BELDEN PARK CONDOMINIUM ASSOCIATION

Transcription

1 BELDEN PARK CONDOMINIUM ASSOCIATION POLICIES, INFORMATION, RULES AND REGULATIONS TABLE OF CONTENTS Page I WELCOME AND INTRODUCTION 3 A. Board of Directors 4 B. Management Company 4 C. Condominium Documents 5 D. Property 5 E. Common and Limited Common Elements 6 F. Association Responsibilities 6 G. Unit Owner Responsibilities 7 H. Handicapped Access 8 I. Insurance 8 J. Radon 8 K. No Soliciting 8 II POLICIES, RULES and REGULATIONS 9 A. Decorations, Holiday Items 9 B. Flags 9 C. Landscaping 10 D. Motor Vehicles E. Moving Sale, Rentals, Garage Sales, Signs F. Noise and Nuisance 12 G. Parking 12 H. Political Signs 12 I. Personal Property 12 J. Pets 13 K. Rental of Condominium Unit 14 L. Sale of Condominium Unit M. Satellite Dishes N. Trash 16 June

2 O. Utilities 17 P. Lamps (Porch and Garage) 17 Q. Condo Address Numbers 17 R. Painting 17 S. De-Icing Systems 17 T. Fences 17 III MAINTENANCE FEES, COLLECTION POLICY, 18 LIEN PROCEDURE IV NON-COMPLIANCE 19 V SUMMARY What a Seller Needs to Know and Convey to the New Owner June

3 WELCOME Welcome to Belden Park Condominiums. Whether you are a new resident or have lived here for many years, we hope that you enjoy living in the Belden Park Community. In order to maintain Belden Park as an inviting place to live, we have established a Handbook of Policies, Information, Rules, and Regulations. This handbook should help to simplify and clarify the policies, rules and regulations established by the Board of Directors and those set forth in the Association s Declaration of Condominium Ownership and the Bylaws. These common sense rules and regulations take into consideration the health, safety and comfort of all the residents. We hope that you will cooperate by upholding them. Your adherence is essential to help preserve and enhance cooperative living. The Board of Directors has the authority as set forth by the Declaration of Condominium Ownership and the Bylaws that are recorded in Stark County to establish, implement and enforce these rules and regulations. This booklet supplements, but does not replace, those recorded documents. Therefore, if there should be an inadvertent discrepancy between what is in this booklet and the recorded documents, the Declaration and/or Bylaws shall govern. We ask that you familiarize yourself with these revised Policies, Rules and Regulations, keep them handy and refer to them when needed. If a concern arises that may not be covered in this document, please contact, in writing, Belden Park Condominium s agent at the GRACE PROPERTY SERVICES, LLC (GPS) Management Company or the Board of Directors. Remember, too, that the Declaration of Condominium Ownership and the Bylaws contain additional information. Thank you! The Board of Directors of the Belden Park Condominium Association, Inc. June

4 I. INTRODUCTION A. BOARD OF DIRECTORS The Board of Directors consists of six (6) individuals who are unit owners and are elected by their fellow unit owners. Board members serve without compensation and are responsible for making the decisions affecting our property. Decisions concerning the property are made during the Board s scheduled meetings. The Board requests and appreciates your cooperation in recognizing that the Board members are not employees and should not be contacted directly on Association related matters outside of Board meetings. Board members are not individually responsible for resolving association matters but do decide on issues brought to their attention by the Management Company. The only exception is that you should send a letter directly to the Board members concerning problems that you may have with the Management Company. B. MANAGEMENT COMPANY The Association currently contracts Grace Property Services for management services. GPS administers the business affairs of our Association and works in conjunction with the Board to implement and enforce the Board s decisions and policies. The Property Manager with GPS conducts all the day-to-day activities for the association and reports regularly to the Board of Directors. Unit owners, contractors, and vendors are expected to work through the property manager when doing Association business. Board members are volunteers and are not individually responsible for resolving Association matters. Again, all communications must be directed through the management company, in writing, signed and dated, to assure that concerns and questions are properly addressed. June

