AMERICAN AIRLINES VACATIONS SM LAS VEGAS SCAVENGER HUNT OFFICIAL RULES

Transcription

1 AMERICAN AIRLINES VACATIONS SM LAS VEGAS SCAVENGER HUNT OFFICIAL RULES NO PURCHASE NECESSARY TO ENTER OR WIN. A PURCHASE WILL NOT INCREASE YOUR CHANCES OF WINNING. Not open to the general public. 1. How to Enter. The American Airlines Vacations SM Las Vegas Scavenger Hunt (the Contest ) runs from 12:00:00 AM Mountain Time ( MT ) on April 20, 2015 until 11:59:59 PM MT on December 31, 2015 ( Contest Period ). Sponsor is the official timekeeper of the Contest. To enter, do the following during the Contest Period: a) Register your agency for the contest at by following the on-screen instructions and providing your agency name, address, IATA number, and address. Limit: One (1) registration per agency for the Contest. b) Sell Las Vegas packages! Book any qualifying Las Vegas package of any revenue amount. To be counted towards the Contest, bookings must be paid in full or have at least a $200 deposit before the close of the Contest Period and must be for travel to be completed by December 31, For purposes of the Contest, revenue is determined by the total revenue of bookings, including taxes and fees, before commissions are deducted. To receive credit, trip must actually be taken and not cancelled. Contest revenue is based on revenue alone (not bookings, number of passengers booked, or room nights booked). Bookings made after the close of the Contest Period will not apply toward the Contest. All decisions of American Airlines, Inc. ( Sponsor ) are final. 2. Judging. After the Contest Period, the Sponsor will tally each eligible Las Vegas package sold by each registered travel agency and such agency s corresponding revenue. The forty (40) travel agencies who book the most revenue for American Airlines Vacations bookings to Las Vegas during the Contest Period will be deemed the finalist agencies, subject to verification. In the event of a tie, the tied agency that sold more number of rooms during the Contest Period will be deemed the finalist agency, subject to verification. 3. Finalists. Sponsor will announce the finalist agencies of the Contest on or about January 15, All finalist agencies will be notified by , phone or First-Class Mail within seven (7) business days of determining the winning agencies. Each finalist agency will be required to select one (1) designated agent from such agency to receive the Finalist prize and travel to Las Vegas for the Scavenger Hunt and must provide the name of such designated agent as set forth in the winner notification documents. Each finalist s designated agent must be available to attend, participate in, and be eligible for the Scavenger Hunt held in approximately Match 2016 (date subject to change, in Sponsor s sole discretion). In the event that a finalist agency

2 does not have a designated agent that can travel to and participate in the Scavenger Hunt, an alternate finalist agency will be selected by Sponsor in accordance with the next highest revenue achieved by a participating agency (if sufficient time remains prior to travel). In order to claim a prize, each finalist and its designated agent will be required to execute a notarized affidavit of eligibility, a publicity release, and where lawful, a liability release, which must be completed and returned to American Airlines within fourteen (14) business days after notification or the prize will be forfeited. In the event of non-eligibility, noncompliance, or if the finalist cannot be reached at the , phone number or address provided on the entry form, if any required documents are not returned within the required number of days, if a winning agency and/or its designated agent cannot be verified, or if the prize is unclaimed or otherwise unaccepted, that potential finalist agency/designated agent may be disqualified and the prize may be forfeited and an alternate finalist may be selected by Sponsor in accordance with the next highest revenue achieved by a participating agency. Sponsor is not responsible for a change in any agency s , phone, or mailing address. Once a finalist agency designates a representative from its agency as a recipient of the trip prize to American Airlines, the identity of the representative cannot be changed (except in Sponsor s sole discretion). Note: You are not a winner of any prize until your compliance with these Official Rules has been verified and redeemed, in accordance with the Official Rules.

