BOSTONPOST PROPERTY MANAGER

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2 SOLUTION FOR AFFORDABLE HOUSING COMPLIANCE & ADMINISTRATION MRI Bostonpost specializes in affordable housing software. We provide web-based software and services to affordable housing managers working with subsidy programs from HUD, USDA, Tax Credits, HOME, and Public Housing. Our customers use Bostonpost Property Manager software to reduce the administrative workload on their property managers and increase compliance with any mix of affordable housing funding programs. Our system does this well because it did not evolve from older software versions that supported just one type of subsidized housing. The Bostonpost software was designed from the start to handle the complex mix of funding programs that is common today. Whether you are managing properties with just project based vouchers, or properties rehabilitated with tax credit funding, or newer properties with complex layered funding, or anything in between, the Bostonpost system can help you manage all of it with one system that property managers can handle with ease. In one application, you have everything needed to automate, monitor, and streamline property management operations. KEY FEATURES INCLUDE: A fully automated tenant certification process complete with a built in pass/fail reporting system that confirms and validates data as it is entered Intelligent waitlist and turnover processing that maintains compliance by pre-selecting only applicants that are eligible for a given unit Automatic production of complete resident files and verification forms from a central document library of over 400 document templates that are automatically printed as users complete routine processing tasks Over 300 online reports that can be printed, ed, or exported to Excel, Word, PDF, and text files Comprehensive maintenance tracking and invoice processing Fully Integrated GL, AP, AR processing WEB-BASED SOFTWARE FOR AFFORDABLE HOUSING Bostonpost takes full advantage of web-based technology to deliver extensive online implementation and training services that keep transition costs low while providing a safe, lowstress process for users to adopt the new system. New users can access online, instructor led training sessions as well as extensive help documentation through quick links built into the software. MRI Bostonpost software and services provide a total solution for your affordable housing management team. mrisoftware.com sales@mrisoftware.com MRI Software, LLC. All Rights reserved. BPPM09122

3 COMPLIANCE, MAINTENANCE, ACCOUNTING Benefits for every area of your organization PROPERTY MANAGEMENT AND COMPLIANCE Compliance with HUD, USDA, and tax credit programs is improved and simplified because comprehensive compliance enforcement is built into the core system, not added on as an optional module. Single data entry for multiple subsidies reduces errors and omissions Prevent selection of ineligible tenants with built-in Compliance Manager for HUD, USDA, LIHTC Ensure timely subsidy payments using voucher creation/submission wizards Electronic submission of certification data and voucher requests to TRACS, MINC, PIC HUD Section 8, 202, 236, 811, PRAC Certifications HAP Voucher Requests Special Claims for damages and vacancy Electronic submission to TRACS HAP reconciliation process to account for rejected certifications and payments held or released by HUD Ready-to-use document templates for recertifications and automated follow-up Tax Credits, Section 42 Calculates low income limits and maximum tax credit rents Generates detailed compliance audit reporting Supports multiple set asides by property or building and for fixed or floating units Monitor the 140% and 170% income rules Generate alerts to guide compliance with next available unit and student rules USDA Rural Development Section 515 Rental assistance certification RD Basic rent and overage tracking Prepare MINC submissions Public Housing Prepare PIC submissions Support for flat rents Track tenant service programs MANAGEMENT Bostonpost Property Manager increases visibility and control over any size portfolio by centralizing information so that critical activity and processes can be monitored. In minutes, you can check on the current status and trends for vacancy, A/R, cash received, unit turnovers, and more Fully customizable security allows precise control over employee access and authorized tasks Define global policies for compliance and resident records Approve or deny requests for compliance overrides MAINTENANCE AND INSPECTIONS Manage maintenance and inspections activity from the initial service request through completion. Manage workflow through scheduling, dispatching, and tracking activities Schedule and assign work based upon staff availability and skill match Comprehensive template-based inspections processing Automatically generate work orders or inspections based on defined events Track history of major asset replacements Create detailed reports of completed maintenance and costs Distribute invoice entry to properties and centralize AP approval and payment ACCOUNTING Property level AR activity can be posted to GL automatically with MRI integrated accounting or by exporting a file of journal entries to existing GL software. If invoice processing is distributed to properties, approved invoices can also be forwarded to AP for check processing. MRI s integrated accounting for general ledger, accounts payable, tenant refunds, and cash management Transaction history is never purged which allows financial reporting for any date range Monthly activity reports accessed at the property level and central office mrisoftware.com sales@mrisoftware.com MRI Software, LLC. All Rights reserved. BPPM09123

