Progress Made and Lessons Learned through Collaborative Web Archiving Projects
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1 Progress Made and Lessons Learned through Collaborative Web Archiving Projects Anna Perricci Columbia University Libraries Archive-It Partner Meeting 2014 November 18, 2014
2 Web Resources Archiving Collaboration Many thanks to the Mellon Foundation Building collaborations among The web archiving community Other research libraries Users and potential users of web archives Site creators
3 Incentive awards projects to advance web archiving tools Warcbase: Building a Scalable Web Archiving Platform on HBase and Hadoop. (Jimmy Lin, University of Maryland) Archiving Transactions Towards Uninterruptible Web Service (Zhiwu Xie and Edward A. Fox, Virginia Tech University)
4 Incentive awards projects to advance web archiving tools Visualizing Digital Collections of Web Archives (Michele Weigle, Old Dominion University) Tools for Managing Seed URLs (Michael Nelson, Old Dominion University)
5 Incentive awards projects to advance web archiving tools Perma.cc: Mitigating the Pervasive Problem of Link Rot in Scholarly Works and Preserving Online Content (Kim Dulin, The Harvard Library Innovation Lab) Free Law Project Providing free access to primary legal materials, developing legal research tools, and supporting academic research on legal corpora)
6 Building an efficient, coherent, and scalable national framework for collecting web content
7
8 Program Components Communication and coordination Seed management and harvest Supplemental quality review (QA testing) MARC Metadata Local preservation storage (seeking solutions)
9 The first 18 months of collaborative collecting Planning, needs assessment (interviews with stakeholders including Associate University Librarians for collection development at each Borrow Direct institution in 2013), timelines created Group communication (spreadsheets, Basecamp), cultivating dialogs Coordinate seed URLs nomination for pilots collections (CCWA, CAUSEWAY), QA testing and creation of MARC records Trying out workflows for optimal balance of involvement and efficient forward motion on projects In planning stages for sharing costs & 5 year plan for Borrow Direct/Ivy Plus collaborations
10 Collaboration with music librarians
11 Contemporary Composers Web Archive Selectors Borrow Direct Music Librarians Group: music librarians at Brown, Columbia, Cornell, Dartmouth, Harvard, Johns Hopkins, Princeton, and Yale universities, MIT, and the universities of Chicago and Pennsylvania Cataloging expertise Russell Merritt (cataloger specializing in music resources) Kate Harcourt (Director of Original and Special Materials Cataloging) Alex Thurman (Web Resources Collection Coordinator)
12 CCWA
13 CCWA
14 Progress on CCWA & lessons learned so far By the numbers: 11 curators participating 56 sites currently available in Archive-It 23 additional sites for follow up 27 GB of content archived (268,519 URLs) 50 MARC records in WorldCat as of 11/18/14 Russell Merritt (music cataloger) collaboratively developed MARC records for composers websites; further cataloging of available sites through 2CUL Outreach SAA presentation on MARC records for CCWA Over 30 sites tested for quality by five music librarians; bibliographic assistant on the grant tested all sites in collection
15 CCWA Permissions 77 Composers Yes (37) No (0) Did not respond (35) No contact info (2) Recently died/did not contact (3)
16 Quality Assurance with music librarians
17 Creating MARC records for web archives Creating MARC records for archived websites is standard practice at CUL MARC records make web archives discoverable in CLIO (Columbia Libraries Information Online) Collection level and seed level records Will use Archive-It interface to add Dublin Core metadata
18 Anticipating wider use of MARC records Records have been regularly released to WorldCat Collaborators on cataloging were attentive to which fields will ordinarily be stripped out when a MARC record is imported to another institution s OPAC
19 MARC records
20 Patron view of record in CLIO
21 Cataloger s view of record in CLIO
22 Progress on CAUSEWAY & lessons learned Curators from 9 Borrow Direct institutions (Ivies Plus Art & Architecture Group) Lead advisors: Carole Ann Fabian and Chris Sala 137 seed URLs (over 100 harvested and being released as sites are tested, cataloged and assigned metadata in Archive-It) 51 GB of content archived (1,006,114 URLs ) Over 60 sites available in Archive-It with DC metadata (also all 60+ have MARC records in CLIO) Outreach Update sent to IVAAG soliciting feedback Gave update and got feedback at semi annual IVAAG meeting Presentation scheduled for ARLIS/NA 2015
23 CAUSEWAY Permissions 137 Site owners Yes (74) No (3) Later (2) No contact info (2) Did not respond (56)
24 CAUSEWAY
25 CAUSEWAY
26 CAUSEWAY
27 CAUSEWAY
28 Cataloging expertise brought to CAUSEWAY Alex s expertise in cataloging architecture and urban planning sites (built through collaboration with Chris Sala on the Avery collecting of web archives) equips him to make more specific MARC records for sites in CAUSEWAY Columbia University art and architecture librarians encourage users to find resources via records in the OPAC so access to CAUSEWAY sites will likely be via the MARC records which point to the calendar page for archived sites Alex is working with our Bibliographic Assistant, Naeema Akter (position funded by the grant as well) to add appropriate metadata for better browsing in the Archive-It interface
