT Substitutes Allen, Tarin 2/21/04 Substitute Teacher Budrow, Mary Sue 3/8/04 Substitute Psychologist Gres, Clotilde 3/15/04 Substitute Teacher Karim, Nasreen 2/25/04 Substitute Teacher Raby, Linda 3/10/04 Substitute Teacher Riordan, Mary 2/27/04 Substitute Teacher Schouweiler, Joseph 2/26/04 Substitute Teacher Wheelock, Erica 3/8/04 Substitute Teacher Hourly None NAME EFF. DATE ASSIGNMENT NAME EFF. DATE ASSIGNMENT Short Term Assignment None NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS Temporary0 None Temporary None NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS Probationary 0 None Probationary I None Probationary II None Special Contract None Intern None Other None II. LEAVES NAME POSITION DURATION TYPE REASON Douglas, Heather Teacher Barron Park 8/19/04 6/10/05 Straight Leaving Area

9 III. RESIGNATIONS ACCEPTED NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE Barnes, Diana 6/11/04 Teacher J. L. Stanford & Jordan Personal 3 Yrs. Coons, Susan 6/11/04 Teacher J. L. Stanford Personal 2 Yrs. Ellman, Madeleine 6/11/04 Librarian Ohlone To Study 2 Yrs. Jackson, Carl 6/11/04 Teacher Terman Personal 1 Yr. MacLeod, Susan 12/31/03 Teacher Addison Stay Home 4 Yrs., 5 Mos. Matthews, Gina 6/11/04 Teacher Terman Personal 5 Yrs., 5 Mos. McKenzie, Kate 6/11/04 Teacher on Leave (Gunn) Personal 6 Yrs. McNeely, Judy 6/11/40 Librarian Duveneck Personal 1 Yr., 7 Mos. Munro, Ann 6/11/04 Teacher on Leave (Palo Alto) Leaving Area 7 Yrs. IV. EARLY RETIREMENT REDUCTION IN CONTRACT NAME PRESENT STATUS NEW STATUS EFFECTIVE Tagle-Aviles, Isabel Teacher/Gunn 100% Teacher/Gunn 60% 8/19/04 Westre, Yvonne Teacher/Terman 100% Teacher/Terman 80% 8/19/04 V. RELEASE OF TEMPORARY EMPLOYEES None NAME EFF. DATE ASSIGNMENT TIME REASON INFORMATION ITEMS: I. CHANGE OF STATUS NAME PRESENT STATUS NEW STATUS EFFECTIVE Devny-Bruks, Shealan Intern Teacher/Escondido 100% Temporary Teacher/Escondido 100% 2/5/04 Losier, Laura Librarian/Briones 70% Librarian/Briones 70% 3/1/04 6/4/04 Teacher/Barron Park 27% RECOMMENDATIONS: The Administration recommends approval of Certificated Personnel Action Items as presented. (3/23/04) 2

10 BOARD OF EDUCATION Attachment: Consent 3 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Classified Personnel Items for the Meeting of: March 23, 2004 ACTION ITEMS: NAME EFF. DATE I. APPOINTMENTS ASSIGNMENT TIME STATUS Regular Boyd, Elise 3/15/04 Student Attendant III/Special Education Palo Alto 3.7 Hrs./Day N Simmons, Frankie 3/18/04 Instructional Aide/Special Education Barron Park 6 Hrs./Day N NAME EFF. DATES ASSIGNMENT Short-Term Assignments None NAME EFF. DATE ASSIGNMENT Hourly Kimball, Pamela 3/3/04 Substitute Aide/Clerical Ky, David 3/8/04 Substitute Custodian None II. LEAVES NAME POSITION DURATION REASON NAME III. TERMINATIONS EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE Chasson, Anne 3/17/04 Instructional Aide/Special Education Barron Personal 5 Mos. Park Elliott, Nancy 6/30/04 College & Career Information Specialist Palo Early Retirement 11 Yrs. Alto Kaplan, Dorothy 3/31/2004 Projects Specialist/Confidential Business Early Retirement 25 Yrs., 6 Mos. Services Musil, Olga 3/21/04 Custodian I Ohlone Released to 39 month 2 Yrs., 9 Mos. re-employment list Saunders, Angela 3/9/04 Instructional Aide Fairmeadow Leaving Area 1 Yr., 5 Mos. Ward, Zeola 6/30/04 Secretary II Gunn Leaving Area 2 Yrs., 8 Mos. RECOMMENDATIONS: The Administration recommends approval of Classified Personnel Action Items as presented. INFORMATION ITEMS: NAME I. CHANGE OF STATUS EFF. DATE STATUS ASSIGNMENT None (3/23/04) 1

11 BOARD OF EDUCATION Attachment Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Complete tape recordings of each Board Meeting are available at 25 Churchill Avenue. 270/03-04 Regular Meeting of February 24, 2004 MINUTES FOR REGULAR MEETING OF FEBRUARY 24, 2004 The Board of Education of Palo Alto Unified School District held a Regular Meeting on February 24, 2004, in the Board Room at 25 Churchill Avenue, Palo Alto, California. Cathy Kroymann, president, called the meeting to order at 5:30 p.m. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Mrs. Mandy Lowell Ms. Camille Townsend Others present: Dr. Mary Frances Callan, Superintendent Dr. Robert Golton, Deputy Superintendent Dr. Marilyn Cook, Assistant Superintendent Dr. Cynthia Pino, Associate Superintendent 271/03-04 Closed Session 272/03-04 Reconvene in Regular Session The Board adjourned immediately to closed session pursuant to Government Code for Anticipated Litigation in one case; pursuant to Government Code for Public Employee Discipline/Dismissal/Release; and pursuant to Government Code for Conference with Labor Negotiators regarding PAEA and CSEA. The Board reconvened in regular session at 7:04 p.m. in the Board Room. Kroymann announced no action was taken in closed session. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Ms. Mandy Lowell Mr. John Tuomy Eric Nguyen, Student Board Member Andy Palmer, Student Board Member Others present: Dr. Mary Frances Callan, Superintendent Dr. Robert Golton, Deputy Superintendent Dr. Cynthia Pino, Associate Superintendent Dr. Marilyn Cook, Assistant Superintendent 273/03-04 Approval of Agenda Order Approved: MOTION: It was moved by Lowell, seconded by Barton, and motion carried 5 0 to approve the agenda order. Regular Meeting February 24, 2004 Page 1

12 274/03-04 Acknowledgements and Recognitions MINUTES FOR REGULAR MEETING OF FEBRUARY 24, 2004 Gunn High School students who participated in DEVELOP, a NASA Ames Research Center intern program, were recognized. Students were Kevin Hsu, Lakshmi Karra, and Shimon Kolkowitz. The students gave a brief presentation of the program. The Board presented certificates to the students. The Board thanked the students for their polished production, suggested the students make the presentation to middle school students, inquired if this would influence their future career choices, asked how they found out about the program, asked about the time commitment involved, and thanked the coordinators and mentors for the program. 275/03-04 Student Board Member Reports 276/03-04 Superintendent s Report Palmer reported on multiple sporting events and that the council is reviewing prom expenses. Nguyen reported on participation in service day, preparing for international week, and reported on future trips for students to Washington, DC, and New York for a UN conference. Callan notified the public how to contribute to offset the deficit through PAFE and ASF. She noted the upcoming three-day Strategic Planning session. She reported on the official grand opening of Terman Middle School. 277/03-04 Approval of Consent Calendar MOTION: It was moved by Price, seconded by Barton, and motion carried 5-0 to approve the consent calendar. Items included approval of the certificated personnel actions; classified personnel actions; and approval of minutes for December 9 and 16, 2003, January 12, 13, and 27, 2004, and February 10, 13, and 17, /03-04 Healthy School Lunch May Wang and Susan Stansbury presented information regarding their proposal for a policy regarding changes to the school lunch menus. Public Comment Grayson DeJesus supports the proposal to change the lunch menus. Sarah Hamburger supports variety, nutritional value, and quality of food. The Board thanked the committee for bringing this to the Board's attention, asked about the Sushi bar, asked about a San Jose Mercury News article noting the loss of funds when sodas are eliminated, asked about the volumes produced in the recommended school gardens, inquired about the importance of breakfast, asked about wages and insurance costs to the district, noted the depth of information provided by the committee, asked what other school districts have policies and what their proposal is modeled after, asked to what degree students were involved in the committee's work, commented about the budget constraints, asked about the current contract with Sodexho, and asked why high schools would need to eliminate certain foods and student choice. Student reps noted they have discussed this item, agreed the quality is not the best, stated they do not want to eliminate candy and soda, and noted they do have some healthier choices. The Board agreed that obesity is an issue, recommended staff bring a policy for consideration, asked if the policy is strictly a fiscal consideration or if it includes classroom Approved: Regular Meeting February 24, 2004 Page 2

