Software that understands your way of doing business

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1 Software that understands your way of doing business phone fax

2 The power of LOG PRO arms your company with instant access to information needed for efficient operation in today s forest products market. The system specifically addresses the log and fiber procurement process and can be tailored to your specific business needs to keep information flowing, updated and accurate. SYSTEM REQUIREMENTS Windows 2000/XP workstation and 2000/2003 Server. Microsoft SQL Express for stand-alone PC installation. MS SQL Server for network installation. USER ACCESS SECURITY Administrator, data entry, scaler, and reporting authority levels. Process and menu option access security controls. User IDs defined on company / location basis. ADMINISTRATIVE SETUP SYSTEM CONFIGURATION OPTIONS Ticket entry fields for species, grade, diameter and length, gross and net volumes. Handheld data capture input devices. Transaction audit files enable or disable and automatic purge. Custom accounting interfaces. Weigh scale interfaces. Data replication for remote location setups and laptop computers. Vendor check generation. Data backup, archive, and purge controls. Custom client designed objects. Multiple companies and locations. Woods-direct destinations and vendor mills. Company scalers, foresters and management areas. Financial cycle calendar and account distributions. System Configuration: Transactions LOG PRO will adapt to your internal business practices allowing you to define system security, data processing, database and interface parameters in a way that is most meaningful to your way of doing business. Administrative Setup: Location Profiles LOG Pro: Log Procurement and Inventory Management Software page 2

3 LOG PRO is a real-time inventory system that tracks log yard inventory as well as standing timber inventories for each timber tract. Product Management provides easy set up and configuration of your company s product as well as inventory balance tracking by company and location. Actual contract cost and standard market rate cost/value is provided for all product inventories, providing management with a comparative tool for tracking inventory values. TIMBER TRACT INVENTORIES Input cruised or estimated species volumes and values. Automatically updated with harvested volumes and values. Generate monthly-based growth adjustments on demand. Enter manual adjustments to tract inventory. Timber tract activity and balance reports. TIMBER TRACT MANAGEMENT Organize by forester, management area, county/state, and type. Track multiple tract values - purchase, market, timber, mineral, etc. Notes for legal description, location/access, and cruise information. User defined non-harvesting based costs by timber tract. Rates by flat amount or volume - per day, week, or month. Calculation frequency option - upon demand, one time, monthly or quarterly. Optional generation of account distribution for calculated costs. Track timber purchases and recapture costs with internal company account distributions. Source Management: Timber Tract Profile LOG YARD INVENTORIES BY COMPANY / LOCATION Track actual contract cost and standard market rate cost/value. Optional in-transit inventory for transfer transactions. Allows for audit tracking with a two-part transfer transaction. By-pass in-transit inventory with a single transfer ticket. Record inventory by: Species and grade Storage deck - optional Gross and net volumes Length and diameter - optional Tagged logs - optional User defined tables for: Product by species, grade, and inventory UOM. Inventory categories i.e., sawlog, veneer, pulpwood Units of measure and five levels of conversions. LOG Pro: Log Procurement and Inventory Management Software page 3

4 INVENTORY MANAGEMENT, Continued INVENTORY TRANSACTIONS Transaction types: Log yard purchases Remote field purchase Timber tract log harvest receipts Inventory sales Woods-direct sales to vendor mills Purchase quotes and sales quotes Transfers - locations and decks Mill usage Rescale Manual adjustments to inventory Configure system input with: Extended scale volumes, with or without, diameter and length. Calculated Doyle, International ¼" or Scribner scale by diameter and length. Log count Product can be tagged and/or untagged Gross, deduct, and/or net volumes Deduct volumes and codes TICKET ENTRY Easy identification of the load with a Load ID optional Provides all required information for the ticket header. Automatic selection of the source, type of transaction, contractor, and all associated contracts. Gross, tare, and net weight entry optional Allows the ticket to be entered in the inventory UOM and the associated contract(s) can be paid on yet another UOM (i.e., inventory by BF, enter by LBS and pay by cord.) Optional conversion of load weight to product volume/weight. Optional quick pay upon ticket entry with the ability to split payments. Real-time generated species/grade volume distributions for transfers, usage, and inventory sales. Use method; log count or volume value; or percentage. Based on current volumes in inventory by deck, species, and/or grade. Weigh Scale Ticket Entry - optional Configurable security. Yard loop-based to weigh in and tare out loads. Customized communication interface to your weigh Scale Ticket Management: Log Purchase Ticket scale. Allows one or more weigh scales. Handheld Ticket Entry - optional Seamless interface to our log tally handheld software. Clearly identified import errors with easy edit capabilities and ticket validation. Export updated system tables to handheld. Identifies the contracts and rates associated with the ticket. LOG Pro: Log Procurement and Inventory Management Software page 4