4 Bostonpost Affordable Housing Property Manager Property Management and Compliance Bostonpost Property Manager takes the complexity out of selecting applicants to move into a unit. The smart wait list feature assures that only eligible applicants will be selected for move in or transfer subject to restrictions for whatever funding programs are in place. Use restrictions based on a HUD extremely low income preference, tax credit rules for next available unit and unit vacancy, and other income setasides are all evaluated. A rental agent simply selects an available unit and the built-in compliance engine presents eligible applicants from the waitlist based on rules for all funding programs that apply to that unit. Bostonpost Property Manager generates all required certification forms for each certification event for mixed subsidy properties. Below are examples of the HUD 50059, USDA , and Tax Credit Certification forms. mrisoftware.com 2012 MRI Software, LLC. All Rights reserved sales@mrisoftware.com BOSTONPOST PROPERTY MANAGER ONE SYSTEM FOR THE ENTIRE ORGANIZATION 4 BPPM09124

5 Maintenance and Inspections Management Comprehensive maintenance and inspections management that complements and coordinates with property management functions to ensure that all maintenance requests and inspections are handled quickly and efficiently. A powerful template based inspections processing system to ensure all agency or company policy inspections are conducted properly. Pass/Fail conditions can be attributed to each item checked. Items that fail, or fail with conditions can automatically create follow on work orders. Integrated Accounting For the highest level of integration between property operations and accounting, financial transactions from all properties can be automatically posted to GL and AP ledgers using MRI s integrated accounting. GL, AP, AR, and Cash Management views all provide drill-down capabilities and complete audit trails for transactions. mrisoftware.com sales@mrisoftware.com MRI Software, LLC. All Rights reserved. BPPM09125

6 GETTING UP AND RUNNING How easy is it to get up and running? Whether your company is new to Bostonpost, developing a new community, or acquiring an existing community, our MRI Global Professional Services Team is here to help make you successful. Your ultimate success with our software requires that we start you with a fundamentally sound system. To ensure this, all property implementations are based on a series of steps that include the fundamental activities needed to successfully bring a new property live with Bostonpost. We ll design and configure your new community, establish and verify that the proper funding programs are in place, set up the residents, and provide the necessary and agreedupon training. What steps can I take to make my implementation successful? To make sure the process works right, you can help. When bringing a new community onto our software always make sure to consider the following four points: 1. Provide advanced notice. The more notice we get the better we can meet your timelines. 2. All implementations require a signed Statement of Work. This document outlines what our team will do, the implementation fees, and any special requirements that need to be accommodated. 3. During the implementation, check and double-check the accuracy of all information provided to our team or our team provides you. Making sure all information is correct through the entire process can make the implementation a huge success. 4. Make sure you know the capabilities of your staff and plan for the right level of training based on these capabilities. OPTIONAL SERVICES & FEATURES Document Setup Need help setting up your documents? We will conduct a workshop to set up an application document, a lease document, a letterhead document or a lease addendum. Product Feature Setup We will setup the following features below for a single property: Dashboard set-up, Resident screening, Basic document printing and usage, Approval flags, Waitlist, Legal method, and GL Export. Project Management Rollout Services Do you have an implementation that needs to operate to a set deadline? If you do, we recommend you take advantage of our project management services. These services include additional time for our team to work with you beyond the individual community implementations to plan, coordinate, and control the overall implementation. TRAINING SOLUTIONS Self-Paced Elearning At MRI, we ve found that the best training method is through computer-based training called elearning. Elearning allows people to learn at their own pace and at their own schedule. It eliminates the delays and hassles associated with coordinating training class schedules. The training is consistent everyone receives the same information. And finally, it s less expensive than live training. Instructor-Led Training For areas where we do not have elearning, or the subject matter isn t conducive to elearning, we also offer public training classes. Public training classes are remotely delivered and can range from thirty minutes to two hours. For additional information on Bostonpost Property Manager, please call MRI Software at or visit us online at mrisoftware.com mrisoftware.com sales@mrisoftware.com MRI Software, LLC. All Rights reserved. BPPM09126