COE Cabinet November 4, 2014 Meeting Summary

Transcription

1 COE Cabinet November 4, 2014 Meeting Summary In attendance: Jay Fiene, Judy Sylva, Mick Verdi, Jessica Watkins, Todd Jennings, Angela Louque, Marita Mahoney, Diana Quijano Guest: Sharon Brown Welty 1. Faculty Office Assignment Policy and Space Assignment: Questions have come up about how faculty offices have been assigned. Originally faculty offices were clustered together in close proximity to the original department suite based on building opening and prior to transfers. After reorganization faculty were told they did not have to move. As people come in or vacate offices we will try to reconfigure things so faculty are closer to the new departments. Should people wish to relocate as offices become available before those spaces are reassigned, such requests will be considered based on seniority. Faculty who wish to relocate should advise their department chairs, who will advise Dean Fiene of such request. We need to discontinue people having two offices. Request was made for additional space as a workroom for accreditation preparation, and where the plotter can also be moved. The dean will ask Rob to secure the requested work space. 2. Master's in Higher Education Possibilities: It was proposed that since we are in development of doctorate of education in higher education, why not develop a Master s in education leadership in higher education. A needs assessment found there is a high desire for that kind of Masters. Potential students would be community college level faculty who would want to go into administration. The Dean asked that we think through differences between K 12 and higher education to require two separate courses or where they could work together; who would the population be since most in the community level already have an MA; which courses are Masters level courses and which courses are truly doctorate level. We need to be as smart as we can with resources. Dr. Welty said that Fresno State offered both levels and put theirs through WASC as a post secondary. They also developed core courses that both strands could take and then branched off in specializations. They had a lot of k 12 folks who were in the superintendent s office who had no other options for degree courses. Dean Fiene suggested adding an option for higher education to the Master s that already exists. This option could get going as early as Fall 2016 if all the curriculum forms and process is complete by end of Fall

2 3. STEM program (TEF): ELT faculty are having a problem with STEM and want to propose a new Master s in education in STEM looking more at an applied STEM. The other is clearly about science, math and technology from a content and conceptual basis. There could be a Master s in STEM with two different options. They want to revise the masters in math and science option, not the STEM option. There hasn t been anything proposed for ESTM. If they develop a STEM program they would have to have a cohort to run it if they want to bring it back as a standalone. It was recommended not to call it STEM. Dean Fiene asked the department chairs to really look at our programs. What we really have is a Master s in education with various options, but we treat them as individual programs. He asked the chairs to consider what the core is that ties programs together as an MA. He would like the department faculty discuss and decide what programs should look like. Consider what it means to get a Master s, a Doctorate, or a credential. 4. Putting a Program on Hiatus: In order to put a program on hiatus we need to notify Jeff Thompson s office in order to halt admissions. This must be done in writing/ . There is currently no formal way to do this and we don t always have documentation that proper notice was given. Diana will develop a new college form similar to the one used by CTC so that we have an internal record. 5. Student Services and Department Offices need to define roles: Staff feel that some things are not clear with respect to roles now that some people have moved out of student services and into the TEF department The reception person needs further training routing calls. Calls are going to department offices for things those staff are no longer responsible for. The TPA staff needs to pursue the trainings that have previously been recommended and should be handling everything to do with TPA, and no longer relying on department staff who no longer have roles related to student services. The recommended trainings are not for new or different tasks, but for things that the position is responsible for. In the past there was reliance on the department staff for these things but they can no longer continue to provide support for these tasks. Yolanda must start the trainings outlined for her as soon as possible. Mick will work on rewriting the job description to distinguish the things related to that position, including getting training needs identified and learning to schedule rooms. Other items that need clarification: People need to start going to Mick with things that relate to student services and not the TE department office. Student s services staff need to go to Mick with regard to all things student services. Some staff aren't clear on what constitutes a student services issue is and what a TEF issue is. Pascale s travel should go to her department, not the TEF department. 2