5 Primus handheld application, Win LOGS, is seamlessly integrated to LOG Pro using the rugged Ranger handheld unit. The handheld features Windows Mobile 5.0 operating system, 30-hour battery and easy to use keypad and touch screen. The Ranger gives you the option of integrated Bluetooth and wireless, so you can connect to your field equipment without bulky cables. The Ranger meets rigorous MIL-STD-810F standards for drops, vibration, humidity, altitude and extreme temperatures. And with an IP67 rating, it s impervious to water and dust, keeping your data safe. It s a heavy duty handheld for heavy duty data collection. WIN LOGS APPLICATION FEATURES Multiple configurations allow you to tailor the program to fit your company s requirements. Ticket header and detail prompts are defined on a company/location basis. Full keypad and touch screen provide quick and easy data entry. The key assignment option allows you to assign specific keys for fast entry of frequently used species and grade entries. Multiple scale rules - Doyle, Scribner, International, and others upon request. Numerous summary views of ticket data. View inventory tags and detail information. Synchronized data between handheld and LOG Pro. Ticket data imported to LOG PRO is quickly verified for accuracy. Errors are identified and the user is directed to the appropriate fields for quick correction and revalidation of tickets. Print tickets directly from the handheld. Designed for multiple handheld units. Configuration Options Multiple Locations Multiple Destinations Multiple Scalers Tagged and/or Untagged Configurable Transactions Purchased Logs Harvested Logs Field Purchase Inventory Sale Direct Sale Purchase Quotes Sales Quotes Rescale Transfers Usage Ticket Header Options Truck Driver Trailer Load ID Stem Count Brand / Paint County/State Load Weight Transfer Location Ticket Detail Options Species Grade Rate Deck Transfer Deck Deduct Codes Gross, Net & Deduct Volumes Gross, Net & Deduct Length Gross Net & Deduct Diameter Scale Rules Doyle Scribner International LOG Pro: Log Procurement and Inventory Management Software page 5

6 Regardless of the size of your business, contract management is at the heart of your bottom line. Successful management of those contracts not only influences your profits, but also gives you the ability to operate effectively in the marketplace. LOG PRO offers comprehensive contract management while allowing the flexibility needed to accommodate the unique requirements inherent in log and timber transactions. Contracts are accessed from multiple areas within LOG PRO allowing the user to easily manage the contract arrangements set up with vendors, customers, and internal company departments. One or more contracts can be defined for a Contractor with different rates applied to each contract. Multiple adjustments that identify deductions, premiums, and limitations can be defined for each contract if required. CONTRACTOR / VENDOR PAYMENTS Contract loggers Open market log purchases Hauling services Stumpage payments INTERNAL COMPANY GENERAL LEDGER ENTRIES Timber depletion and recapture of tract purchase. Inventory usage Yard transfers CUSTOMER INVOICES FOR LOG SALE TRANSACTIONS Direct sales from timber tracts. Log yard inventory sales. CONTRACT DEFINITIONS Contractor may be defined as a vendor, customer, or internal company entity. Effective date range and status codes. Default account distribution. Load ID's link an arrangement of contracts together for settlement processing optional Use for complex timber tract arrangements such as: Logger contract paid by product Hauler contract paid by a flat rate Internal company timber depletion based on volume/rate Use as an easy input identifier for: Source of the load (i.e., specific timber tract) Type of ticket transaction (i.e., harvest, gatewood, transfer) Primary contractor and contract. Any associated contracts to be processed for the ticket. Rate methods and optional rate list. Contract Management: Contract Definition

7 CONTRACT MANAGEMENT, Continued CONTRACT RATES Contract rates based upon: Defined rate list or percentage of rate list - can be specifically overridden by exception. Product - species, grade, by gross or net volume. Acquisition cost or market value usage, transfers, and inventory sales. Pay by load or load weight and transfer locations. Negotiated rates. Rates based upon each company / location and destination. Transfer rates defined for each transfer location. CONTRACT ADJUSTMENTS Adjustments defined on a contractor and/or contract level. One or multiple adjustments per contract. User defined calculation sequence. Allows for under absorbed deduction calculations to be carried forward to the next settlement. Provides open adjustments, adjustments by effective dates, or maximum values that identify the maximum amount for the adjustment. Calculation basis for adjustments settlement, ticket, contract Contract Management: Adjustments Adjustment types deduction, premium, limitation Adjustment methods: Flat dollar amount Rate per volume UOM Percentage of settlement Rate per tare weight UOM Calculation based on minimum and maximum. Volume and UOM Weight and UOM Dollar amount LOG Pro: Log Procurement and Inventory Management Software page 7