5 C. CONDOMINIUM DOCUMENTS As a private condominium property, we are incorporated under the Belden Park Condominium Owners Association, Inc. In addition to the United States Constitution and Federal, State, and Municipal laws, we have our own Declaration and Bylaws, which are recorded with Stark County and may be amended by a vote of the Association. The Declaration declares the restrictions on the property. The Bylaws define the internal operations and procedures of the Association. The Policies, Rules and Regulations are adopted by the Board and may be amended by the Board. The Condominium Disclosure Statement includes the Declaration, Bylaws and Rules and Policy Guidelines. These documents are the legal instruments that establish and direct the operations of the Association. Each unit owner should have received a copy of this Disclosure Statement at the time of unit purchase, be it from the original developer, original owner or a subsequent unit owner. If you did not receive a current copy of the Declaration and Bylaws, they are available online from the Stark County Recorder s Office or from GPS for a fee. These Policies, Information, Rules and Regulations are a synopsis of the Legal Documents (Declaration and Bylaws). Please keep your documents in a safe place to be available for reference and to give to the next unit owner should you sell your unit. D. PROPERTY Belden Park Condominiums are located in Jackson Township, Stark County, Ohio. The condominium property uses the services of the Jackson Township Police and Fire Departments. BPCA is served by the North Canton Post Office. The property is comprised of seventy-eight (78) condominium units located in thirty-nine (39) buildings. The roads are private and are maintained by the Association. June

6 E. COMMON and LIMITED COMMON ELEMENTS Common elements are those parts of the Condominium Property outside the confines of the individual units, such as foundations, roof, building exteriors, lawns, and all landscaped areas. Limited Common Elements are the parts of the common elements reserved for the exclusive use of a particular unit such as patios. Alterations and additions to the Common or Limited Common Elements are prohibited without the prior written approval of the Board of Directors. Plans must be submitted and approved in advance of any work being performed. This includes any modifications to patios, doors, windows, or any exterior building surface. F. ASSOCIATION RESPONSIBILITIES The following summarizes the Association s area of responsibility relative to the reasonable maintenance of your unit and Common Elements at Belden Park Condominiums. 1. Professional management within the approved budget of the Association. 2. Regular trash removal (Monday). 3. Common Element utilities. 4. Care for lawns, shrubs and trees in common elements. 5. Exterior building maintenance, including roofs, siding and exterior painting, with the exception of garage doors and exterior doors. The Association evaluates their painting needs and responsibilities on an annual basis. 6. Snow removal on streets, drives and walks, per our Landscape Contract. The Contract details are available through GPS. 7. Master insurance policy. 8. Reserve funds for capitalized expenses. June

7 G. UNIT OWNER RESPONSIBILITIES These items are listed to assist you in your personal maintenance scheduling. 1. Interior of the unit from the drywall in 2. All doors (including garage, screen and storm doors), door screens, windows (including skylights), window frames, and window screens 3. Individual door bell 4. Unit dryer vent 5. Garage door, including mechanisms, tracks, springs, cables, lock, automatic garage door opener, and key pad, if any 6. All heating, cooling and ventilation equipment serving the individual condominium unit 7. Electrical outlets serving the individual condominium unit, both interior and exterior 8. Utilities and utility service line connections separately metered to your unit. In case of a gas malfunction, call your gas supplier. Do not attempt to light the appliance 9. Inside water damage is the responsibility of the unit owner. If water pipes freeze or break, shut off the water at the entrance of the waterline to the condominium. Since there is one line to each condominium, determine if the line from the street enters your unit or the attached unit. This could result in turning off the water supply to your neighbor. If you need help, contact GPS emergency number: Concrete patio, concrete pad in front of garage, driveway, sidewalk, porch, porch step(s), deck, and enclosures 11. Insurance for the private unit owner/resident coverage 12. Weeding and general cleanup in limited common areas 13. Exterior doors may be replaced at the unit owner s expense. Prior approval by the Board of Directors is required before installation. 14. Maintenance of any additions/changes in construction by an owner. (Prior written Board approval is required for any exterior change.) June