3 Deadlines in supervision need to be taken seriously because last week they were still working on placements. They need to be placed prior to census. We had an unavoidable issue this quarter but it should be better from here on out. It was a CSET issue that caused this particular issue. There was a request for letterhead for student services. Letterhead should come from the department where the program is housed, not student services. 6. Release Time and Clarification of Roles and Responsibilities throughout the College: We need to come up with a release time formula. The chafing point for coordinators are their reports and how does that release time take into account what reports are done. We also have the problem of program coordinators not wanting to do reports or think there is any value to them. We need to do annual reports because of the campus structure. When we did do reports biennially they were getting done. TaskStream is University mandated. TaskStream is just the mechanism to submit the reports; it is not generating the need for reports. The reports are due and required anyway. As we think about release time, consider: What is required from each coordinator What kind of release are they getting The dean has asked what are the department chairs needs (resources) for each program o The number of WTUs for each program o What do we need each program to produce for this region? o Staffing for the norm o What part of release do you need to add for program coordination based on the number of students? o If you have someone having multiple CTC reports responding to multiple sets of standards, that is additional work to consider (exceptional demands) o How smart can we do these reports? o What else do we need to factor in to these reports i.e. Master s program with 25 FTES will get you a course release, but if you have few students you will not necessarily get a course release unless they have an approved recruitment plan you need at least 15 to get a cohort going. What does it take for a program to go into hiatus? Credential programs Fieldwork components that coordinators need to deal with can be time consuming how much of that role are they supposed to take? How much should be the fieldwork coordinator? This comes back to the question of what is the role of a coordinator. Are you a standalone? degree alone? combined? 3

4 The dean would like the three department chairs to have conversations and let him know what they think are justifiable releases. Determine what is legitimate release time with better equity than what we have had in the past. MA Only Credential Only Cred+MA 25 FTES or incl. Annual Report/ managing advising for 15 student cohort Biennial Report due MA existing requirements =1 course release in June = 1 add l course release Including Annual Program assess Report due in update annually June =add l 1 course release 10 standards = 1 add l course release Release is for the work, not necessarily to a person. It is a Program Release Formula not coordinator release. CEL and Release Time Where does the funding come from when a faculty member grades comp exams through CEL? Where does that money go to? To the coordinator or to the program? Let faculty know that anything we get goes back to the folks who generated it, whether programs or departments does not stay in the dean s general funds. You do not get a course release just because you have a program if you do not have the sufficient number of students. Marita is to get the number of FTES for each program. We will look at least year to determine this right now. Everything stays in place but the number of students fluctuates. 7. Printers for faculty networked or individual: The Dean is asking for an attempt to have everyone networked. If a faculty member must have a printer in their office it will be black only; if color copies are needed the printers in the office suites will allow them to print there. The second piece to this question is where to put these printers so that people can access them. This comes down to resources and how much do we want to spend on individual printers and printer cartridges as opposed funding faculty to go to conferences, etc. 4

5 How much we print and what we print are some of the conversations that should happen in departments. Department offices have pushed that printing be sent out to print services and not be done in the departments or faculty offices. We also need to move more towards electronic documents as opposed to hard copy. Doing so could assist in freeing up funds to support faculty travel instead. 8. MOUS: Judy has reworked the MOUS. She and Mick will meet and work on this together. Marjorie has been to many statewide directors conferences and reports that the MOU has to be very specific about what the University is going to do and the responsibility of the districts. With respect to the newly adopted Intern Support and Supervision Requirements, are these the same in the PPS and Ed. Admin. Credential programs? This needs to be included. Appendix A is new for the teacher credentialing internship. She kept the 8% salary deduction. Judy asked for any additional requirements that need to be added. Please provide a narrative list of what your program does and what the district does. 9. Palm Desert Campus: Dr. Sharon Brown Welty asked that in the five year strategic planning process to please keep PDC in mind. There is not a special education program over there but there is demand for it. As we add faculty think about doing some courses simultaneously or try to identify a time when we could try a cohort next year at PDC. Dr. Welty will try to recruit and get the resources to do this. The Dean said one of the things faculty would like is designated office space to enable them to meet with students on the PDC campus with cabinetry to keep their things in that are theirs to access on the quarters they are teaching there. 10. COE Committees: The dean is challenged by the provost for the open spots in faculty senate roles. Please get people to serve on the various committees where we currently have open slots. Kurt Kowalski will serve on the dean s review committee. We need someone from each department. 5