ef3premium Tailor-made standard software for worldwide factoring.

Transcription

1 ef3premium Tailor-made standard software for worldwide factoring.

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3 Content Factoring software ef3premium The system Usability Search functionality Memo fields Drill-Down Internationality FactorSystem Multi-currency Muti-language Muti-language reporting Automation Import/Export of data Batch Event notification Transparency Voucher Single voucher administration Voucher history Risk monitoring C debtor Authorisation concept Historisation Event control Limit overview Flexibility Interest calculation Factoring charges model Interface converter Customizing Master data Parameter Flexible sub-ledger InfoMaker reports Flexibility Inhouse factoring Full Service Data migration

4 ef3premium Manage all processes in factoring with an unique software solution. Factoringsoftware ef3premium With ef3premium we offer you a software, which is well-proven in the day-to-day business of the trade. Our application is a professional factoring software for national and international factoring concepts and inhouse factoring. This software is made by experts for experts, who know you expect and deserve only the best. Based on an Oracle database, ef3premium has all the advantages of a high-quality system technology for your business: Dependable functionality, a secure and efficient system architecture with maximum performance. We provide you with the tools for flexible and stable process handling in factoring. ef3premium is a standard software for factoring with all advantages of a tailor-made application highly adaptable at many levels. Our factoring software integrates well into your system using interfaces. We work with your hard- and software configuration, not vice versa. Continuous updates ensure that the application is up-to-date concerning law regulations, working seamlessly with your business. Additional modules and interfaces expand the softwares functionality according to your needs. Page 4 [ INTRODUCTION ]

5 Well-proven solutions for factoring concepts ef3premium is a factoring software, which is tailor-made for the requirements of the factoring trade. Our software provides efficient and secure data processing, in particular for individual factoring variants. Debtor- and risk management is included in all important factoring- and product types. Customized reports provide you with the basis for making the right decision, which is the key for successful business. Efficient factoring has a name: ef3premium. Advantages of ef3premium Most efficient factoring application on the european market Well-proven solution for international factoring concepts User-friendly functionalities for your day-to-day business Excellent risk management Resource-efficient workflow Fast reaction to market requirements Flexible process management Historic traceability of purchase Well-proven inhouse factoring Authorisation concepts Includes all important factoring- and product types Page 5 [ INTRODUCTION ]

6 The system The core of ef3premium is the basic package. This is a ready-to-use solution, where all basic functionalities can be applied to work with your basic factoring concept. Modules (additional functionalities), interfaces (connection to other applications) and feature activation keys (specific, individual functionalities) extend the possibilities of our software. These elements are constantly restored due to new law regulations, requirements for international use of the software and the input of our clients. Basic package Voucher approval Balance confirmation for clients Interfaces functionality (only MS Outlook at present) Vorgang Data import: Invoices, Credit notes, Debtors Finance interest / Interest calculation Follow up EP debit Foreign currency Field protocol Charges settlement model 1 Client comprehensive voucher transfer Quickhelp Third-party debit Table extension Client contract data Block amount function for purchase / repeated purchase of invoices Report control in PDF format Limit request (of client) Limit approval (of client) Debtor voucher (Voucher import) Reconciliation / open item clearing Page 6 [ THE SYSTEM ]

7 Possible for all factoring types: Confidential / disclosed factoring Recourse factoring & non-recourse factoring Inhouse factoring (Bulk factoring) Import factoring Factoring types Full service factoring Due date factoring Invoice discounting Export factoring Solution for international factoring concepts Flexible posting logic according to country regulations Historic traceability of individual items for every due date with purchase- and block amount Individual calendar administration with international holidays Multi-language Multi-currency Two-Factor-system (Interfaces: IFExchange and FCI interface) Page 7 [ THE SYSTEM ]

8 ef3premium usability Flexible process management Direct drill-down function from reports and dialogs Easy export from dialogs and reports Maximized automation of your workflow (mass data processing) Secure and efficient data processing Additional highlights Automated risk overview and monitoring Address validation & duplicate check for borrower units and identification of pseudo-data Sub-ledger with adjustable account limit Authorisation concepts and competences up to client level Event- and workflow management Electronic banking Online factoring (Online data transfer between factor and client) Flexible interest and charges models including invoice generation Batch processing Control debtor merging of debtors to one unit, susceptible to law regulations Availability- and limit overview on different levels Multiple standard reports and statistics... Page 8 [ THE SYSTEM ]

