Organization Chart for The Office of Unified Communications

Transcription

1 Organization Chart for The Effective as of January 15, 2014 Jennifer Greene Director Greg Evans General Counsel Transcription Sidahmed Elwhalid Information Technology Teddy Kavaleri Chief Information Officer Stephen Matthews Radios and Supporting Infrastructure Executive Assistant Shani Jones Business Development Ingrid Bucksell Emergency Operations Manager Gizele Richards Deputy Director Stephen Williams Chief of Operations Wanda Gattison Public Information Officer Non-Emergency Operations (Vacant) Yvonne McManus Chief Administrative Officer Arnita Bonner-Evans Human Resources Kipling Ross Financial Manager Facilities and Fleet Policy Development/ Training Financial Operations Ashraf El-Khatib Agency Fiscal Officer Kathy Burton Sr. Budget Analyst Assistant Operations Manager (1 filled, 1 vacant) Assistant Watch Commanders (14 filled, 2 vacant) 911 UCTs (78 filled, 7 vacant) Dispatchers (106 filled, 6 vacant) Supervisor (2 filled) Customer Service Representatives (62 filled, 6 vacant)

2 Question #2 FY2014 Schedule A as January 15, 2014 Prgm Code Vacancy Status Title Name Position Nbr Grade Step Fund Code FTE% Salary Fringe Total Comp Filled Administrative Officer Evans,Arnita B , , , Filled Program Analyst Ford,Setrena D , , , Filled Program Analyst Gay,Gina V , , , Filled Staff Assistant Ortega,Beatriz , , , Total 4 301, , , Filled Asst Watch Commander Rodriguez,Gladys , , , Filled Telecomm Equip Operator - Bili Abrha,Nebeyeluel A , , , Filled Telecomm Equip Operator - Bili Granados,Fernando A , , , Filled Telecomm Equip Operator - Bili Teos,Jorge S , , , Filled Telecomm Equip Operator - Bili Tobar,Wilson A , , , Filled Telecomm Equipment Operator Akinsola,Aladegoke E , , , Filled Telecomm Equipment Operator Avalos,Brenda Y , , , Filled Telecomm Equipment Operator Espinosa-Rodriguez,Karoline , , , Filled Telecomm Equipment Operator Kossekpa,Ulrich , , , Filled Telecomm Equipment Operator Lopez,Carmen E , , , Filled Telecomm Equipment Operator MURILLO,SEBASTIAN , , , Filled Telecomm Equipment Operator Sowah,McMills E , , , Vacant Telecomm Equip Operator - Bili , , , Total , , , Filled Coordinator Nelson,Susan P , , , Filled Chief Administrative Officer Mcmanus,Yvonne D , , , Filled Chief of Operations Williams,Stephen , , , Filled DEPUTY DIRECTOR Richards,Gizele L , , , Filled Director, OUC Greene,Jennifer E , , , Filled Management Analyst Brown,Kelly A , , , Filled Management Analyst Omekam,Chris C , , , Filled Program Analyst Miranda,Macorazon V , , , Filled Program Analyst Taylor-Weems,Yolanda , , , Filled Program Manager Ross,Kipling , , , Filled Public Affairs Specialist Gattison,Wanda D , , , Total 11 1,189, , ,520, Filled Assistant Operations Manager Washington,Edward K , , , Filled Asst Watch Commander Boone,Dione N , , , Filled Asst Watch Commander Campbell,Renee M , , , Filled Asst Watch Commander Crews,Lavear P , , , Filled Asst Watch Commander Gadsden,Alton T , , , Filled Asst Watch Commander Gatlin,Cheryl P , , , Filled Asst Watch Commander Hollins,Marlene S , , , Filled Asst Watch Commander Johnson,La Quenceyer c , , , Filled Asst Watch Commander Lawrence,Calandra T , , , Filled Asst Watch Commander Lunsford,Andre D , , , Filled Asst Watch Commander Mccoy,Elma D , , , Filled Asst Watch Commander Millard,Karl , , , Filled Asst Watch Commander Ribbon,LeJuane Denise , , , Filled Asst Watch Commander Sullivan,Lajuan N , , , Filled Asst Watch Commander Williams Jr.,Calvin V , , , Filled Customer Service Rep. Stays,Barbara J , , , Filled Telecomm Equip Operator - Bili Montero,Marisela J , , , Filled Telecomm Equipment Operator Abdus-Salaam,Jarita L , , , Filled Telecomm Equipment Operator Abraham,Erika , , , Filled Telecomm Equipment Operator Anderson,Shelby W , , , Filled Telecomm Equipment Operator Banks,Jamel A , , , Filled Telecomm Equipment Operator Banks,Marcellus A , , , Filled Telecomm Equipment Operator Barnes-Garvin,Yvette M , , ,107.18

3 2010 Filled Telecomm Equipment Operator Benford,Deborah G , , , Filled Telecomm Equipment Operator Brawner,Rasheena K , , , Filled Telecomm Equipment Operator Brown,Brandon P , , , Filled Telecomm Equipment Operator Brown-Carson,Sylvia B , , , Filled Telecomm Equipment Operator Burrell,Angela D , , , Filled Telecomm Equipment Operator Caldwell,Crystal F , , , Filled Telecomm Equipment Operator Cockerham,Carlena L , , , Filled Telecomm Equipment Operator Correira,Joanne T , , , Filled Telecomm Equipment Operator Darby,Alita B , , , Filled Telecomm Equipment Operator Davis,Tamainia D , , , Filled Telecomm Equipment Operator Duke,Karen M , , , Filled Telecomm Equipment Operator Edwards,Jeannie D , , , Filled Telecomm Equipment Operator Enoch,Michelle Yvonne , , , Filled Telecomm Equipment Operator Faltz,Kristen N , , , Filled Telecomm Equipment Operator Freeman,Tyneeka L , , , Filled Telecomm Equipment Operator Geter,Yolanda T , , , Filled Telecomm Equipment Operator Glasker,Keturah T , , , Filled Telecomm Equipment Operator Hall,Frances M , , , Filled Telecomm Equipment Operator Harris,Charmaine Nicole , , , Filled Telecomm Equipment Operator Harris,Deita , , , Filled Telecomm Equipment Operator Henderson,Deonica S , , , Filled Telecomm Equipment Operator HENSON-MCGILL,MONICA F , , , Filled Telecomm Equipment Operator Howard,Carla M , , , Filled Telecomm Equipment Operator Jackson,April D , , , Filled Telecomm Equipment Operator Jackson,Trayshelle V , , , Filled Telecomm Equipment Operator Johnson,Valerie N , , , Filled Telecomm Equipment Operator Jones,Alexandria A , , , Filled Telecomm Equipment Operator Jones,Shannon , , , Filled Telecomm Equipment Operator Jones,Sharon L , , , Filled Telecomm Equipment Operator King,Marcia K , , , Filled Telecomm Equipment Operator Leake,Kandace A , , , Filled Telecomm Equipment Operator Lee,Vera D , , , Filled Telecomm Equipment Operator Minor,Roland L , , , Filled Telecomm Equipment Operator Montgomery,Watashi S , , , Filled Telecomm Equipment Operator Morris,Crystal L , , , Filled Telecomm Equipment Operator Morris,Erica L , , , Filled Telecomm Equipment Operator Neal Jr.,Hubert V , , , Filled Telecomm Equipment Operator Norris,Velda M , , , Filled Telecomm Equipment Operator Payne,Linda E , , , Filled Telecomm Equipment Operator Rawlings,Alice M , , , Filled Telecomm Equipment Operator Richardson,Sabrina A , , , Filled Telecomm Equipment Operator Ross,Evelyn D , , , Filled Telecomm Equipment Operator Scott,Asante' H , , , Filled Telecomm Equipment Operator Small,Davia , , , Filled Telecomm Equipment Operator Steen,Tamika L , , , Filled Telecomm Equipment Operator Tate,Manuel L , , , Filled Telecomm Equipment Operator Twyman,Lauren C , , , Filled Telecomm Equipment Operator Walker,Phyllis L , , , Filled Telecomm Equipment Operator Washington,Angela , , , Filled Telecomm Equipment Operator Washington,Anitra H , , , Filled Telecomm Equipment Operator Washington,Nikita A , , , Filled Telecomm Equipment Operator Watson,Renee L , , , Filled Telecomm Equipment Operator Whitfield,Tasyha , , , Filled Telecomm Equipment Operator Wilder,Briyana L , , , Filled Telecomm Equipment Operator Williams,Angela Maria , , , Filled Telecomm Equipment Operator Williams,Clarence J , , , Filled Telecomm Equipment Operator Williams,Laveda A , , , Filled Telecomm Equipment Operator Young,Tiffani N , , , Vacant Asst Watch Commander , , ,759.61