3 4. Finalist Prizes. Finalist Prize (40): Each finalist agency will send one (1) designated representative to Las Vegas, Nevada to participate in a Scavenger Hunt in approximately March 2016 (such date is subject to change, in Sponsor s sole discretion). Each finalist agency s designated agent will receive: one (1) trip to Las Vegas in approximately March 2016, which includes: (i) round-trip, coach air transportation provided by American Airlines from the airport nearest the winner's residence served by American Airlines or American Eagle (as determined by American Airlines) to Las Vegas, Nevada; (ii) a standard, single-occupancy hotel room for three (3) nights at a Las Vegas (hotel determined by American Airlines); (iii) round-trip ground transportation to and from McCarran Int l Airport in Las Vegas; (iv) kickoff breakfast and dinner/award ceremony; (v) one (1) $100 gift card; and (vi) one (1) ticket to a show in Las Vegas (such show determined by Sponsor in its sole discretion). Approximate retail value ( ARV ) for each finalist prize is $1,170. Finalists will be solely responsible for any and all expenses and incidental travel costs not expressly stated in the prize description herein, including but not limited to, transportation to and from the airport of origin, baggage fees, meals, gratuities, beverages, travel upgrades, personal incidentals, taxes and other expenses. Trip must be booked at least three weeks in advance. Flight times and routes are to be determined by American Airlines and are subject to availability. Air ticket is not eligible for AAdvantage miles upgrades or mileage accrual. Actual value of the trip may vary based upon airline fluctuations, point of departure, and hotel room rate changes. American Airlines will only be responsible for the actual value of the trip. Any difference between the stated approximate value and the actual value of the prize will not be awarded. If any designated agent resides within 250 miles of Las Vegas, Nevada (as designated by Sponsor in its sole discretion), Sponsor may provide ground transportation in lieu of air transportation. The difference between the ground transportation and air transportation will not be provided. Finalists must be available to travel on specified dates in approximately March 2016; no alternate travel dates are available. In the event a finalist cannot travel to Las Vegas, Nevada on the dates designated by Sponsor, finalist may be disqualified in Sponsor s sole discretion. Finalist may be required to provide a valid major credit card or some other acceptable form of payment, as determined in the hotel s sole discretion upon hotel check-in and all in-room charges, telephone calls, meals, beverages, hotel upgrades, amenities, personal incidentals and any other expenses charged to the finalist s hotel room will be charged to that major valid credit card or deducted from the deposit provided. Travel is subject to terms and conditions set forth in these Official Rules. Finalist must have all necessary identification and/or travel documents (e.g., a valid U.S. driver s license) required for travel. Sponsor shall not be liable for any loss or damage to baggage. Finalists are responsible for obtaining his/her own medical and life insurance and the associated costs. All travel is subject to any and all restrictions instituted by the Department of Defense and/or Department of Homeland Security, as required. For the show, the Sponsor is not responsible for the cancellation or rescheduling of such event, for any reason, and no substitution or compensation shall be awarded. Sponsor reserves the right to not award any prize associated with a canceled event, without any payment or obligation to the finalist. Sponsor reserves the right to remove or to deny entry to any finalist/designated agent who engage in a non-sportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass any other person at any of the prize events (including, but not limited to the show and/or Scavenger Hunt) or in any other objectionable behavior. 5. Scavenger Hunt and Scavenger Hunt Prizes: Scavenger Hunt: Detailed information on the Scavenger Hunt will be provided to the winning agencies and the designated representatives. Only verified and qualified finalists may