9 Usability user-friendly- right down to the details The clear and easy structure of the software guarantees an effective and user friendly workflow. Mass data overview poses no challenge with our search dialog feature: filter all your searches according to your needs. Additional features are: Multiple memo fields notes do not belong on a scratch sheet, but in your factoring software Intuitive navigation in all areas. Search functionality All areas with multiple records feature a filter functionality, to help you access the information you need. Combine and save different filters for individual users and enhance your results by changing the layout of your result list to display important information according to your filter criteria. Page 9 [ USABILITY ]

10 Memo fields for notes, all accessible in the system Memo fields allow you to write notes without any restrictions. You can write notes for every ef3premium-related context. Create notes for individual debtors, or even for a specific account of that debtor. This information can be accessed by all authorised users efficient and secure. Drill-Down Instead of accessing your information via the menu, you can double-click on an ID or name, then go directly to the dialog you need. Double-click, to go from the invoice to the debtor master data or the client master data. Use the reminder run ID of the invoice to see all invoices that are allocated to the same reminder run. This functionality can also be used in reports. You can access invoice, credit note or payment by double-clicking on the concerned voucher ID in the open item list. Page 10 [ USABILITY ]

11 Internationality Solutions for international factoring concepts ef3premium supports you with international business. You can either co-operate with a factor partner, or work with your foreign debtors directly. Letters and reports can be handled in your business partner s language. 2FactorSystem The 2Factor system means that a local factor co-operates with a factor partner to handle debtors in a foreign country. Our software supports this international business opportunity. Interfaces handle information exchange between you and your partners, regardless, whether you work with IFG, FCI or both factoring groups. Let foreign debtors be handled by factor partners. Support your international partners clients when handling their debtors. Multi-currency support ef3premium supports multiple currencies for your business. During every posting, the different amounts are calculated in original- client- and company currency. This makes multi-currency reports possible generally, the reports are available in all 3 currencies. ef3premium calculates capital gains and losses, which can be charged to your clients or be carried by the factor. Revaluations allow a constant adjustment of the amount values to recent exchange rates. Page 11 [ INTERNATIONALITY ]

12 Multi-language ef3premium can be translated into any language, which then can be selected by the user. Multi-language reporting This functionality works only for letters and reports. You may translate all letters and reports to the language of your choice. The important factor is the language that is entered for the client or debtor. Automation Efficient workflow for standard procedures The main focus of a modern factoring software is automation. Recurring tasks will be processed without the need to interfere: Mass data will be imported, posting data will be exported. Batch processing handles all tasks and informs you via report or notification. Import / Export of data (automatic data transfer) Mass data will not be entered manually, but rather be imported, using numerous interfaces. It doesn t matter whether the data is in the ef3 standard format, or in a completely different format, as long as the mandatory fields are filled out. Use our converter to define the file format of the client before the import ef3premium then handles the import automatically. In case you want to export data from dialogs or reports to use it in other programs, there are many formats to choose from, they are just a click away. Posting data can be exported to the general ledger at any time. Page 12 [ AUTOMATION ]

13 Batch Batch processing is the core of automation. You define which transactions should be processed at a specific time. ef3premium processes these tasks according to your defined priorities. These processes are handled periodically, depending on the defined time frame you decided when you generated the batches. Numerous transactions can be automated and started at a specific time batch processing solves time-consuming tasks overnight. Event notification This functionality notifies you about the status of your processes and informs you when an action is due. But automation should not be a black box. It is important that you can oversee the results of a batch process. Specific users will be notified, or can generate a report. Page 13 [ AUTOMATION ]

14 Transparency Voucher data detailed and easy to find As much detail as you can handle. ef3premium offers individual voucher administration (invoices, credit notes, payments and various postings). The voucher features numerous amounts of information, including the voucher lifecycle, which shows the complete history of the voucher starting with the first posting. Voucher ef3premium saves and handles each voucher individually. All information for each voucher can be accessed at any time. The voucher lifecycle shows all your actions that are associated with a specific voucher. Single voucher administration The voucher shows: How it is connected to other vouchers (invoice payment, invoice credit note ) Reminder levels and connections to the reminder runs Purchase and repeated purchase time frames Whether the invoice has been reported to the credit insurer or collection company Installment information Dispute details And much more This data is not only information, but postings in the sub-ledger of ef3premium.ium. Page 14 [ TRANSPARENCY ]

15 Voucher history It shows you what happened to the voucher at a specific time, chronologically. Every step displays what happened to the voucher and the amount with each transaction. Page 15 [ TRANSPARENCY ]