4 2010 Vacant Telecomm Equipment Operator , , , Vacant Telecomm Equipment Operator , , , Vacant Telecomm Equipment Operator , , , Vacant Telecomm Equipment Operator , , , Vacant Telecomm Equipment Operator , , , Vacant TELECOMMUNICATIONS EQUIP OPERA , , , Vacant Watch Commander , , , Total ,025, ,397, ,422, Filled Dispatcher Abbey,Ericka J , , , Filled Dispatcher Adams,Charmisa L , , , Filled Dispatcher Alexander Wingate,Karen D , , , Filled Dispatcher Alexander,Denise E , , , Filled Dispatcher Allen,Tiana T , , , Filled Dispatcher Anderson,Karen , , , Filled Dispatcher Beatty,Tracy A , , , Filled Dispatcher Bender,Ricky D , , , Filled Dispatcher Bennett,Bianca , , , Filled Dispatcher Berry,Gerald , , , Filled Dispatcher Bethea,Wanda Y , , , Filled Dispatcher Billingsley,Eugene , , , Filled Dispatcher Black,Sherry Jean , , , Filled Dispatcher Boyd,Jacqueline , , , Filled Dispatcher Branch,Katrina L , , , Filled Dispatcher Brooks,Brenda A , , , Filled Dispatcher Brown,Crystal L , , , Filled Dispatcher Brown,Eric P , , , Filled Dispatcher Brown,Sharane H , , , Filled Dispatcher Carr,Jacqueline , , , Filled Dispatcher Carruth,Wendy M , , , Filled Dispatcher Carter,Nicole , , , Filled Dispatcher Champion Bey,Taheyyer , , , Filled Dispatcher Covington,Latrice R , , , Filled Dispatcher Creamer,Tammie N , , , Filled Dispatcher Daniels,Cynthia A , , , Filled Dispatcher Davis,Carolyn E , , , Filled Dispatcher Davis,Charlotte A , , , Filled Dispatcher Davis,Larvenia A , , , Filled Dispatcher Dayne,Melissa , , , Filled Dispatcher Fana,Aurelina , , , Filled Dispatcher Fuller,Tiffany K , , , Filled Dispatcher Gaston,Kendel , , , Filled Dispatcher Glenn,Michael C , , , Filled Dispatcher Grant,Gloria D , , , Filled Dispatcher Greene,Evonne D , , , Filled Dispatcher Hall,Joyce M , , , Filled Dispatcher Hall,JuWanna M , , , Filled Dispatcher Henson,Donnett V , , , Filled Dispatcher Hernandez,Nury M , , , Filled Dispatcher Herndon,Delisa L , , , Filled Dispatcher Higgs,Raquel , , , Filled Dispatcher Holley,Lenora E , , , Filled Dispatcher Jenkins,Kelly , , , Filled Dispatcher Johnson Stewart,Veronica A , , , Filled Dispatcher Johnson,Cheri L , , , Filled Dispatcher Johnson,Lauren M , , , Filled Dispatcher Johnson,Stewart H , , , Filled Dispatcher Jones,Keena Y , , , Filled Dispatcher King,Kevin M , , , Filled Dispatcher Knox,Debbie Ann , , ,337.24

5 2020 Filled Dispatcher Lewis Wingate,Victoria M , , , Filled Dispatcher Lewis,Bridget M , , , Filled Dispatcher Little,Cynthia T , , , Filled Dispatcher Marable,Michael M , , , Filled Dispatcher Mays,Keisha A , , , Filled Dispatcher Mccullough Collins,Shondel , , , Filled Dispatcher Millard,Ava O , , , Filled Dispatcher Miller,Alfreda E , , , Filled Dispatcher Mills,Darlene F , , , Filled Dispatcher Morgan,Sharon Y , , , Filled Dispatcher Morris,Carolyn M , , , Filled Dispatcher Muse,Rosyland W , , , Filled Dispatcher Nazario,Sylvia Yvette , , , Filled Dispatcher Poole,Lora A , , , Filled Dispatcher Proctor,Mary J , , , Filled Dispatcher Ramsey,Christa J , , , Filled Dispatcher Ransome,Tisa R , , , Filled Dispatcher Reid,Lynda D , , , Filled Dispatcher Reid,Nichole M , , , Filled Dispatcher Rice Robinson,Gayle E , , , Filled Dispatcher Richardson,Anthony F , , , Filled Dispatcher Ross,Danielle L , , , Filled Dispatcher Sanders,Gloria G , , , Filled Dispatcher Sanders,Verlean , , , Filled Dispatcher Sanford,Virginia G , , , Filled Dispatcher Saunders,Rossie M , , , Filled Dispatcher Scott,Robin R , , , Filled Dispatcher Scruggs,Janie L , , , Filled Dispatcher Serpas,Dominga D , , , Filled Dispatcher Shields,Michele D , , , Filled Dispatcher Simms,Swayne , , , Filled Dispatcher Stover,Bertha A , , , Filled Dispatcher Tasker,Teresa L , , , Filled Dispatcher Taylor,Andrea D , , , Filled Dispatcher TEFERA,NEBEYOU T , , , Filled Dispatcher Thompson,Shirayne M , , , Filled Dispatcher Thurston,Michelle , , , Filled Dispatcher Townsend,Shauntze D , , , Filled Dispatcher Trent,Iris , , , Filled Dispatcher Tucker Jr.,Morris , , , Filled Dispatcher Turner,Jennifer M , , , Filled Dispatcher Tyson,Theodosia T , , , Filled Dispatcher Urquhart,Kimberly , , , Filled Dispatcher Vargas,Celia , , , Filled Dispatcher Velasco,Ana M , , , Filled Dispatcher VO,HongTu T , , , Filled Dispatcher Walston,Deborah M , , , Filled Dispatcher White,Jacqueline E , , , Filled Dispatcher Williams,Devon L , , , Filled Dispatcher Williams,Michelle P , , , Filled Dispatcher Williams,Tracey P , , , Filled Dispatcher Williams,Vivian , , , Filled Dispatcher Wise,Raynise L , , , Filled Dispatcher Wright,Ladonna M , , , Filled OPERATIONS MGR Bucksell,Ingrid N , , , Vacant Assistant Operations Manager , , , Vacant Dispatcher , , , Vacant Dispatcher , , , Vacant Dispatcher , , ,805.78