4 participate in the Scavenger Hunt. The Scavenger Hunt will take place in approximately March Upon arrival to the Scavenger Hunt, and before such Scavenger Hunt begins, all finalists will be required to check in with the Sponsor s representatives and register to be eligible to participate in the Scavenger Hunt. If, for any reason, any finalist does not arrive to the Scavenger Hunt and check in and register before the designated time, such finalist may be deemed ineligible and may be disqualified, in the Sponsor s sole discretion. Finalist must be present to win; no stand-ins or substitutions will be permitted. Time of the Scavenger Hunt event is subject to change. American Airlines will designate the finalist travel agency representatives to a team, in its sole discretion. Teams and team members will be randomly determined by American Airlines personnel. Each team will be required to complete five (5) activities over two (2) days. The team that receives the most points during the Scavenger Hunt will be the first place winning team, subject to verification. The team that receives the second most points during the Scavenger Hunt will be the second place winning team, subject to verification. The team that receives the third most points during the Scavenger Hunt will be the third place winning team, subject to verification. All details regarding the Scavenger Hunt provided herein will be determined by Sponsor in its sole discretion and are subject to change. BY PARTICIPATING IN THE SCAVENGER HUNT, EACH PARTICIPANT ACCEPTS THE INHERENTLY DANGEROUS NATURE AND RISK IN TRAVEL THROUGHOUT LOS VEGAS, NEVADA, INCLUDING PERSONAL INJURY AND/OR DEATH, ACKNOWLEDGES THAT HIS/HER PARTICIPATION IN THE SCAVENGER HUNT IS VOLUNTARY, ACKNOWLEDGES THAT THERE ARE NATURAL FACTORS AND OCCURRENCES WHICH MAY IMPACT ON OR AFFECT THE SAFETY OF THE ACTIVITIES HE/SHE IS PARTICIPATING IN AND HE/SHE ASSUMES THE RISK OF SUCH FACTORS AND OCCURRENCES AND AGREES THAT RELEASED PARTIES SHALL NOT BE IN ANY WAY RESPONSIBLE FOR ANY RESULTING INJURY AND/OR DEATH. SPONSOR RESERVES THE RIGHT IN ITS SOLE DISCRETION TO DISQUALIFY ANY INDIVIDUAL WHO IS FOUND TO BE TAMPERING WITH THE OPERATION OF THE SCAVENGER HUNT; TO BE ACTING IN VIOLATION OF THESE OFFICIAL RULES; OR TO BE ACTING IN AN UN-SPORTSMANLIKE OR DISRUPTIVE MANNER, OR WITH THE INTENT TO DISRUPT OR UNDERMINE THE LEGITIMATE OPERATION OF THE SCAVENGER HUNT, OR TO ANNOY, ABUSE, THREATEN OR HARASS ANY OTHER PERSON. ANY ACTION THAT INTERFERES WITH THE SCAVENGER HUNT, INCLUDING BUT NOT LIMITED TO DISTRACTING OR OTHERWISE INTERFERING WITH ANY OTHER FOLLOWER S PARTICIPATION IN THE SCAVENGER HUNT IS PROHIBITED. PARTICIPANTS MUST OBEY ALL LAWS WHILE PARTICIPATING IN THE SCAVENGER HUNT, INCLUDING BUT NOT LIMITED TO TRAFFIC LAWS, HEALTH, SAFETY AND LOCAL LAWS AND ORDINANCES. ANY PERSON WHO FAILS TO COMPLY WITH ANY OF THE FOREGOING MAY BE DISQUALIFIED FROM PARTICIPATION IN THE SCAVENGER HUNT AND MAY BE INELIGIBLE TO RECEIVE A PRIZE. First Place Prize: Each member of the first place Scavenger Hunt winning team will receive an equal share of 500,000 American Airlines AAdvantage miles. All members of the winning teams completing the Scavenger Hunt will split the First Place Prize, which will be divided equally among the team members on such winning Scavenger Hunt team. ARV of total First Place Prize: $9,500. ARV of each first place winner s prize will be determined by the number of members on such team. Second Place Prize: Each member of the second place Scavenger Hunt team will receive an equal share of 300,000 American Airlines AAdvantage miles. All members of the second place