13 MINUTES FOR REGULAR MEETING OF FEBRUARY 24, 2004 education, expressed an interest in students being involved in this process, and asked whether the current system allows for suggestions and additions. 279/03-04 Sustainable Energy for Schools Walt Hays noted the information was presented at the February 10 meeting. The Board inquired about Ohlone and student involvement, thanked the committee for their time and effort, noted there is provision for exceptions, commented on the suggestion for salt water pools, asked about the opportunity for discretion, thanked staff for their contribution, commented on energy audits helping future construction cycles when resources are available, and asked if all professionals are comfortable with these standards and whether it will be a burden for the district. MOTION: It was moved by Price, seconded by Barton, and motion carried 5-0 to adopt the Guidelines on Sustainable Construction requiring design professionals and staff to follow the CHPS standards and best practices for all future PAUSD building projects. In addition to the CHPS standards, it is recommended that the Board direct staff to pay particular attention to life cycle costs in any new building project. 280/03-04 Resolution Read Across America Day Callan introduced the resolution. MOTION: It was moved by Lowell, seconded by Barton, and motion carried 5-0 to waive the two meeting rule. MOTION: It was moved by Lowell, seconded by Barton, and motion carried 6-0 to approve Resolution Read Across America Day, with Price absent for the vote. The Board thanked the staff who put this program together. 281/03-04 Second Interim Financial Report Golton reviewed the causes of the structural deficit; the projected deficits; the growth in the projected deficit; the available reserves as of June 30, 2004; the unrestricted, undesignated fund balance; the superintendent's recommendations to close the $3 million gap at the first interim report; the causes of the additional $1.2 million deficit for ; the budget assumptions; meetings held; themes heard at the meetings; the information gathering process; and the proposed budget discussion and action. The Board inquired about budget assumptions, asked when definitive information will be available, asked about interest earnings and restrictions on investing district money, asked how the categorical take back worked and whether it impacted services, inquired about the food services deficit, asked about the voluntary transfer program, and inquired about the workers compensation contribution. The Board requested information about below the line periods. Additional questions were raised about utility and phone use, asked how permanent the portables are, inquired about increased lease income, and asked about contract settlement costs. This item will be on the agenda March 9 for action. Approved: Regular Meeting February 24, 2004 Page 3

14 282/03-04 Open Forum MINUTES FOR REGULAR MEETING OF FEBRUARY 24, 2004 At 9:14 p.m., the Board heard comments from the audience on any items not already on the agenda. Kate Hill thanked staff and the Board for the meetings they have held. Thanked PTA for their response. Commented on how impressed she is with the artwork on display in the district. Asked that quality classes that support this kind of talent not be cut without considering what they produce. Asked that the sites be allowed to provide input for those reductions and that schools be allowed to look different from one another. Pat Hanley does not support the reduction in time for librarians. Rachel Kellerman does not support the reduction in time for librarians. 283/03-04 Second Reading - Basic Aid Reserve Policy Callan reviewed the information from the February 10 meeting. The Board asked about the use of the word "draw" in A.1.b.(3), the third paragraph; inquired about use of the interest income; asked about A.1.b.(1); commented on the policy's lack of background information; expressed concern about hoarding money that should be used to the benefit of students; and asked if the decision is still the Board's. This item will return on March 9 for the additional changes to indicate the purpose of the policy and when interest is rolled to the general fund. 284/03-04 Initial Negotiating Proposals Submitted by Palo Alto Educators Association 285/03-04 Authorization to Use CM/GC Approach for Palo Alto High School Locker Room Renovation Project 286/03-04 Authorization to Use CM/GC Approach for Gunn High School MS & S Buildings and Locker Room Renovation Projects 287/03-04 Procurement of Relocatable for Fairmeadow Elementary School Approved: Cook reviewed the sunshining of PAEA's proposal. It was noted that a public hearing and action will be considered on March 9. Golton and Dan Sarouhan explained the project and process. The Board asked if these items can be brought forward together; suggested the CM/GC approach be used. This item will return March 9 on consent. Golton and Sarouhan explained the project. The Board asked about the timeline is for this project. MOTION: It was moved by Lowell, seconded by Barton, and motion carried 5-0 to authorize staff to use the CM/GC process for the Gunn High School MS & S buildings and locker room renovation projects. Golton and Sarouhan explained the project. The Board asked what the systematic approach is to portables, asked if waiving the two meeting rule would be helpful, asked about the application of CHPS to portables, asked how training about energy efficiency occurs, and asked about the portable's use as swing space. Regular Meeting February 24, 2004 Page 4

15 MINUTES FOR REGULAR MEETING OF FEBRUARY 24, 2004 MOTION: It was moved by Price, seconded by Lowell, and motion carried 5-0 to waive the two meeting rule. MOTION: It was moved by Barton, seconded by Price, and motion carried 5-0 to award the purchase of a relocatable classroom to replace an outdated relocatable unit at Fairmeadow Elementary School. 288/03-04 Update on District Modernization and Construction Projects 289/ CSBA Delegate Assembly Election Golton and Sarouhan explained the progress on B4E projects. The Board asked about Briones' shelving, asked about restroom designs, and inquired about responsibility for handling heating problems. It was moved by Barton to delegate the assignment to the Board president. Kroymann indicated her preferences, but stated the Board needed to vote as a group. Kroymann suggested Kim Mesa, George Sanchez, Marsha Grilli, Rudy Nasol, and Nancy Newkirk MOTION: MOTION: It was moved by Price, seconded by Barton, and motion carried 5-0 to waive the two meeting rule. It was moved by Price, seconded by Barton, and motion carried 5-0 for Ben Lia, Kim Mesa, Rudy Nasol, Nancy Newkirk, George Sanchez. 290/03-04 Board Members Reports / Correspondence / Board Operations / Recognition Reports Townsend met with her liaison schools - Nixon and Hays and Young Fives. She will go to Briones tomorrow. She also attended one of the community forums and complimented staff. Lowell noted City Liaison meeting is tomorrow. She attended the League of Women Voters forum. Price attended the Life Skills meeting, noting their event is March 20. She also met with the Paly staff about budgeting issues. She noted the passing of the City Manager's wife and expressed her condolences. Kroymann attended the Terman opening. She also attended the PTA Council President Reunion lunch. She commented on her visit to Bill Overton's class. Recognitions Kroymann thanked Gunn staff for the musical presentation. 291/03-04 Adjournment The meeting was adjourned at 10:41 p.m., Secretary to the Board Approved: Regular Meeting February 24, 2004 Page 5

16 BOARD OF EDUCATION Attachment Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Complete tape recordings of most Board Meetings are available at 25 Churchill Avenue. 292/03-04 Special Meeting of March 3, 2004 MINUTES FOR SPECIAL MEETING OF MARCH 3, 2004 The Board of Education of Palo Alto Unified School District held a Special Meeting on March 3, 2004, in the Board Room at 25 Churchill Avenue, Palo Alto, California. Cathy Kroymann, president, called the meeting to order at 6:30 p.m. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Mrs. Mandy Lowell Ms. Camille Townsend Others present: Dr. Mary Frances Callan, Superintendent Dr. Robert Golton, Deputy Superintendent Dr. Marilyn Cook, Assistant Superintendent Dr. Cynthia Pino, Associate Superintendent 293/03-04 Closed Session 294/03-04 Reconvene in Special Session The Board adjourned immediately to closed session pursuant to Government Code Public Employee Discipline / Dismissal / Release and pursuant to Government Code Conference with Labor Negotiators, Dr. Marilyn Cook, regarding PAEA and CSEA. The Board reconvened in regular session at 7:49 p.m. in the Board Room. Kroymann announced the Board took no action in closed session, but the Board did visit Gunn High School s science building and lab to see equipment purchased by the Palo Alto Foundation for Education. She thanked the foundation for the donation of equipment matching the skill and dedication of the teachers and students. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Ms. Mandy Lowell Ms. Camille Townsend Others present: Dr. Mary Frances Callan, Superintendent Dr. Robert Golton, Deputy Superintendent Dr. Cynthia Pino, Associate Superintendent Dr. Marilyn Cook, Assistant Superintendent 295/03-04 Approval of Agenda Order Approved: MOTION: It was moved by Kroymann, seconded by Lowell, and motion carried 5 0 to approve the agenda order. Special Meeting March 3, 2004 Page 1

17 296/03-04 Proposed Budget Reductions MINUTES FOR SPECIAL MEETING OF MARCH 3, 2004 Kroymann thanked the cabinet, administration, and teachers for devoting hundreds of hours to the budget crisis of the last few months and for compiling recommendations that would least impact students and staff. Callan said it was difficult to make budget cuts and expressed appreciation to the community for their support of education. She reviewed: 1) The major cause of the $3 million structural deficit reported in December 2) Recommendations to close the $3 million gap 3) Major causes of the additional $1.2 million deficit 4) Summary of the cause of the $4.2 million structural deficit 5) Unrestricted, undesignated fund balance 6) Projected available reserves on July 1, ) Possible unknowns 8) Meetings from January 9 to February 10 9) Themes from January 9 to February 10 meetings 10) Information gathering process 11) Community and staff input toward budget reductions 12) Considerations for reduction and priority to restore as funding becomes available 13) What not to consider for budget reductions 14) Remaining ideas 15) Efficiencies to consider 16) Increased revenue stream suggestions 17) What was reduced in preparing the budget 18) Proposed $1.5 million budget reductions 19) The recommended $1.5 million in budget cuts for ) Additional $1.2 million in budget adjustments 21) The recommended $1.2 million in budget adjustments for Callan pointed out that PAFE and ASF would backfill $1.5 million to find revenue streams so the District would not be at the mercy of state funding or fluctuations of property taxes. She said there will be wonderful ideas to bring to the Board on March 30 with the Strategic Plan and was very proud of the way staff came together to work through budget issues and insure quality of education to every student. Kroymann stated bond money was a separate issue from capital expenses and doesn t affect reductions. She also noted lunch programs and summer school programs were selfsupporting and therefore would not be listed. Cook explained last year s reductions, which were made without doing layoffs of certificated staff. This year it is necessary to do a resolution for reductions of particular services (Exhibit A). By taking this action early, she is hopeful of running the same processes of last year: reassessment, attrition, and a minimum number of releases. Lowell questioned the travel budget for central administration; asked for clarification on the Routine Maintenance funds transfer, citing the Oakland Unified School District situation; said many community members questioned her about Spectra Arts appearing on the $1.2 million budget reduction list; asked if Spectra Arts was being punished for running an efficient program; and questioned furlough days. Approved: Special Meeting March 3, 2004 Page 2