6 2020 Vacant Dispatcher , , , Vacant Dispatcher , , , Vacant Dispatcher , , , Total 113 7,439, ,068, ,508, Filled 311 Operations Team Leader Curley,Phyllis , , , Filled 311 Operations Team Leader Drumming,Lillian J , , , Filled 311 Operations Team Leader Lawson,Darlene , , , Filled 311 Operations Team Leader Pierce,Linda D , , , Filled 311 Operations Team Leader Zackery,Shadonna M , , , Filled Call Center Operations Supervi Hines,Erick Daniel , , , Filled Call Center Operations Supervi Morgan,Mary L , , , Filled Customer Service Rep. Starks,Barbara J , , , Filled Customer Service Rep. Atkinson,Lisa R , , , Filled Customer Service Rep. Best,Laverne , , , Filled Customer Service Rep. Brown,Bessel R , , , Filled Customer Service Rep. Cade,Patricia L , , , Filled Customer Service Rep. Carr,Doreen Y , , , Filled Customer Service Rep. Carr,Shannon , , , Filled Customer Service Rep. Cato,Adrienne , , , Filled Customer Service Rep. Chambers,Domonique C , , , Filled Customer Service Rep. Darby,Jessica A , , , Filled Customer Service Rep. Davis,Janet L , , , Filled Customer Service Rep. Dolmo,Diana B , , , Filled Customer Service Rep. DULITSKAYA,MARIAM , , , Filled Customer Service Rep. Epps,Nancy L , , , Filled Customer Service Rep. Fogg,Dion A , , , Filled Customer Service Rep. Green,Thearl R , , , Filled Customer Service Rep. Hailstorks,Amanda T , , , Filled Customer Service Rep. Hailstorks,India A , , , Filled Customer Service Rep. Holloman,Crystal , , , Filled Customer Service Rep. Ifill,Raquel , , , Filled Customer Service Rep. Jefferson,Kimberly L , , , Filled Customer Service Rep. Jones,Sabrina F , , , Filled Customer Service Rep. Jones,Valerie L , , , Filled Customer Service Rep. Lee,Jungja K , , , Filled Customer Service Rep. MAGRI,ANTHONY , , , Filled Customer Service Rep. Maichew,Melaku M , , , Filled Customer Service Rep. Marrow,Vanessa O , , , Filled Customer Service Rep. Marshall,Zarnita L , , , Filled Customer Service Rep. Mccracken,Shavon , , , Filled Customer Service Rep. Nevels,Cynthia , , , Filled Customer Service Rep. Parris,Khalilah B , , , Filled Customer Service Rep. Parris,Norberto R , , , Filled Customer Service Rep. Perkins,Angie Marie , , , Filled Customer Service Rep. Peters,Doretha , , , Filled Customer Service Rep. Pittman-Brice,Sharron M , , , Filled Customer Service Rep. POPE,NICOLE R , , , Filled Customer Service Rep. Priestley,Rodney L , , , Filled Customer Service Rep. Reid,Craig A , , , Filled Customer Service Rep. Sarwar,Spozmai , , , Filled Customer Service Rep. Sasagawa Coleman,Sumie , , , Filled Customer Service Rep. Schanck,Catina V , , , Filled Customer Service Rep. Scott,Tamica M , , , Filled Customer Service Rep. Srage,Fetum Shumi , , , Filled Customer Service Rep. Troublefield,Shelita , , , Filled Customer Service Rep. WALKER JR,MARCELLUS C , , , Filled Customer Service Rep. Waller,Tanya A , , , Filled Customer Service Rep. Washington,Janice Marie , , , Filled Customer Service Rep. Watson,Ikeisha S , , ,255.40

7 3020 Filled Customer Service Rep. White,Cheo K , , , Filled Customer Service Rep. Williams,Cynthia R , , , Filled Customer Service Rep. Williams,Ebony A , , , Filled Customer Service Rep. Williams,Lynn R , , , Filled Customer Service Rep. Woody,Gerald L , , , Filled Customer Service Rep. Worthy,Benita L , , , Filled Customer Service Rep. Zanelli,Juan-Martin C , , , Filled Customer Service Specialist Chavarria Guzman,Nancy , , , Filled Customer Service Specialist Cureton,Mary A , , , Filled Customer Service Specialist Hawkins,Akime E , , , Filled Customer Service Specialist McNeill,Toye R , , , Filled Customer Service Specialist Roberts,James , , , Filled Customer Service Specialist Wash III,John , , , Vacant Customer Ser Rep , , , Vacant Customer Ser Rep , , , Vacant Customer Ser Rep , , , Vacant Customer Service Rep , , , Vacant Customer Service Rep , , , Vacant Customer Service Specialist , , , Total ,281, , ,193, Filled Electronics Engineer Igbedior,Felix N , , , Filled Electronics Engineer Ramlogan,Timothy S , , , Filled Electronics Engineer Wilson,Clyde O , , , Filled Electronics Technician Pearson,Karl A , , , Filled Electronics Technician Tefera,Melaku , , , Filled Electronics Technician West,Donald A , , , Filled Electronics Technician Williams,James T , , , Filled Supervisory Electronics Engine Matthews,Stephen D , , , Filled Telecommunications Manager Sidahmed,Elwalid H , , , Total 9 719, , , Filled Chief Info Tech Officer Kavaleri,Teodros , , , Filled Information Technology Specialist Belt,David P , , , Filled Information Technology Specialist Fisseha,Dagnachew , , , Filled Information Technology Specialist Flores,Basil M , , , Filled Information Technology Specialist Jackson,Michael P , , , Filled Information Technology Specialist Jones,Gelinda Delast , , , Filled Management Analyst Brown,Yasmin N , , , Filled Program Analyst Dreher,Colleen V , , , Filled Program Manager Jones,Shani N , , , Total 9 739, , , Filled Program Analyst Stutson,Denise E , , , Filled Telecomm Transcriptionist Awash,Zerihun Z , , , Filled Telecomm Transcriptionist Danson,Santo G , , , Filled Telecomm Transcriptionist Ford,Robin M , , , Filled Telecomm Transcriptionist Foreman,Katrina Y , , , Filled Telecomm Transcriptionist Shelton Jr.,Jesse , , , Total 6 292, , , F Filled AGENCY FISCAL OFFICER El Khatib,Ashraf , , , F Total 1 117, , , Grand Total ,793, ,502, ,295,604.69

