TASK FORCE ON POSTSECONDARY ONLINE EDUCATION IN FLORIDA LEARNING MANAGEMENT SYSTEM (LMS) SURVEY RESULTS AND ANALYSIS DRAFT AUGUST 9, 2013

Transcription

1 TASK FORCE ON POSTSECONDARY ONLINE EDUCATION IN FLORIDA LEARNING MANAGEMENT SYSTEM (LMS) SURVEY RESULTS AND ANALYSIS DRAFT AUGUST 9, 2013 Jacksonville 5210 Belfort Rd. Suite 320 Jacksonville FL, Voice: Fa:

2 TABLE OF CONTENTS Introduction... 2 Analysis... 3 Results by Institution...28 Appendi A LMS Survey Board of Governors Page 1

3 INTRODUCTION As part of its efforts in researching strategies, the Florida Task Force on Postsecondary Online Education s Technology and Data Issues Committee requested the assistance of institutions within the public university and college systems, as well as the private, independent universities and colleges. The Committee used this survey to collect information on the current and projected use of Learning Management Systems (LMSs) by Florida institutions to deliver online courses. These responses are important in developing strategies and recommendations because it will assist the Committee in creating a complete picture of the current state of LMS adoption and use in Florida. The results of the survey will be used to determine the desirability and feasibility of working toward a common LMS platform for Florida colleges and universities. The survey had eight questions including both open-tet and multiple-choice formats. The participating institutions responses are included in the pages that follow, as well as a complete analysis that details trends found throughout the survey responses. Board of Governors Page 2

4 ANALYSIS 1. Does your institution deliver online courses through a learning management system (LMS)? Analysis Of the 43 survey respondents, 88.37% (38 institutions) deliver online courses through a LMS. Detailed Data Universities 8 1 Colleges 21 0 ICUF 8 3 Other 1 1 Totals 38 5 No Florida Public Universities Florida Gulf Coast University Florida International University Florida State University New College of Florida University of Central Florida University of Florida University of North Florida University of South Florida University of West Florida No Subtotal 8 1 Florida Public Colleges College of Central Florida Daytona State College Eastern Florida State College Edison State College Florida Gateway College Board of Governors Page 3

5 Florida State College at Jacksonville Hillsborough Community College Indian River State College Lake Sumter State College Miami Dade College Palm Beach State College Pasco-Hernando Community College Pensacola State College Polk State College Santa Fe College Seminole State College St. Johns River State College St. Petersburg College State College of Florida, Manatee-Sarasota Tallahassee Community College Valencia College Subtotal 21 No ICUF Institutions Barry University Bethune Cookman University Clearwater Christian College Eckerd College Embry-Riddle Aeronautical University Florida Institute of Technology Lynn University Rollins College Saint Leo University Southeastern University The University of Tampa Subtotal 8 3 Other Board of Governors Page 4

6 FLVC St. Andrews University No Subtotal 1 1 Total 38 5 Board of Governors Page 5

7 2. Please list the details for each learning management system in use at your institution. Analysis Products Used Of the 36 institutions that responded, 41.67% (15 institutions) used Blackboard as their primary LMS, with Angel as the net most widely used product (22.22% or 8 institutions). Blackboard Angel Canvas Desire2Learn Moodle Sakai Universities Colleges ICUF Other 1 Totals Si institutions reporting using a second LMS. Blackboard Angel Jenzabar Moodle Proprietary Universities 1 1 Colleges 1 1 ICUF 1 1 Other Totals No institutions reporting using a third LMS. In-House Compared to Hosted Solutions For the primary LMS used by the institutions, 65.71% (23) of them support the product inhouse. Hosted No Universities 3 4 Colleges 7 12 ICUF 2 5 Other 1 Totals 8 23 Board of Governors Page 6

8 For the primary LMS used by the institutions, Canvas, Desire2Learn, and Moodle are only supported in-house, while Sakai is only supported using a hosted solution. Blackboard is evenly split between in-house and hosted solutions, while Angel is hosted more in-house. Blackboard Angel Canvas Desire2Learn Moodle Sakai Hosted No No No No No No Universities Colleges ICUF Other 1 Totals For the secondary LMS used by the institutions, there is an even split between hosted and inhouse support. Hosted No Universities 2 Colleges 1 1 ICUF 2 Totals 3 3 For the secondary LMS used by the institutions, no relevant conclusions can be formed. Blackboard Angel Jenzabar Moodle Proprietary Hosted No No No No No Universities 1 1 Colleges 1 1 ICUF 1 1 Totals Board of Governors Page 7

9 Number of Courses Sections in LMS ( ) For all LMS products used by the institutions, 185,899 courses were offered in This is an approimation based on the institutions interpretation and reporting of the data. # Course Sections in LMS Universities 87,548 Colleges 83,919 ICUF 14,335 Other 97 Totals 185,899 Number of Online Students Enrolled ( ) For all LMS products used by the institutions, 586,767 online students were enrolled in This is an approimation based on the institutions interpretation and reporting of the data. # Online Students Enrolled Universities 216,626 Colleges 323,930 ICUF 45,761 Other 450 Totals 586,767 Board of Governors Page 8

10 Base Licensing Fees ( ) The institutions that responded to the survey reported a total ependiture of $4,359,818 in base licensing fees in This is an approimation based on the institutions interpretation and reporting of the data. Base Licensing Fees Universities $1,447,271 Colleges $2,663,828 ICUF $248,719 Totals $4,359,818 Board of Governors Page 9

11 Detailed Data LMS #1 # Course Sections in LMS # Online Students Enrolled LMS #1 is Hosted LMS #1 Base License Fees Paid in FY Florida Public Universities Florida State University Blackboard ,938 18,879 yes $141,000 Florida International University University of North Florida University of South Florida University of Central Florida Blackboard Learn Blackboard Learn Canvas (Instructure) Canvas (Instructure) 9.1 SP11 7 6,409 27,190 $515, , SP ,707 21,476 yes $75,520 N/A 1 24,990 34,997 no $246,175 N/A 1 8,711 65,000 no $114,500 Florida Gulf Coast University University of West Florida University of Florida Canvas LMS current 1 4,273 10, 059 no $93,306 Desire2Learn ,940 27,000 no $ 45k base, plus Sakai ,896 48,617 yes N/A Board of Governors Page 10

12 # Course Sections in LMS # Online Students Enrolled LMS #1 is Hosted LMS #1 Base License Fees Paid in FY Florida Public Colleges College of Central Florida Eastern Florida State College Indian River State College Miami Dade College Pensacola State College St. Petersburg College State College of Florida, Manatee- Sarasota Florida Gateway College Florida State College at Jacksonville Hillsborough Community College Angel 8 6 2,538 9,939 no $107,600 Angel 8 < 1 year 800 plus 12,000 no $250,000 Angel ,800 no $249,000 Angel 8 8 8,570 27,000 $240,000 Angel ,000 yes $46,000 Angel 8 1 2,300 15,000 yes $137,000 Angel ,337 7,926 no $130,000 Blackboard ,215 3,240 yes $52,350 Blackboard ,932 53,784 yes $100,989 Blackboard 9.1 SP11 2 1,088 27,000 no $488,000 Board of Governors Page 11

13 # Course Sections in LMS # Online Students Enrolled LMS #1 is Hosted LMS #1 Base License Fees Paid in FY Lake Sumter State College Blackboard ,353 no Palm Beach State College St. Johns River State College Valencia College Blackboard Learn Blackboard Learn Blackboard Learn Release ,636 39,731 no $135, ,509 5,317 yes $46, ,110 32,774 yes $98,000 Edison State College Canvas 1 year 847 online/183 blended/1801 web enhanced 11,341 no $74,700 Santa Fe College Pasco- Hernando Community College Daytona State College Canvas NA <1 6,217 25,000 no $150,842 Canvas No 2 no $10,000 Desire2Learn ,000 13,000 no $135,099 Polk State College Desire2Learn ,544 Summer 2012 = 3575, Fall 2012 = 5479, Spring 2013 = 5782 (duplicated across terms) no $32,420 Seminole State College Sakai ,733 7,910 yes $51,250 Board of Governors Page 12

14 # Course Sections in LMS # Online Students Enrolled LMS #1 is Hosted LMS #1 Base License Fees Paid in FY ICUF Institutions Florida Institute of Technology Barry University Clearwater Christian College Embry-Riddle Aeronautical University Angel 8 6 3,734 10,324 no $158,000 Blackboard ,500 6,000 no Blackboard enrollments no $34,400 Blackboard ,697 14,654 no Bethune Cookman University Lynn University Blackboard Learn Blackboard Learn ,388 4,106 yes $5, yes $51,319 Southeastern University Moodle no Other St. Andrews University Moodle no Board of Governors Page 13

15 LMS #2 # Course Sections in LMS # Online Students Enrolled LMS #2 is Hosted LMS #2 Base License Fees Paid in FY Florida Public Universities Florida Gulf Coast University ANGEL yes $13,000 University of Central Florida Blackboard WebCT Vista 5 (15 total for WebCT) yes $216,770 Florida Public Colleges College of Central Florida Pasco- Hernando Community College Jenzabar E-Racer yes $10,500 ANGEL no $118,935 ICUF Institutions Barry University Moodle ,000 no Florida Institute of Technology Propitiatorywith eternal partner 3 8 1,362 7,312 no Board of Governors Page 14