8 H. HANDICAPPED ACCESS If the exterior of a unit needs special modification to meet the needs of a handicapped resident, the Board must be contacted in writing detailing the proposed remedy. The Board will grant approval provided all building code requirements and state and federal laws are met. Unit owner will bear costs related to the installation, maintenance and removal of a ramp railing, etc. At the time of sale, the ramp, railing, etc., must be removed, the building repaired and the common area restored to its original design, unless re-approved by a new owner and approved by the BPCA Board of Directors. I. INSURANCE The Association maintains a master insurance policy in accordance with the Declaration. Unit owners and residents are responsible for obtaining insurance for their own contents under a HO6 Policy for personal property, unit owner real property (such as upgrades and wall coverings) and personal liability. The HO6 Policy is a condo unit owners policy not a Homeowner s policy. Residents who are tenants, should obtain a renter s policy. If there are questions regarding a HO6 Policy, refer your Insurance Agent to GPS for the Association s Insurance Contact. J. RADON The Board of Directors has established the policy that the decision to install any radon reduction systems will be left to the individual condominium owner at their expense and should be installed according to state code and should not be vented through the roof. K. NO SOLICITING Soliciting is not permitted on Belden Park condominium property. Anyone soliciting within the complex should be reported to the Jackson Township Police Department. A NO SOLICITING sign is posted at the front entrance. June

9 II POLICIES, RULES AND REGULATIONS These Guidelines have been set forth to detail and expand upon the information found in the Declaration and Bylaws under which Belden Park Condominium Association operates. A. DECORATIONS, HOLIDAY ITEMS 1. Holiday decorations may be displayed within thirty (30) days before and thirty (30) days after the holiday. 2. Holiday decorations are permitted in windows, on doors, patios, porches, decks, and in mulched areas. 3. Decorations are not permitted to be permanently attached to the building or any part thereof. 4. Holiday decorations or displays are not permitted on the lawn areas. B. FLAGS 1. Units are permitted to display only one American or U.S. Military flag with a maximum size of 3 x 5 made of nylon, polyester or cotton material. 2. Holders may be attached to the vertical trim on the side of the garage door and must be made from a metal or heavy plastic that will not rust or cause rust weeping marks on the exterior of the unit. 3. Upon removal of the flag holder, the common element must be restored to its original condition by the unit owner. 4. American Flags may only be displayed in accordance with Federal law as outlined in the U.S. Flag Code, Title 4, Chapter I. June

10 C. LANDSCAPING 1. Flowers a. Seasonal flowers, perennials, and bulbs may be planted in the mulched areas adjacent to the unit. Perennial plants or other shrubs or trees cannot be planted by any individual unit owner without the prior written approval of the Board of Directors. b. Plantings must be spaced so that shrubbery may be trimmed and maintained. c. Unit owners are responsible for the end of season clean-up of flowers. 2. Grass and Mulched Areas These common elements are reserved specifically for grass, shrubs and flowers. No ornamental items of any kind, with the exception of shepherd hooks, are permitted in these areas. All mulch will be spread by the Association s landscaping company. 3. Replacement Any new plantings, grass removal, shrub or tree removal must first be approved by the Board. If a tree or shrub in the front of a unit dies, the unit owner must likewise complete a written request form for replacement. The Association will replace the shrub at a maximum cost of $50 and a tree at a maximum cost of $100. Plans for any landscaping project must be submitted in writing to GPS for Board review. 4. Planters Planters are permitted on porch, patio, deck and at the garage door opening. They are not to be displayed in mulched areas. D. MOTOR VEHICLES 1. No boats, trailers, motor homes, trucks larger than a half-ton pickup, travel trailers, or any vehicle with commercial advertising may be parked on any street or driveway overnight. Other vehicles used for recreation, but not able to be parked in the garage, will be permitted to park in the limited common element in front of the garage for a maximum of fortyeight (48) hours to allow for loading and unloading. Such vehicles must not June