8 FY 2013 PERFORMANCE PLAN The MISSION The mission of the (OUC) is to provide a fast, professional, and cost-effective response to 911 calls for public safety and 311 calls for city services in the District of Columbia. The OUC also provides centralized, District-wide coordination and management of public safety voice radio technology and other public safety wireless and data communication systems and resources. SUMMARY OF SERVICES The 911 Operations Division develops and enforces policy directives and standards regarding public safety communications. The 311 Operations Division processes city service requests and handles telephone reporting of specific crimes. The Technology Operations Division operates and maintains public safety voice radio technology and oversees all land and mobile radio systems tied to the response network. The Transcriptions Division provides audio transcribing for the District of Columbia Metropolitan Police Department (DCMPD), the District of Columbia Fire and Emergency Services (DCFEMS) and the 311 Operations Division. Agency Management administers programs supporting the call center and public safety communications. In addition, Agency Management oversees the employee performance management system, new employee training and in-service training for OUC personnel. PERFORMANCE PLAN DIVISIONS 911 Operations Division 311 Operations Division Technology Operations Division Transcription Division Agency Management AGENCY WORKLOAD MEASURES Measures Total number of inbound 911 calls Total number of inbound 311 calls Total number of service requests entered into CSR by 311 call takers FY 2010 Actual FY 2011 Actual FY 2012 YTD 1,357,928 1,431,952 1,428,429 1,669,542 1,854,201 1,531, , , ,331 FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

9 911 Operations Division SUMMARY OF SERVICES The 911 Operations Division receives and processes 911 calls accurately and efficiently. Police and fire incidents are created through Computer Aided Dispatch (CAD) and transferred to DCFEMS and/or DCMPD, as well as additional agencies in the National Capitol Region (NCR), by voice transmission and computer to computer aided dispatch. Emergency Operations personnel receive ongoing training and updates through the agency s Training Unit. OBJECTIVE 1: Resource realignment to promote efficient, professional and cost effective responses to 911 calls(including One City Action Plan Action 3.1.6). INITIATIVE 1.1: Utilize workforce management tools to schedule and monitor employee productivity. The agency will employ use of a workforce management application for 911 and 311 operation employees scheduling, which will move this function from paper-based to electronic, improving overall resource allocation. Completion Date: October, Will allow the agency to use call volume stats to analyze current staffing models to determine optimal future scheduling based on past performance and other data; Will allow management to pinpoint areas of concern, including specific individuals or trends around schedule adherence; Will enable more accurate forecasting of staffing needs for planned and special events, with the capacity to predict requirements for like events; Will enable integration with Peoplesoft so staff can make requests for schedule changes and swaps; and Will enable management to review schedule changes and provide the appropriate determination based on Service Level Agreements. INITIATIVE 1.2: Analyze historical performance data and trends to adjust operations shift model. To ensure the most appropriate model adjustment, the following activities will be performed: Use empirical data to ensure that staffing levels meet predicted increases in the demand for 911 services; Utilize Call Management Systems (CMS) software to track call availability data to analyze overall responsiveness to 911 calls; and Utilize workforce management reports to identify resource needs and the best staffing and shift model for peak performance. Completion Date: March, INITIATIVE 1.3: Hold employees accountable for performance based on results of issues identified in FY12 through the individual performance planning process. FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

10 In FY12, each supervisor and manager was trained to use the evaluation tools necessary to provide fair and individual assessments of employee performance. Each employee of the OUC was then provided with their individual performance plan and, in FY13, will be held accountable for performance. Supervisors and managers will be responsible for pinpointing areas of improvement for each employee under their supervision and for taking the appropriate action to support the remediation those issues, through training or other actions where necessary. Completion Date: September, INITIATIVE 1.4: Market the availability of Smart911 in the District to support efforts to provide enhanced and more efficient dispatching (including One City Action Plan Action 3.1.6). In FY12, the OUC officially launched the Smart911 initiative. With Smart911, citizens can create a free safety profile for their household providing critical, lifesaving data to in the event of an emergency call. First responders will have access to vital information like floor plans, medical conditions and more before they arrive at a scene. In FY13, the OUC plans to continue its collaboration with OCTO, using the Digital Inclusion Mobile Tech Lab, Connect DC, to pursue community outreach efforts at various citywide events. The OUC will also continue its major citywide media advertising campaign to drive constituents to register for this free service. WTOP, Channel 9, Metro, OCT, and several print mediums have been designated as the platforms for this effort. The agency will also seek to partner with DCPS, Gallaudet University, the Office of Aging, and Children s National Medical Center as other avenues to market the tool. Completion Date: September, KEY PERFORMANCE INDICATORS 911 Operations Division Measures Percent of 911 calls answered within 5 seconds Percent of 911 calls (wire line and wireless) abandoned Percent of current call takers trained and active as Universal Call Takers Percent of current call takers that are conversationally bilingual Percent of day s minimum staffing levels met. Percent of calls in which call to queue is 90 seconds or less FY 2011 Actual FY2012 Target FY 2012 YTD FY 2013 Projections FY 2014 Projections FY 2015 Projections 97.4% 97.2% 93.42% 97% 97% 97% 1.72% 2.5% 2.83% 2.5% 2.5% 2.5% 91.57% 100% 91.46% 100% 100% 100% 27.71% 20% 17.07% 20% 20% 20% 99% 98% 100% 100% 100% 100% 100% 82% 42.22% 80% 80% 80% FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

11 311 Operations Division SUMMARY OF SERVICES 311 Operations Division is the access point for residents and visitors requiring DC government services and/or information. OBJECTIVE 1: Improve 311 service delivery to District residents by promoting the use of 311 services. INITIATIVE 1.1: Establish a marketing campaign to underscore the benefits of using 311 Online. The 311 Operations Division was designed to streamline and modernize the way customers report problems with city services and to build a single database of customer requests. In FY12, to promote the use of 311 Online, the agency focused on providing real time updates and information via the agency s web site, while leveraging other established marketing resources and social media, such as the District s banner announcement, and both Facebook and Twitter. Over the course of the fiscal year, our followers grew from 0 to over 1,000 followers. In addition, the agency introduced the new customized DC311 smartphone app. As a result, 311 now has 3 ways for customers to report city service issues; the citywide call center, 311Online and the DC311 smartphone app. In FY13, OUC will launch a citywide media advertising campaign to strongly encourage customers to utilize the 311 app to manage their service request needs. Several large media outlets including WTOP, Channel 9, WMATA, as well as several print mediums, have been designated as the platforms to embark on this campaign. In conjunction with the city s parking meter renumbering project, OUC will continue to brand its customized 311 app by introducing it as a convenient avenue for reporting broken meters in the District, thus reducing call volume to the citywide call center. Completion Date: September, INITIATIVE 1.2: Increase 311 call center services by integrating other District Government call centers into the 311 portfolio. In FY13, the OUC will partner with OTR to develop electronic service request submission through DC311 and online service request system, to assist with call compression during the 2012 tax season. Completion Date: April, INITIATIVE 1.3: Interactive Voice Response System (IVR) Implementation. To make call handling more efficient, the 311 Operations Division implemented an Interactive Voice Response (IVR) system which enables 311 to continuously improve its customer service and lower costs, as some caller queries can be resolved less expensively than with a live operator. FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