8 Settlement Processing allows you to manage payments to vendors, sales to customers, and internal inventory. Payments can be based on a variety of settlement cycles or processed upon receipt. LOG PRO will sum all transactions for a contract and pay the contractor with one check. When adjustments are defined for a contractor, they will be calculated at the time of settlement and may be overridden if required. Split payments can be defined for any contract allowing you the flexibility to pay multiple contractors for a single settlement. CONTRACT SETTLEMENTS Multiple settlement cycles Quarterly, Monthly, Bi-Monthly, Weekly, Daily, Upon Receipt Immediate payment upon ticket entry with check generation optional On-demand settlements based on the following parameters: Contract type - AP, GL, and AR Date range Contract's defined settlement cycle. Ability to override settlement adjustments and split payments. Multiple levels of source for account distribution and generation: Contractor, contract, contract rate price list, contract rates. Generate settlement reports with account distributions Audit and Posting Cycle calendar allows you to define accounting periods. Custom interfaces to your current accounting system - AP, GL, and AR Dynamically maintained account distribution codes. Accounting module interface - AP, GL, and AR Three levels of account number definition. Optional generation of volume/unit distribution for settlements. Settlement Processing: Open Ticket Contracts Manual debit or credit vouchers can be generated within Voucher Processing for a vendor optional Off-line checks allow checks to be tracked that have been previously written outside of the system. Accounts payable check reconciliation. LOG Pro: Log Procurement and Inventory Management Software page 8

9 LOG PRO uses a Central Reporting feature that lists over 150 standard report and listings in six report groups. Central reporting allows you to preview a report on screen, send it to the printer, or save the information as a file. Options to filter and sort a report allows you to zero in on the information you are looking for. Report titles and descriptions can be edited and colorized by the user so that reports are organized in a meaningful way to the system user. REPORT GROUPS TRANSACTION ACTIVITY: Reports for transactions and inventory activity information. SETTLEMENTS AND ACCOUNTING: Reports for settlement processing, check register, and accounting interface information. CONTRACTS AND CONTRACTORS: Reports for contract and contractor information. SOURCES AND TIMBER INVENTORY: Reports for source and timber inventory information. INVENTORY AND PRODUCT: Reports for log yard inventory and product information. SYSTEM FILES AND CONFIGURATION: Reports and listings for LOG PRO system files and configuration information. Central Reporting Selection Window REPORTING OVERVIEW Print preview available for all system reports, listings, and views. Zoom in and out views of documents. User defined sort and data filters. Print selected page ranges. Options to print, view, or save as a file. Save any displayed data, report or listing as a file. Spreadsheet formats - Excel, Lotus, SYLK Database file - Dbase II or III, CSV or DIF Windows clipboard PSReport - Powerbuilder Archived Report Other - WMF Metafile, HTML, Text Integrated for outgoing messages and reports. LOG Pro: Log Procurement and Inventory Management Software page 9

10 Primus understands the precision it takes to coordinate and implement a new software application for your business. Prior to installation, our Project Manager will gather information from you about your specific ways of doing business and discuss system configuration options with you. Before the software is installed on your network or PC, Primus creates a database tailored to your needs with many of the system tables set up based upon discussions and information provided by your company. We'll make sure all the appropriate directories and files that you will need to operate the system are properly setup. The installation and training of LOG PRO is provided online. Online training schedules will be designed to work around the number of primary users and their availability. Thank you for your inquiry into LOG Pro, Primus log procurement and inventory management software application. If you think the system is appropriate for you needs, we will be pleased to schedule an online demonstration via your internet connection. Primus asks that you complete a pre-demonstration questionnaire and return it back to us prior to the scheduled demonstration. The questionnaire will allow us to set our demonstration system up in a way that is most meaningful to your way of doing business. If you would like to schedule a demonstration, please call us at (423) We look forward to the opportunity of serving your log procurement and inventory management software needs phone fax VPierson@primusweb.com LOG Pro: Log Procurement and Inventory Management Software page 10