11 exceed twenty (20) feet in length and must not block normal access of other residents. Commercial moving vans, when conducting contract business and commercial trucks when in the area to perform service or repair work are authorized exceptions. 2. Buses, large trucks, campers, motor homes, trailers, boats, or boat trailers are prohibited on the condominium property except for loading or unloading. 3. Engine, and other car repairs, with the exception of the minor repairs of an emergency nature and maintenance are prohibited. Inoperable vehicles, such as those with flat tires or expired license plates, or vehicles which cannot be identified as belonging to a resident or guest may be towed off the premises at the vehicle owner s expense, if they are parked in any common or limited common element for more than forty-eight (48) consecutive hours. 4. The speed limit throughout the condominium property is fifteen (15) miles per hour to ensure the safety of all residents. 5. Vehicles must be brought to a complete stop at ALL stop signs. E. MOVING SALE, RENTALS, GARAGE and TAG SALES, SIGNS 1. The Management Company must be advised in writing of any sale or rental prior to any move-in or move-out. 2. Any damage to the common or limited common element as a result of a move-in or move-out will be assessed to the responsible unit owner s account. 3. The only signs allowed are as follows: One FOR SALE sign at the unit that is for sale. For Sale Signs are not permitted at the Front Entrance. An Open House sign can be placed at the entrance to the allotment three days prior to the showing and one in front of the unit on the day of the Open House. One GARAGE OR TAG SALE sign. A garage or tag sale is only permitted when the owner has sold the condominium and is moving out. A maximum 3-day sale can be held on Thursday, Friday and Saturday, 8:00 a.m. to 5:00 p.m. A 30-day notice is to be sent to the Board and to GPS prior to the sale dates. A sign is permitted at the June

12 entrance to the allotment and in front of the condominium the day(s) of the sale. F. NOISE and NUISANCE 1. Noise that causes a disturbance or creates a nuisance is prohibited. 2. If a resident is bothered by noise or any other nuisance, it is his/her responsibility to contact the offending party. If the noise or nuisance continues, contact the Jackson Township Police Department. G. PARKING 1. The garage must be used as the primary parking space. The secondary space is the resident s driveway. Guests should use either the driveway or park in front of the unit of the host. Overnight parking on the street is prohibited. 2. Parking in such a way that would block access to another resident s driveway is prohibited. 3. Street parking is prohibited within three (3) feet of a residence driveway. 4. Only currently licensed, operable passenger and noncommercial vehicles are permitted to be parked in any parking area. H. POLITICAL SIGNS Political signs are not permitted to be displayed anywhere on Association property. I. PERSONAL PROPERTY 1. All personal property, such as lawn chairs, bicycles, and tables must be kept inside the patio, deck or garage. 2. Patio tables, matching chairs, and umbrellas are permitted on patios and decks. Umbrellas should not contain commercial advertising. 3. No other signs, awnings, canopies, shutters, curtains or any other device may be affixed to or placed upon the exterior walls, doors, fences or roof without the prior written approval of the Board of Directors. If in doubt, contact GPS. June

13 J. PETS (refer to BPCA Amendment to the Declaration, filed on Nov. 2, 2011) 1. No animals, rabbits, livestock, fowl, or reptiles of any kind shall be raised, bred, or kept in any unit or on the common or limited common elements. Dogs, cats and other conventional household pets may be kept subject to Rules and Regulations. 2. Pets are prohibited from running loose on the condominium property and must be on a handheld leash when outside of the unit. 3. Pet owners will be held responsible for damage caused by their pets to any common element including, but not limited to, shrubs, bushes, trees, grass. 4. Pets must not be tied, fenced or housed outside a unit. 5. Pet owners are responsible for the complete cleanup of feces IMMEDIATELY after defecation by their pet from lawns, mulched areas, walkways, driveways, parking areas, et al. 6. Pursuant to the provisions of the Declaration of Condominium Ownership, in addition to all other remedies, the Board has the right to require the owner of any pet to remove the pet from the condominium property if the pet is causing or creating a nuisance or unreasonable disturbance or is in the vicious dog category. The BPCA Bylaws define vicious dogs in The Amendment to the Declaration, paragraphs 8 and 10. June