12 In FY13, the 311 Operation will expand it use of the Interactive Voice Response System (IVR) to automate additional city service business processes. In addition, DMV ACD messages will be streamlined to provide improved instructions for frequently asked questions. Completion Date: January, OBJECTIVE 2: Improve overall customer satisfaction of services received through the 311 Call Center by focusing on quality assurance and operational effectiveness activities INITIATIVE 2.1: The 311 Operation will enhance its current quality assurance practices by creating a formalized Quality Assurance Program. A formalized Quality Assurance Program will be achieved through the following activities: Develop call scripting to maintain consistency in service interactions; Develop calibration sessions to invite management feedback on 311 call center operations. This process allows management from various areas within the agency to listen to calls and offer suggestions and assistance by gaining a stronger perspective on operational challenges; Monitor 2500 calls monthly; and Implement effective coaching to improve CSR call quality. Completion Date: January, INITIATIVE 2.2: The 311 Operation will enhance its operational effectiveness by taking steps to identify, document and measure areas where improvement is needed. The enhancement of operational effectiveness will be achieved through the following activities: Document procedures to improve call accuracy into 311 INFO intranet database. Increase call service responsiveness goal from 75% in 90 seconds to 80% in 90 seconds due to parking meter call extraction and increased utilization of online service request mechanisms. Completion Date: September, OBJECTIVE 3: Utilize workforce management tools to schedule and monitor employee productivity INITIATIVE 3.1: The agency will employ use of a workforce management application for 911 and 311 operation employees scheduling, which will move this function from paper-based to electronic, improving overall resource allocation. Will allow the agency to use call volume stats to analyze current staffing models to determine optimal future scheduling based on past performance and other data; FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

13 Will allow management to pinpoint areas of concern, including specific individuals or trends around schedule adherence; Will enable more accurate forecasting of staffing needs for planned and special events, with the capacity to predict requirements for like events; Will enable integration with Peoplesoft so staff can make requests for schedule changes and swaps; and Will enable management to review schedule changes and provide the appropriate determination based on SLAs. Completion Date: September, KEY PERFORMANCE INDICATORS 311 Operations Division Measures Percent of calls abandoned for Percent of 311 calls answered within 90 seconds FY 2011 Actual FY 2012 Target FY 2012 YTD FY 2013 Projections FY 2014 Projections FY 2015 Projections 6.91% 8% 8.5% 8% 8% 8% 74.80% 75% 77% 75% 77% 80% FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

14 Technology Operations Division SUMMARY OF SERVICES The Technology Division of the OUC provides centralized, District-wide coordination and management of public safety and other city services communications technology, including voice radio, 911/311 telephony, computer aided dispatch systems (CAD), citizen interaction relationship management (CIRM) systems, mobile data computing systems (MDC) and other technologies, including wireless and data communication systems and resources. OBJECTIVE 1: Enhance the District s emergency and non-emergency communications technology. INITIATIVE 1.1: Phase 3 of the upgrade to the District s radio system. Under this initiative the OUC will continue the multi-year upgrade of current radio technologies to the Project 25 (P25) standard. This final phase of the initiative will upgrade all DCFEMS radios and upgrade the 800 MHz radio system infrastructure. This initiative will significantly enhance the District s ability to maintain robust radio interoperability both among District agencies, as well as with regional partners and enhance system redundancy. Completion Date: September, INITIATIVE 1.2: Enhance the District s Mobile Data computing capabilities. In conjunction with plans to continue the installation and upgrade of Mobile Data Computers (MDC) and PDAs for DCMPD/DCFEMS/HSEMA, the agency is also preparing to implement Mobile VPN, Mobile routers, and Radio Over IP on DCMPD and DCFEMS MDCs. This initiative will enhance mobile computing capabilities by allowing field users to have persistent wireless connectivity, single sign-on, robust data security, multiple wireless access capability, and the ability to securely connect multiple wireless devices. Completion Date: September, INITIATIVE 1.3: Deploy Emergency Call tracking System. Under this initiative the OUC will upgrade reporting tools and monitoring capabilities to better leverage call data management. This will allow the Public Safety Answering Point (PSAP) to capture traffic statistics generated by the wireline, wireless and VoIP carriers delivering 911 calls to the District. This initiative will provide for a variety of standard reports as well as the ability to generate fully customizable reports for network deployment, common platform enumeration (CPE) efficiency, PSAP operations, and tracking misrouted calls between National Capital Region jurisdictions. Completion Date: September, INITIATIVE 1.4: Upgrade 911/311 Telephony Workstations. Under this initiative the OUC will upgrade all 911/311 Telephony Workstations to run on Windows 7 and the latest version of the Computer Telephony Integration (CTI) application. This technology refresh will allow Agents to switch to a more robust sound module that will not be susceptible to server failovers or power fluctuations. This FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

15 upgrade will also position the District to start building the foundation for NG911 future deployment. Completion Date: September, KEY PERFORMANCE INDICATORS Technology Operations Division FY 2011 FY 2012 FY 2012 FY 2013 Measures Actual Target YTD Projections Percent of time radio system is available Percent of time 911/311 telephony system is available Percent of time Computer Aided Dispatch (CAD) system is available Percent of time OUC responds to Mobile Data Terminal repairs within 24hrs FY 2014 Projections 99% 99% 100% 99.95% 99.95% 99% 99% 100% 99.95% 99.95% 99% 99% 100% 99.95% 99.95% 72.95% 99% 81.66% 99% 99% FY 2015 Projections 99.95% 99.95% 99.95% 99% FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

