USER MANAGEMENT IDimager Systems DOCUMENT VERSION 0.21

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1 1 Quick Manual User Management Photo Supreme USER MANAGEMENT This documentation is provided or made accessible "AS IS" and "AS AVAILABLE" and without condition, endorsement, guarantee, representation, or warranty of any kind and IDimager Systems assumes no responsibility for any typographical, technical, or other inaccuracies, errors, or omissions in this documentation. IDimager System reserves the right to periodically change information that is contained in this documentation

2 2 Quick Manual User Management Photo Supreme Introduction Photo Supreme is Digital Asset Management software. Photo Supreme makes it possible to manage your image files by categorizing them. It will categorize the files based on the available details of the file, this includes technical photo details, but also the location of the file on disk, etc. Apart from those properties you can add tags to the images, enrich the files with descriptions, or add custom information. This may sound like a very time-consuming task, but once you ve worked yourself through that, you will benefit from the many advantages. With Photo Supreme at hand you will be able to quickly retrieve your images using all kinds of criteria or combinations. The PostgreSQL version of Photo Supreme Server is available for Windows as well as MacOSX platforms. As its name suggests, this version uses the popular open source database system PostgreSQL. PostgreSQL, is a free and open-source object-relational database management system with an emphasis on extensibility and standards-compliance. As a database server, its primary function is to store data, securely and supporting best practices, and retrieve it later, as requested by other software applications, be it those on the same computer or those running on another computer across a network (including the Internet). It can handle workloads ranging from small single-machine applications to large Internet-facing applications with many concurrent users. Recent versions also provide replication of the database itself for security and scalability. [source: WikiPedia] The SQLServer version of Photo Supreme Server is only available for Windows and MacOSX platforms and, as its name suggests, uses Microsoft SQLServer as the database system. Microsoft SQLServer is a relational database management system developed by Microsoft Inc. The database software requires a Windows operating system. With Photo Supreme you can connect to the database from Windows and MacOSX operated systems. As a database, SQLServer is a software product whose primary function is to store and retrieve data as requested by other software applications, be it those on the same computer or those running on another computer across a network (including the Internet). There are at least a dozen different editions of Microsoft SQL Server aimed at different audiences and for different workloads (ranging from small applications that store and retrieve data on the same computer, to millions of users and computers that access huge amounts of data from the Internet at the same time). [source: WikiPedia] This manual assumes that you have already successfully installed either PostgreSQL or SQLServer and Photo Supreme Server and that you can start Photo Supreme and connect to the database. The manual describes how to administrate Photo Supreme when there are multiple users who connect to the database. USER MANAGEMENT Photo Supreme allows you to grant access to multiple users and each user can get his/her own role in the application. The application supports three types of user roles. 1. The Administrator role

3 3 Quick Manual User Management Photo Supreme The Administrator role is the type of user who typically administers the database, installs updates, creates/updates/deletes users, assigns user roles, runs backups and restores. The Administrator role is unrestricted when it comes to Photo Supreme features. 2. The Catalog Manager role The Catalog Manager role is the type of user who is responsible for the content of the database. The Catalog Manager can perform every task inside the application, except for system maintenance tasks like install updates, run backups/restores, manage users. 3. The Catalog Browser role The Catalog Browser role is the type of user who can only view the content of the database as created by the Catalog Manager(s). A user with the Catalog Browser role is not allowed to alter the content of the database. To access the User Management feature: select Tools -> User Management from the application s main menu. As you, as the main administrator, logs in for the first time you use the default login password: master2004. It is highly recommended that you now first change your password to something private. Change the password by right clicking on the user row and select Reset Password from the context menu.

4 4 Quick Manual User Management Photo Supreme Now enter your new password, verify it with a repeated password and click OK to store the new password. Create a new user Creating a new user can be done by clicking the plus (+) button in the lower left corner. Enter the details of the new user. User name User Password Full Name Access Level Enter the login name of the new user. Choose this name carefully because it can t be changed afterwards. By default a new user uses the password welcome. Don t be confused by the displayed length of the dots in this field as they don t represent the length of the password Enter the complete name of the user. Assign the appropriate role to the user

5 5 Quick Manual User Management Photo Supreme CLICK OK TO STORE THE USER. YOU LL THEN RETURN TO THE USER MANAGEMENT DIALOG. JANE DOE IS NOW ABLE TO ACCESS THE APPLICATION. DELETE A USER Deleting a user is a matter of right clicking on the user and delete Delete this User from the context menu. When a user is deleted, the content of that user is migrated to the main administrator, so nothing will be lost. LICENSE MANAGEMENT Photo Supreme is licensed on a per concurrent user base, meaning that for each user that concurrently logs in, a license is required. Concurrent Users means simultaneously logged in users. So if your department or business has 20 employees that need access to the catalog, but only 5 will do so concurrently then you ll only need 5 licenses. The application will maintain the licenses that you purchased. As the administrator you add each purchased license to the license pool. Then when a user logs in, the application will assign a license from the license pool to that user. And when the user disconnects again from the application, the license is released to the pool and is then available for the next user. The Main Administrator License The main administrator (you?) will need your own license and this is a dedicated license, not used in the Pool. Pick any of your licenses to become the main administrator license. Then download this license file from the User Control Panel at Copy this license file to your Windows Documents folder and start the application. If there is no main admin license in the database yet then it will now automatically be read from the Windows Documents folder. Once the license is in the database, you can t remove it. The license file in the Documents folder is no longer needed (unless for your archiving purposes). The License Pool The User Management dialog displayed the number of licenses in the Pool and how many licenses are currently in use or available.

6 6 Quick Manual User Management Photo Supreme Let s get your User licenses in the Pool. After purchase you ve receive your (series of) licenses in the User Control Panel at Download each of the licenses there and store them to a temporary folder on your hard drive. To read your licenses to the database, click the button Load User Licenses. A file selection dialog opens. Navigate to the folder that contains your licenses and select each of the licenses (you can select them in one go in the dialog). Then click Open to import the licenses to the Pool. Now as the authorized user start to login, they temporarily get a license assigned from the Pool. You monitor the counts in the User Management dialog. Please be aware that the counts update with a short delay of two minutes.