Save thousands with the complete e-document distribution solution

Transcription

1 Albany econnect Save thousands with the complete e-document distribution solution

2 The UK s leadin provider of electronic document distribution software Since 1989, Albany Software has been developin software to transform the delivery of your documents, data and funds. Workin in Partnership Albany Software is a leadin authority in the e-business market and has already enabled over 12,000 customers to benefit from process automation, increased efficiency and sinificant cost reductions. We work closely with our strateic partners to ensure hih quality products are developed that directly meet the onoin needs of our customer base. We provide a portfolio of powerful, interated software solutions to meet the immediate and future needs of businesses of any type and size. Our partner network includes world renowned, well respected oranisations which have chosen to partner with us.

3 econnect Are you manually printin and postin your business documents, at reat cost to your oranisation? Do your business partners require you to communicate with them via Electronic Data Interchane (EDI)? econnect will help you save thousands on your document distribution costs. This powerful software solution electronically produces and distributes a rane of documents such as invoices, purchase orders, remittances and advance notifications. EDI has lon been the communication method of choice for many lare oranisations, many of whom require their tradin partners to communicate by these means. With econnect, implementin EDI is quick, easy and cost effective, allowin you to seamlessly link with a wide variety of tradin partners. Do you produce pre-printed corporate stationery at reat cost to your oranisation? econnect offers the flexibility to produce a variety of secure document formats, such as PDF and TIFF files, allowin the distribution of documents which cannot be modified by the recipient. Your business documents can be produced with the inclusion of your corporate identity, maintainin the professionalism of your documents whilst offerin extremely efficient document distribution. Are you strulin to find an e-document distribution solution that will interate with your existin accountin applications? econnect is unique in its ability to interate with nearly all accountin and payroll solutions, enablin you to ain end-to-end financial document production and distribution at the touch of a button.

4 Look How Much econnect Can Save You... Number of documents sent per month Stationery & 30p each p each p each Postae (1st 30p each Monthly total Annual total 1,968 4,920 9,840 Annual total usin econnect Via fax (@ 5p per transmission) Via (@ 0p per transmission) Annual savin with econnect Via fax 94% 94% 94% Via 100% 100% 100% econnect saves you money, time and resources, streamlinin your business processes.

5 econnect Why Choose econnect? Produces immediate costs savins Enables quick and easy implementation of e-document distribution and EDI capabilities Easily interates with your existin accountin solutions for seamless production of financial documents Eliminates delays in communication caused by time-consumin manual processes Offers real flexibility and ease of use Facilitates substantial ains in productivity and efficiency Offers an excellent Return on Investment, savin you thousands on your document delivery costs Allows your corporate identity to be securely included in your business documents, throuh the use of PDF s

6 What Will econnect Do For You? econnect dramatically increases business efficiency, eliminatin the time and money spent on creatin and distributin business documents manually. At the touch of a button, econnect can deliver numerous professional documents, cuttin costs by over 90%. Produce multiple document types offerin wide functionality Advanced document manaement increasin control and ease of use Automatic failure manaement reducin manual processes A wide variety of documents are available - from statements to invoices, remittance advices to purchase orders. Users can select from a allery of pre-defined document layouts, or via consultation, layouts can be desined to meet your specific needs. The user friendly document manaer provides a summary of actions, allowin users to quickly determine the status of outoin documents. A number of options are available to resend failed items, select an alternative means of delivery or choose a different recipient all toether. econnect can be prorammed to automatically retry multiple delivery options should a document fail to deliver. If all specified delivery methods fail, it will default to printin an item for sendin via post, eliminatin the need to manually recreate a postal version. Numerous output formats offerin a wide choice and flexibility in document production Portrait and landscape orientation offerin flexibility in document presentation Variety of delivery options providin immediate cost savins of over 90% and an excellent Return on Investment The ability to choose from EDI, HTML, TIFF and PDF output formats allows communication with recipients via their preferred medium. PDF and TIFF formats specifically allow the delivery of secure documents which cannot be modified by the recipient, thus preservin the precision of the layout. econnect offers the ability to produce both portrait and landscape documents, dependin on your preference. Allowin you to choose the best orientation to suit the type of document will ensure your documents are more concise, with fewer amounts of redundant pae space, improvin readability for the recipient. Documents can be ed, faxed, filed, printed, or sent by EDI. These delivery methods provide savins in postae, stationery and time, deliverin a sinificant Return on Investment. It also ensures faster and more accurate delivery of your financial documents, reducin delays in incomin payments.