16 Transcription Division SUMMARY OF SERVICES The Transcription Section provides audio transcriptions of conversations between field providers, call takers, dispatchers, and callers requesting services of DCMPD, DCFEMS and other public safety and governmental organizations. OBJECTIVE 1: Provide consistent support to our Federal and District partners to ensure quality information is transferred in a timely manner. INITIATIVE 1: Maximize operational efficiency by leveraging full use an enhanced request management system. The Transcription Division is collaborating with AUSA in using Remedy, a tracking resource database, which streamlines and standardizes the process for managing all AUSA requests for 911/311 communication data. The Transcription Unit will now track and manage all incoming requests in one centralized location and print historical reports and measure performance data by using the system. In FY13, the agency will implement the use of flagging mechanisms in connection with Remedy to ensure the timeliness of workload completion, thus, improving the overall proficiency of the Transcription office. Completion Date: September, KEY PERFORMANCE INDICATORS Transcription Division Measures FY 2011 Actual FY 2012 Target FY 2012 YTD FY 2013 Projections FY 2014 Projections FY 2015 Projections FOIA completion within legislated 100% 100% 100% 100% 100% 100% timeline (15 days) Assistant United States Attorney package 100% 100% 100% 100% 100% 100% completion within mandated timeline Office of Attorney General package 100% 100% 100% 100% 100% 100% completion within mandated timeline Completion of internal investigation complaints within 72 hours 100% 100% 100% 100% 100% 100% FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

17 Agency Management SUMMARY OF SERVICES Agency Management administers programs supporting call center and public safety communications. In addition, Agency Management oversees the employee performance management system, new employee training and in-service training for OUC personnel. OBJECTIVE 1: Develop a quality workforce through employee development and training processes INITIATIVE 1.1: Implement online training instruction for recertification and inservice training. The OUC has established a database and online computer training program to manage recertification and in-service training of employees. The agency will Design and recommend position specific training curriculums for staff. In addition, a variety of online training opportunities will be created for staff of the agency, to include specialized training sessions such as webinars, in-service quizzes, instructor-led and other online training activities and classes. Completion Date: October, OBJECTIVE 2: Enhance Administrative Services Unit s proficiency in providing human resources support for agency staff. INITIATIVE 2.1 Establish and publish internal service level agreements related to Administrative Services processes. The Administrative Services Unit will develop and document human resources related best practices. The Unit will measure performance, including timeliness and quality of end work output to identify areas of improvement and will make appropriate adjustments based on these findings. Completion Date: June, OBJECTIVE 3: Enhance and maintain a viable an internal risk management program. INITIATIVE 3.1: Create and Update Emergency Response plans for the UCC and PSCC. The agency will develop written emergency evacuation plans with support from the Office of Risk Management and under the General Industry Standard 29 CFR This plan will include the required evacuation plans and ensure that the agency has a plan of action to secure the safety of its employees in the event of an emergency. Completion Date: October, INITIATIVE 3.2: Establish the Agency Risk Assessment and Control Committee (RACC), Building Emergency Response Team (BERT) and Safety Teams. The agency will establish these teams to maintain a proactive, comprehensive program of risk assessment and control of the agency, in cooperation with the Office of Risk Management, that minimizes the frequency and severity and probability of losses to which the agency is exposed. In addition, the efforts of these teams will help to cultivate FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

18 awareness, understanding and support for risk and safety management initiatives in the agency as part of DC s strategic, integrated risk management program. Completion Date: October, INITIATIVE 3.3: Update and establish policies and procedures for Vehicle Accountability as dictated by the Mayor s policy on fleet management. The agency s Fleet Certifying Official will work in cooperation with the agency s Risk Officer to help ensure a safe driving culture for District government employees and to mitigate exposures of risk to ensure the safety of motorists and District employees. This will be achieved by ensuring that Mayor s Order , Government and Personal Vehicle Operators Accountability Policy, is disseminated to agency vehicle operators and that all guidelines outlined therein are strictly adhered to. Completion Date: July, [No Key Performance Indicators See Agency Workload Measurements] FY 2013 Performance Plan Government of the District of Columbia Revised [Edit] March

19 FY 2014 PERFORMANCE PLAN MISSION The mission of the (OUC) is to provide a fast, professional, and cost-effective response to 911 calls for public safety and 311 calls for city services in the District of Columbia. The OUC also provides centralized, District-wide coordination and management of public safety voice radio technology and other public safety wireless and data communication systems and resources. SUMMARY OF SERVICES The 911 Operations Division develops and enforces policy directives and standards regarding public safety communications. The 311 Operations Division processes city service requests and handles telephone reporting of specific crimes. The Technology Operations Division operates and maintains public safety voice radio technology and oversees all land and mobile radio systems tied to the response network. The Transcriptions Division provides audio transcribing for the District of Columbia Metropolitan Police Department (DCMPD), the District of Columbia Fire and Emergency Services (DCFEMS) and the 311 Operations Division. Agency Management administers programs supporting the call center and public safety communications. In addition, Agency Management oversees the employee performance management system, new employee training and in-service training for OUC personnel. PERFORMANCE PLAN DIVISIONS Emergency (911) Operations Division Non-Emergency (311) Operations Division Technology Operations Division Transcription and Quality Division Agency Management 1 AGENCY WORKLOAD MEASURES Measure FY 2011 Actual FY 2012 Actual FY 2013 YTD 2 Total number of inbound 911 calls 1,431,952 1,428,429 1,014,290 Total number of inbound 311 calls 1,854,201 2,070,106 1,453,545 Total number of service requests entered into the customer relationship management system by 311 call takers 355, , ,257 1 The (1000) Agency Management division includes (100F) Agency Financial Operations. 2 Data is accurate as of the 3 rd quarter of FY 2014 Performance Plan Government of the District of Columbia Published: November

20 Emergency (911) Operations Division SUMMARY OF SERVICES The 911 Operations Division receives and processes 911calls accurately and efficiently. Police and fire incidents are created through Computer Aided Dispatch (CAD) and transferred to DCFEMS and/or DCMPD, as well as additional agencies in the National Capitol Region (NCR), by voice transmission and computer to computer aided dispatch. Emergency Operations personnel receive ongoing training and updates through the agency s Training Unit. OBJECTIVE 1: Provide efficient, professional and cost effective responses to 911 calls. INITIATIVE 1.1: Realign resources to better manage abandoned call volume. The agency receives approximately 1.4 million 911 calls annually. On average, less than 2% of all calls are abandoned, which typically means that the caller disconnects the call before it is handled by an agent. Anecdotal evidence suggests that the agency experiences a spike in abandoned calls around incidents witnessed by multiple individuals, such a traffic accidents or large fires. At other times it can be difficult to pinpoint the cause of abandoned call spikes. To ensure that the agency is most responsive to all 911 calls, the agency is seeking to formalize its abandoned call management process. In particular, the agency will explore the use of call scheduling software, which features automated call back technology, to implement a process that ensures that abandoned calls are handled in more consistent and formalized manner. Completion Date: January, INITIATIVE 1.2: Analyze performance data and trends to review efficacy of operations shift model adjustment. Beginning in FY12 through FY13, the agency embarked on the following activities to make the most appropriate adjustment to the shift model, from the 10 hour shift to the 12.5 hour shift: Used empirical data to ensure that staffing levels meet predicted increases in the demand for 911 services; Utilized Call Management Systems (CMS) software to track call availability data to analyze overall responsiveness to 911 calls; and Utilized workforce management reports to identify resource needs and the best staffing and shift model for peak performance. In June 2013, the agency implemented the new shift model. Throughout FY13 and in FY14, the agency plans to perform a comprehensive review of the new model to evaluate its success and to determine whether other adjustments are necessary. Completion Date: June, FY 2014 Performance Plan Government of the District of Columbia Published: November