16 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Analysis Other Online Tools Of the 24 institutions that responded to this question, all used a collaboration/video conference/messaging system, while nearly half of them used content management and mobile device access tools. Collaboration/ Video Conf./ Messaging Content Management Electronic Portfolios Analytic s Rubrics Mobile Device Access Universities Colleges ICUF Totals The institutions that responded to this question spent approimately $950,639 on other online software tools. However, some of the institutions also indicated that these products are provided with their primary LMS product at no additional cost. Collaboration/ Video Conf./ Messaging Content Management Electronic Portfolios Analytic s Rubrics Mobile Device Access Universities $190,426 $24,000 $56,301 Colleges $385,690 $135,172 $33,750 $50,800 ICUF $17,500 $45,000 $12,000 Totals $593,616 $135,172 $78,750 $50,800 $24,000 $68,301 Board of Governors Page 1

17 Detailed Data Other Online Tools Collaboration/ Videoconferencing/ Messaging Content Management Electronic Portfolios Analytics Rubrics Mobile Device Access Florida Public Universities Florida Gulf Coast University Florida International University Florida State University University of Central Florida University of Florida University of North Florida University of South Florida University of West Florida Subtotal Florida Public Colleges Daytona State College Eastern Florida State College Edison State College Florida Gateway College Board of Governors Page 2

18 Collaboration/ Videoconferencing/ Messaging Content Management Electronic Portfolios Analytics Rubrics Mobile Device Access Florida State College at Jacksonville Hillsborough Community College Indian River State College Lake Sumter State College Miami Dade College Palm Beach State College Seminole State College St. Johns River State College Subtotal ICUF Institutions Barry University Bethune Cookman University Embry-Riddle Aeronautical University Lynn University Subtotal Total Board of Governors Page 3

19 Cost of Other Online Tools Collaboration/ Video conf./ Messaging Content Management Electronic Portfolios Analytics Rubrics Mobile Device Access Florida Public Universities University of Florida University of North Florida University of South Florida University of West Florida $78,000 $24,000 $28,426 $56,301 $45,000 $39,000 Florida Public Colleges Daytona State College Edison State College Florida Gateway College Florida State College at Jacksonville Hillsborough Community College Indian River State College Miami Dade College Palm Beach State College Seminole State College St. Johns River State College $35,000 $18,000 $33,750 $30,800 $1,799 $35,497 $48,731 $89,744 $40, /user $80,000 $12,000 $45,000 $44,925 $20,000 $38,588 $15,428 $16,150 Board of Governors Page 4

20 Collaboration/ Video conf./ Messaging Content Management Electronic Portfolios Analytics Rubrics Mobile Device Access ICUF Institutions Bethune Cookman University Lynn University $2,500 $15,000 $45,000 $12,000 Board of Governors Page 5

21 4. Is your institution considering changing your learning management system in the near future? Analysis Of the 35 institutions that responded to this question, 40% (14 institutions) of them are considering changing their LMS in the near future. No Universities 2 6 Colleges ICUF 2 4 Other 1 Totals Detailed Data No If, When? To What (if known)? Florida Public Universities Florida Gulf Coast University Florida International University Florida State University University of Central Florida University of Florida 2015 University of North Florida planning a formal review of market in net academic year University of South Florida University of West Florida Board of Governors Page 6

22 No If, When? Subtotal 2 6 To What (if known)? Florida Public Colleges College of Central Florida July 1, 2014 Undetermined Daytona State College We are currently evaluating ERPs and the LMS is part of that discussion. Eastern Florida State College Edison State College Florida Gateway College Florida State College at Jacksonville Hillsborough Community College Indian River State College Lake Sumter State College Miami Dade College Palm Beach State College Pasco-Hernando Community College Pensacola State College Polk State College Santa Fe College Seminole State College net 18 months Canvas or BbLearn 2013/14 Blackboard Learn Fall 2013 Blackboard Learn Aug-13 Instructure Canvas Spring 2014 Canvas Board of Governors Page 7

23 St. Johns River State College St. Petersburg College State College of Florida, Manatee- Sarasota Valencia College No If, When? To What (if known)? 2014 undecided Subtotal sometime in the net 3 years No date established yet. Currently just eploring Instructure's Canvas as a possible option. Desire2Learn, Canvas/Instructur e Instructure Canvas ICUF Institutions Barry University Jan-15 Bethune Cookman University Embry-Riddle Aeronautical University Florida Institute of Technology Lynn University Southeastern University Fall 2014 Subtotal 2 4 Multiple in considerationcurrently Canvas is the preference Other St. Andrews University Subtotal 1 Total Board of Governors Page 8

24 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? Analysis Of the 37 institutions that responded to this question, 41% (15) institutions would use a stateprovided LMS, while 46% (17) institutions would use a state-provided LMS, if it were the same as their current brand. Please note institutions were only allowed to provide one response to this question. No, If it was the same brand our institution is currently using Universities 2 6 Colleges ICUF Other 1 1 Totals Detailed Data No, If it was the same brand our institution is currently using Florida Public Universities Florida Gulf Coast University Florida International University Florida State University Provided FGCUs ability to use and customize the LMS was the same or enhanced. The challenge would be around special processes our university follows and if we would be allowed the same functionality and access we currently have. Eample would be the ability to cross list courses, manage dynamic start and end dates. Board of Governors Page 9

25 No, If it was the same brand our institution is currently using New College of Florida It depends on the system, compleity, and implementation costs. 'No Cost' I assume is in regard to the license. There is still a cost in terms of switching and managing the system. University of Central Florida University of Florida University of North Florida University of South Florida University of West Florida Subtotal We just migrated less than a year ago (we are still migrating), so we are not looking to make a change in the near to midterm. For both #5 & #6 yes, provided it net the epressed needs of our faculty users. Ascertained through faculty review teams. Hard to say yes or no to this. It would depend on how much we would be able to customize for our institution's needs. That is assuming that the costs of managing internal tools that tie to USF Business Systems are included. I do not foresee a true 'no cost' solution. Sity percent of USF students take at least one online class a year and we would have to apply our tools to work with the online system. Additional concern is who and how do we support (Help Desk, Training) two systems. Although similar, there will be differences that will affect a large part of the student body. Depends upon the factors identified in #7 below. College of Central Florida Florida Public Colleges We would migrate to a shared system provided it was a widely adopted system and we were given adequate time to make the transition. Board of Governors Page 10

26 No, If it was the same brand our institution is currently using Daytona State College, if some or all of these criteria are fulfilled: faculty approval; preservation of analytics and learning outcomes data; 99.9% uptime or greater; improved security measures; consistent and optimal user eperience (limited to no sluggishness); 508 compliance; ERP integration so enrollments and other functions are automated; highly configurable to support mini- semesters/6-week/8-week/12-week/16- week terms and open enrollment options; learning outcome assessment and reporting at the section, course, program and institutional levels; assistance with migration of courses and learning materials; and the ability to create individual student learning plans. Eastern Florida State College It would depend on the cost savings and the need to training and rebranding Edison State College We would have to work with our faculty senate to move if another platform was chosen. Florida Gateway College Florida State College at Jacksonville Only with the ability for etensive customization options, for D, military, veterans, career tech, etc. Hillsborough Community College Indian River State College Lake Sumter State College yes, depending on other details Miami Dade College Palm Beach State College Need an adequate system and adequate phase in/course convert time. Board of Governors Page 11

27 No, If it was the same brand our institution is currently using Pasco- Hernando Community College We are in the process of switching over the Canvas now and have a three-year contract with Instructure for this LMS. We have invested a lot of time and effort into training our faculty on how to use this new system. Our faculty and students voted to have this new system and seem to enjoy the benefits of having a more modern LMS. We would consider switching after our time was up and only if faculty and students were involved in the discussion on why we would need to switch. Polk State College There are many factors involved in a decision surrounding the use of a shared LMS at our institution. We would want faculty approval as well as the same and/or additional features available in our current LMS. Santa Fe College Heavily dependent on the time frame for implementation. We are contractually bound for two more years to our current LMS. Seminole State College The current model and LMS environment at SSC is one that is well aligned and tailored to its mission and needs. Agile customization is best serving the needs of SSC s students and faculty. St. Johns River State College There are too many unanswered questions to indicate whether we would support either scenario. St. Petersburg College We are in the evaluation process for a product. We would not wish for the State to use Angel, but whatever we chose. State College of Florida, Manatee- Sarasota Valencia College It would depend on what was chosen and whether the software/system selected met our institutional needs and objectives. Board of Governors Page 12

28 No, If it was the same brand our institution is currently using Subtotal ICUF Institutions Barry University Bethune Cookman University Eckerd College Embry-Riddle Aeronautical University Florida Institute of Technology Lynn University Rollins College Southeastern University The University of Tampa Subtotal It depends on what it looks like, what it does, how it is managed, how it is supported, how easy it is to use. It would be less work on faculty and administration to use the same LMS. It would be very epensive and time consuming to retrain our faculty and staff on a new system. Florida Tech would be interested in considering the option. It would require faculty endorsement and a review of the cost to move platforms. This is assuming the LMS offers the same feature set as used currently and required by campus. We would be open to it if we were able to tie it to our ERP. We might use it. Whether we adopted it would depend on whether our faculty determined it was comparable to or better than the system we presently use. While UT does not offer online courses at this time, we do use a LMS (Blackboard) to teach hybrid courses that include online learning. To answer this questions completely:, if it was the same brand our institution is currently using and the issues listed in response to question #7 were resolved to our satisfaction. Other Board of Governors Page 13

29 No, If it was the same brand our institution is currently using FLVC St. Andrews University Subtotal Total Board of Governors Page 14

30 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? Analysis Of the 36 institutions that responded to this question, 42% (15) institutions would use a stateprovided LMS using a cost-sharing model, while the same number, 42% (15) institutions would use a cost sharing model if it was the same brand their institutions was currently using. Please note that institutions were only allowed to provide one response to this question. No, If it was the same brand our institution is currently using Universities Colleges ICUF Other Totals Detail Data No, If it was the same brand our institution is currently using Florida Public Universities Florida Gulf Coast University Provided FGCUs licensing fee was not increased with the costsharing model. Florida International University Florida State University New College of Florida Maybe is the real answer. It depends in this case on what the cost is. We are a small institution and it is not clear that a costsharing model would be lower cost than what we are currently paying. Board of Governors Page 15