18 MINUTES FOR SPECIAL MEETING OF MARCH 3, 2004 Price inquired about changes made to the budget reduction list and the evaluation process used for school input; acknowledged the difficulty in facing a budget crisis and the hard work of staff; expressed concern about the compressed period of time devoted to exploring solutions; and inquired about a reduction in assessment activities and testing. Kroymann asked for public comments. Linda Craighead, Director of the Palo Alto Arts Center, said Spectra Arts is a model program for all school districts and it would be a disservice to cut funding. Carolyn Tucker, representative of the Palo Alto Arts Center Board, strongly supports Spectra Arts and stated it is a curriculum area the District has responsibility to support. Sandra Martignetti, parent and elementary teacher, does not support cutting library services. Laura Baldschun, a parent, does not want to take away valuable library resources. Rachel Kellerman, an Addison librarian, expressed concerns about library budget cuts. Pat Hanley, a Palo Verde librarian, spoke on the impact of cutting librarians. Betty Krumboltz, Jordan counselor, expressed concern about implementing counseling cuts. Steve Mullen, a parent, recommended the District consider a temporary pay reduction and draft a three-year plan. Ron Cooper, an artist, expressed support for Spectra Arts. Kroymann asked if anyone wished to speak in Open Forum. No one asked to address the Board. Lowell encouraged people to contact her with additional pleas regarding public process concern; inquired about holding community and Board discussions on fundraising for specific programs. Townsend responded that fundraisers have diverse opinions and she would like to hear from more fundraisers before voting next week; commended the administration for attending meetings with a positive attitude in the face of budget cuts; expressed doubt that many more ideas could be generated if the process had gone on another six months; and encouraged people to contact her with their ideas. Barton congratulated staff for doing a fabulous job identifying processes and challenges, the community for efforts in working with staff, and the Board for its work. He explained that the ability to have this discussion is predicated by a long history of expertise on all items by the deputy superintendent, superintendent, and staff; acknowledged the difficulty in moving towards a 7 or 8 percent cut; and noted it is possible to find the $20,000 still needed for Spectra Arts. Price concurred and emphasized the importance of giving children an aesthetic education; Approved: Special Meeting March 3, 2004 Page 3

19 MINUTES FOR SPECIAL MEETING OF MARCH 3, 2004 suggested staff re-evaluate library reductions and consider other options, or make reductions at a lesser level; and said secondary school counseling is critical in light of student deaths. Kroymann said there have been several meetings with fundraisers where programs and associative costs were presented and noted fundraisers were delighted to own a program. She believes this is an appropriate way of fundraising and is more than happy to work with fundraisers to underwrite programs and acknowledged the generosity of the community. Lowell inquired about fundraising for a particular program without making other programs appear unimportant. Kroymann said at Strategic Planning she sensed people liked adopting a program to fund and noted that the community is working hard to raise the $1.5 million. Lowell asked if it was advisable to have a Study Session to discuss fundraising. Kroymann pointed out the possibility of eliminating the final $200,000 in budget reductions by employee furlough days and indicated it would be difficult to eliminate any other items from the list knowing employees are taking two days without pay. She expressed support for Callan s proposals, noting the superintendent was hired to manage the District. She commended staff on finding reductions with minimal loss of people and said she will not second-guess these conclusions. Lowell said she was greatly humbled by people joining hands to make a bad situation better, and very impressed with staff s creative problem solving. She noted she is willing to enter into negotiations. This item will return for action on the March 9, 2004, agenda. 297/03-04 Resolution for the Reduction or Discontinuance of Particular Kinds of Service to Address the Technicality Raised in a Recent Court Decision Affecting Certain Temporary Employee Agreements 298/03-04 Adjournment Cook emphasized this item was completely separate from budget reductions. It was a technicality created by a court decision last January. Kroymann asked if this was a paperwork issue. This item will return for action on the March 9, 2004, agenda. The meeting was adjourned at 10:55 p.m., Secretary to the Board Approved: Special Meeting March 3, 2004 Page 4

20 BOARD OF EDUCATION Attachment Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Complete tape recordings of most Board Meetings are available at 25 Churchill Avenue. 299/03-04 Special Meeting of March 4, 2004 MINUTES FOR SPECIAL MEETING OF MARCH 4, 2004 The Board of Education of Palo Alto Unified School District held a Special Meeting on March 4, 2004, in the Board Room at 25 Churchill Avenue, Palo Alto, California. Cathy Kroymann, president, called the meeting to order at 3:30 p.m. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Mrs. Mandy Lowell Ms. Camille Townsend Others present: Dr. Mary Frances Callan, Superintendent Bill Attea, Hazard Young & Attea 300/03-04 Study Session 301/03-04 Closed Session 302/03-04 Reconvene in Open Session 303/03-04 Adjournment The Board met with Attea to discuss Board operations relating to roles and responsibilities. The Board adjourned to closed session pursuant to Government Code for Public Employee Evaluation regarding the Superintendent. The Board reconvened in open session. Kroymann announced no action was taken in closed session. The meeting was adjourned at 8:00 p.m., Secretary to the Board Approved: Special Meeting March 4, 2004 Page 1

21 BOARD OF EDUCATION Attachment Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Complete tape recordings of most Board Meetings are available at 25 Churchill Avenue. 304/03-04 Regular Meeting of March 9, 2004 MINUTES FOR REGULAR MEETING OF MARCH 9, 2004 The Board of Education of Palo Alto Unified School District held a Regular Meeting on March 9, 2004, in the Board Room at 25 Churchill Avenue, Palo Alto, California. Cathy Kroymann, president, called the meeting to order at 5:00 p.m. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Mrs. Mandy Lowell Ms. Camille Townsend Others present: Dr. Mary Frances Callan, Superintendent Dr. Robert Golton, Deputy Superintendent Dr. Cynthia Pino, Associate Superintendent Dr. Marilyn Cook, Assistant Superintendent 305/03-04 Closed Session 306/03-04 Reconvene in Regular Session 308/03-04 Acknowledgements and Recognitions Approved: The Board adjourned immediately to closed session pursuant to Government Code for Anticipated Litigation in one case; pursuant to Government Code for Public Employee Discipline/Dismissal/Release; and pursuant to Government Code for Conference with Labor Negotiators regarding PAEA and CSEA. The Board reconvened in regular session at 7:04 p.m. in the Board Room. Kroymann announced no action was taken in closed session. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Ms. Mandy Lowell Mr. John Tuomy Eric Nguyen, Student Board Member Andy Palmer, Student Board Member Others present: Dr. Mary Frances Callan, Superintendent Dr. Robert Golton, Deputy Superintendent Dr. Cynthia Pino, Associate Superintendent Dr. Marilyn Cook, Assistant Superintendent Kroymann thanked the Media Center for their contribution in correcting the audio problems on the telecasts of the Board meetings.. Regular Meeting March 9, 2004 Page 1

22 MINUTES FOR REGULAR MEETING OF MARCH 9, 2004 Geoff Kerr made a presentation for All Schools Fund. They raised $1.17 million to replace money traditionally raised by PTA. He thanked the elementary PTAs for their efforts to help achieve their goals. All money raised was given to the schools. He noted the goal for is $1.5 million, which will be raised after the merger of ASF and PAFE. The Board thanked ASF for their efforts and thanked the donors for their support.; commented on the monumental task; and wished them good luck in the coming year. 309/03-04 Student Board Member Reports 310/03-04 Superintendent s Report Palmer reported on sports results; production of "A Chorus Line" is nearly done for the show; and student government is still working on prom costs. Nguyen reported on the Super Tuesday mock election; International Week started this week and he thanked the parent volunteers. "A Midsummer Night's Dream" is about to open. Callan pointed out the information for donating to fundraising efforts for the district; reported that Braniff Fund has contributed $1,500; noted the strategic planning session was held to focus on district goals; invited the public to the March 30 board meeting to discuss the plan; said she participated on Read Across America day; attended the grand opening of the Gunn High School science building; and noted that March 16 will be the date for the viewing of "First to Worst" by John Merrow. 311/03-04 Approval of Consent Calendar MOTION: It was moved by Barton, seconded by Price, and motion carried 5-0 to approve the consent calendar. Items included approval of the certificated personnel actions; classified personnel actions; warrants for February 2004; and to use the CM/GC approach for Palo Alto High School locker room renovation project. 312/03-04 Public Hearing: Initial Negotiating Proposals Submitted by Palo Alto Educators Association 313/03-04 Proposed Budget Reductions Kroymann opened the public hearing. No one wished to address the Board on this topic. Kroymann closed the public hearing. Callan noted the meetings held to discuss the financial situation of the district. She addressed the need to make $2.7 million in reductions. An additional $1.5 million is pledged to be raised by ASF/PAFE. She noted school districts are still in jeopardy statewide because of the uncertainty at the state level. She reviewed the recommendations: (1) accept the offer to raise $1.5 million and to use the reserve as collateral for that amount; (2) approve the proposed budget adjustments; and (3) approve the resolution for certificated layoffs. Chuck McDonnell, president of CSEA, thanked the management team and confidential/supervisory for their support in agreeing to furlough days to save classified positions; thanked the various groups of his membership for their sacrifice; notified the Board that 95% of the membership voted in favor of the furlough days, with this being the largest vote in the history of the union. Ro Davis, president of PAEA, reviewed the school year timeline regarding budget reductions, noting this process is eight weeks ahead for Heasked the Board to delay their decisions on the basic aid policy and the recommended reductions. Approved: Regular Meeting March 9, 2004 Page 2