14 K. RENTAL OF A CONDOMINIUM UNIT 1. Belden Park has a rental restriction of one time hardship lease for a minimum of 6 months and a maximum of 2 years. 2. The Unit Owner must provide GPS with the following information before the tenant takes up residence: a. Copy of lease; b. Full name of tenant(s); c. Names of all occupants of the unit; d. Home and business telephone number(s) of tenant(s). 3. The Unit Owner is responsible for making the tenant aware of the Policies, Rules and Regulations. 4. The Unit Owner is responsible for tenant violations of the Declaration, Bylaws or Rules. The Unit Owner shall be responsible for rule violation assessments and all other damages, and any recourse the Unit Owner may wish to take against a tenant who is in violation. If the Unit Owner fails to cooperate, then the Board may initiate eviction proceedings against the tenant. 5. The lease document must contain a clause making it subject to the covenants and restrictions in the Declaration, Bylaws and Rules. L. SALE OF CONDOMINIUM UNIT 1. Except as otherwise provided, signs are prohibited without prior, written Board approval. 2. Within fifteen (15) days of executing a purchase or sales agreement, the Unit Owner or real estate agent must notify the Management Company to make arrangements for a maintenance fee update letter and certificate of insurance for the buyer. 3. At the same time as above, the Unit Owner must provide the following: a. Names of all occupants; b. Home and business mailing addresses; c. Home and business telephone numbers; d. Name, business address and telephone number of any person who manages the Unit on behalf of the Owner; Sales price; and any June

15 change in the information required must be provided to the Board within 30 days of the change. 4. GPS will coordinate the paperwork with banks, real estate agents, appraisers and escrow agents. A transfer fee for these services may be charged to the seller and paid out of escrow from proceeds due to the seller at the time of title transfer. 5. The seller is responsible for providing the following information to the buyer: a. Copy of Declaration and Bylaws and any Amendments; b. Copy of the Policies, Rules and Regulations; c. Unit access door key(s), mailbox, and garage door key(s) if applicable. d. Garage door opener. M. SATELLITE DISHES 1. Any owner contemplating the installation of a satellite dish/antenna on limited or common elements must complete a Notice to Install form to advise the Board of the proposed location, height and screening materials to be used. 2. Installation must not damage any of the structural components of the unit including the vinyl siding and roofing materials. Limited to inches in diameter No dish can be installed on the roof Dish can be installed on o Fascia strip on edge of roof o Pole (4 ft max height) within 3 feet of condo foundation 3. All efforts must be used to install the dish/antenna in a manner so as to make it as inconspicuous as possible. Painting the dish may be required to minimize the appearance to other unit owners. 4. Wiring for the dish must be kept at minimum visibility to all other Belden Park units. Drilling through exterior walls and roofs is prohibited. 5. The unit owner is required to sign a release holding the Association harmless from any responsibility associated with the satellite dish/antenna. June

16 6. The owner shall be responsible for any cost of installation or repair of the satellite dish, as well as any damage or loss. 7. The unit owner is responsible for any damage caused to the property which occurs as a result of installation, maintenance, use or removal of the satellite dish. 8. Owners are required to relocate satellite dishes in the event of maintenance or repairs to the areas where the dishes are located. 9. In the event of the sale of the unit, the satellite dish must be removed and the area restored to its original condition at the sellers expense. 10. It shall be the responsibility of the owner to advise any purchaser or tenant of the condominium as to these regulations regarding the installation, use, and removal of satellite dishes. 11. The Board reserves the right to amend, modify, or change any rules concerning satellite dishes. N. TRASH 1. Trash removal service is provided by the association for ordinary household waste. 2. Trash is to be set out by 7:00 a.m. Monday mornings except holidays. When a national holiday occurs before the regular pickup day, trash removal will be on Tuesday. 3. Questions regarding the service or billing for the removal of large items such as tires, furniture or appliances must be directed to GPS. Large items should be left at street side at the time special pickup is scheduled for their removal. 4. Trash and other discarded items must be placed in an appropriate container or sealed bag. Trash must be secured in a manner which will prevent it from being scattered or blown. 5. Trash containers and/or bags shall not be permitted to remain outside the unit except on the evening prior to collection and on the day trash is collected. Trash containers must be kept inside the garage at all other times. June

