# Step 4. Monitor / Review Control Measures

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1 Overview Step 1. Identify Hazards Step 2. Assess the Risks Assess the Likelihood & Consequences Classify the Risk Step 3. Control the Risks The hierarchy of risk control can be used as a guide Step 4. Monitor / Review Control Measures Overview

2 Definitions What is a hazard? Something that has the potential to cause harm to people, property or the environment. What is a risk? A risk is the chance or probability of that hazard causing harm or damage to people, property or the environment. What is a control? A control is a mechanism or process that minimises the risk of the hazard becoming actual so protects people, property or the environment from the identified hazard. Definitions

3 Step 1 Identify Hazards How can hazards be identified? o o o o o o Incident report forms Self-Inspection Checklists Observation & consultation Regular maintenance checks Specialists assisting with specific issues in the workplace Knowledge sharing Example of DET s playground self-inspection checklist. Step 1 Identify Hazards

4 Step 2 Assess Risks A hazard has been identified how can the risk the hazard poses be assessed? 1. Assessing likelihood How likely is it that someone will be exposed to the hazard? The likelihood will depend on probability and frequency of exposure to a hazard 2. Assessing consequences Realistically, what is the likely outcome? The severity or range of the potential consequences resulting from the hazard. Step 2 Assess Risks

5 Step 2 Assess Risks How can a risk be assessed? Plot likelihood and consequence on the risk matrix to find the risk level. Very Consequences Insignificant Minor Moderate Major Severe Extreme Extreme Extreme EXAMPLE Hazard = Small raise/crack in pathway What is the probability of this hazard causing harm - the risk? Likelihood Equal Very The assessor rates the likelihood as high. The path is frequently used by both employees and visitors daily, therefore there is a high probability that someone will be exposed to the hazard. The assessor rates consequences of a trip in this section of path as moderate with a sprain or break the worst foreseeable outcome. Therefore the risk rating for this particular hazard was assessed as high. Step 2 Assess Risks

6 Step 2 Classify Risks What does the risk level mean? Extreme / Risk Risk Risk Imminent / Serious danger. Immediate action required - stop work. Identify and implement controls (temporary or permanent) to reduce risk to as low as reasonably practical Moderate danger. Action as soon as possible to implement controls (long & short term) to reduce the risk to as low as reasonably practical. Minor to negligible danger. Assess if further action can be taken. Take steps to monitor the controls so the hazard is maintained as low if the hazard cannot be eliminated completely. Step 2 Assess Risks

7 Step 3 Control Risks How are controls implemented? Often a series of controls should be implemented to reduce the risk posed by a hazard. The hierarchy of risk control (next slide) is useful in determining appropriate or interim risk control measures. The best method of controlling a risk is to eliminate the hazard (it is not always possible to do this immediately) The aim of implementing controls is to get as many controls in place so the risk is reduced to as low as possible. Step 3 Control Risks

8 The Hierarchy of Risk Control Elimination Completely eliminate the hazard by removal from the workplace Substitution Replace the activity, process or substance with a less hazardous one Engineering Isolate the hazard from employees with mechanical aids Most effective control Administration Implement safe work practices, procedures and policies Personal Protective Equipment Provide suitable PPE to cover and protect an employee Least effective control

9 Step 3 Control Risks Example Using the Hierarchy of Risk Control Hazard = Small raise/crack in pathway Elimination - Engage a contractor to repair the section of path therefore completely eliminating the hazard Most effective control Substitution - Use a different path/walkway to get from A to B Engineering - Rope the section of path off to employees/visitors Administration - Ensure all path users are aware of the hazard, paint the rise yellow. Have systems in place to inspect paths regularly so that paths are repaired before injuries occur. PPE - Provide employees with knee and elbow pads (unrealistic!) Least effective control Step 3 Control Risks

10 Very Plot likelihood and consequence on the risk matrix to find the risk level with controls in place. Consequences Insignificant Minor Moderate Major Severe The Risk Management Process Step 2 Assess Risks How is the risk re assessed? Extreme Extreme Extreme EXAMPLE Hazard = Small raise/crack in a pathway The rating was assessed as high when no controls were in place. Likelihood Equal Very The assessor rates the likelihood as low. The assessor rates consequences as still moderate with a sprain or break the worst foreseeable outcome. Controls in place: 1. Path is cleaned and examined on a weekly basis to ensure it is free from mould and trip hazards (sticks, gravel, seed pods, damage etc) 2. Each month the school grounds are inspected using a checklist. 3. Staff are encouraged to complete Incident/Injury Report forms if hazard indentified The rating is now assessed as Moderate Step 2 Assess Risks

11 Step 4 Monitor / Review Controls Do I have to document any identified hazards and controls? All indentified hazards and their controls should be documented usually referred to as a Hazard Register. Hazards and controls need to be reviewed regularly but at least every 5 years or when: New plant or substances are introduced to the workplace Before work of a type not previously performed at the workplace is commenced When there is a change in the type of work, work practices or plant that may result in an increased risk to workers or others When information becomes available concerning work, work practices, plant or substances that may impact of workers or others Step 4 Monitor & Review Controls

12 How are controls monitored? Ensure audits and workplace inspections are conducted; and Ensure listed control measures are in use and maintained. Risk Register reviewed on regular basis It is an ongoing process and should be integrated into all workplace activities. Hazard Management is the responsibility of both employees and management.

13 Further Information DET OHS Webpage DET OHS - DET OHS Phone DBE OHS Information

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