16 Risk monitoring Expose risks and take control ef3premium helps you to monitor risks and react accordingly. Reports, notifications and event runs reveal risks and allow a timely reaction. Control debtor & BU If several of your clients have the same debtor, this would result in redundant debtor information in ef3premium. The control debtor provides you with an optimal overview. Monitor: Which accounts the debtor uses to pay All of its addresses, in case it is a branch system Available and approved limits Limit drawdown The BU (Borrower Unit) is the conjunction of several control debtors. The purchase limit ensures an optimal control of purchase. Furthermore, the borrower unit handles the KWG report, which is required by the Bundesbank. Page 16 [ RISK MONITORING ]

17 Historization You choose the fields that should be logged for audit purposes. Event notification This tool enables you to make database requests, which notify specific user via event notifications. Monitor your data according to your needs, e.g. notify a defined user in case a limit has been exceeded, so the staffer can react accordingly. Page 17 [ RISK MONITORING ]

18 Limit overview Various limits on all levels decrease make financing or purchase risks smaller. Factor limit, or credit insurer limit; you decide on which level a limit will be approved Make your work easier; assign a group limit, which can be used by all debtor branches. Flexibilty Define and adjust processes individually ef3premium can be individually adjusted to your clients. Our software adjusts to your daily business and can be molded into your factoring concept. Interest calculation Interest can be calculated on voucher level, as well as on account balance level e.g. financed receivables account. You decide, whether you want to work with a fixed interest, or use a client margin with reference interest. Page 18 [ FLEXIBILITY ]

19 Factoring charges model You decide, whether you want to charge separately for different services, or use a flatrate concept. ef3premium offers you a range of options. Interface converter Whatever format your client uses, you can use it as long as the standard criteria are is met. You have access to a converter, which changes the order of the fields according to your needs. Use our converter features: Field separation Field merging Blank space removal Field re-formatting (date, amount ) Record import exclusion Translation table access (01 > EUR, re > INVOICE ) And much more. Page 19 [ FLEXIBILITY ]

20 Individualisation Tailor-made functionalities according to your needs ef3premium as the standard software for factoring is always a wise choice, especially in the long run. ef3premium offers you multiple functionalities to customize the software to your factoring concept, to adjust to the markets demands. Master data You always build your own concept of master data and define the substance of approach. Factoring charges Interest definitions Conditions Client contract data Interface converter Parameter Our parameters add to your daily workflow globally, on company level and on client level. You define your client s parameters comprehensivly once and only adjust them for client- and debtor level. Every factor works with its individual ef3premium. Flexible sub-ledger The subledger ensures that ef3premium meets the posting criteria of the general ledger. This is based on the adjustment of the master data. The account plan can be adjusted or extended optionally at will. Accounting instructions can be defined specifically to address the required accounts. Page 20 [ INDIVIDUALISATION ]

21 InfoMaker reports Sybase offers you a report generator that is an integral part of ef3premium. Create your own reports that are treated the same way as the efcom-specific ones. Versatility Limitless options for factoring types Product types variants Inhouse factoring (invoice discounting) Debtor accounting is handled by the client. Factor handles accounting the same way as the client. Client sends only the list of open items. Account statement will be imported. Payments can be monitored using vouchers. Full service Accounting is handled by the factor. The client sends his vouchers Debtor information Invoices Credit notes The Factor imports the account statements. Page 21 [ VERSALITY ]

22 These main groups can be combined with different criteria: Non-recourse Recourse Collection Confidential factoring Disclosed factoring Import factoring Export factoring Data migration If you want to upgrade from your software to ef3premium, your data will be safe. We will support you with a transfer concept for your factoring data. Inform us during individual workshops what data should be transferred. The data that should be transferred will be defined in individual workshops. We create a custom-made interface for you to ensure a complete and safe transfer. Page 22 [ VERSALITY ]

23 1. Secondary usage rights All content, symbols and software instructions may only be used with permission of the efcom gmbh. Copying of content without permission is prohibited. 2. This content is not an offer, its purpose is to inform potential clients. 3. Disclaimer of warranty efcom gmbh is not liable for the content of the price list (folder, product brochure). 4. Copyright efcom is a registered trademark and owned by the efcom gmbh. ef3premium is a registered trademark and owned by the efcom gmbh. The software- and hardware terms used in this brochure are in most instances registered trademarks and by this are subject to applicable law. Page 23 [ VERSALITY ]

24 efcom gmbh Martin-Behaim-Straße Neu-Isenburg Germany Phone: +49 (0) Fax: +49 (0) Internet: