Analyze existing Exchange and desktop environments to determine best fit cloud-based alternatives to traditional enterprise software.

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1 ASSESS READINESS Analyze existing Exchange and desktop environments to determine best fit cloud-based alternatives to traditional enterprise software. DETERMINE TCO Get an asset and cost-factordriven TCO roll-up with comparison to cloud, VDI, terminal and netbook alternatives. MIGRATE CONFI DENTLY Undertake migration projects knowing that the right users and applications have been selected, that users will be satisfied, that costs will be Exoprise CloudReady is an easy-to-use, automated solution that delivers deep insights into onpremises applications and infrastructure as well as comparisons against cloud-based alternatives. A unique combination of analytics and light-weight, downloadable data collection software, CloudReady gives IT leaders hard to obtain information in critical areas including Total Cost of Ownership, End-user Readiness, Application Usage and Enterprise Collaboration. The value of CloudReady is driven by the depth and breadth of analytics that are built into the platform. Accessing over 1,200 attributes hidden within Microsoft Exchange, Active Directory Servers and desktops, CloudReady turns years of system performance and user behavior data into actionable insights that inform and guide strategic decision making. For organizations that are contemplating upgrades to existing applications and infrastructure, including migrating onpremises applications to the cloud, CloudReady provides data-driven clarity to support complex, mission critical decisions. saved, and that a platform is in place to monitor the success of your cloud. The following pages provide examples of just some of the reports and analytics that are produced during a CloudReady Insight assessment. Dozens more are included with CloudReady, and most reports enable drill-down functionality, allowing administrators and other CloudReady users to access the most granular, actionable information. For more information about CloudReady or Exoprise, please visit or call Exoprise 1

2 The Hosted Messaging Comparison Overview gives a high-level comparison of an organization s environment versus a cloud provider such as Google Apps or Office 365. From Total Cost of Ownership to End-user Readiness to highlights of inventory and storage, organizations can quickly compare their own environment to determine the best fit cloud-alternative. Editable cost factors enable customization of items such as training and managed storage costs to match each unique environment. Summary report provides a good starting point for understanding the benefits and fit of cloud-based alternatives. Segmentation of user community into Power, Smart, Simple based on application usage. 2

3 The CloudReady Free Overview captures a high-level summary and comparison of an organization s environment vs. the cloud alternatives. Any organization that runs CloudReady Insight against their Microsoft Exchange Environment receives these statistics for free. Drillingdown into the data is a small per-mailbox charge. High-level overview of the savings, reliability and readiness for moving to a cloud-based alternative. Hard-dollar examples (adjustable) of the cost-savings and justification to making a move to the cloud. Helps organizations define their cloud strategy and discover usage corner-cases. 3

4 000 The Hosted Messaging Cost Comparison provides a detailed cost breakdown of an organization s on-premises messaging infrastructure. This chart and scorecard enables IT administrators to compare the costs of their existing environment to the cost of a cloud-based alternative. Detailed cost-estimates based on discovered assets, storage, software and 3rd-party needs. Editable cost-factors are available. Exoprise has researched and loaded CloudReady with industry standard cost factors. These figures are also editable by the administrator so that they represent costs that are unique to the enterprise, such as training and cost of managed services. CloudReady Insight automatically collects the OUs (departments) from the messaging infrastructure for a detailed cost breakdown by department. Costs by department can be Fixed costs are attributed equally by head-count within a department. Variable costs are attributed to each mailbox and aggregated within the right department. helpful in larger organizations during budget season and to help make the decision about a migration or segmenting the user-base. 4

5 A unique feature of CloudReady Insight is its deep analysis of end-user usage of Microsoft Exchange. CloudReady analyzes each mailbox to determine what features of Exchange and Outlook each user uses most frequently. From Outlook specific features to different types of collaboration, CloudReady collects over 300 pieces of meta-data about Exchange usage. For each feature we compute whether the user is a: Understanding how an organization collaborates and how applications are used is critical to choosing a platform. Usage insights can help with migration, training, planning and change management. Power User - An advanced user of the system who uses many features of Outlook and Exchange. Smart User - A moderate user of the system. Uses some advanced features. Simple User - A simple user of Exchange and Outlook. A migration strategy should Organizational readiness by organizational unit aggregates the readiness statistics across departments (OUs) according to a company s Active Directory settings. This can be very useful in planning a deployment by different departments within a company. take into account the different training needs of an organization. Having an understanding of the different training and support requirements of departments within an organization enable a successful transition to a cloud-based service. 5

6 Using industry standard storage costs and best practices, CloudReady analyzes and provides a breakdown of the total cost of ownership for an Exchange Environment. Figures are editable by the administrator so that they represent costs that are unique to the enterprise. Storage and management are often the most expensive components of a highly available Exchange environment. A complete view of storage costs, constraints and cloud advantages can help accelerate the choice. Cloud-based collaboration solutions can be more than just about saving money - they can improve productivity too. Harddollar examples (adjustable) of the cost-savings and justification to making a move to the cloud. Helps an organization define their cloud strategy and discover usage corner-cases. CloudReady Insight analyzes the attachments that are sent and received within your organization. This can be helpful to determine collaboration needs, Microsoft Office utilization and whether an organization would reap productivity benefits from Internet based collaboration tools such as Google Apps or Office

7 This report highlights which departments within an organization communicate externally or internally. Each report element can be drilled to identify the specific users in each segment. Understanding how people in an enterprise have been sharing documents via is a great first step towards improving collaboration and productivity with new cloudbased solutions. Organizations often worry CloudReady Insight provides a high-level overview of the reliability of the existing Exchange infrastructure. Drill through to see the list of errors and crashes on the Exchange server. about reliability and uptime of the cloud. Understanding the performance of the existing environment can be enlightening. Putting the performance and reliability discussion in the proper context is a great way to explore the benefits of the cloud. 7

8 This report delivers a data-driven analysis of the cost of the existing, on-premises windows PC environment along with comparisons to alternatives such as Google Chromebooks and virtual desktop solutions. Understanding the true cost of an existing PC environment is an important first step in evaluating the fit of cloudbased alternatives. Personalizing the cost factors behind this report is a valuable and informative exercise. Organizations that have been Remote, agent-free analysis of desktop environments identifies which applications are being used most frequently across the enterprise. built around Microsoft Office and related solutions may over-emphasize their dependence on these products. Identifying real office usage across the enterprise allows decisions to be based upon fact. This report answers important questions that can significantly reduce annual costs. 8

9 This report delivers deep insights into what applications are actually running within an enterprise. This information is vital to organizations considering new, cloud-based alternative applications as well as those contemplating how to prepare for the post-pc era. Many IT leaders have decades of experience managing PC environments. During that time, many organizations have lost track of the volume and type of applications that are deployed across the desktops. Application inventory reports like this one facilitate overall IT optimization. Users of CloudReady value Age of machines and uniformity of operating systems installed can have a significant impact on enterprise productivity as well as the cost to maintain the environment. getting deep insights into their messaging and desktop environments through a single pane of glass. Environment data like this allows decision making and change management plans to be tuned to the customer s environment. 9

10 The 3rd party software installed within the messaging environment is collected and used for the TCO analysis as well as to understand what software is integrating with the Exchange servers. Identifying all the integration points in a complex Exchange environment is a vital part of any upgrade or migration. Organizations need to understand what software integrates with Exchange prior to undertaking a migration. 10