31 University of Central Florida University of Florida University of North Florida University of South Florida University of West Florida Subtotal We just migrated less than a year ago (we are still migrating), so we are not looking to make a change in the near to midterm. Same as above. It is an idea worth eploring, but the system would need to be fleible enough to support different configurations for different institutions. As an eample, we have building blocks that have been developed here to meet our needs that would need to be supported or replaced, not to mention clicker blocks and other integrations whose functionality would need to be replicated or migrated into a central system. Only if it does not add the cost of running our normal LMS. Same issues apply otherwise. This will be a problem in that we pay 8.82 per FTE and 90% of the students take a F2F course. Yet 60% take an online course. How will we work out a license that covers our cost for both LMSs? Depends upon the factors identified in #7 below. Florida Public Colleges College of Central Florida, provided the cost-sharing model actually saves us money over what we have independently negotiated with our LMS provider. Board of Governors Page 16

32 Daytona State College Eastern Florida State College Edison State College Florida Gateway College Florida State College at Jacksonville Hillsborough Community College Indian River State College Lake Sumter State College Miami Dade College Palm Beach State College Again, it would depend on if some or all of these criteria are met or offered: faculty approval; preservation of analytics and learning outcomes data; 99.9% uptime or greater; improved security measures; consistent and optimal user eperience (limited to no sluggishness); 508 compliance; ERP integration so enrollments and other functions are automated; highly configurable to support mini-semesters/6-week/8- week/12-week/16-week terms and open enrollment options; learning outcome assessment and reporting at the section, course, program and institutional levels; assistance with migration of courses and learning materials; and the ability to create individual student learning plans. We would have to work with our faculty senate to move if another platform was chosen. As long as it provided a cost savings substantial enough to change systems. yes, depending on other details Need an adequate system and adequate phase in/course convert time. Board of Governors Page 17

33 Pasco- Hernando Community College Pensacola State College Polk State College Santa Fe College Seminole State College St. Johns River State College St. Petersburg College State College of Florida, Manatee- Sarasota Tallahassee Community College We would need to see significant cost savings in order to make the switch to another LMS since we are in the process of making a switch now. Probably, but we would need more details to provide a definitive answer. There are many factors involved in a decision surrounding the use of a shared LMS at our institution. We would want faculty approval as well as the same and/or additional features available in our current LMS. Of course, cost also plays a role in the decision to join a costsharing model. As mentioned in item #5, the implementation time line is of critical importance. Additionally, we would hope an economy of scale would also occur with savings to the institution. The current model and LMS environment at SSC is one that is well aligned and tailored to its mission and needs. Agile customization is best serving the needs of SSC s students and faculty. There are too many unanswered questions to indicate whether we would support either scenario. It would depend on the cost. If 'Maybe' was a choice, I would choose it. Board of Governors Page 18

34 Valencia College Subtotal It would depend on what was chosen and whether the software/system selected met our institutional needs and objectives. Barry University Bethune Cookman University Clearwater Christian College Eckerd College Embry- Riddle Aeronautical University Florida Institute of Technology Lynn University Rollins College Saint Leo University Southeastern University ICUF Institutions It depends on what it looks like, what it does, how it is managed, how it is supported, how easy it is to use. I believe a cost-sharing model will reduce the price of LMS. The same requirements noted in number 5 would need to be met and the overall cost would need to be a reduction to the current level of epense to justify the platform switch. Again if it makes sense from a cost saving perspective and if we were able to tie it to our ERP We might use it. Whether we adopted it would depend on whether our faculty determined it was comparable to or better than the system we presently use. The higher the cost, the more the system would have to be a significant improvement over our present system. Board of Governors Page 19

35 The University of Tampa, if it was the same brand our institution is currently using, issues listed in question #7 were satisfactorily resolved, and the cost made business sense (<= current costs). Also, future cost controls would need to be factored in. Subtotal FLVC St. Andrews University Other Subtotal Total Board of Governors Page 20

36 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Florida Public Universities Florida Gulf Coast University Florida International University Florida State University We recently completed the transition to Canvas LMS and find that it meets the needs of FGCU faculty and the students find it simple to use. Switching to another LMS now or in the near future would be a burden to the FGCU faculty, students, and LMS support staff. It is not clear if you are describing one installation of the shared LMS that every institution has sub-accounts with, or the separate installations of the same LMS. One installation with sub-accounts generates the following concerns: There may be issues with user accounts. There may be issues with setting system level rules or activating system level resources in that not all institutions want the same settings. Would require an LMS administrator at the institutional level to have the ability to make changes as needed. Support infrastructure with an LMS like Canvas that has a ticketing system will need to be carefully planned. We would need a separate test instance. Some LMS systems limit customizations such as global navigation to a single JavaScript file. This would be problematic if all institutions shared one installation. Timing of course uploads to the LMS may be problematic. There may be issues accommodating each institution's account creation needs, for eample, we provide every faculty with a sandbo for testing and use during training. Our training is structured on this happening. Institutional ing within the LMS. Concerns about speed in which state would adopt new service packs that provide new functionality. The ability for an institution to have single sign on and integration to systems they use or would like to use. Eample would be ability to deploy blackboard building blocks. Our infrastructure investment over 15 years and faculty/student/staff adoption of Blackboard make it unlikely that we would use an alternative system even at no licensing cost. Licensing cost is a fraction of overall cost of an LMS and the associated infrastructure, support and training. New College of Florida Cost of package (if shared). Switching Cost (if paid for by the state or shared). Applicability to our institution. University of Central Florida University of Florida Timing could be a factor. We might consider switching to a new LMS platform but not in the near to mid-term (because we recently completed a migration to a new system). Obviously, devil is in the details. However, we are user oriented and it is in that domain approval must be had. It will support whatever they want, Board of Governors Page 21

37 not vice-versa. University of North Florida ability to select and implement features to meet institutional needs, which will vary and maintain an environment that can differentiate University of South Florida Student eperience using two separate LMSs to access courses and grade books. Support effort required to support separate F2F and online LMS's. Primary concern is Help Desk and Training. Ability to integrate with our Business Systems; especially without having to re-invent the wheel. Sunk cost of eisting system and additional cost to duplicate eisting services. University of West Florida Inability to integrate with ERP and other university business systems. Inability to integrate with other online learning tools. Insufficient storage/resources or archival storage of insufficient term. Lack of control over key functions or ability. Florida Public Colleges College of Central Florida Lacking functionality or support. Rushed implementation timeline. Daytona State College Edison State College Florida Gateway College Florida State College at Jacksonville Hillsborough Community College Indian River State College The major factors that would hinder us from participating would be the loss of all student learning outcome data at the section, course, program, and institutional level; non-508 compliance; and a lack of faculty buy-in. We also have made a significant investment in professional development and would have to redevelop all of our training materials and re-certify our faculty. Migrating content; ensuring that we could brand our instance to our own college; having the same access to admin controls and personalization; being able to separately purchase add on modules or LTIs. Having less functionality than we currently have. Having less reliability than we currently depend on. Being more difficult or cumbersome to set up and maintain courses. Inability t/difficulty to customize to unique college needs as stated previously. Student Information System/ERP integration. Absence of analytics, mobile solution, portfolio Lake Sumter State College The LMS is different from what the college currently uses. Inadequate technical/end-user support is provided by the hosting agency. Inadequate system performance is provided by the hosting agency. Current institution funding is impacted. Miami Dade College We are also licensing analytics, web conference, mobile, and repository from BB so we would not want less functionality. Also, we have just started conversion, training, etc. We have invested resources and time in Board of Governors Page 22

38 addition to dollars in the move to the entire BB suite of products. So, the move is not just about $s. Palm Beach State College Pasco-Hernando Community College Pensacola State College System that is not reliable; inadequate features; inadequate system support; limited third-party interface. We are in the process of switching over the Canvas now and have a threeyear contract with Instructure for this LMS. Cost (the system would need to provide significant cost savings to PSC), the system would need a robust mobile feature set, the system would have to provide guaranteed quality of service. Polk State College Missing features that we currently use in our LMS. Learning curve for instructors that would decrease the use of our LMS and increase the frustration of its use. ERP Integration. Third party tools compatibility. Loss of branding. Help Desk Support. Santa Fe College Time line for implementation. Cost. Feature set of the selected LMS. Faculty acceptance. Seminole State College St. Johns River State College St. Petersburg College State College of Florida, Manatee-Sarasota Valencia College Immediacy and governance over SSC's LMS teaching and learning needs, relatively low cost of our model, size of our population. Who would host it, who would have administrative rights, how would the privacy of student information be protected, how much control we would have over our own sections and additional tools, if it was the same LMS that we have now. We would be deterred if the system lacked the functionality that we are accustomed to using. This might include such items as the ability to: deliver our courses, brand our different entities, use analytics for college wide reporting and to enhance student success, transfer our courses effectively to the new system, integrate related functions and systems (surveys, web conferencing, video, etc.) use conditional release to customize the learning eperience and provide appropriate feedback, etc. Faculty support/perception of the different LMS solutions. Technical support concerns, possible lack of technical support. Concerns that if centrally hosted the Universities would receive support preference over the FCS institutions. It would be essential to have equity in the customer service provided to all institutions. Any solution would have to ensure institutional SACS compliance and academic integrity. Inability to configure and use the software to meet our institutional objectives. ERP & Portal integration issues. 3rd Party product/system integrations. Support. Board of Governors Page 23