29 Early start on facets in Archive-It
30 CAUSEWAY goals for duration of remainder of grant Collect all nominated sites in scope, test for quality, create a MARC record for each archived website (by early 2015) Evaluate quality and solicit feedback (ongoing) Meet at ARLIS/NA and discuss progress (March 2015) Anna will also give a presentation on collaborative web archiving projects at ARLIS/NA Establish ongoing workflows and goals (2015 and onward) End of pilot phase: December 2015
31 Project tracking: Basecamp & many, many spreadsheets
32 Pilot climate change collecting & lessons learned so far 25 selectors from 5 institutions Great range of fields: -Wide variety of area studies (9) -Social science (5) -Science and environmental science (4) -Medical (1), Law (1), Special Collections (1) -Collection Development AUL (3), Preservation (1) 127 seeds websites nominated (some duplication) A lot of enthusiasm for topic
33 What we ve learned about workflows and scale Distributing work does not reduce costs Collaborative effort builds the project and new tasks promote professional growth Quality Assurance and cataloging integral to process of creating high quality collections of web archives
34 #webarchivinghappenshere
35 Use cases Image credit: Flickr user: Nicky Jurd (CC BY 2.0)
36 Using the Human Rights Web Archive & learning from human rights scholars work (publications, citations)
37 Citations scraped from articles published in 2010 in select scholarly journals
38 Isolating URLs from list of citations using Open Refine (approximately 10% of citations scraped have URLs in them)
39 Querying Internet Archive collection (via API)
40 Leveraging HRWA Solr index
41 Columbia University web resources: creating best practices for site creators
42 Wider reach with guidelines rather than suggesting changes on case by case basis
43 Web archiving initiatives focusing on art resources An initiative designed to address the urgent need to document the dynamic web-based versions of auction catalogues, catalogues raisonnés, and scholarly research projects, as well as artist, gallery, and museum websites ( Artist files Special Interest Group
44 What do you want to learn about web archiving? Do you have any suggestions on how the SAA Web Archiving Roundtable can help you develop your knowledge of web archiving? Categories we identified based on the 33 responses: Description Preservation Access/ Use Project Management/ Collaboration Appraisal/ Collection Dev/ Policy Technology/ Capture/ Tools Business Case/ Costs/ Best Practices
45 Some presentations, papers, panels & posters during grant Moderated: Web Archiving: Experiences, Perspectives and Possibilities held at METRO on 10/20/14 Presentation (lightning talk): MARC Records for the Contemporary Composers Web Archive for the Society of American Archivists annual conference on 8/16/14 URL (via Academic Commons): Presentation: SAA Web Archiving Roundtable Education Needs Assessment Survey Results for the SAA Web Archiving Roundtable meeting at Society of American Archivists annual conference (co-presented with John Bence) on 8/14/14 Presentation: How Collaboration Can Save [More of] the Web: Recent Progress in Collaborative Web Archiving Initiatives for the METRO Conference 2014 on 1/15/14 Poster session: Assessment of the Effectiveness of the Human Rights Web University (copresented with Pamela Graham) at the ACRL/NY Symposium on 12/6/13 URL (via Academic Commons): Presentation: How Collaboration Can Save [More of] the Web: Recent Progress in Collaborative Web Archiving Initiatives for the Best Practices Exchange on 11/14/13 (with Scott Reed) URL (via Academic Commons): Presentation: Web Archiving Resource Collaboration at CrawlCamp held at METRO on 7/17/13
46 Are project elements on schedule & within budget? So far yes though we have plenty of challenges and work ahead of us Steady progress on citation analysis but it s been much harder than we thought it d be Lots of room for engagement and team work including maintenance and coordination of cooperative efforts
47 Refining building materials
48 Modest gains
49 The next 12.5 months Complete remainder of work called for in grant Establish shared cost model for collaborative collection building (e.g. CCWA and CAUSEWAY) Plan for scaling (maintenance and growth) Codify roles for meaningful involvement in web archiving efforts Contribute to professional organizations to strengthen web archiving efforts nationally and internationally
50 Credits to some of many collaborators Bob Wolven, Alex Thurman, Naeema Akter Pamela Graham, Kate Harcourt, Christina Harlow Talia Jimenez, Stephen Davis, incentives awards oversight panel: Kris Carpenter, Mark Phillips, Rob Sanderson & Perry Willett Elizabeth Davis, Russell Merritt & Borrow Direct music librarians Carole Ann Fabian, Chris Sala, Ivies Plus Art & Architecture Group Borrow Direct Associate University Librarians for Collection Development group Climate change selectors at Borrow Direct institutions Archive-It staff Community for discussion and participation Including: NYARC, METRO, International Internet Preservation Consortium (IIPC), SAA Web Archiving Roundtable, ARLIS/NA Artist Files SIG
51 Growing web archives
52 Thanks! Anna Columbia University Libraries
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