23 MINUTES FOR REGULAR MEETING OF MARCH 9, 2004 Janice Mulholland asked that the Board not reduce the library program at the elementary level. Barton thanked staff and the community for the work in compiling information regarding budget reductions; thanked McDonnell for his comments; and asked that the Board attempt to vote unanimously and remove controversial items to separate and future discussion, such as Spectra Art. Nguyen asked how reductions will be replaced if funds become available. Callan noted that furlough days would be the first thing restored if new money is found; those retiring will be insured the furloughs will not impact their retirement; and this is a one-year agreement for Kroymann noted that that all administrators are taking the furlough days, including the superintendent. Price thanked those who contacted Board members; expressed concern for individuals and programs; noted the increased workload on the remaining staff; concerned about service reductions; would like to hang on to Spectra Art; and affirmed that all employees are important to the learning experience of students. Lowell also thanked those taking the furlough days; agreed that librarians are important, as are counselors and Spectra Art, clerical services and maintenance; commented that the timeline is important in order to let employees know as soon as possible what they may be facing; noted the $20,000 for Spectra Art, spread out over all the elementary schools, may make it possible for them to absorb the amount at the sites; and asked about retirees. Townsend commented that she attended the state of the city address where the importance of schools was noted; commented on the bond and parcel tax; thanked AAUW for their forum and corporate sponsors for their support; thanked PTA and the parent community; commented that her belief that the budget needs to reflect a vision for the future; noted a proposal regarding recycling and trash control; commented that the process needs to be respectful; noted the benefits of the Spectra Art program; noted the efforts of organizations in the community; and thanked staff for protecting core curriculum. She further commented on the future need for a parcel tax or bond. Kroymann noted that tax dollars are no longer able to support core and enhancement programs; she noted all the items are valued by the board, staff, and community; indicated she is not willing to remove Spectra Art from the reductions; and expressed her belief that private fund raising will become a permanent part of the budget. Further discussion included how to provide protection for programs funded through donations; asked for clarification of what will be covered by Spectra Art; and asked where the Board stands on the program. Kroymann asked Golton about the bond dollars supposedly moved to the general fund, who clarified that they went into the routine maintenance fund (for capital maintenance) as required by the bond. The Board asked Cook to explain the changes to the resolution and exhibit. The Board asked about bumping rights and whether other districts use this method. Approved: Regular Meeting March 9, 2004 Page 3

24 MINUTES FOR REGULAR MEETING OF MARCH 9, 2004 MOTION: It was moved by Barton to accept the community's offer to raise $1.5 million and approve the use of District reserves as collateral in order to ensure the budget submitted to the county is balanced. and to approve the proposed budget adjustments for the budget as listed for the $1.5 million (Table A) in reductions and approve the proposed additional budget adjustments for the budget $1.2 million (Table B) in reductions as listed, choosing the alternative Items 1-18 and 22 and the agreements set for this alternative. This alternative proposal required ratification and was ratified by CSEA. ((Keep the tables with the minutes.)) and to approve the resolution for certificated layoffs and Exhibit A as presented. ((Put Exhibit A in the minutes.)) The Board asked for additional clarification on fundraising and the return of furlough days. The motion was seconded by Lowell and carried /03-04 Open Forum At 9:15 p.m., the Board asked for comments from the audience on any items not already on the agenda. No one asked to address the Board. 315/03-04 Resolution for the Reduction or Discontinuance of Particular Kinds of Service to Address the Technicality Raised in a Recent Court Decision Affecting Certain Temporary Employee Agreements 316/03-04 Third Reading Basic Aid Reserve Policy Cook noted this is separate from discussions about the budget and explained the need for this resolution. She noted a slight revision to the exhibit included with the resolution. MOTION: It was moved by Barton, seconded by Townsend, and motion carried 5-0 to approve the resolution for reduction or discontinuance of services provided by temporary teachers affected by the Kavanaugh decision, including a revised Exhibit A, which lists the specific services to be reduced. Callan reviewed previous discussions and the changes requested for this version. The Board commented on the language that allows for future changes and consideration by this and future boards; inquired whether PAEA wished to speak to the item; expressed concern about the board being allowed to use its discretion; noted the policy lets the community know what the board's intent is and what the guidelines are; and suggested that if there is not support for the policy, the vote should reflect that. MOTION: It was moved by Barton, seconded by Kroymann, and motion carried 5-0 to approve the revised basic aid reserve policy. 317/03-04 Second Interim Financial Report Approved: Golton reviewed the report, noting the reductions and complexities in the reporting process. The Board inquired about fundraising; asked why the reserve was used ongoing; asked Regular Meeting March 9, 2004 Page 4

25 MINUTES FOR REGULAR MEETING OF MARCH 9, 2004 about the state structural deficit despite the passage of the propositions for $15 billion; asked about the next meeting with the county assessor; and asked about the state school bond and the funds coming to the district. MOTION: It was moved by Barton, seconded by Price, and motion carried 5-0 to approve the five-year budget model, to give a positive certification to the County Superintendent that the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years, and approve the budget revisions listed in the projected year totals. 318/03-04 Initial Negotiating Proposals Submitted by Palo Alto Educators Association 319/03-04 Adoption of Resolution Developer Impact Fee Callan noted this item is merely to accept PAEA s openers. MOTION: It was moved by Lowell, seconded by Barton, and motion carried 5-0 to accept the proposed openers from PAEA. Golton indicated this item comes before the Board every two years when the rates are adjusted by the State Allocation Board. The Board noted the City's fees are not capped like the District; asked about language in the resolution; asked whether developers will come to speak; and inquired what other options the district may have. This item will return for action at the March 23, 2004, meeting. 320/03-04 Adoption of Resolution Issuance of Tax and Revenue Anticipation Notes (TRANS) 321/03-04 Amendment to Specifications of Proprietary Items for Construction under the Public Contract Code 322/03-04 Award of CM/GC Contract for Gunn High School MS & S 323/03-04 Board Members Reports / Correspondence / Approved: Golton reviewed the impact of interest rates on this annual consideration. The Board thanked staff for the clear presentation. This item will return for action at the March 23, 2004, meeting. The Board asked that this item return on the consent calendar on March 23, The Board asked about the disparity in the bid amounts and whether the low bid is realistic. MOTION: It was moved by Lowell, seconded by Barton, and motion carried 5-0 to award the Gunn High School MS & S and lockers/showers CM/GC contract to Coulter Construction, Inc. in the amount of $26,320 for pre-construction services and $552,435 for construction services, for a total of $578,755. Reports Price reminded the community about the Life Skills forum on March 20. Regular Meeting March 9, 2004 Page 5

26 Board Operations / Recognition MINUTES FOR REGULAR MEETING OF MARCH 9, 2004 Lowell attended the Property Committee meeting with Kroymann. Townsend noted she is on the Black and White Ball committee, which will be held October 2. Townsend attended the City/School Liaison committee with Lowell. Recognitions Lowell thanked Mrs. Palmer for making a cake for the Board this evening. Kroymann thanked PAFE for the reception at Gunn High School. She noted the school site open houses planned for April 18. She also acknowledged the music teachers for their concert. She also thanked staff for the strategic planning session. 324/03-04 Adjournment The meeting was adjourned at 10:20 p.m., Secretary to the Board Approved: Regular Meeting March 9, 2004 Page 6

27 BOARD OF EDUCATION Attachment Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: Complete tape recordings of most Board Meetings are available at 25 Churchill Avenue. 325/03-04 Special Meeting of March 11, 2004 MINUTES FOR SPECIAL MEETING OF MARCH 11, 2004 The Board of Education of Palo Alto Unified School District held a Special Meeting on March 11, 2004, in the Board Room at 25 Churchill Avenue, Palo Alto, California. Cathy Kroymann, president, called the meeting to order at 6:00 p.m. Members present: Mrs. Cathy Kroymann, President Ms. Gail Price, Vice President Mr. John H. Barton Mrs. Mandy Lowell Ms. Camille Townsend Others present: Dr. Mary Frances Callan, Superintendent Dr. Bob Golton, Deputy Superintendent Dr. Marilyn Cook, Assistant Superintendent Lou Lozano, attorney for Lozano Smith 326/03-04 Closed Session The Board adjourned to closed session pursuant to Government Code for Public Employee Evaluation regarding the Associate and Assistant Superintendents and pursuant to Government Code for Conference with Labor Negotiators regarding PAEA and CSEA. MOTION: It was moved by Barton, seconded by Lowell and motion carried 5-0 to approve the current employment contracts for Cynthia Pino and Marilyn Cook with no changes except (1) to clarify that the term bonus is actually additional salary and (2) the term expires on June 30, /03-04 Reconvene in Open Session 328/03-04 Adjournment The Board reconvened in open session at 8:40 p.m. Kroymann announced the action taken in closed session as noted above. The meeting was adjourned at 8:45 p.m., Secretary to the Board Approved: Special Meeting March 11, 2004 Page 1

28 BOARD OF EDUCATION Attachment: Consent 5 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Robert Golton, Deputy Superintendent Amendment to Specifications of Proprietary Items for Construction Under the Public Contract Code BACKGROUND On May 28, 2002, the Board of Education approved a list of proprietary products and services that were to be included in District invitations to bid and requests for proposals for capital improvement projects. In order to be consistent with the District s architects specifications and to match existing products in use throughout the District, notices inviting bids or requests for proposals now stipulate that particular materials, products or services are designated by specific brand. The basis for the approval was to realize cost savings and maintenance efficiencies by having District-wide service contracts and maintenance agreements utilize these sole source products and services. Since May 28, 2002, there have been changes in the products that require an updating of this list. PROPOSAL Two changes to this list need to be approved by the Board of Education: Capital was originally approved as the manufacturer for the District s toilet partitions. Comtel Industries has since bought Capital, necessitating the change in manufacturer to Comtel Industries. Schlage was approved as the manufacturer of the District s door locks and hardware. However Von Duprin, a subsidiary of Schlage, is the manufacturer of the District s exit devices and panic hardware. The proposed amended list is attached. This item was presented to the Board of Education for discussion on March 9, FISCAL IMPACT There is no fiscal impact on the building program budgets as a result of updating these proprietary items. RECOMMENDATION It is recommended that the Board of Education amend the district list of proprietary products and services.