39 ICUF Institutions Barry University Bethune Cookman University Eckerd College Florida Institute of Technology Lynn University Rollins College Southeastern University It depends on what it looks like, what it does, how it is managed, how it is supported, how easy it is to use. If we are using a shared, statewide LMS that costs less but uses the same LMS as the current one (Blackboard Learn 9.1), I do not think there will be any resistance. Online education is not a priority for Eckerd College at this time. There are a number of factors that would need to be reviewed prior to participation. This includes but may not be limited to overall cost, services, security of the system and intellectual property, down time, service contracts, maintenance, and overall admin level control of the system. Connectivity to AD for authentication as well as our single sign on environment. Possible having to use a different system may be a hinder for us. We would need for the system to be able to integrate to our ERP (Jenzabar EX) There are any number of technical issues that could hinder the process. How easy is it for us to populate courses (both at the beginning of the semester and for add-drops)? How easy is it for us to merge classes or do other customizations? How easy is it to actually use, for both faculty and students? What features are available and how easy are those to use? What can we epect in terms of uptime? How is disaster recovery handled? How often is the product upgraded and on what timeline? What are the governance conditions around the intellectual property issues? How easy is it (really) to import courses from our present system to the new system? The list goes on and on. We all have an LMS at our institution and most of us have gone through the effort of changing it (at least once). This is not a small endeavor for any of our schools. We are with a vendor, which provides all services related to online learning, including LMS hosting. There is no reason for us to separate this process. Board of Governors Page 24

40 The University of Tampa Prior to considering these options, a thorough understanding and acceptance of answers to the following questions would be needed (not a comprehensive list): How would the University s data be protected (e.g. encryption at rest, in transit, on backups, etc.), back up frequency & retention cycle, restore turnaround time, etc.? Would the LMS be shared by both private and public universities? What bandwidth/capacity would be available? Would 247 support be available? What plans would be included for business continuity/disaster recovery? Would there be out-of-state failover/redundancy? What would be the up-time Service Level Agreement? What would be the maintenance window? Would there be any interface limitations with other applications? E. video streaming How would access be managed, what turnaround time? What LMS? If not our eisting LMS, there are many issues relative to faculty acceptance, training, migration of eisting data, etc. How would the service operation be managed? ITIL compliant? Would need to provide proof of regulatory compliance FERPA, PII, others. How would the service be funded (state funds?) and what are the associated risks of potentially reduced funding? Would the system allow for fleibility? E. UT change in course delivery model, ability to keep up with learning technology innovations (mobile devices, etc.) We (or our faculty) would have to retain ownership of the IP rights to all materials on the LMS Use of the system would not have any strings attached, including new reporting obligations on our students, outcomes or academic programs that we do not already have. How long would the contract last (given particularly the rapidly changing world of technology and technologically mediated teaching and learning). Is the discussion about the LMS narrowly defined, or does it include associated modules for outcomes assessment, lecture capture, etc.? Other St. Andrews University St. Andrews University is a branch of Webber International University. Our campus is located in North Carolina and we are sharing the use of Moodle. The only factor that I see that might influence our use of this LMS would be North Carolina Education requirements that might not match the standards in Florida. Board of Governors Page 25

41 8. Please share any additional comments or advice: Florida Public Universities Florida International University New College of Florida University of South Florida If the state goes this direction, I would strongly recommend a vendor-hosted model. I do not believe one LMS would accomplish an increase in graduation rates in the state or a significant reduction in cost for students. As a whole the cost would be lower but the per-student cost today of the LMS is relatively low in comparison to tuition. We are a small institution and our LMS is currently hosted. Our current costs are not that significant. Each institution will need to incorporate grades; how they are delivered to the local SIS? This could run into a number of issues and should be discussed (if not already in the mi) in depth. As an eample USF requires faculty to use the LMS to submit grades to the SIS. The online LMS would have to have the same functionality. Florida Public Colleges College of Central Florida Daytona State College Florida institutions have conducted many RFPs and LMS evaluations over the past year. If a statewide system is sought, representatives from several of those institutions, of varying sizes, should be included on the evaluation committee. The work that has already been done should not need to be duplicated. The greatest asset we have in our LMS is its ability to be highly customization meeting the diverse needs of most of our programs and the ability to capture student learning outcome data across all levels. This is a critical component for our institution and as we use this for accreditation, improving student success rates and fine-tuning the learning eperience. For a successful LMS migration, it would need to be reliable, accessible, robust, and fleible and provide these capabilities. There could, however, be significant cost savings in a shared hosting model as the aggregated FTE means greater price discounts. It would also be important to have a shared, centralize support desk for both students and faculty. There would be a significant short-term investment in migrating but there could be some major long-term cost savings freeing us to devote more time to our students and professional development for our faculty. If moving to a shared environment can help us drive down costs, improve instruction, increase success rates, and help us better equip our faculty; then such a move would be worth considering. Eastern Florida State College Lake Sumter State College St. Johns River State College We need to go to a state supported LMS not only for the cost savings but also for student retention and success. The goal of a common LMS for both the SIS and FCS is a good one! We would like to know more about how the system would work. Board of Governors Page 26

42 St. Petersburg College State College of Florida, Manatee-Sarasota Support and reliability are key to any good system. Another consideration would be the balance needed to find a system comple enough to serve large institutions, while remaining simple enough to scale to smaller institutions with less support staff. Choosing a simple system may cause institutions to require many add-ons to get the outcomes they desire. Recommend that if centralized that FLVC facilitate - not an institution. ICUF Institutions Rollins College This is a very reasonable question to be asking and a good conversation to have. LMSs have become something of a commodity, so looking for ways to gain more bang for our buck is a great idea. However, the LMS is also a crucial component of a faculty member's pedagogy, so that means we would be messing with something that is very personal to them. That will require a deal of thought for our institutions, with cost being secondary (especially since in the end all of these systems cost about the same when all components are factored in). Board of Governors Page 27

43 RESULTS BY INSTITUTION FLORIDA PUBLIC UNIVERSITIES FLORIDA GULF COAST UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Florida Gulf Coast University David Jaeger Phone Director of Web, e-learning, and Publication Services 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 1 Canvas LMS current 4,273 10, 059 LMS #1 is hosted LMS #1 base license fees paid in ,306 By eternal party Learning Management System # n/a n/a LMS #2 is hosted ANGEL LMS #2 base license fees paid in ,000 By the institution Board of Governors Page 28

44 Learning Management System #3 We are in an LMS transition year. We moved from ANGEL to Canvas and have retained an archive license for ANGEL to provide faculty access to archived courses. ANGEL is not being used for course delivery. LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) : Video Streaming. NOTE: all of these modules are included in the base LMS and are not licensed separately Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 0 Content Management n/a Electronic portfolios 0 Analytics 0 Rubrics 0 Mobile device access (e.g., apps for students and/or instructors) 0 4. Is your institution considering changing your learning management system in the near future? No If, When? Board of Governors Page 29

45 To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: Provided FGCUs ability to use and customize the LMS was the same or enhanced. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: Provided FGCUs licensing fee was not increased with the cost-sharing model. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: We recently completed the transition to Canvas LMS and find that it meets the needs of FGCU faculty and the students find it simple to use. Switching to another LMS now or in the near future would be a burden to the FGCU faculty, students, and LMS support staff. It is not clear if you are describing one installation of the shared LMS that every institution has sub-accounts with, or the separate installations of the same LMS. One installation with sub-accounts generates the following concerns: - There may be issues with user accounts - There may be issues with setting system level rules or activating system level resources in that not all institutions want the same settings. - Would require an LMS administrator at the institutional level to have the ability to make changes as needed. - Support infrastructure with an LMS like Canvas that has a ticketing system will need to be carefully planned. - We would need a separate test instance - Some LMS systems limit customizations such as global navigation to a single JavaScript file. This would be problematic if all institutions shared one installation. - Timing of course uploads to the LMS may be problematic. - There may be issues accommodating each institution's account creation needs, for eample, we provide every faculty with a sandbo for testing and use during training. Our training is structured on this happening. - Institutional ing within the LMS 8. Please share any additional comments or advice: Board of Governors Page 30

46 FLORIDA INTERNATIONAL UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Florida International University Joseph Riquelme Eecutive Director Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 7 Blackboard Learn 9.1 SP11 6,409 27,190 LMS #1 is hosted By eternal party LMS #1 base license fees paid in ,000 Learning Management System #2 Years in use depends if you are referring to version or company. My response is company not version. LMS #2 is hosted LMS #2 base license fees paid in Learning Management System #3 Board of Governors Page 31

47 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Electronic portfolios Mobile device access (e.g., apps for students and/or instructors) : Outcomes Assessment module from Blackboard Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: The challenge would be around special processes our university follows and if we would be allowed the same functionality and access, we currently have. Eample would be the ability to cross list courses, manage dynamic start and end dates. Board of Governors Page 32

48 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Concerns about speed in which state would adopt new service packs that provide new functionality. The ability for an institution to have single sign on and integration to systems they use or would like to use. Eample would be ability to deploy blackboard building blocks. 8. Please share any additional comments or advice: If the state goes this direction, I would strongly recommend a vendor-hosted model. I do not believe one LMS would accomplish an increase in graduation rates in the state or a significant reduction in cost for students. As a whole the cost would be lower but the per-student cost today of the LMS is relatively low in comparison to tuition. FLORIDA STATE UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Florida State University Susann Rudasill Phone Director, Office of Distance Learning 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Blackboard ,938 18,879 LMS #1 is hosted By the institution Board of Governors Page 33

49 LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) : All included in Blackboard Licensing Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 0 Content Management 0 Electronic portfolios 0 Analytics 0 Board of Governors Page 34

