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1 On being a cog rather than inventing the wheel: Edinburgh DataShare as a key service in the University of Edinburgh s RDM Initiative Robin Rice, Data Librarian EDINA and Data Library OR 2013 Workshop: IR s dealing with data Charlottetown, Canada: 8 July, 2013
2 The Data Library and Edinburgh DataShare Edinburgh Uni Data Library: Support for finding, accessing, using, teaching, managing data Edinburgh DataShare: Built from Jisc-funded project to create exemplars of institutional data repositories: DISC-UK DataShare
3 University of Edinburgh RDM Policy and Roadmap Data Asset Framework project: 2008 Research Data Management Policy: May, 2011 RDM Steering Group formed: May, 2012 RDM Roadmap: November, 2012 RDM funding: June, 2013
4 U of Edinburgh s RDM Policy Passed Senate in May, 2011 Ten brief principles Sets out roles and responsibilities Aims to enable researchers to achieve good practice Wide consultation organised by Library-led committee set up by the Vice Principal
5 What does the policy look like?
6 Institutional players Info. Services Divisions Library & Uni Collections EDINA & Data Library IT Infrastructure User Services Digital Curation Centre Rest of Uni 3 colleges, 12 schools ERI (Research Office) Records Mgmt Champions
7
8 The Data Lifecycle Data Management Planning Research Data Management Platform National Repository or Institutional Repository or Electronic Journal or Community Portal Conceive Design Experiment Analyse Collaborate Publish Expose Slide borrowed with permission from Anthony Beitz, Monash University. Presented at OR 2012, Edinburgh
9 Data Management Planning Data Management Planning Support and services for planning activities that are typically performed before research data is collected or created Responsible: DCC & RDM Action Group
10 Data Management Planning objectives in the roadmap 1. Tailored DMP assistance for PIs submitting research proposals Analyse plans and collate a set of successful examples Consultancy service for researchers wanting advice 2. Customise DMP Online for optimal UoE use Evaluate DMP Online with Edinburgh researchers Brand / customise DMP Online for Edinburgh Develop custom guidance with Schools
11 Active Data Infrastructure Active Data Infrastructure Facilities to store data that are actively used in current research activities, to provide access to that storage, and tools to assist in working with the data Responsible: IT Infrastructure
12 Data infrastructure requirements Globally accessible cross platform file store with sufficient capacity to meet majority needs Support mobile devices and collaboration Mechanisms for backup and synchronisation Ensure integrity and long term retention of golden copy of data
13 Data Stewardship Data Stewardship Tools and services to aid in the description, deposit, and on-going management of completed research data outputs Responsible: Data Library and Library & University Collections
14 Data stewardship services Data (dark) archive service - vault Data asset register Data repository (enhanced) PURE Current Research Information System (CRIS) integrated with other systems
15 The data repository as a key component of policy implementation 9. Research data of future historical interest, and all research data that represent records of the University, including data that substantiate research findings, will be offered and assessed for deposit and retention in an appropriate national or international data service or domain repository, or a University repository. RDM Steering Group assigned a number of pilot deposits to test fitness for purpose.
16 Promoting Edinburgh DataShare
17 Challenges from pilots Linguistics and English Language. School of Philosophy, Psychology, and Language Sciences. A Collection of Dinka Songs: Also digitised audio files. Roslin Institute lots of omics data Informatics (2) big data, software, licences College of Art high resolution output Clinical Psychology postgraduate work and sensitive data
18 Data Management Support Data Management Support General consultancy and support service throughout the research process Responsible: Data Library and User Services
19 Supporting and training researchers Online guidance for academic staff Embedding RDM training into postgraduate programmes (MANTRA) Training librarians & IT staff (DIY Training Kit) Awareness-raising and service roll-out across schools and research units Data management consultancy; grant-costed effort such as in-depth planning or metadata support (AQMeN research project)
20 Online guidance for staff
21 MANTRA online training course
22 Wordle from one MANTRA unit
23 URLs Research data guidance MANTRA online training Edinburgh DataShare Research Data MANTRA & DIY Training Kit for Librarians: Edinburgh Data Blog:
24 Thank you
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