17 O. UTILITIES 1. Residents are responsible to initiate their own utility services upon possession of their units. 2. Maintenance and payment of gas, sewer, electric, cable/satellite television, and telephone utilities are the responsibility of the resident. 3. The Association pays for the water and trash removal service out of the monthly association fees collected from unit owners. Please, conserve water! P. LAMPS (PORCH AND GARAGE) 1. If porch or garage mounted lanterns need replaced, they can be ordered through Lighting by Design, 6759 Whipple Avenue, North Canton, OH. The lantern name and number are: Sea Gull Lantern. There are two models. (one model with a tail, one without). Some condos may have both types. The owner should choose the model that comes closest to the present model. Contact GPS if there are questions or clarification is needed. Q. CONDO ADDRESS NUMBERS 1. Replacements must be identical to the originals and installed in the original location on the building. Address numbers can be ordered from Gerber Lumber and Hardware, 4918 Kidron Road, Kidron, OH 44636, If more details or specifics are required, contact GPS. R. PAINTING 1. Owners must adhere to the established paint and color specs on exterior doors. Contact GPS for the correct unit spec. Unit owners are financially responsible For painting exterior doors. The Association is responsible for Trim painting. The Association maintains architectural control over the aesthetics. S. ELECTRIC ROOF DE-ICING SYSTEMS 1. These systems are not permitted and would void the extended warranty of the new roofs. T. FENCES 1. Fences are not permitted June

18 III MAINTENANCE FEES, COLLECTION POLICY, LIEN PROCEDURE A. All assessments, including maintenance fees are due on the first day of the month and are considered late if not received by the tenth of the month. B. An administrative late charge of $50 per month shall be incurred for any late payment and on any unpaid balance of the assessment. (Subject to increase upon future notice.) C. Any payments made shall be applied in the following order: Interest and/or administrative late fees owed to the Association Collection costs, attorney s fees incurred by the Association. Principal amounts owed on the account for common expenses and assessments. D. Any past due assessments may cause a lien and foreclosure to be filed against the unit. E. Any costs, including attorney s fees, recording costs, title reports and/or court costs incurred by the Association in the collection of delinquent assessments shall be added to the amount owed by the delinquent unit owner. F. If any owner (either by his or her conduct or by the conduct of any occupant) fails to perform any action that he/she is requested to perform by the Declarations, the Bylaws or the policies, rules and regulations, the Association may, but shall not be obligated to, undertake such performance or cure such violation and shall charge and collect from said owner the entire cost and expense, including reasonable attorney fees, of such performing or cure incurred by the Association. Any such amount shall be deemed to be an additional assessment and shall be due and payable immediately following notification of such charge, and the Association may obtain a lien for said amount in the same manner and to the same extent as if it were a lien for common expenses. June

19 IV NON-COMPLIANCE A. If a resident does not comply with the policies, rules and regulations as defined by the Association s Board of Directors, a $50 assessment may be charged. If the violation is not corrected within the time frame determined by the Board, a $50 assessment may be charged each month until the violation is corrected. It is only when circumstances leave no alternative that this action is taken. Some circumstances that can lead to this action include: Not abiding by terms of administrative rules and regulations. Not adhering to outdoor watering policy as directed by the City of North Canton, Jackson Township, or any other governmental body. B. The Board of Directors has put into place procedures to enforce the rules and regulations of our Association. When violations occur, the following step(s) will be taken: 1. Issue a notification letter which contains: a. Notice of the alleged violation. b. Action required to stop the violation. c. Specific time within which the violation must be corrected. d. Penalty which will be imposed following a hearing if the violation does not end within the stated time. 2. Issue a hearing notice if the violation does not end within the stated time. 3. Hold a scheduled hearing if the violation does not end within the stated time. 4. Issue a decision in writing once the hearing is held. June