7 econnect Built-in scheduler reducin manual processes by automatin document distribution e-document distribution savin you time and money and minimisin paper waste Hih volume throuhput increasin document processin speed and efficiency econnect allows users to schedule jobs for automatic transmission when required. For additional cost savins, documents can be scheduled for overniht distribution, takin advantae of off-peak tariffs and makin best use of available capacity. Not only does e-document distribution reduce costs and streamline business processes, it also allows you to drastically reduce paper consumption and waste, with an associated positive impact on the environment. Documents are created within minutes and distributed automatically. Overniht, econnect is able to send an unlimited number of s* and over 400 documents per fax line, offerin extremely fast and efficient document distribution. Role-based user security ensurin confidentiality of information Status reports / filters providin visibility of document distribution status Address book facility enhancin control of recipient information The econnect administrator can establish restricted user rihts and multiple loin / password settins. Additional security features also allow certain fax numbers, such as those with hih call tariffs, to be blocked, resultin in total control over document distribution. econnect filters via recipients / roups, all items, finished items, unfinished items, successes, failures and pendin documents, quickly displayin the specific information you require. Status reports can also be printed for each document sent, providin visibility of your document distribution. The econnect address book complements and enhances the contact information stored within your accountin packae, providin advanced recipient manaement options. Contact roups, favoured delivery options and multiple contact details can be specified for each recipient. * Dependin on your IT infrastructure

8 How Does econnect Work? econnect performs fast and efficient e-document distribution (EDD) at the touch of a button. It works by initially retrievin the data extracted from your 3rd party application, such as your accounts packae (which can be scheduled to occur automatically) and then translates this into an electronic document, based on the specified document layout (e.. purchase order, invoice etc.). econnect then routes the document to the specified recipient, usin either the address book or your 3rd party application to provide distribution details. The HTML, PDF or TIFF document is then sent via , fax, print or file transfer. What is EDI? With econnect, one of the most user friendly EDI solutions available, implementin EDI capabilities is quick, easy and cost effective.* EDI, the preferred method of transmission for many lare retail and commercial oranisations, is a hihly effective means of linkin tradin partners. Increasinly, these oranisations are insistin that their suppliers and partners communicate with them usin EDI. econnect supports all of the compulsory messae standards, includin TRADACOMS, EDIFACT, ODETTE and AS2. EDI com munications can be sent and received by econnect and any incomin messaes can be redefined for interation back into your 3rd party application. * Optional additional feature

9 econnect

10 Consultancy Services Enhancin your Corporate Identity Albany Software offers expert consultancy services to econnect clients, desinin bespoke document layouts for your oranisation. These can be developed to incorporate your corporate loo, ensurin the documents you send out via econnect reflect your corporate identity. Colour, black & white and hih & low contrast versions can be created to ensure the best document quality across all distribution mediums. Support & Maintenance Optional SLAs* Once installed, econnect requires little onoin support and any incident will be dealt with quickly and efficiently, with minimal disruption to your business. Our dedicated team is on hand to uide you from receipt of order throuh to implementation and can offer hih level trainin and technical support. Help desk support is available from 8am to 8pm. If you require additional support and peace of mind, you may wish to take advantae of Albany s SLAs (Service Level Areements). These can include features such as dianostic links, site visits and tareted resolution times. * Available at an additional cost

11 Glossary of Terms Why Choose Albany Software? EDI - Electronic Data Interchane EDI is a structured, secure, convenient and hih-speed communication between oranisations. Albany Software Limited was acquired by Bottomline Technoloies in September Offerin world class solutions and service excellence, the combined oranisation is focused on deliverin event reater value to its customers. Oriinally founded in 1989, Albany Software has enabled over 5,000 customers of varyin sizes and across all industries to automate their financial processes. EDI Messae Standards Several industry specific standards have evolved. The main standards supported by econnect are: AS2 - Applicability Statement 2. Widely used in numerous supply chains, specifically in retail. Findin Out More We would like to hear from you. If you have any questions or would like a comprehensive demonstration of how econnect can transform your business, please contact our consultants on or [email protected] EDIFACT - EDI For Administrations, Commerce and Transport. The international EDI standard messain syntax under the responsibility of the UN, for tradin transactions in all industries. ODETTE - European automotive industry standard. TRADACOMS - One of the most common EDI standards used in the UK. HTML - Hypertext Markup Lanuae A document format lanuae used in the creation of Web paes. Further Enhance your e-business Capability Albany Software provides a comprehensive portfolio of strateic software solutions desined to transform the delivery of your documents, data and funds: Payment solutions The market leadin ALBACS portfolio covers all market sements, ensurin there is an ideal solution to meet your specific electronic funds transfer requirements Collections manaement Improve cash flow visibility and save time and money with the complete collections manaement solution for Direct Debits and credit cards Account validation Eliminate time-consumin and costly errors with fast, accurate validation of UK and European bank account and credit card details OFTP - Odette File Transfer Protocol Used to send EDI files over Value Added Networks (VAN s). PDF - Portable Document Format A format from Adobe enablin documents to be electronically distributed while preservin the document layout and allowin the interation of corporate brandin. TIFF - Taed Imae File Format A widely used file format for storin reyscale and colour imaes, typically used by econnect to deliver by fax. VAN Value Added Network A VAN is a service used to link EDI partners.

12 Albany Software Limited, a Bottomline Technoloies Company Albany House Omea Park Alton Hampshire GU34 2QE T +44 (0) F +44 (0) [email protected] econnect is a reistered trademark of Albany Software Limited. All other trademarks, brand and product names are acknowleded. econbrq412