How To Code For Next Year On Powerschool.Com

Transcription

1 Student Coding Next Year Setup ITS Help Desk

2 Exercise 1 Student Coding for Next Year In this exercise you enter a student s program for next year. Note: Searching for a student from the Start Page screen will only work if the student is currently registered in your school, or if he/she is pre-registered, but is not attending another Edmonton Public School. These steps include searching for pre-registered students through the Pre-Enrolment Functions menu. 1. From the Functions Menu, select Special Functions, select School Functions. 2. From the Function Menu, select Pre-Enrolment Functions. 3. Select Pre-Enrolment All Students. 4. From the list of three available options, select the entire school. 5. Click. 6. From the list, select the student. (You can click the headers to change the sort order). 7. From the Information menu, select Next Year. Page 2 of 6

3 Student Coding for Next Year 8. Click Next Year Coding/Programs. 9. From the Program Code selection list choose the Program Code: Note: Programs are school and grade specific; you may not have these Programs offered at your school. 10. Click. 11. Note: depending on your browser, two or three tabs may open. When completed, click the X to close the tabs and return to PowerSchool. 12. Select to bring you back to the start page. Page 3 of 6

4 Student Coding for Next Year Exercise 2 In this exercise you will enter a program for all the students in a homeroom. 1. From the Start Page, select a specific Next Year Home Room. Type the field name Sched_NextYearHomeRoom=##. 2. From the Functions Menu, select Special Functions, select School Functions, and select Pre-Enrolment Functions. 3. Select Mass Assign Next Year Program. 4. Note: xx students are selected. From the Program selection, choose the appropriate Program. Selecting Regular will overwrite any existing programs. Selecting any other program will ADD to existing Programs. 5. Click. 6. A confirmation window will appear summarizing the change that will happen. Click to make the change. 7. Select to bring you back to the start page. Note: Program codes will be reflected on the Student Record at the top of the hour. Please DO NOT submit multiple times. Page 4 of 6

5 Exercise 3 Student Coding for Next Year In this exercise you will correct any students who are missing Next Year Information. 1. From the Functions Menu, select Special Functions, select School Functions, and select Pre-Enrolment Functions. 2. Select Missing Next School/Grade list. 3. PowerSchool will return four groups of students with possible errors. a. Pre-registered Students With Different Next School b. Transferred-out Students With Next School set c. Students Missing Next School/Grade d. Students with an Invalid Next Year Grade 4. If PowerSchool returns any students in any of the lists, please refer to the Pre-Enrolment exercise book, available on the PowerSchool website for further directions. 5. Using the breadcrumbs, go up one level to Pre-Enrolment Functions. 6. Select Missing Next Year Program One. 7. PowerSchol will return a list of students who do not have any programs entered. 8. Click the first student in the list, the student will open in a new tab. 9. From the Information menu, select Next Year. 10. Click Next Year Coding/Programs. 11. From the Program Code selection list choose the Program Code: 12. Click. 13. When completed, click the X to close the tabs and return to PowerSchool. 14. Select to bring you back to the start page. Page 5 of 6

6 Student Coding for Next Year Exercise 4 In this exercise you will create a list of students by program for next year. 1. From the Functions Menu, select Special Functions, select School Functions, and select Pre-Enrolment Functions. 2. Click Next Year Student List Special Codes. 3. Select for printing: Next Year Grade, Next Year Homeroom or Entire school. 4. Add the checkmark to: Include ALL Non-Special Ed Codes and Programs. 5. Add the checkmark to: Search for Specific Codes. 6. Move to the Select List, by clicking the single arrow any: a. Special Ed Codes b. District Codes c. Programs d. Grant Codes 7. Click. 8. PowerSchool will return a list of students with the selected codes. Note: Students with multiple codes will be counted multiple times. 9. Right click the report and click Print, to print the report. 10. When completed, click the X to close the tab and return to PowerSchool. 11. Select to bring you back to the start page. Page 6 of 6