5 team will split the second place prize, which will be divided equally among the team members on such winning Scavenger Hunt team. ARV of total Second Place Prize: $5,700. ARV of each second place prize winner s prize will be determined by the number of members on such team. Third Place Prize: Each member of the third place Scavenger Hunt team will receive an equal share of 200,000 American Airlines AAdvantage miles. All members of the third place team will split the third place prize, which will be divided equally among the team members on such winning Scavenger Hunt team. ARV of total Third Place Prize: $3,800. ARV of each third place prize winner s prize will be determined by the number of members on such team. American Airlines AAdvantage miles: AAdvantage miles may be redeemed for or air transportation on American Airlines or American Eagle service, car rentals, hotel stays and other awards available at AA.com/redeem. AAdvantage flight awards are subject to, and the passenger is responsible for, the September 11th Security Fee of $5.60 per one-way trip, per passenger, applicable departure taxes, federal inspection fees, passenger facility charges of up to $18.00, depending on itinerary, and any other taxes and fees imposed by a government entity (U.S. or foreign) of up to $240 based on destination; total may vary slightly based upon currency exchange rate at time of purchase, as well as any fees or surcharges (including fuel surcharges) imposed by the carrier. U.S. government excise tax is a user tax to pay for airport construction and airway safety and operations. If ticketing is less than 21 days prior to departure, a $75.00 expedite charge will apply (waived for AAdvantage Executive Platinum, AAdvantage Platinum and AAdvantage Gold members using miles from their account). A ticketing service charge of up to $40.00 will apply when ticketing via Reservations, American Airlines Travel Center or an Airport Ticket Office. (The ticketing service charge is waived for involuntary changes, reissued tickets, AAdvantage award tickets issued within 21 days of travel and an expedite charge has been collected, AAirpass tickets, Government/military fare tickets, and prepaid tickets.) Some of these taxes, fees and other amounts may be due upon booking/ticketing the AAdvantage award travel. American Airlines AAdvantage miles will be credited to the AAdvantage account of the winner(s), who must provide a valid AAdvantage membership number in order to receive the mileage credit. American Airlines AAdvantage miles awarded in this Contest will not count toward elite status qualification, AAdvantage Million Miler sm status or any other promotional benefit that American Airlines may offer in the AAdvantage program. If a winner is not an AAdvantage member, he/she may join at no cost online at and click on AAdvantage or by calling the AAdvantage membership desk at The credited miles may thereafter be redeemed in any manner consistent with the AAdvantage program Terms and Conditions, which are subject to change at any time without notice and can be found at when you click on Program Details and then click on AAdvantage Terms and Conditions. Determination of income tax liability on AAdvantage travel awards is the responsibility of the winner. American Airlines may, among other things, (i) withdraw, limit, modify, or cancel any award; (ii) change program benefits, mileage levels, participant affiliations, conditions of participation, rules for earning, redeeming, retaining or forfeiting mileage credit, or rules for the use of travel awards; or (iii) add travel embargo dates, limit the number of seats available for award travel (including, but not limited to, allocating no seats on certain flights) or otherwise restrict the continued availability of travel awards or special offers. American Airlines reserves the right to change the AAdvantage program and its terms and conditions at any time without notice, and to end the AAdvantage program with six months notice. American Airlines may make any one or more of these changes at any time even though such changes may affect your ability to use the mileage credit or awards that you have already accumulated. AAdvantage travel awards, accrued mileage credits and special offers are subject to government regulations. American

6 Airlines is not responsible for products and services offered by other participating companies. For complete AAdvantage program details, visit Sponsor is not liable for any expense incurred as a consequence of a flight cancellation or flight delay. Travel is subject to availability and certain other restrictions, which are subject to change in the sole discretion of Sponsor. Flight schedules subject to change without notice. General Prize Terms and Conditions: Other terms and conditions may apply. All prize details not specified in the Official Rules will be determined in Sponsor s sole and absolute discretion. All winners are responsible for any and all applicable fees, service charges, surcharges or passenger facility charges and all insurance costs, federal, state, local and foreign taxes, if any, gratuities, meals, incidentals and any other unspecified expenses associated with acceptance or use of the prize. Finalists and winners will be issued an IRS 1099 form. 6. Eligibility. The Contest is open to domestic travel agencies only located in the United States and the District of Columbia. Travel agencies located in Puerto Rico and other U.S. territories are not eligible for entry. Void where prohibited. The travel agency must be registered with American Airlines Vacations (either through IATA, CLIA, ARC# or other registration number) and must be an American Airlines Vacations Specialist (take the course and exam online at by the close of the Contest Period. Persons in any of the following categories are NOT eligible to participate or win prizes in the Contest: (a) persons who are employees or agents of American Airlines Vacations LLC, American Airlines, Inc., the Las Vegas Convention and Visitors Authority, or their respective parents, subsidiaries, affiliated companies, or service agencies, or independent contractors of any of the above organizations; (b) individuals engaged, or employed by a company that is engaged in the development, production or distribution of materials for the Contest; and (c) persons who are immediate family (defined as mother, father, sister, brother, daughter, son or spouse) of any person in the preceding categories, regardless of where they live. 7. To Claim Scavenger Hunt Prize. Scavenger Hunt Prizes: Winners must be present at the award dinner/ceremony to claim any Scavenger Hunt prize for which they may be eligible. Detailed information on the award dinner/ceremony will be provided to the winning agencies and the designated representatives. 8. Limitation of Liability. Sponsor is not responsible for printing or typographical errors in any Contest-related materials; stolen, fraudulent, lost, late, misdirected, damaged, incomplete, altered or ineligible bookings; or bookings that are processed late or incorrectly or are lost due to computer or electronic malfunction. Sponsor is not responsible for technical, hardware, software, or telephone failure of any kind, lost or unavailable network connections or fraud, incomplete, garbled or delayed computer transmission whether caused by Sponsor, user, or by any of the equipment or programming associated with or utilized in the Contest or by any technical or human error which may occur in the process of submissions which may limit a participant s ability to participate in this Contest. Winners are solely responsible for payment of all federal, state, and local taxes on prize and for any travel or other expenses not specifically mentioned in the prize description. Sponsor is not responsible for any damages or injury incurred by