50 Rubrics 0 Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? 0 To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Our infrastructure investment over 15 years and faculty/student/staff adoption of Blackboard make it unlikely that we would use an alternative system even at no licensing cost. Licensing cost is a fraction of overall cost of an LMS and the associated infrastructure, support and training. 8. Please share any additional comments or advice: NEW COLLEGE OF FLORIDA Please enter your contact information. Institution First Name Last Name Title New College of Florida Allen Goldberg Coordinator, Educational Technology Board of Governors Page 35

51 Phone Does your institution deliver online courses through a learning management system (LMS)? No 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #1 Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Board of Governors Page 36

52 Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: It depends on the system, compleity, and implementation costs. 'No Cost' I assume is in regard to the license. There is still a cost in terms of switching and managing the system. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Maybe is the real answer. It depends in this case on what the cost is. We are a small institution and it is not clear that a cost-sharing model would be lower cost than what we are currently paying. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: - Cost of package (if shared). - Switching Cost (if paid for by the state or shared). - Applicability to our institution. 8. Please share any additional comments or advice: We are a small institution and our LMS is currently hosted. Our current costs are not that significant. Board of Governors Page 37

53 UNIVERSITY OF CENTRAL FLORIDA Please enter your contact information. Institution First Name Last Name Title University of Central Florida Thomas Cavanagh Phone Associate Vice President of Distributed Learning 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 1 Instructure Canvas N/A 8,711 65,000 LMS #1 is hosted LMS #1 base license fees paid in ,500 By eternal party Learning Management System #2 93 This was the start-up year for the platform and reflects a reduced year one pricing for ramp-up. Number of online students is a calculated estimate based on percentage usage of each LMS. Blackboard WebCT Vista 657 LMS #2 is hosted LMS #2 base license fees paid in ,770 5 (15 total for WebCT) By the institution This was the phase-out year for this platform and is currently being used only for archive and migration purposes. Number of online students is a calculated estimate based on percentage usage of Board of Governors Page 38

54 each LMS. Learning Management System #3 N/A LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) : All are included in the base LMS product. We do separately license a Mobile platform for non-academic functions. Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 0 Content Management 0 Electronic portfolios 0 Analytics 0 Rubrics 0 Mobile device access (e.g., apps for students and/or instructors) 0 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? Board of Governors Page 39

55 , If it was the same brand our institution is currently using pertaining to question #5: We just migrated less than a year ago (we are still migrating), so we are not looking to make a change in the near to midterm. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: We just migrated less than a year ago (we are still migrating), so we are not looking to make a change in the near to midterm. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Timing could be a factor. We might consider switching to a new LMS platform but not in the near to midterm (because we recently completed a migration to a new system). 8. Please share any additional comments or advice: UNIVERSITY OF FLORIDA Please enter your contact information. Institution First Name Last Name Title University of Florida W. Andrew McCollough Phone Associate Provost for Teaching and Technology 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Sakai 11,896 Board of Governors Page 40

56 48,617 LMS #1 is hosted LMS #1 base license fees paid in By the institution N/A Learning Management System #2 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Rubrics Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 78,000 Content Management Electronic portfolios Analytics Rubrics 24,000 Mobile device access (e.g., apps for students Board of Governors Page 41

57 and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? 2015 To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: For both #5 & #6 yes, provided it met the epressed needs of our faculty users. Ascertained through faculty review teams. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Obviously, devil is in the details. However, we are user oriented and it is in that domain approval must be had. It will support whatever they want, not vice-versa. 8. Please share any additional comments or advice: UNIVERSITY OF NORTH FLORIDA Please enter your contact information. Institution University of North Florida First Name Deb Last Name Miller Title Director, CIRT Phone Does your institution deliver online courses through a learning management system Board of Governors Page 42

58 (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 12 Blackboard Learn 9.1, SP11 4,707 21,476 LMS #1 is hosted LMS #1 base license fees paid in ,520 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By the institution plus $37,813 for Bb Community Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Mobile device access (e.g., apps for students and/or instructors) Board of Governors Page 43

59 Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 28,426 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 56, Is your institution considering changing your learning management system in the near future? If, When? planning a formal review of market in net academic year To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: Hard to say yes or no to this. It would depend on how much we would be able to customize for our institution's needs. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: Same as above. It is an idea worth eploring, but the system would need to be fleible enough to support different configurations for different institutions. As an eample, we have building blocks that have been developed here to meet our needs that would need to be supported or replaced, not to mention clicker blocks and other integrations whose functionality would need to be replicated or migrated into a central system. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Ability to select and implement features to meet institutional needs, which will vary and maintain an environment that can differentiate. 8. Please share any additional comments or advice: Board of Governors Page 44

60 UNIVERSITY OF SOUTH FLORIDA Please enter your contact information. Institution First Name Last Name Title University of South Florida Dennis Walpole Phone Senior Director, University College 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 1 Canvas (Instructure) N/A 24,990 34,997 LMS #1 is hosted LMS #1 base license fees paid in ,175 LMS #2 is hosted LMS #2 base license fees paid in By eternal party Learning Management System #2 Learning Management System #3 We are transitioning from Bb 9.0 to Canvas. We are using both LMSs until December Board of Governors Page 45

61 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 45,000 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: That is assuming that the costs of managing internal tools that tie to USF Business Systems are included. I do not foresee a true 'no cost' solution. Sity percent of USF students take at least one online class a year and we would have to apply our tools to work with the online system. Additional concern is who and how do we support (Help Desk, Training) two systems. Although similar, there will be differences that will affect a large part of the student body. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using Board of Governors Page 46

62 pertaining to question #6: Only if it does not add the cost of running our normal LMS. Same issues apply otherwise. This will be a problem in that we pay 8.82 per FTE and 90% of the students take a F2F course. Yet 60% take an online course. How will we work out a license that covers our cost for both LMS s? 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: 1. Student eperience using two separate LMSs to access courses and grade books. 2. Support effort required to support separate F2F and online LMS's. Primary concern is Help Desk and Training. 3. Ability to integrate with our Business Systems; especially without having to re-invent the wheel. 4. Sunk cost of eisting system and additional cost to duplicate eisting services. 8. Please share any additional comments or advice: Each institution will need to incorporate grades; how they are delivered to the local SIS? This could run into a number of issues and should be discussed (if not already in the mi) in depth. As an eample, USF requires faculty to use the LMS to submit grades to the SIS. The online LMS would have to have the same functionality. UNIVERSITY OF WEST FLORIDA Please enter your contact information. Institution First Name Last Name Title University of West Florida Vance Burgess Director, Distance & Continuing Education Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Desire2Learn ,940 27,000 Board of Governors Page 47

63 LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By eternal party $ 45k base, plus Learning Management System #2 Learning Management System #3 Plus 15k for support, 52k for hosting equals a total of $112k annually. 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) $39k total annually 4. Is your institution considering changing your learning management system in the near Board of Governors Page 48

64 future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: Depends upon the factors identified in #7 below. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Depends upon the factors identified in #7 below. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: - Inability to integrate with ERP and other university business systems. - Inability to integrate with other online learning tools. - Insufficient storage/resources or archival storage of insufficient term. - Lack of control over key functions or ability to quickly resolve problems with individual courses, instructors, and students. - Difficulty of transitioning instructors to another system. - Inability to get sufficient reports and analytics from system. - Inability to serve all client bases (not just FTE-generating students) based on licensing terms. - Inability to support collaborations with other institutions and commercial partners. - Insufficient help desk resources. - Lack of control over upgrades and changes and their timing/schedule. - Conversion difficulties and loss of critical features (if a system different from our current brand). 8. Please share any additional comments or advice: Board of Governors Page 49

65 FLORIDA PUBLIC COLLEGES COLLEGE OF CENTRAL FLORIDA Please enter your contact information. Institution First Name Last Name Title College of Central FL Josh Strigle Manager, E-Learning Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 8 6 ANGEL 2,538 9,939 LMS #1 is hosted LMS #1 base license fees paid in ,600 By eternal party Learning Management System # LMS #2 is hosted Jenzabar E-Racer LMS #2 base license fees paid in ,500 By the institution Learning Management System #3 Board of Governors Page 50

66 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? July To what, if known? Undetermined 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: We would migrate to a shared system provided it was a widely adopted system and we were given adequate time to make the transition. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Board of Governors Page 51

67 , provided the cost-sharing model actually saves us money over what we have independently negotiated with our LMS provider. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Lacking functionality or support. Rushed implementation timeline. 8. Please share any additional comments or advice: Florida institutions have conducted many RFPs and LMS evaluations over the past year. If a statewide system is sought, representatives from several of those institutions, of varying sizes, should be included on the evaluation committee. The work that has already been done should not need to be duplicated. DAYTONA STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Daytona State College Robert Saum Eecutive Director, Instructional Resources Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Desire2Learn ,000 13,000 LMS #1 is hosted By eternal party LMS #1 base license fees paid in ,099 This cost was for the base license and hosting of only the learning environment. It was derived from our FTE of This does not include the LOR, Test Environment, Support, SIS Integration, eportfilio or Analytics. Board of Governors Page 52

68 Learning Management System #2 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Electronic portfolios Analytics Rubrics Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 35,000 Content Management 18,000 Electronic portfolios 33,750 Analytics 30,800 Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? Board of Governors Page 53