21 INITIATIVE 1.3: Market the availability of Smart911 in the District to support efforts to provide enhanced and more efficient dispatching (One City Action Plan 3.1.6). In FY12, the OUC officially launched the Smart911 initiative. With Smart911, citizens can create a free safety profile for their household providing critical, lifesaving data to in the event of an emergency call. First responders will have access to vital information like floor plans, medical conditions and more before they arrive at a scene. In FY14, the OUC plans to continue its collaboration with the Office of the Chief Technology Officer (OCTO), using the Digital Inclusion Mobile Tech Lab, Connect DC, to pursue community outreach efforts at various citywide events. The agency will also seek to partner with DCPL, DCPS, Gallaudet University, the Office of Aging, and Children s National Medical Center as other avenues to market the tool. Completion Date: January, KEY PERFORMANCE INDICATORS 911 Operations Division Measures FY 2012 Actual FY2013 Target FY 2013 YTD 3 FY 2014 Projections FY 2015 Projections FY 2016 Projections Percent of 911 calls answered within 5 seconds Percent of 911 calls (wire line and wireless) abandoned Percent of current call takers trained and active as Universal Call Takers Percent of current call takers that are conversationally bilingual Percent of day s minimum staffing levels met. Percent of calls in which call to queue is 90 seconds or less 96.11% 97% 91.69% 97% 97% 97% 2.83% 2.5% 2.7% 2.5% 2.5% 2.5% 91.46% 100% 91.46% 100% 100% 100% 85.37% 20% 85.37% 20% 20% 20% 100% 100% 100% 100% 100% 100% 51.49% 80% 54% 80% 80% 80% 3 Data is accurate as of the 3 rd quarter of FY 2014 Performance Plan Government of the District of Columbia Published: November

22 Non-Emergency (311) Operations Division SUMMARY OF SERVICES The 311 Operations Division is the access point for residents and visitors requiring DC government services and/or information. OBJECTIVE 1: Provide efficient, professional and cost effective responses to 311 calls. INITIATIVE 1.1: Increase call center services by integrating other District Government program call volume into the 311 portfolio. In FY14, the agency will continue to work with other government agencies to support better call volume management and service request submission automation. The agency will also develop a customer service call driver tool. This tool will be populated with historical data to develop a formula that clearly articulates the financial support needed to broaden the division s portfolio. This formula will be used to appropriately assess the cost of integrating individual agency program call volume. Completion Date: January, INITIATIVE 1.2: Upgrade 311 service request application. The agency will upgrade application with the most robust and highest integrated service request management technology available. In addition, though the enhancement, the OUC anticipates providing customers with a more interactive platform and easier access to service request status updates. Completion Date: December, 2013 INITIATIVE 1.3: Interactive Voice Response System (IVR) Enhancement. To make call handling more efficient, the 311 Operations Division implemented an Interactive Voice Response (IVR) system which enables 311 to continuously improve its customer service and lower costs, as some caller queries can be resolved less expensively than with a live operator. In FY13, the 311 Operation will expand it use of the Interactive Voice Response System (IVR) to automate additional city service business processes. In addition, DMV ACD messages will be further streamlined to provide improved instructions for frequently asked questions. Completion Date: January, 2014 KEY PERFORMANCE INDICATORS 311 Operations Division Measures FY 2012 Actual FY 2012 Target FY 2013 YTD 4 FY 2014 Projection FY 2015 Projection FY 2016 Projection Percent of calls abandoned for % 8% 4% 8% 8% 8% Percent of 311 calls answered within 90 seconds 77% 75% 82% 75% 77% 80% Percent of calls handled in 4 minutes or less N/A N/A 94% 95% 95% 97% 4 Data is accurate as of the 3 rd quarter of FY 2014 Performance Plan Government of the District of Columbia Published: November

23 Technology Operations Division SUMMARY OF SERVICES The Technology Division of the OUC provides centralized, District-wide coordination and management of public safety and other city services communications technology, including voice radio, 911/311 telephony, computer aided dispatch systems (CAD), citizen interaction relationship management (CIRM) systems, mobile data computing systems (MDC) and other technologies, including wireless and data communication systems and resources. OBJECTIVE 1: Provide State-Of-The-Art Emergency and Non-Emergency Communications Technology. INITIATIVE 1.1: Phase 3 of the upgrade to the District s radio system. Under this initiative the OUC will continue the multi-year upgrade of current radio technologies to the Project 25 (P25) standard. This final phase of the initiative will upgrade all DCFEMS radios and upgrade the 800 MHz radio system infrastructure. This initiative will significantly enhance the District s ability to maintain robust radio interoperability both among District agencies, as well as with regional partners and enhance system redundancy. Completion Date: March, INITIATIVE 1.2: Enhance the District s mobile data computing capabilities. In FY14, the Technology Division will replace all MDC equipment for all MPD and FEMS users. Also, in conjunction with plans to continue the installation and upgrade of these units the agency will also implement Mobile VPN, Mobile routers, and Radio Over IP in first responder vehicles as well. This initiative will enhance mobile computing capabilities by allowing field users to have persistent wireless connectivity, single signon, robust data security, multiple wireless access capability, and the ability to securely connect multiple wireless devices. Completion Date: September, INITIATIVE 1.3: Upgrade 911/311 Telephony Workstations. Under this initiative the OUC will upgrade all 911/311 Telephony Workstations to run on Windows 7 and the latest version of the Computer Telephony Integration (CTI) application. This technology refresh will allow Agents to switch to a more robust sound module that will not be susceptible to server failovers or power fluctuations. This upgrade will also position the District to start building the foundation for NG911 future deployment. Completion Date: September, INITIATIVE 1.4: Upgrade the agency s computer aided dispatching system. The agency will upgrade its Computer Aided Dispatch (CAD) application to the latest available version compatible with Windows 7. This will improve response time, fostering better reporting and information sharing, and bettering inter-agency communications. Completion Date: December, FY 2014 Performance Plan Government of the District of Columbia Published: November

24 INITIATIVE 1.5: Upgrade environmental equipment at radio tower sites. The agency will upgrade environmental equipment, which includes both HVAC systems and uninterrupted power source (UPS) devices at all radio sites. The equipment is at least 10 years old and should be replaced to ensure optimal efficiency of radio equipment at the sites. Although started in FY14, this will be a multi-year effort that will extend into FY15. Completion Date: September, KEY PERFORMANCE INDICATORS Technology Operations Division Measures Percent of time radio system is available Percent of time 911/311 telephony system is available Percent of time Computer Aided Dispatch (CAD) system is available Percent of time OUC responds to Mobile Data Terminal repairs within 24hrs FY 2012 Actual FY 2012 Target FY 2013 YTD 5 FY 2014 Projection FY 2015 Projection FY 2016 Projection 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 5 Data is accurate as of the 3 rd quarter of FY 2014 Performance Plan Government of the District of Columbia Published: November