7 contestant as a result of participating. Prizes are non-transferable and not redeemable for cash and no substitution will be made except as provided herein at the Sponsor s sole discretion. Sponsor reserves the right to cancel or modify Contest if fraud or technical failure compromises the integrity of the Contest as determined by Sponsor in its sole discretion. By participating, winners release and agree to hold harmless Sponsor, American Airlines Vacations LLC, The Las Vegas Convention and Visitors Authority, and each of their respective parents, affiliates, subsidiaries, affiliates, divisions, advertising and promotional agencies, wholesalers and retailers, and all of their respective directors, shareholders, officers, employees, representatives and agents and anyone authorized by any of them (the Released Parties ), from and against any and all liability for any loss, property damage or damage to persons, including, without limitation, death and injury, due in whole or in part, directly or indirectly, arising out of participation in the Contest, or participation in any Contest related activity, including acceptance, use, misuse, or possession of any prize (including any travel or activity related thereto). 9. General Conditions of Participation. By participating in the Contest, participant agrees to abide by and be bound by these Official Rules. Prizes will only be awarded if participant fully complies with these Official Rules. No substitutions for prizes except by American Airlines in which case a prize of equal or greater value will be substituted. Except where prohibited, acceptance of prize constitutes consent to use winners names and likeness for editorial, advertising and publicity purposes, without further compensation. Void where prohibited by law. Contest is subject to all applicable federal, state, and local laws and regulations. American Airlines, in its sole discretion, reserves the right to disqualify any person suspected of tampering with the entry process or otherwise violating the rules. American Airlines further reserves the right to cancel, terminate, or modify any promotion not capable of completion as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, force majeure, or technical failures of any sort. If potential winners are not reached or do not pass preliminary verification questions within seven (7) business days of notification, the prize will be forfeited and an alternate potential winner will be selected. All decisions of Sponsor are final. 10. Disputes. Except where prohibited, participant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Contest or any prize awarded shall be resolved individually, without resort to any form of class action; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the Contest, but in no event attorneys fees; and (3) under no circumstances will participant be permitted to obtain awards for, and participant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. 11. Choice of Law. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, shall be governed by, and construed in accordance with, the substantive

8 laws of the State of Texas, without regard to Texas choice of law rules and any matters or proceedings shall take place in the State of Texas, in the City of Fort Worth. 12. List of Prize Winners. For the name of winners or a copy of these Official Rules, mail a postage pre-paid, hand-printed self-addressed stamped envelope to: American Airlines Vacations sm Las Vegas Scavenger Hunt, Winners List or Official Rules, 111 W. Rio Salado Parkway, Tempe, AZ Only one request for a winners list or Official Rules per envelope mailed. Requests must be received by February 1, Sponsor. American Airlines, Inc., 4333 Amon Carter Blvd., Ft. Worth, Texas A portion of all travel booked on American Airlines may be American Eagle service. American Eagle service is operated by Compass Airlines, LLC, Envoy Air Inc., ExpressJet Airlines, Inc., Republic Airline Inc., SkyWest Airlines, Inc. or Trans States Airlines, LLC. oneworld is a trademark of oneworld Alliance, LLC Copyright 2015 American Airlines, Inc. All Rights Reserved. Printed in U.S.A.