69 We are currently evaluating ERPs and the LMS is part of that discussion. To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5:, if some or all of these criteria are fulfilled: faculty approval; preservation of analytics and learning outcomes data; 99.9% uptime or greater; improved security measures; consistent and optimal user eperience (limited to no sluggishness); 508 compliance; ERP integration so enrollments and other functions are automated; highly configurable to support mini-semesters/6-week/8-week/12-week/16- week terms and open enrollment options; learning outcome assessment and reporting at the section, course, program and institutional levels; assistance with migration of courses and learning materials; and the ability to create individual student learning plans. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Again, it would depend on if some or all of these criteria are met or offered: faculty approval; preservation of analytics and learning outcomes data; 99.9% uptime or greater; improved security measures; consistent and optimal user eperience (limited to no sluggishness); 508 compliance; ERP integration so enrollments and other functions are automated; highly configurable to support minisemesters/6-week/8-week/12-week/16-week terms and open enrollment options; learning outcome assessment and reporting at the section, course, program and institutional levels; assistance with migration of courses and learning materials; and the ability to create individual student learning plans. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: The major factors that would hinder us from participating would be the loss of all student learning outcome data at the section, course, program, and institutional level; non-508 compliance; and a lack of faculty buy-in. We also have made a significant investment in professional development and would have to redevelop all of our training materials and re-certify our faculty. 8. Please share any additional comments or advice: The greatest asset we have in our LMS is its ability to be highly customization meeting the diverse needs of most of our programs and the ability to capture student learning outcome data across all levels. This is a critical component for our institution and as we use this for accreditation, improving student success rates and fine-tuning the learning eperience. For a successful LMS migration, it would need to be reliable, accessible, robust, and fleible and provide these capabilities. There could, however, be significant cost savings in a shared hosting model as the aggregated FTE means greater price discounts. It would also be important to have a shared, centralize support desk for both students and faculty. There would be a significant short-term investment in migrating but there could be some major long-term cost savings freeing us to devote more time to our students and professional development for our faculty. If moving to a shared environment can help us drive down costs, improve instruction, increase success rates, and help us better equip our faculty; then such a move would be worth considering. Board of Governors Page 54

70 EASTERN FLORIDA STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Eastern Florida State College (Formerly BCC) Katherine Cobb Provost Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ANGEL 800 plus 12,000 LMS #1 is hosted By eternal party LMS #1 base license fees paid in ,000 Learning Management System #2 Looking to migrate to Blackboard Learn or Canvas in the net 18 months LMS #2 is hosted LMS #2 base license fees paid in Learning Management System #3 Board of Governors Page 55

71 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) unknown 4. Is your institution considering changing your learning management system in the near future? If, When? net 18 months To what, if known? Canvas or BbLearn 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: It would depend on the cost savings and the need to training and rebranding 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Board of Governors Page 56

72 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: 8. Please share any additional comments or advice: We need to go to a state supported LMS not only for the cost savings but also for student retention and success. EDISON STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Edison State College Mary Myers Dean Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Canvas 1 year 847 online/183 blended/1801 web enhanced 11,341 LMS #1 is hosted By eternal party LMS #1 base license fees paid in ,700 Learning Management System #2 Board of Governors Page 57

73 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? : They are all included. The videoconferencing is minimal. We purchased 10 Adobe Connect licenses. Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 1,799 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? Board of Governors Page 58

74 , If it was the same brand our institution is currently using pertaining to question #5: We would have to work with our faculty senate to move if another platform was chosen. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: We would have to work with our faculty senate to move if another platform was chosen. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Migrating content; ensuring that we could brand our instance to our own college; having the same access to admin controls and personalization; being able to separately purchase add on modules or LTIs. 8. Please share any additional comments or advice: FLORIDA GATEWAY COLLEGE Please enter your contact information. Institution First Name Last Name Title Florida Gateway College Mike Davis CIO Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ,215 3,240 Board of Governors Page 59

75 LMS #1 is hosted LMS #1 base license fees paid in ,350 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By the institution Learning Management System #2 Learning Management System #3 We push all of our courses into Bb whether traditional or online resulting in a higher number of sections than necessary for the '# Online students enrolled'. Faculty teaching traditional courses have opportunity to use Bb for posting supplemental materials. The number of online students enrolled represents just those taking online courses even though all of our students are pushed to Bb. 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 35,497 Content Management Electronic portfolios Board of Governors Page 60

76 Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Having less functionality than we currently have. Having less reliability than we currently depend on. Being more difficult or cumbersome to set up and maintain courses. 8. Please share any additional comments or advice: FLORIDA STATE COLLEGE AT JACKSONVILLE Please enter your contact information. Institution First Name Last Name Title Florida State College at Jacksonville Jana Kooi Campus President Board of Governors Page 61

77 Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Blackboard 14,932 53,784 LMS #1 is hosted LMS #1 base license fees paid in ,989 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By the institution Learning Management System #2 Recent evaluation of LMS systems and renewed with Blackboard for net 3-5 years n/a Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently n/a Board of Governors Page 62

78 license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 48,731 Content Management 89,744 Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? No pertaining to question #5: Only with the ability for etensive customization options, for D, military, veterans, career tech, etc. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Inability/difficulty to customize to unique college needs as stated previously. 8. Please share any additional comments or advice: Board of Governors Page 63

79 HILLSBOROUGH COMMUNITY COLLEGE Please enter your contact information. Institution First Name Last Name Title Hillsborough Community College Richard Senker Phone Director of Instructional Technology 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 2 Blackboard 9.1 SP11 1,088 27,000 LMS #1 is hosted LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in By eternal party Learning Management System #2 Learning Management System #3 The section numbers and students enrolled are estimates based on a total of Summer 2012-, Fall 2013, and Spring Each section averages approimately 25 students per course. Board of Governors Page 64

80 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Rubrics Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 40,000 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 5.00/user 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management Board of Governors Page 65

81 system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Student Information System/ERP integration. 8. Please share any additional comments or advice: INDIAN RIVER STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Indian River State College Paul O Brien CIO Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Angel 255 4,800 LMS #1 is hosted LMS #1 base license fees paid in ,000 By eternal party Includes LMS and Hosting Learning Management System #2 Board of Governors Page 66

82 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 80,000 Content Management 12,000 Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? 2013/14 To what, if known? Board of Governors Page 67

83 Blackboard Learn 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Absence of analytics, mobile solution, portfolio 8. Please share any additional comments or advice: LAKE SUMTER STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Lake Sumter State College Doug Guiler CIO Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Blackboard Board of Governors Page 68

84 229 4,353 LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By eternal party Learning Management System #2 Learning Management System #3 Student head counts provided are duplicated 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) Board of Governors Page 69

85 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5:, depending on other details. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6:, depending on other details 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: The LMS is different from what the college currently uses. Inadequate technical/end-user support is provided by the hosting agency. Inadequate system performance is provided by the hosting agency. Current institution funding is impacted. 8. Please share any additional comments or advice: The goal of a common LMS for both the SIS and FCS is a good one! MIAMI DADE COLLEGE Please enter your contact information. Institution First Name Last Name Title Miami Dade College Ruth Ann Balla Eecutive Director of the Virtual College Phone Does your institution deliver online courses through a learning management system Board of Governors Page 70

86 (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ANGEL 8,570 27,000 LMS #1 is hosted 240,000 LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Board of Governors Page 71

87 Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 45,000 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? Fall 2013 To what, if known? Blackboard Learn 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: We are also licensing analytics, web conference, mobile, and repository from BB so we would not want less functionality. Also, we have just started conversion, training, etc. We have invested resources and time in addition to dollars in the move to the entire BB suite of products. So, the move is not just about $s. 8. Please share any additional comments or advice: Board of Governors Page 72

88 PALM BEACH STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Palm Beach State College Sidney Beitler Director, elearning Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Blackboard Learn Release ,636 39,731 LMS #1 is hosted By eternal party LMS #1 base license fees paid in ,143 Hosting additional: $71,394 Hosting of Test Server additional: $15,049 Learning Management System #2 LMS #2 is hosted LMS #2 base license fees paid in Learning Management System #3 Board of Governors Page 73

89 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Analytics Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 44,925 Content Management Electronic portfolios Analytics 20,000 Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: Need an adequate system and adequate phase in/course convert time. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Need an adequate system and adequate phase in/course convert time. Board of Governors Page 74

90 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: System that is not reliable; inadequate features; inadequate system support; limited third-party interface. 8. Please share any additional comments or advice: PASCO-HERNANDO COMMUNITY COLLEGE Please enter your contact information. Institution First Name Last Name Title Pasco-Hernando Community College Jennifer Veloff Phone Assistant Dean of Academic Technology 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 2 LMS #1 is hosted Canvas No LMS #1 base license fees paid in ,000 By eternal party Learning Management System #2 8.1 The year was our pilot year. Our base license fees for will be $91, All courses (face-to-face, hybrid, and online) will use the LMS. We have a minimum use requirement for faculty in all courses offered through PHCC. ANGEL Board of Governors Page 75

91 7 LMS #2 is hosted LMS #2 base license fees paid in ,935 LMS #3 is hosted LMS #3 base license fees paid in By eternal party Learning Management System #3 This total included two etra months to get us through to the end of the summer session for All courses (face-to-face, hybrid, and online) will use the LMS. We have a minimum use requirement for faculty in all courses offered through PHCC. 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? : Most of these components are included in the license for Canvas. Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 50,000 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? August 2013 Board of Governors Page 76

92 To what, if known? Instructure Canvas 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: We are in the process of switching over the Canvas now and have a three-year contract with Instructure for this LMS. We have invested a lot of time and effort into training our faculty on how to use this new system. Our faculty and students voted to have this new system and seem to enjoy the benefits of having a more modern LMS. We would consider switching after our time was up and only if faculty and students were involved in the discussion on why we would need to switch. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: We would need to see significant cost savings in order to make the switch to another LMS since we are in the process of making a switch now. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: We are in the process of switching over the Canvas now and have a three-year contract with Instructure for this LMS. 8. Please share any additional comments or advice: PENSACOLA STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Pensacola State College Bill Waters Director, elearning Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning Board of Governors Page 77

93 management system in use at your institution. Learning Management System # Angel 650 8,000 LMS #1 is hosted LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By the institution Learning Management System #2 Learning Management System #3 We have recently completed a yearlong evaluation process for a new LMS that we plan to adopt in The LMS Evaluation Committee has recommended Canvas. 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Board of Governors Page 78