29 Palo Alto Unified School District Proprietary Items For Construction As Required Under Public Contract Code Section 3400 March 23, 2004 PRODUCT OR SERVICE APPROVED MANUFACTURER 1. Carpet Mohawk, Supertron SD 2. Base Burke 3. Vinyl Composition Tile Armstrong Excelon 4. Tackboard Fabric Koroseal 5. Paint Dunn Edwards 6. Toilet Partitions Comtel Industries 7. Toilet Flooring Dex-O-Tex 8. Wall Ceramic Tile Dal-Tile, D-100 White 9. Door Locks and Hardware Schlage 10. Exit Devices and Panic Hardware Von Duprin 11. Energy Management System Allerton Controls 12. Fire Alarm System Simplex or Harrington (based on existing front end equipment) 13. TV Bracket Bretford 14. Wiremold 5500 Wiremold 15. Clocks/Speakers Simplex/Telecor 16. Flushometers Sloan, Royal 17. Light Fixtures, Interior Flourescent Wellmade

30 BOARD OF EDUCATION Attachment: Action 1 and 6 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Ph.D., Superintendent Marilyn Cook, Assistant Superintendent, Human Resources Probationary Certificated Staff Members Recommended for Permanent Status The staff members named on the attached list will complete their second probationary year in the Palo Alto Unified School District at the end of the school year and are recommended by their supervisors for permanent status. We regard the decision to grant permanent status as by far the most important Human Resources decision we make; and we design our selection, support, and assessment processes for teachers to ensure that all those recommended for this status meet all thirteen of the PAUSD Teaching Performance Standards (summary attached). Our selection process involves careful screening of applications and references, interview panels consisting of principals and/or instructional supervisors at the appropriate level or subject area, and observation of the candidate in a teaching situation. Once hired, new teachers participate in a support program that includes District and site level orientation and training, Beginning Teacher Support and Assessment (BTSA) coaches and Peer Assistance and Review (PAR) consulting teachers, and released time to observe experienced teachers. Assessment of probationary teachers involves three interim written assessments per year based on multiple observations by site principals and instructional supervisors; summary evaluations each year; review of other information about teacher performance, including student and parent input; and additional observations by the Superintendent s staff and by principals or supervisors from other school sites. All information about the performance of Probationary 2 staff members is reviewed by the Superintendent s staff prior to the final decision recommendation regarding permanent status. Recommendation It is recommended that the Board of Education re-elect these certificated staff members to positions in the Palo Alto Unified School District for the school year, thereby granting them permanent status.

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34 BOARD OF EDUCATION Attachment: Information 7 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Board of Education Mary Frances Callan, Superintendent Blue Ribbon Task Force Countywide Education Ballot Initiative Members of the task force have requested this item be placed on the agenda. They have provided a recommendation, timeline, and a PowerPoint presentation, which are attached.

35 Blue Ribbon Task Force Recommendation #1 Promote a Countywide Education Ballot Initiative To ensure that Santa Clara County public school students have the best teachers and educational opportunities in the Nation, the Blue Ribbon Task Force has approved six recommendations to include the following components: Reading Recruitment Retention Reform Results In an attempt to include a broad representation from throughout Santa Clara County, a coalition has been built to discuss the possibilities of launching a campaign to help fund public education in Santa Clara County at a level that will provide our kids with the best educational opportunities possible. The broad coalition is looking to have a countywide parcel tax measure placed on the November 2004 ballot. Four parcel tax levels are being considered: $195, $145, $95, and $50. Dollars raised will focus on reading improvement and teacher quality and retention. 2% Programmatic Costs No more than 2% of total funds raised will apply to programmatic costs. Return to Source School Districts will receive a minimum of 90% of the funds generated from its district, with the twin goals of accountability and flexibility. (Non-unified districts will receive funds based on the 4/13ths 9/13ths calculation.) o Accountability to taxpayers that the emphasis on reading will move us closer to the goal of all students reading at grade level, and accountability to taxpayers that we can improve the percentage of credentialed teachers in our classrooms toward the goal of 100%. o Flexibility to allow each school district to use the funding in their own way to meet these goals because what works in one district may not work in another. Teacher Stipend o Credentialed teachers will receive the stipend annually. Amount of stipend will be determined by the value of the parcel tax. o Funds for non-credentialed teachers will be used by the districts to help non-credentialed teachers get their credential.

36 10% Funds for Lowest Performing Students - The remaining 10% will be targeted to the lowest performing students to improve reading levels, based on the standardized test recognized by the state. Accountability To voters, taxpayers, kids, and other stakeholders. o 8 year renewal o Citizens Accountability Committee - Review and report fiscal audits, annually - Issue a bi-annual report on reading scores and on the number of credentialed teachers Top Line Results of Poll The issues the Blue Ribbon Task Force is focusing on - kids reading at grade level and recruiting/retaining credentialed teachers in every classroom have the highest levels of support. Voters are very sensitive to dollars going to the right place and want to know there is accountability. Voters understand that statewide budget problems and cuts are damaging local schools. All dollar amounts - $195, $145, $95, $50 - tested well. Voters are comfortable with a countywide approach that provides funding for every neighborhood school. Guaranteed return to source to provide local benefit is important (Both 90% and 95% return to source are supported equally). There is support to target additional dollars for under-performing schools.

37 Blue Ribbon Task Force Phase II Recommendation #1 Countywide Ballot Measure for Local Education Funding Flexibility with Accountability Timeline November 2004 September Coalition meeting August Coalition meeting July Coalition meeting June Coalition meeting May Coalition meeting April Two coalition meetings March 15 th and 29 th Two Coalition meetings February 2 nd and 23 rd Two Coalition meetings January 12 th One Coalition meeting December 8, 2003 Election (After Labor Day) officially announce campaign Official measure to the Registrar of Voters in early August Note: August 6 th is the last date for Board of Supervisors to place a measure on the November 2004 ballot Recess for many elected Boards Ballot measure completed with all details to the Board of Supervisors or County Board of Education by beginning of June. Approval by the Board during meeting in the end of June. Draft measure presented to School Boards, County Office of Education Board, and County Board of Supervisors for review and comments > External Briefing sessions w/ all 33 local school boards (8) Drafting of Measure completed by the end of April. Poll results used to develop final policy package. Conduct Public Opinion Survey Review Poll Results Draft measure in light of survey results > External Briefing sessions w/ all 33 local school boards (7) Legal Questions Distribution formula > External Briefing sessions w/ all 33 local school boards (3) Accountability o Citizens Accountability Committee (CAC) > External Briefing sessions w/ all 33 local school boards (0) Reading & Teacher quality Teacher stipend/credential bonus > External Briefing sessions w/ all 33 local school boards (5) Coalition meeting present and discuss structure to move forward. TAG structure Timeline for November, 2004 election

38 Blue Ribbon Task Force Recommendation 1: Promote a Countywide Education Measure Palo Alto Unified School District Board Meeting March 23, 2004

39 Outline Criteria Recommendations Poll Results Legal Questions Time Line and Next Steps

40 Criteria Quantifiable & Measurable Progress towards the goal Affordable & Realistic within the context of potential revenues Accountability to voters, taxpayers, students and other stakeholders Local Benefit to help every student, every teacher & every classroom Legality Flexibility to creatively meet local needs Politically - what are voters willing to pay for and approve Focused so progress can really be made

41 Recommendations November 2004 ballot Flat Tax Focus on Reading and Teacher Quality Teacher Stipend Distribution of Funds 90% Return to Source 10% Geared Toward Lowest Performing Students No more than 2% Programmatic Costs Accountability

42 Focus on Reading and Teacher Quality Q. 13 Ensuring that there is a qualified, credentialed teacher in every classroom 74% 10% 15% 1% Implementing mentoring programs for students who need extra help and guidance 68% 19% 12% 1% Purchasing textbooks and materials that improve reading skills 63% 22% 15% Improving teacher retention and recruitment 63% 22% 10% 5% Providing that no money from this measure goes towards administrators salaries 63% 20% 15% 2% 0% 20% 40% 60% 80% 100% Split Sample Ext./Very Impt. S.W. Impt. Not Too Impt. DK

43 Focus on Reading and Teacher Quality Q. 13 Implementing after-school reading programs 60% 27% 12% 1% Raising teacher salaries 57% 26% 13% 4% Reducing class sizes 57% 24% 15% 4% Making tutoring programs available on weekends and during the summer 57% 24% 18% 1% Expanding music, art and cultural enrichment programs 54% 26% 18% 2% Providing incentive pay for teachers serving students in the poorest neighborhoods 51% 27% 20% 2% 0% 20% 40% 60% 80% 100% Split Sample Ext./Very Impt. S.W. Impt. Not Too Impt. DK

44 Focus on Reading and Teacher Quality Q. 5 (2003) Q. 7(2002) Additional funding October % 31% 16% 4% December % 31% 10% 2% Improving students reading skills 49% 31% 12% 8% Raising teachers salaries 46% 31% 14% 9% Implementing more after school programs 40% 32% 23% 5% Purchasing more text books 36% 27% 19% 18% 0% 20% 40% 60% 80% 100% Great Need Some Need Little/No Real Need DK/NA

45 Teacher Stipend Credentialed teachers will receive the stipend annually. Amount of the stipend is determined by the value of the parcel tax. Funds for non-credentialed teachers will be used by the districts to increase the number of credentialed teachers.