20 V SUMMARY Condominium living can be wonderful! Those not wishing to shovel snow, weed, garden or mow often choose condominium living. Belden Park prides itself on its exterior appearance and each year many dollars and volunteer hours are spent for the beautification of areas surrounding our condominiums. Sometimes, however, individual condominium owners think that the grounds are theirs giving them the right to do as they choose. This is not the law in Ohio, and certainly not the accepted practice in Belden Park. As an owner in Belden Park, each of us owns something. We have the exclusive ownership of the interiors of our condominiums. All other land and building areas in the Association are what are known as common element. We each control what is called the limited common element attached or adjacent to our unit. This includes the driveway, sidewalk, porch, steps, deck and patio. This is your area for purposes of use (i.e., parking cars, walking, sitting, or placing porch or deck furniture, etc.). All the rest of the area, however, is common and no one of us owns it; instead, the Association owns the common element with each owner being a part of the Association. It is the general common element that causes confusion. How this general common element is maintained, what plantings are made, and what plants or trees are removed rests solely with the Board of Directors. However, all decisions that relate to the common element are by law solely that of the Board of Directors. The Association is governed by its Board of Directors. The members of the Board are elected at the annual meeting of the Association. Each of us has the opportunity to run for a position on the Board and to vote as we please. June

21 Please continue to enjoy the benefits of living at Belden Park. We take pride in providing a neighborhood in which you can be proud. If at any time you have a question concerning the Policies, Rules and Regulations of the Belden Park Condominium Association, please send a letter or to GPS. Remember, all inquiries, suggestions or concerns need to be submitted in writing to GPS for the Board to review. Mail: Ms. Lorrie Goss Grace Property Services 1375 Main Street #201 North Canton, Ohio awilson@gracepropertyservicesllc.com June

22 WHAT A SELLER NEEDS TO KNOW & CONVEY TO THE NEW OWNER The Association is governed by a six (6) person Board of Directors who are elected by the owners. Day to day management is the responsibility of GPS. Lorrie Goss is our contact. It is mandatory that the seller notify GPS of the new owner and the date that the unit is transferred. GPS processes our monthly billing, collection and deposit of condominium assets, pays bills authorized by the Board of Directors, administers the bank accounts and coordinates common area maintenance work. Condos that are being financed require administrative paperwork and the cost will be charged back to the sellers unit. Current cost is $100/unit. The seller must disclose that he/she is in a condominium association. Association fees are not pro-rated. Prorating must be handled at closing. New owners are responsible for the association fee on the first of the month. Before closing you must check with GPS and confirm that all fees are current. Your realtor should provide keys to your unit and mailbox. If mailbox keys are not provided, you must go to the North Canton Post Office to get a key. The Association does not have a duplicate set of mailbox keys. Trash pickup is Monday. The water is provided by North Canton and is paid for by the Association. Units 4984, 4985, 4986, 4987, 4996, and 4998 Searls are individually metered by AquaOhio. The amount of the monthly fee is determined by the Board of Directors. Association fees are due on the first of the month. Any account not paid after the tenth (10 th ) of the month will be assessed a $50.00 late charge. Limited common elements are the owner s responsibility to maintain, and include sidewalks, driveways, steps, patios, porches, decks, windows and doors No changes can be made to the external structures, regardless if common or limited common, unless plans are submitted to and approved by the Board of Directors. June

23 The following services are covered by the monthly fee: o Exterior building maintenance (roofs, siding and exterior painting-with the exception of doors) o Street lighting o Trash Removal o Snow Removal o Pond maintenance o Lawn care includes: Mowing Edging Mulching Weed control (lawn) Fertilizer Pruning o Building insurance o Water (see exceptions) o Management fee o Legal fees o Reserves (future maintenance, repair, replacement of building exterior, roofs, roads, retaining walls, etc.) THE UNIT OWNER IS RESPONSIBLE FOR PASSING THE CONDOMINIUM DOCUMENTS TO THE BUYER. June