94 Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? Spring 2014 To what, if known? Canvas 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Probably, but we would need more details to provide a definitive answer. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Cost (the system would need to provide significant cost savings to PSC), the system would need a robust mobile feature set, the system would have to provide guaranteed quality of service. 8. Please share any additional comments or advice: POLK STATE COLLEGE Please enter your contact information. Institution First Name Polk State College Nathan Board of Governors Page 79

95 Last Name Title Neuman Phone Interim Director of Instructional Technology 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Desire2Learn Summer 2012 = 3575, Fall 2012 = 5479, Spring 2013 = 5782 (duplicated across terms) LMS #1 is hosted LMS #1 base license fees paid in ,420 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By eternal party Learning Management System #2 Learning Management System #3 Board of Governors Page 80

96 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: There are many factors involved in a decision surrounding the use of a shared LMS at our institution. We would want faculty approval as well as the same and/or additional features available in our current LMS. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: There are many factors involved in a decision surrounding the use of a shared LMS at our institution. We would want faculty approval as well as the same and/or additional features available in our current LMS. Of course, cost also plays a role in the decision to join a cost-sharing model. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Missing features that we currently use in our LMS. Learning curve for instructors that would decrease the use of our LMS and increase the frustration of its Board of Governors Page 81

97 use. ERP Integration. 3rd party tools compatibility. Loss of branding. Help Desk Support. 8. Please share any additional comments or advice: SANTA FE COLLEGE Please enter your contact information. Institution First Name Last Name Title Santa Fe College David Yonutas Associate Vice President for Academic Affairs Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Canvas NA <1 6,217 25,000 LMS #1 is hosted By eternal party LMS #1 base license fees paid in ,842 Learning Management System #2 Board of Governors Page 82

98 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? : We have not licensed any of the above modules other than those that come as part of the LMS. Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? NA NA NA NA NA NA To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using Board of Governors Page 83

99 pertaining to question #5: Heavily dependent on the time frame for implementation. We are contractually bound for two more years to our current LMS. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: As mentioned in item #5, the implementation time line is of critical importance. Additionally, we would hope an economy of scale would also occur with savings to the institution. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Time line for implementation. Cost. Feature set of the selected LMS. Faculty acceptance. 8. Please share any additional comments or advice: SEMINOLE STATE COLLEGE Please enter your contact information. Institution First Name Last Name Title Seminole State College Jeff Kissinger Director of elearning Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Sakai Board of Governors Page 84

100 3,733 7,910 LMS #1 is hosted By the institution LMS #1 base license fees paid in ,250 Learning Management System #2 Sakai has served the needs of SSC well, in large part due to the agile customization capabilities afforded. The LMS technology environment is a hybrid model where the physical servers are housed on campus, yet supported and customized by an eternal consulting company. This has proved to be a good fit for SSC. LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Rubrics Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 38,588 Board of Governors Page 85

101 Content Management 15,428 Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? No pertaining to question #5: The current model and LMS environment at SSC is one that is well aligned and tailored to its mission and needs. Agile customization is best serving the needs of SSC s students and faculty. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: The current model and LMS environment at SSC is one that is well aligned and tailored to its mission and needs. Agile customization is best serving the needs of SSC s students and faculty. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Immediacy and governance over SSC's LMS teaching and learning needs, relatively low cost of our model, size of our population. 8. Please share any additional comments or advice: ST. JOHNS RIVER STATE COLLEGE Please enter your contact information. Institution St. Johns River State College Board of Governors Page 86

102 First Name Last Name Title Heather Jones Phone Instructional Technologist 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ,509 5,317 LMS #1 is hosted LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted Blackboard Learn By the institution Learning Management System #2 Learning Management System #3 Board of Governors Page 87

103 LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 16,150 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? No pertaining to question #5: There are too many unanswered questions to indicate whether we would support either scenario. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: There are too many unanswered questions to indicate whether we would support either scenario. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Who would host it, who would have administrative rights, how would the privacy of student information be protected, how much control we would have over our own sections and additional tools, if it was the same LMS that we have now. Board of Governors Page 88

104 8. Please share any additional comments or advice: We would like to know more about how the system would work. ST. PETERSBURG COLLEGE Please enter your contact information. Institution First Name Last Name Title St Petersburg College Vicki Westergard Phone Eecutive Director, ecampus, Web & Instructional Technology 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ANGEL 2,300 15,000 LMS #1 is hosted LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in By the institution Learning Management System #2 Board of Governors Page 89

105 Learning Management System #3 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? : Rubrics are included. Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? 2014 To what, if known? Undecided 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: We are in the evaluation process for a product. We would not wish for the State to use Angel, but whatever we chose. 6. If the State of Florida provided to your institution a central, shared learning management Board of Governors Page 90

106 system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: It would depend on the cost. If 'Maybe' was a choice, I would choose it. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: We would be deterred if the system lacked the functionality that we are accustomed to using. This might include such items as the ability to: deliver our courses, brand our different entities, use analytics for college wide reporting and to enhance student success, transfer our courses effectively to the new system, integrate related functions and systems (surveys, web conferencing, video, etc.) use conditional release to customize the learning eperience and provide appropriate feedback, etc. 8. Please share any additional comments or advice: Support and reliability are key to any good system. Another consideration would be the balance needed to find a system comple enough to serve large institutions, while remaining simple enough to scale to smaller institutions with less support staff. Choosing a simple system may cause institutions to require many add-ons to get the outcomes they desire. STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA Please enter your contact information. Institution First Name Last Name Title State College of Florida, Manatee-Sarasota Gary Russell Phone Vice President, Academic Affairs 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Angel 4,337 7,926 Board of Governors Page 91

107 LMS #1 is hosted LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By eternal party Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 3, Is your institution considering changing your learning management system in the near future? Board of Governors Page 92

108 If, When? Sometime in the net 3 years To what, if known? Desire2Learn, Canvas/Instructure 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Faculty support/perception of the different LMS solutions. Technical support concerns, possible lack of technical support. Concerns that if centrally hosted the Universities would receive support preference over the FCS institutions. It would be essential to have equity in the customer service provided to all institutions. Any solution would have to ensure institutional SACS compliance and academic integrity. 8. Please share any additional comments or advice: Recommend that if centralized that FLVC facilitate - not an institution. TALLAHASSEE COMMUNITY COLLEGE Please enter your contact information. Institution First Name Last Name Title Tallahassee Community College Marilyn Dickey Director, Center for Distance Learning Phone Does your institution deliver online courses through a learning management system (LMS)? Board of Governors Page 93

109 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #1 Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Board of Governors Page 94

110 Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: 8. Please share any additional comments or advice: VALENCIA COLLEGE Please enter your contact information. Institution Valencia College Board of Governors Page 95

111 First Name Last Name Title Bill White CIO Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ,110 32,774 LMS #1 is hosted LMS #1 base license fees paid in ,000 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted Blackboard Learn By the institution Learning Management System #2 Learning Management System #3 Board of Governors Page 96

112 LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? : None - other than free publisher modules Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? No date established yet. Currently just eploring Instructure's Canvas as a possible option. To what, if known? Instructure Canvas 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: It would depend on what was chosen and whether the software/system selected met our institutional needs and objectives. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: It would depend on what was chosen and whether the software/system selected met our institutional needs and objectives. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Inability to configure and use the software to meet our institutional objectives. ERP & Portal integration issues. 3rd Party product/system integrations. Support. Board of Governors Page 97

113 8. Please share any additional comments or advice: Board of Governors Page 98

114 INDEPENDENT COLLEGE AND UNIVERSITIES OF FLORIDA (ICUF) BARRY UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Barry University Linda Cahill Director Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Blackboard ,500 6,000 LMS #1 is hosted LMS #1 base license fees paid in By eternal party Learning Management System # Moodle 2,000 LMS #2 is hosted LMS #2 base license fees paid in By eternal party Learning Management System #3 Board of Governors Page 99

115 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? January 2015 To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: It depends on what it looks like, what it does, how it is managed, how it is supported, how easy it is to use. Board of Governors Page 100

116 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: It depends on what it looks like, what it does, how it is managed, how it is supported, how easy it is to use. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: It depends on what it looks like, what it does, how it is managed, how it is supported, how easy it is to use. 8. Please share any additional comments or advice: BETHUNE-COOKMAN UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Bethune Cookman University Yuanming Yao elearning Administrator Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ,388 4,106 LMS #1 is hosted LMS #1 base license fees paid in ,000 Blackboard Learn By the institution Learning Management System #2 Board of Governors Page 101

117 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 2,500 Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? January 2015 To what, if known? Board of Governors Page 102

118 pertaining to question #5: It would be less work on faculty and administration to use the same LMS. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: I believe a cost-sharing model will reduce the price of LMS. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: If we are using a shared, statewide LMS that costs less but uses the same LMS as the current one (Blackboard Learn 9.1), I do not think there will be any resistance. 8. Please share any additional comments or advice: CLEARWATER CHRISTIAN COLLEGE Please enter your contact information. Institution First Name Last Name Title Clearwater Christian College Mary Draper Vice President for Academic Affairs Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # Blackboard Board of Governors Page 103

119 LMS #1 is hosted Eternal party LMS #1 base license fees paid in ,400 We also pay Bb to host us. Learning Management System #2 In # of online students - that is the number of enrollments; I did not separate by student. We are upgrading to version 13 this summer. LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) Board of Governors Page 104

120 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: 8. Please share any additional comments or advice: ECKERD COLLEGE Please enter your contact information. Institution First Name Last Name Title Eckerd College Jacqueline MacNeil Phone Director of Institutional Research 1. Does your institution deliver online courses through a learning management system (LMS)? No 2. If the answer to question #1 is, please list below the details for each learning Board of Governors Page 105

121 management system in use at your institution. LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #1 Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Board of Governors Page 106