46 90% Return to Source A guaranteed minimum of 90% will return to the area of which the funds were generated

47 90% Return to Source Q percent 67% 13% 17% 3% 95 percent 67% 14% 17% 2% 0% 20% 40% 60% 80% 100% Total More Likely Total Less Likely Makes No Diff. DK/NA

48 10% to Lowest Performing Students The remaining 10% of funds are targeted to the lowest performing students Funds will be distributed based on the standardized test recognized by the State

49 Q % to Lowest Performing Students Q. 14 The funds raised by this parcel tax measure should be distributed equally to all Districts in Santa Clara County, with a small portion-no more than 10-available to help those students who have the poorest reading scores and least amount of qualified credentialed teachers. 57% The funds raised from this parcel tax measure should be distributed equally to all Districts in Santa Clara County. Each District should receive the exact amount that is generated by the taxpayers in that service area. 25% Both 7% Neither/DK/NA 11% 0% 20% 40% 60% 80%

50 2% Programmatic Costs No more than 2% of total funds raised will apply to programmatic cost. Possible costs include: Administrative support for the Citizens Accountability Committee (staffing, report distribution, etc.) County Assessor fees Tax collector fees Processing teacher stipend

51 Accountability 8 year renewal Independent Citizens Accountability Committee Review and report fiscal audits, annually Issue a bi-annual report on reading scores and the number of credentialed teachers

52 Legal Questions Who has the authority to place a countywide parcel tax measure for the purpose of education on the November 2004 ballot for Santa Clara County? Santa Clara County Board of Supervisors (County) County Board of Education (CBE) Joint Power Authority (JPA) Can special (urgency) legislation be put in place to allow the above entities to have the authority to place such a measure on the ballot or be placed by a citizen-lead initiative? Could any other entity, existing or potential, be authorized to place such a measure on the ballot?

53 Legal Questions Who can administer such a parcel tax program? Does a parcel tax require a sunset provision? How does such a countywide parcel tax impact district finances? What variables, if any, can be applied to the tax on each parcel for such a countywide tax? How would parcels in adjoining counties, but which are part of a school district shared with Santa Clara County parcels, be affected by the tax?

54 Time Line and Next Steps November, 2004 September (after Labor Day) August June May April March Election Day Officially Announce/Launch Campaign Official measure given to Reg. of Voters Ballot measure completed with all details to entity placing measure on the ballot Draft Measure and present completed measure to School Boards, COE, and Board of Sups for review and comments Conduct poll and review poll results Review recommendations

55 Improving Education in Santa Clara County Next Meeting Date: March 29, :00 10:00 Synopsys

56 BOARD OF EDUCATION Attachment: Public Hearing/Action 8 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Marilyn Cook, Assistant Superintendent, Human Resources Proposed Approval of Memorandum of Understanding with the California School Employees Association Representatives of the Board of Education and the California School Employees Association Chapter 301 (CSEA) have concluded negotiations regarding the implementation of two furlough days for the school year. A Memorandum of Understanding (MOU) has been signed by both parties pending ratification by the unit members and approval by the Board. At the last Board meeting held on March 9, 2004, budget reductions were adopted by the Board. These budget reductions included the application of savings from two furlough days contributed by CSEA unit members, confidential and supervisory employees, and management employees to prevent a proposed further reduction of classified support staff hours at the school sites. The President of CSEA reported at the Board meeting of March 10, 2004, that the membership had ratified the Memorandum of Understanding. The provisions of the MOU are as follows: The Palo Alto Unified School District ( District ) and the California School Employees Association Chapter No. 301 ( CSEA ) agree to implement furlough days for the school year according to the following: 1. The work year calendar for bargaining unit members shall be reduced by two (2) days for the school year only. At the end of the school year, the work year calendar for bargaining unit members will revert automatically to the status quo unless negotiated otherwise. 2. Bargaining unit member salaries will be reduced by the equivalent of two (2) days per diem for the school year only. (Per diem will be calculated by dividing the annual salary by the number of paid days. The two-per diem amount will be deducted evenly over all pay periods in the year.) 3. Bargaining unit members who received a reduction in salary as a result of PKS Resolution 17/03 approved on May 27, 2003, will be exempt from furlough days in The full amount of savings realized from these furlough days will be applied to offset proposed reductions to clerical positions at school sites. 5. Employees will take furlough days as designated on the work year calendar for

57 6. Bargaining unit members who submit notice of retirement no later than March 1, 2005, with an effective date of June 30, 2005, shall have no reduction in compensation for the school year. 7. If revenue becomes available to restore budget reductions or to enhance programs during the school year, furlough days will be the first item to be restored. As a point of clarification regarding item #7, the term revenue was never discussed as nor intended to refer to the use of private donations or fund-raising activities to restore salaries. The term revenue as understood by the parties refers to an increase in public school funding such as property tax revenues and other such general fund revenues provided by the State. RECOMMENDATION: It is recommended that the Board approve the Memorandum of Understanding on furloughs ratified by the California School Employees Association Chapter 301.

58 BOARD OF EDUCATION Attachment: Action 9 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Marilyn Cook, Assistant Superintendent, Human Resources Proposed Approval of Implementation of Furlough Days for Non-represented Employee Groups At the last Board meeting held on March 9, 2004, budget reductions were adopted by the Board. These budget reductions included the application of savings from two furlough days contributed by CSEA unit members, confidential and supervisory employees, and management employees to prevent a proposed further reduction of classified support staff hours at the school sites. Criteria for the implementation of furlough days for non-represented employee groups are as follows: The work calendar of management employees and confidential-supervisory employees will be reduced by two (2) days and each employee s salary will be reduced by his/her per diem times two. Employees nearing retirement will be protected from any reduction that would reduce lifetime retirement benefits. The implementation of furlough days is for the school year only and the contracted year for will automatically revert to the status quo work schedule. If revenue becomes available (from public school funding sources such as property tax revenues and other such general fund revenues provided by the State) to restore budget reductions or to enhance programs during the school year, furlough days will be the first item to be restored. Non-represented employees who received a reduction in salary as a result of PKS Resolution 17/03 approved on May 27, 2003, will be exempt from furlough days in RECOMMENDATION: That the Board of Education approve the implementation of two (2) furlough days in the school year following the guidelines listed above, for employees in the management group and the confidential-supervisory group.

59 BOARD OF EDUCATION Attachment: Discussion 11 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Cynthia Pino, Associate Superintendent Educational Services Certification of English Literature Books Gunn High School AB 1781 established the Instructional Materials Funding Realignment Program (IMFRP). Starting with the fiscal year, the IMFRP takes the place of three previous funding sources for instructional materials: K-8 Instructional Materials Fund; 9-12 Instructional Materials Fund; and Schiff-Bustamante Standards-Aligned Instructional Materials Fund, K-12. Until the Board of Education certifies that it has provided each student, K-12, with standards aligned instructional materials, IMFRP funds can only be used to purchase instructional materials that the State Board of Education has certified as standards aligned, Grades K-8, or materials that have been certified by the local board as aligned with State Content Standards, Grades Gunn High School has proposed to use IMFRP funds to purchase additional copies of the following English books currently in use: Course: American Literature 1. Black Boy by Richard Wright 2. The Crucible by Arthur Miller In accordance with requirements of legislation, the Board of Education must certify that these books are aligned with the State English Content Standards. A careful review of each book indicates that it satisfies this condition (Attachments A through B). Both books are recommended by the State as Core Literature for Grades These books are currently on display in the District Office. Recommendation It is recommended that the Board of Education certify that these books are aligned with State Content Standards at the next Board meeting. Attachments

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64 BOARD OF EDUCATION Attachment: Action 12 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Robert F. Golton, Deputy Superintendent Adoption of Resolution # : Developer Impact Fees Adjustment BACKGROUND By state law, school districts are authorized to assess developer impact fees to offset the cost of providing facilities for students resulting from new development. These fees are used to fund the construction of new school facilities and the reconstruction of, modernization of, and/or addition to existing school facilities made necessary by development projects. State law provides that the statutory developer fee rates be adjusted every two years to reflect inflation. On January 28, 2004, the State Allocation Board took action to increase the fees on residential property from $2.14 to $2.24 per square foot and on commercial property from $.34 to $.36 per square foot. The school district routinely adjusts its fees based on the State Allocation Board s cost of living adjustment. The PAUSD Update to the Development Impact Fee Justification Study, completed in January 2004, establishes that the District is justified in charging these fees. The study is available to the public for inspection in the Business Office during normal business hours. PROPOSAL The attached resolution increases the school impact fee for residential development to $2.24 per square foot and commercial/industrial development to $.36 per square foot. This is within the school facility cost estimated by the January 2004 study. A notice of Public Hearing was published in the Palo Alto Weekly on March 12, 2004, and March 19, 2004, and the hearing will take place at the March 23 Board meeting. The increase will become effective on July 1, This item was presented to the Board of Education for discussion on March 9, FINANCIAL IMPACT The District currently has budgeted $700,000 in revenue from developer impact fees in It is projected that this adjustment will result in an estimated additional $33,000 in revenue for RECOMMENDATION It is recommended that the Board of Education adopt the attached Resolution # : Developer Impact Fees Adjustment to increase the impact fee on residential development from $2.14 to $2.24 per square foot and on commercial/industrial development from $.34 to $.36 per square foot.