25 Transcription Division SUMMARY OF SERVICES The Transcription Section provides audio transcriptions of conversations between field providers, call takers, dispatchers, and callers requesting services of DCMPD, DCFEMS and other public safety and governmental organizations. OBJECTIVE 1: Provide consistent support to our Federal and District partners to ensure quality information is transferred in a timely manner. INITIATIVE 1.1: Maximize operational efficiency by leveraging full use an enhanced request management system. The agency will implement a solution that provides comprehensive tracking of all incoming requests. The intent is to streamline and standardize the process for managing the workflow process related to requests for 911/311 communication data. This enhancement will also enable the agency to run reports and measure performance. Completion Date: December, KEY PERFORMANCE INDICATORS Transcription Division Measures FY 2012 Actual Assistant United States Attorney package completion within mandated timeline Office of Attorney General package completion within mandated timeline Completion of internal investigations within 72 hours FY 2012 Target FY 2013 YTD 6 FY 2014 Projection FY 2015 Projection FY 2016 Projection 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 6 Data is accurate as of the 3 rd quarter of FY 2014 Performance Plan Government of the District of Columbia Published: November

26 Agency Management SUMMARY OF SERVICES Agency Management administers programs supporting call center and public safety communications. In addition, Agency Management oversees the employee performance management system, new employee training and in-service training for OUC personnel. OBJECTIVE 1: Provide Quality Administrative Support For All Agency Personnel To Support Customer Service and Public Safety Communications. INITIATIVE 1.1: Enhance operational effectiveness by auditing its major programs and perform remediation activities in areas where improvement is needed. Each division will perform a quality assurance review on all of the processes and practices that directly or indirectly impact the agency s key performance indicators. Processes and practices that are critical to the quality of the operation which have been identified as needing improvement will be prioritized and recommended improvements and plans for remediation will be developed. Completion Date: October, 2013 INITIATIVE 1.2: Hold employees accountable for performance based on results of issues identified in FY13 through the individual performance planning process. Each supervisor and manager has been trained to use the evaluation tools necessary to provide fair and individual assessments of employee performance. Each employee of the OUC will be provided with their individual performance plan and will be held accountable for performance. Supervisors and managers will be responsible for pinpointing areas of improvement for each employee under their supervision and for taking the appropriate action to support the remediation those issues, through training or other actions where necessary. Completion Date: December, INITIATIVE 1.3: Formalize the agency s asset management program. The agency has intensified its focus on trimming agency spending. As part of this effort, the agency has closely examined historical supply expenditures and established more prudent budgets for frequently procured goods and services, as well as blanket purchase agreements to better control spending around these items and to expedite the procurement process. To further ensure that the agency has access to critical goods and services, as needed and without delay, an inventory control manager has been appointed and will be expected to manage the following throughout FY14 and beyond: asset management inventory forecasting inventory valuation physical inventory replenishment returns and demand forecasting Completion Date: September, 2014 FY 2014 Performance Plan Government of the District of Columbia Published: November

27 INITIATIVE 1.4: Enhance training instruction for recertification and in-service training. The agency will audit its training records to identify curriculum gaps and individual employee needs. The agency recently implemented an online training system which will begin to be used to manage the remediation of these gaps as well as all recertification and in-service training of employees. In addition, the agency will continue to design and recommend position specific training curriculums for staff and create a variety of training opportunities including webinars, inservice quizzes, and instructor-led and other online training activities and classes. Completion Date: October, INITIATIVE 1.5: Update Emergency Response plans for the UCC and PSCC. The agency will update emergency evacuation plans with support from the Office of Risk Management and under the General Industry Standard 29 CFR These plans will include required evacuation plans and ensure that the agency has a plan of action to secure the safety of its employees in the event of an emergency. Completion Date: October, INITIATIVE 1.6: Update and communicate policies and procedures for Vehicle Accountability as dictated by the Mayor s policy on fleet management. The agency s Fleet Certifying Official will continue to work in cooperation with the agency s Risk Officer to help ensure a safe driving culture for agency employees and to mitigate exposures of risk to ensure the safety of them and other motorists. This will be achieved by ensuring that Mayor s Order , Government and Personal Vehicle Operators Accountability Policy, is disseminated to agency vehicle operators and that all guidelines outlined therein are strictly adhered to. Completion Date: July, KEY PERFORMANCE INDICATORS Agency Management Measures Total Number of community engagement and 911 education activities Percent of time OUC s grade.dc.gov customer satisfaction rating is rated B or better Percent of expendable budget spent with Certified Business Enterprises FY 2012 Actual FY 2012 Target FY 2013 YTD 7 FY 2014 Projection FY 2015 Projection FY 2016 Projection N/A N/A N/A N/A 100% 75% 80% 80% % 13.55% 50% 50% 50% 7 Data is accurate as of the 3 rd quarter of FY 2014 Performance Plan Government of the District of Columbia Published: November

28 QUESTION 29 - ALL 311 6am-2pm Month Year AvgStaff AvgCallsPerPos October November December January February March April May June July August September October November December pm-10pm Month Year AvgStaff AvgCallsPerPos October November December January February March April May June July August September October November December pm-6am Month Year AvgStaff AvgCallsPerPos October November December January February March April May June July August September October November December

29 Question 29 - ALL 911 FY am-2pm 2pm-10pm 10pm-6am AvgPosStaff AvgCallsPerPos AvgPosStaff AvgCallsPerPos AvgPosStaff AvgCallsPerPos Oct Nov Dec Jan Feb Mar Apr May Jun am-6pm 6pm-6am AvgPosStaff AvgCallsPerPos AvgPosStaff AvgCallsPerPos Jun Jul Aug Sep FY 2014 Oct Nov Dec

30 Question #40a - FY 2013 OUC Dispatch Counts and Average Times from Call Start 2012 October EMS EMS FIRE FIRE MPD MPD October November EMS EMS FIRE FIRE MPD MPD November

31 December EMS EMS FIRE FIRE MPD MPD December January EMS EMS FIRE FIRE MPD MPD January

32 February EMS EMS FIRE FIRE MPD MPD February March EMS EMS FIRE FIRE MPD MPD March

33 April EMS EMS FIRE FIRE MPD MPD April May EMS EMS FIRE FIRE MPD MPD May

34 June EMS EMS FIRE FIRE MPD MPD June July EMS EMS FIRE FIRE MPD MPD July

35 August EMS EMS FIRE FIRE MPD MPD August September EMS EMS FIRE FIRE MPD MPD September

36 Question #40a - FY 2014 OUC Dispatch Counts and Average Times from Call Start 2013 October EMS EMS FIRE FIRE MPD MPD October November EMS EMS FIRE

37 FIRE MPD MPD November December EMS EMS FIRE FIRE MPD MPD December

38 2014 January EMS EMS FIRE FIRE MPD MPD January