122 Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? No pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Online education is not a priority for Eckerd College at this time. 8. Please share any additional comments or advice: EMBRY-RIDDLE AERONAUTICAL UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Embry-Riddle Aeronautical University John Watret Chancellor, ERAU - Worldwide Board of Governors Page 107

123 Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # ,697 Blackboard 14,654 LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in By eternal party Learning Management System #2 Learning Management System #3 We have 38,983 undergraduate course registrations, and 13,893 graduate course registrations Board of Governors Page 108

124 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Content management Electronic portfolios Analytics Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: It would be very epensive and time consuming to retrain our faculty and staff on a new system. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: 8. Please share any additional comments or advice: Board of Governors Page 109

125 FLORIDA INSTITUTE OF TECHNOLOGY Please enter your contact information. Institution First Name Last Name Title Florida Institute of Technology Brian Ehrlich Phone AVP and Director Online Learning 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 8 6 Angel 3,734 10,324 LMS #1 is hosted LMS #1 base license fees paid in ,000 By eternal party Learning Management System # ,362 7,312 LMS #2 is hosted LMS #2 base license fees paid in Propitiatory - with eternal partner By eternal party Learning Management System #3 Host by agreement as part of a larger partnership Board of Governors Page 110

126 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? : N/A Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? Fall 2014 To what, if known? Multiple in consideration currently Canvas is the preference 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: Florida Tech would be interested in considering the option. It would require faculty endorsement and a review of the cost to move platforms. This is assuming the LMS offers the same feature set as used currently and required by campus. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? Board of Governors Page 111

127 pertaining to question #6: The same requirements noted in number 5 would need to be met and the overall cost would need to be a reduction to the current level of epense to justify the platform switch. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: There are a number of factors that would need to be reviewed prior to participation. This includes but may not be limited to overall cost, services, security of the system and intellectual property, down time, service contracts, maintenance, and overall admin level control of the system. 8. Please share any additional comments or advice: Please note Florida Institute of Technology is a private, ICUF school. LYNN UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Lynn University Christian Boniforti CIO Phone Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Blackboard Learn LMS #1 is hosted By the institution LMS #1 base license fees paid in ,319 Learning Management System #2 Board of Governors Page 112

128 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Collaboration/videoconferencing/messaging Electronic portfolios Mobile device access (e.g., apps for students and/or instructors) Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging 15,000 Content Management Electronic portfolios 45,000 Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 12, Is your institution considering changing your learning management system in the near future? No If, When? Board of Governors Page 113

129 To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: We would be open to it if we were able to tie it to our ERP. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Again if it makes sense from a cost saving perspective and if we were able to tie it to our ERP 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Connectivity to AD for authentication as well as our single sign on environment. Possible having to use a different system may be a hinder for us. We would need for the system to be able to integrate to our ERP (Jenzabar EX) 8. Please share any additional comments or advice: ROLLINS COLLEGE Please enter your contact information. Institution First Name Last Name Title Rollins College Patricia Schoknecht CIO Phone Does your institution deliver online courses through a learning management system (LMS)? No 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Board of Governors Page 114

130 LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #2 Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Board of Governors Page 115

131 Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: We might use it. Whether we adopted it would depend on whether our faculty determined it was comparable to or better than the system we presently use. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: We might use it. Whether we adopted it would depend on whether our faculty determined it was comparable to or better than the system we presently use. The higher the cost, the more the system would have to be a significant improvement over our present system. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: There are any number of technical issues that could hinder the process. How easy is it for us to populate courses (both at the beginning of the semester and for add-drops)? How easy is it for us to merge classes or do other customizations? How easy is it to actually use, for both faculty and students? What features are available and how easy are those to use? What can we epect in terms of uptime? How is disaster recovery handled? How often is the product upgraded and on what timeline? What are the governance conditions around the intellectual property issues? How easy is it (really) to import courses from our present system to the new system? The list goes on and on. We all have an LMS at our institution and most of us have gone through the effort of changing it (at least once). This is not a small endeavor for any of our schools. 8. Please share any additional comments or advice: Board of Governors Page 116

132 SAINT LEO UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Saint Leo University Kathryn McFarland Phone Vice President, Enrollment and Online Programs 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in Learning Management System #1 Learning Management System #2 Learning Management System #3 Board of Governors Page 117

133 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a Board of Governors Page 118

134 shared, statewide learning management system: 8. Please share any additional comments or advice: SOUTHEASTERN UNIVERSITY Please enter your contact information. Institution First Name Last Name Title Southeastern University Andrew Andrew Phone Eecutive Director, Institutional Effectiveness & Online Learning 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System #1 Moodle LMS #1 is hosted LMS #1 base license fees paid in By eternal party Learning Management System #2 Board of Governors Page 119

135 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? No pertaining to question #5: Board of Governors Page 120

136 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: We are with a vendor, which provides all services related to online learning, including LMS hosting. There is no reason for us to separate this process. 8. Please share any additional comments or advice: UNIVERSITY OF TAMPA Please enter your contact information. Institution First Name Last Name Title The University of Tampa Jeanne Roberts Phone Director of Institutional Effectiveness 1. Does your institution deliver online courses through a learning management system (LMS)? No 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. LMS #1 is hosted LMS #1 base license fees paid in Learning Management System #1 Board of Governors Page 121

137 Learning Management System #2 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? Board of Governors Page 122

138 To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #5: While UT does not offer online courses at this time, we do use a LMS (Blackboard) to teach hybrid courses that include online learning. To answer this questions completely:, if it was the same brand our institution is currently using and the issues listed in response to question #7 were resolved to our satisfaction. 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it?, If it was the same brand our institution is currently using pertaining to question #6:, if it was the same brand our institution is currently using, issues listed in question #7 were satisfactorily resolved, and the cost made business sense (<= current costs). Also, future cost controls would need to be factored in. 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: Prior to considering these options, a thorough understanding and acceptance of answers to the following questions would be needed (not a comprehensive list): a. How would the University s data be protected (e.g. encryption at rest, in transit, on backups, etc.), back up frequency & retention cycle, restore turnaround time, etc.? b. Would the LMS be shared by both private and public universities? c. What bandwidth/capacity would be available? d. Would 247 support be available? e. What plans would be included for business continuity/disaster recovery? Would there be out-of-state failover/redundancy? f. What would be the up-time Service Level Agreement? What would be the maintenance window? g. Would there be any interface limitations with other applications? E. video streaming h. How would access be managed, what turnaround time? i. What LMS? If not our eisting LMS, there are many issues relative to faculty acceptance, training, migration of eisting data, etc. j. How would the service operation be managed? ITIL compliant? k. Would need to provide proof of regulatory compliance FERPA, PII, others. l. How would the service be funded (state funds?) and what are the associated risks of potentially reduced funding? m. Would the system allow for fleibility? E. UT change in course delivery model, ability to keep up with learning technology innovations (mobile devices, etc.) n. We (or our faculty) would have to retain ownership of the IP rights to all materials on the LMS Board of Governors Page 123

139 o. Use of the system would not have any strings attached, including new reporting obligations on our students, outcomes or academic programs that we do not already have. p. How long would the contract last (given particularly the rapidly changing world of technology and technologically mediated teaching and learning). q. Is the discussion about the LMS narrowly defined, or does it include associated modules for outcomes assessment, lecture capture, etc.? 8. Please share any additional comments or advice: Board of Governors Page 124

140 OTHER INSTITUTIONS FLORIDA VIRTUAL CAMPUS Please enter your contact information. Institution First Name Last Name Title FLVC Robert Dion Service Desk Phone Does your institution deliver online courses through a learning management system (LMS)? No 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. LMS #1 is hosted LMS #1 base license fees paid in LMS #2 is hosted LMS #2 base license fees paid in Learning Management System #1 Learning Management System #2 Learning Management System #3 Board of Governors Page 125

141 LMS #3 is hosted LMS #3 base license fees paid in In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it? pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? pertaining to question #6: Board of Governors Page 126

142 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: 8. Please share any additional comments or advice: ST. ANDREWS UNIVERSITY Please enter your contact information. Institution First Name Last Name Title St. Andrews University Jenny Carmichael Minnick Phone Moodle Administrator/Visiting Professor 1. Does your institution deliver online courses through a learning management system (LMS)? 2. If the answer to question #1 is, please list below the details for each learning management system in use at your institution. Learning Management System # LMS #1 is hosted LMS #1 base license fees paid in Moodle By eternal party Learning Management System #2 Board of Governors Page 127

143 LMS #2 is hosted LMS #2 base license fees paid in LMS #3 is hosted LMS #3 base license fees paid in Learning Management System #3 3. In addition to the core LMS, which other software modules does your institution currently license for use with your primary LMS? Please indicate the license cost for the previously selected software modules for the fiscal year : Collaboration/videoconferencing/messaging Content Management Electronic portfolios Analytics Rubrics Mobile device access (e.g., apps for students and/or instructors) 4. Is your institution considering changing your learning management system in the near future? No If, When? To what, if known? 5. If the State of Florida provided to your institution a central, shared learning management system at no cost, would your institution use it?, If it was the same brand our institution is currently using Board of Governors Page 128

144 pertaining to question #5: 6. If the State of Florida provided to your institution a central, shared learning management system using a cost sharing model, would your institution use it? No pertaining to question #6: 7. Please list any specific factors that would hinder your institution from participating in a shared, statewide learning management system: St. Andrews University is a branch of Webber International University. Our campus is located in North Carolina and we are sharing the use of Moodle. The only factor that I see that might influence our use of this LMS would be North Carolina Education requirements that might not match the standards in Florida. 8. Please share any additional comments or advice: Board of Governors Page 129

145 APPENDIX A LMS SURVEY The Learning Management System (LMS) Survey that was submitted to Florida s public and private universities and colleges can be found on the following pages. Board of Governors Page 130

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