65 PALO ALTO UNIFIED SCHOOL DISTRICT Resolution # Developer Impact Fees Adjustment WHEREAS, Education Code Section authorizes the governing board of any school district to levy a fee, charge, dedication or other form of requirement against any development project for the construction or reconstruction of school facilities; and, WHEREAS, Government Code Section establishes the amount of fee that may be charged against such development projects and authorizes the amount set forth in said Section to be adjusted for inflation every two years as set forth in the statewide cost index for Class B construction as determined by the State Allocation Board at its January meeting; and, WHEREAS, at its January 28, 2004, meeting the State Allocation Board increased the fee authorized by Education Code Section to $2.24 per square foot of residential construction described in Government Code Section 65995(a)(1) and $.36 per square foot against commercial and industrial construction described in Government Code Section 65995(a)(2); and, WHEREAS, the Board of Education has had a report prepared by Schoolhouse Services entitled Development Impact Fee Justification Study (available to the public for inspection in the district Business Office at 25 Churchill Avenue during normal business hours) and referred to as the Study. The Study contains justification for the following fees: $2.24 (residential) and $.36 (commercial/industrial) per square foot of assessable space. WHEREAS, the purpose of this Resolution is to approve and adopt fees on residential projects in the amount of $2.24 per square foot as authorized by Education Code 17620; and, WHEREAS, the purpose of this Resolution is to approve and adopt fees on commercial and industrial development projects in the amount of $.36 per square foot as described in Government Code Section 65995(a)(2). NOW THEREFORE, BE IT RESOLVED by the Board of Education of Palo Alto Unified School District as follows: 1. Procedure. This Board hereby finds that prior to the adoption of this Resolution, the Board conducted a public hearing at which oral and written presentations were made, as part of the Board s regularly scheduled March 23, 2004, meeting. Notice of the time and place of the meeting, including a general explanation of the matter to be considered, has been published twice in the Palo Alto Weekly in accordance with Government Code Sections and 66018, and a notice, including a statement that the data required by Government Code Section was available, was mailed at least 14 days prior to the meeting to any interested party who had filed a written request with the District for mailed notice of the meeting on new fees or service charges within the period specified by law. Additionally, at least 10 days prior to the meeting, the District made available to the public, data indicating the amount of the cost, or estimated cost, required to provide the service for which the fee or service charge is to be adjusted pursuant to this Resolution, and the revenue sources anticipated to provide this service. By way of such public meeting, the Board received oral and written presentations by district staff, which are summarized and contained in the District s Development Impact Fee Justification Study dated January 29, 2004, (hereinafter referred to as the Study ) and which formed the basis for the action taken pursuant to this Resolution. 2. Findings. The Board has reviewed the Study as it relates to proposed and potential development, the resulting school facilities needs, the cost thereof, and the available sources of revenue including the fees provided by this Resolution, and based thereon and upon all other written and oral presentations to the Board, hereby makes the following findings: A. Enrollment at the district schools presently exceeds capacity. B. Additional development projects within the District, whether new residential construction or residential reconstruction involving increases in assessable area greater than 500 square feet, or new commercial or industrial construction will increase the need for school facilities and/or the need for reconstruction of school facilities. C. Without the addition of new school facilities, and/or reconstruction of present school facilities, any further residential development projects or commercial or industrial development projects within the District will result in a significant decrease in the quality of education presently offered by the District.

66 D. Residential development and commercial or industrial development is projected within the District s boundaries and the enrollment produced thereby will exceed the capacity of the schools of the District. As a result, conditions of overcrowding exist within the District, which will impair the normal functioning of the District s educational programs; E. The fees proposed in the Study and the fees implemented pursuant to this Resolution are for the purposes of providing adequate school facilities to maintain the quality of education offered by the District. F. The fees proposed in the Study and implemented pursuant to this Resolution will be used for the construction and/or reconstruction of school facilities as identified in the Study. G. The uses of the fees proposed in the Study and implemented pursuant to this Resolution are reasonably related to the types of development projects on which the fees are imposed. H. The fees proposed in the Study and implemented pursuant to this Resolution bear a reasonable relationship to the need for school facilities created by the types of development projects on which the fees are imposed. I. The fees proposed in the Study and implemented pursuant to this resolution do not exceed the estimated amount required to provide funding for the construction or reconstruction of school facilities for which the fees are levied; and in making this finding, the Board declares that it has considered the availability of revenue sources anticipated to provide such facilities, including general fund revenues. J. The fees imposed on commercial or industrial development bear a reasonable relationship and are limited to the needs of the community for schools and are reasonably related and limited to the need for school facilities caused by the development. K. The fees will be collected for school facilities for which an account has been established pursuant to Government Code Section and funds appropriated and for which the District has adopted a construction schedule and/or to reimburse the District for expenditures previously made. L. There are no other adequate sources of funds to meet facilities needs resulting from construction or reconstruction of residential and commercial/industrial development. 3. Study. The Board incorporates herein by reference, approves, and adopts the school facilities fee study entitled Development Impact Fee Justification Study dated January 29, 2004, and prepared by Schoolhouse Services, which documents the need for school facilities fees. 4. Fee. Based upon the foregoing findings, the Board hereby increases the previously levied fee to the amount of $2.24 per square foot for assessable space for new residential construction and for residential reconstruction to the extent of the resulting increase in assessable areas; and to the amount of $.36 per square foot for new commercial or industrial construction. 5. Fee Adjustments and limitation. The fees adjusted herewith shall be subject to the following: A. The amount of the District s fees as authorized by Education Code Section shall be reviewed at least every two years to determine if a fee increase according to the adjustment for inflation set forth in the statewide cost index for Class B construction as determined by the State Allocation Board is justified. B. Any development project for which a final map was approved and construction had commenced on or before September 1, 1986, is subject only to the fee, charge, dedication or other form of requirement in existence on that date and applicable to the project. C. The term development project as used herein is as defined by Section 66000(a) of the Government Code. 6. Additional Mitigation Methods. The policies set forth in this Resolution are not exclusive and the Board reserves the authority to undertake other or additional methods to finance school facilities to the extent allowed by law, including but not limited to the Mello-Roos Community Facilities Act of 1982 (Government Code Section 53311, et seq.) as well as other funding mechanisms. This Board reserves the authority to accept the dedication of land or other property or other form of requirement in lieu of the fees levied by way of this Resolution at its discretion.

67 7. Implementation. For residential, commercial or industrial projects within the District, the Superintendent, or the Superintendent s designee, is authorized to issue Certificates of Compliance upon the payment of any fee levied under the authority of this Resolution. 8. California Environmental Quality Act. The Board hereby finds that the implementation of Developer Fees is exempt from the California Environmental Quality Act (CEQA) pursuant to Education Code Section Commencement Date. The effective date of this Resolution shall be July 1, 2004, which is at least 60 days following its adoption by the Board. 10. Notification of Local Agencies. The Secretary of the Board is hereby directed to forward copies of this Resolution and a Map of the District to the City of Palo Alto, the Town of Los Altos Hills, and the County of Santa Clara. 11. Severability. If any portion of this Resolution is found by a Court of competent jurisdiction to be invalid, such funding shall not affect the validity of the remaining portions of this Resolution. The Board hereby declares its intent to adopt this Resolution irrespective of the fact that one or more of its provisions may be declared invalid subsequent hereto. 12. Appeals. Developers of commercial or industrial development shall be provided the opportunity for a hearing to appeal the imposition of fees on their developments. 13. Future Fee Supplements. In the event that the Board takes action in the future to adopt an alternative fee pursuant to Government Code Section or , commonly known as a Level 2 or Level 3 fee, respectively, in an amount greater than that authorized by this Resolution, this Resolution shall be held in abeyance during the time in which the greater Level 2 or Level 3 fee is authorized. If, for any reason, any future Board action to adopt a greater Level 2 or Level 3 fee ceases to be effective, this Resolution shall then immediately return into effect unless otherwise specified by the Board. 14. Authorization. The Superintendent of Superintendent s designee is authorized to make expenditures and incur obligation of the fees for the purposes authorized by law. APPROVED, PASSED and ADOPTED by the Board of Education of Palo Alto Unified School District the 23 rd day of March 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cathy Kroymann President, Board of Education ATTEST Mary Frances Callan Secretary, Board of Education

68 BOARD OF EDUCATION Attachment: Action 13 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Robert F. Golton, Deputy Superintendent Adoption of Resolution # : Authorization to Issue Tax and Revenue Anticipation Notes BACKGROUND The District has issued Tax and Revenue Anticipation Notes (TRANS) every year since This enclosure requests authorization to issue TRANS for Basic aid school districts such as PAUSD often incur short-term cash flow deficits during the year due to the bimodal cycle of property tax collections and the relatively flat pattern of disbursements in the General Fund. Since there is no large monthly cash payment from the State, a temporary cash shortfall would be expected early in the fiscal year and again in the early spring, each occurring shortly before a large receipt of property tax collections. In order to fund the temporary cash shortfall, the District can draw down designated reserves, make short-term interfund loans, or borrow from external sources. The use of designated reserves or interfund loans reduces potential investment income in each affected fund. An alternative to internal sources is the issuance of Tax and Revenue Anticipation Notes (TRANS), which are short-term cash securities specifically structured to address cash flow situations. Government Code and the appropriate Internal Revenue Service regulations allow government agencies that can reasonably anticipate a temporary cash shortfall to issue TRANS. TRANS are marketed similarly to bonds or other municipal securities and are secured by a pledge of the issuer's property tax collections and other revenues from the current year. The District may generate interest income on the proceeds of the notes when not needed for cash flow. The notes are issued at a relatively low tax-exempt rate and the unused proceeds are reinvested at a somewhat higher rate. The difference between the two interest rates depends on market conditions. For the past two years, interest rates have dropped so much that the notes are not generating any significant net gain. Also for that reason, the District only issued $5 million in to address cash flow needs. The District's net gain at year-end from the notes is $143. The maximum net gain on the proposed notes cannot be calculated until the notes are issued in July. Based on current market conditions, the spread is estimated to be the same as , at break-even. Interest rates may go up or down when the notes are issued in July but for now we will assume there will be no net gain for the budget. Both the interest rate on the notes and the interest rate on the reinvested proceeds will be fixed at the time of the note sale; hence no market risk is incurred.

69 The District can issue TRANS up to $5 million to accommodate cash flow needs in the General Fund. New tax rules in 1998 allowed school districts to issue additional TRANS for capital expenditures not financed by bonds. It is estimated that the District s capital expenditures in , excluding those funded by the Building for Excellence program and state bond funds, will be around $3 million. Therefore it is estimated that the District can issue up to $8 million in TRANS for for both the General Fund and the Capital Funds. Depending on market conditions at the time of note sale, the District may issue anywhere from $5 million to $8 million for The attached resolution authorizes the issuance of the notes. The notes will be issued through the California School Boards Association Cash Reserve Program with the firm of Piper Jaffray Inc. as underwriter and the law firm of Orrick, Herrington & Sutcliffe as bond counsel. The resolution authorizes execution of other documents pertinent to the issue, a complete file of which is available for public review in the Business Office. Adoption of the resolution does not obligate the District to participate in the program, but merely authorizes issuance of the notes if market conditions are conducive at the time of sale. It is anticipated that the proceeds from the notes will be reinvested in the Guaranteed Investment Contract organized as a part of the California School Boards Association Cash Reserve Program. This is in accordance with the PAUSD investment policy. This item was presented to the Board of Education for discussion on March 9, RECOMMENDATION It is recommended that the Board of Education adopt Resolution # : Authorization to Issue Tax and Revenue Anticipation Notes in an amount not to exceed $8 million.

70 BOARD OF EDUCATION Attachment: Action 14 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Robert Golton, Deputy Superintendent Award of CM/GC Contract for Palo Alto High School Lockers and Showers Renovation On March 9, 2004, the Board of Education authorized staff to advertise for Construction Manager/General Contractor (CM/CG) proposals for the Palo Alto High School lockers and showers renovation project. Staff advertised for bidders throughout the community and sent invitations to firms requesting qualifications. Three firms submitted qualifications and were invited to bid on the project. The three firms are: d.e. barnhart, inc., Coulter Construction, Inc., and Vance Brown, Inc. Bids are due at 2:00 p.m. on March 22. Staff will present a complete enclosure, including bid amounts and recommendations, at the time of the Board meeting.

71 BOARD OF EDUCATION Attachment: Information 15 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Mary Frances Callan, Superintendent Dan Sarouhan and Tom Hodges Update on District Modernization and Construction Projects EXECUTIVE SUMMARY March 2004 ELEMENTARY SCHOOL PROGRAM Phase 2 Addison Elementary School: Construction is complete. There is no further development on the contractor s (Robert A. Bothman) roof claim. Juana Briones Elementary School: The major project has been closed out. Improvements to the landscaping are pending resolution on a final plan by the school. Library shelving units with deeper shelves have been ordered and will be installed during spring break. Fairmeadow Elementary School: Construction is complete and final closeout is moving forward. The District is awaiting final resolution of Stop Notice negotiations between Ramlor and three subcontractors. Phase 3 Ohlone Elementary School: Demolition has started in the lower classroom wing. Rough framing and electrical work will begin next week. The new classroom building has been completed and occupied. The project is on schedule to be completed by the end of May. Palo Verde Elementary School: Administration Building: Rough framing, rough-in signal conduit and wiring for clocks and controls in walls are all ongoing. Acoustic insulation is also being installed in walls. Concrete replacement of ramps is in progress. Library: - Partition framing, acoustic insulation, and miscellaneous finish carpentry are all complete. Low voltage and communications wiring and terminations are being completed as well. A drain line at the furnace closet has been installed. Cabinetry and flooring installation are in progress. Nixon Elementary School: Drywall installation on interior walls is complete, and painting and staining has begun. All site work and roofing replacement is completed. Tile in bathrooms is complete. Cabinet bases have been delivered and are being installed. Project has been delayed about 3 weeks due to rain.

72 Hoover Elementary School: Work is progressing on the fire alarm system with completion on this system scheduled for April 9. The design of the heating system changes has been designed, and will be reviewed for 90% completion on March 19. Submittal to DSA is planned for March 23. SECONDARY SCHOOL PROGRAM Phase I J.L Stanford Middle School: 00 s Wing: - The music room will have all work completed by the end of this week, and the school will occupy the facility during Spring Break. Temporary shelving is being used until final shelves arrive on site. 10 s Wing/Library: - Interior finish work is complete, with exterior finish and HVAC work still in progress. 60 s Wing: - Finish work will be completed after Spring Break, which will complete the renovation of JLS. 70 s Wing: - The building will be completed this week with the school moving in during Spring Break. Gym: - The locker rooms and gymnasium have been completed and the school has occupied the facilities. Site: - Bidding on the entrance feature is underway with the work scheduled to begin by the end of March. Phase 3 Jordan Middle School: A Wing Installation of the corridor doors and hardware is completed. Work completed in the classrooms includes repair of the wood trim, installation of lighting, fire alarm devices, wiremold, motion sensors, data conduit, installation of water connections and flashing to unit ventilators. Leaks at roof overflow drains have been repaired. Drywall installation and finish in room A-6 is completed, with painting in classrooms in progress. Installation of casework and countertops in classroom A-7 and installation of TV brackets are also complete. B Wing Fire alarm devices were installed for conversion to the new system. D wing Installation of exterior lighting and testing of the gas line for the HVAC unit is completed. Programming of the fire alarm system and installation of fire alarm devices are just being completed. Repair of the walls in the boys locker room and installation of toilet partitions in restrooms are finishing this week. Lockers are installed in locker rooms, and door hardware is being installed. Library/Office Wing: - Corrective work on the roof has been completed, including installation of sleepers under gas piping, connection of HVAC unit condensate line, exterior fire alarm devices and replacement of damaged ductwork. A new toilet has also been installed in K-3. L Wing - Corrections and hook up to rooftop HVAC unit is completed. Installation of gas line supports and test and balance of HVAC systems are finishing up this week. Gunn High School: New Science Building & Library Project closeout is in progress. All change orders have been negotiated and approved with Vance Brown, with no outstanding claims. The final change order is in process.

73 Palo Alto High School: New Science Building: - Mansard roofing and gutters are being installed. 80% of the cabinetry has been installed, with epoxy countertop installation following closely behind. Installation of the tack boards, marker boards, and projection screens has begun. Eyewash unit installation has begun. Plumbing system testing is nearly complete, with some ongoing tests and repairs wrapping up. The lab prep area walls have been installed and rough-in of services is completed. T-bar ceiling grid has also been installed. Phase 4: Gunn High School: MS-S Buildings/RC Painting and Locker Room Renovation: - Coulter has been selected as the CM/GC, and they have begun their pre-construction services, including an updated estimate and a constructibility review. Trade packages are being put together and will be solicited during the next month. Demolition and asbestos abatement in the boys locker rooms are scheduled to begin April 26. A purchase order for the lockers will also be issued soon. Palo Alto High School: Locker Room Renovations: - DSA approval is still forthcoming. DSA will require that the entire building emergency lighting system be upgraded, which is a change to the original program. VBN is making revisions for backcheck. CM/GC selection of Coulter is being forwarded by separate item. Building 300A HVAC: - A change order to Coulter s Phase 3 contract is being issued for this work. The HVAC unit and new roofing to the building is scheduled to begin once school is out in June. Elementary School ADA Restroom Remodels: The architect, VBN, has performed site visits for each campus, and begun preliminary design on each campus restroom configuration. Terman Middle School: PROPERTY FUND PROJECTS Unit K: - The plans for the K wing renovation are being reviewed by DSA, with approval expected by April 23. Demolition and hazardous material abatement have been completed and some minor heating repairs and carpentry work have also been started. Gunn and Palo Alto High Schools and District Office Site Planning: Community advisory committee meetings for each site were held this past week to review criteria for evaluation when considering site planning options. Material reviewed included observations from their land use study, opportunities and constraints specific to each site relative to circulation, landscape features, and infrastructure. This material will be reviewed with the PRC later this month. HOK will begin scenario planning based on these meetings, with presentations to the community groups planned again in April. Presentation to the Board for review will follow.