Project Management Software

Transcription

1 Project Management Software A

2 B Blue Ant is a registered trademark of proventis GmbH in the European Union. All other trademarks and product names are the property of their respective owners. proventis GmbH

3 Inhalt Why Blue Ant? Advantages 2 Editions 4 Functions Overview 6 Planning 7 Resources 10 Work-time recording 12 Tickets 14 Travel costs 16 ToDo lists 18 Documents 20 Knowledge 22 Project billing 24 Portfolio 26 Controlling 28 Administration 30 Reports 32 Interfaces 34 Add-ons 36 Architecture System requirements 38 Technology 39 Service Training 41 Parallel consulting 41 Support 41 Partnerships Sales partnership 43 Cooperation partnership 43 References 44 Blue Ant videos 46 Contact 47 Free demo access 48 1

4 Advantages Why Blue Ant? Six good reasons Blue Ant is the result of 50+ man years of practical project management experience. We have distilled the most successful methods into a software solution which will also advance your projects. Norman Frischmuth Managing Director proventis GmbH 2

5 Advantages Flexible integration Blue Ant can be easily integrated into your existing IT environment through a variety of interfaces and web standards. More efficiency The availability of relevant information at a glance speeds up the decision-making process. In addition, Blue Ant s fast and transparent consultation, approval and information processes increase the efficiency of your project management. Data at the push of a button Blue Ant offers easy, web-based access to all relevant project data, regardless of time and location. More quality and cost control Blue Ant s results-oriented reporting allows your projects to be controlled live. As a result of the continuous use of Blue Ant, potential cost reductions can be identified quickly, thereby enhancing the quality of your project management (e.g. in terms of ISO certifications). Effective resource management Resource management across multiple projects helps you optimise planning processes, allowing the targeted use of employees. Possible future bottlenecks can be identified and avoided at an early stage. Less effort Continuous use of Blue Ant reduces the administrative burden of your project work within a short time. The lower costs which result lead to an accelerated return on investment (ROI). 3

6 Editions The right solution for your company Every company has special requirements for its project and resource management. So Blue Ant offers three professional solutions, tailored to fit your individual needs. 4

7 Editions Standard Edition Enterprise Edition Cloud Edition Blue Ant module Master data administration Rights management Configuration via web Multi-lingual feature Interfaces MS Project synchronisation LDAP/ActiveDirectory Web services SSO MS Exchange Customizing / additional modules Solution pilot phase Software as a service (Rental) Purchase / leasing Service not included 5

8 Overview of functions Planning Resources Work-time recording Tickets Travel costs ToDo lists Documents Knowledge Project billing Portfolio Controlling Administration Reports Add-ons Interfaces 6

9 Planning Plan ahead. Manage efficiently. Blue Ant provides all project managers with a uniform platform for planning and managing their projects. Seamless integration with multi-project management also supports planners when searching for resources, planning utilization and coordinating absences. 7

10 Planning Short overview Quick creation of projects using wizards and template management Classic and agile planning methods Configurable conflict reports Creation of baselines based on current planning and/or any baselines Unlimited cross-project linking of activities in a multi-project structure Interactive GANTT view Linking of documents with activities Free definition of cost and investment types Budgeting in time periods (month/quarter/year) 8

11 Planning Quotes based on the project plan or freely-defined items Linking of quote items with activities Invoice proposals with payment deadlines Invoice proposals by means of serial function Project status change with workflow and rights Freely-configurable status reports including submission cycle and sending of s Own report generator 9

12 Resources Efficient planning. Optimal use. An optimal use of resources not only ensures the success of individual projects, but also has a positive effect on the entire project landscape. Blue Ant helps you identify mistakes in utilization planning at an early stage and take appropriate counter-measures. 10

13 Resources Short overview Individual work-time calendar and work-time models Cost rate definition for employees Cross-project resource/operational planning Skills definition for employees Resource search by skills Fast, cyclic reservation of resources with the reservation plan Simulation of employees Request and approval of project resources Resource planning by the resource manager Holiday and absence management including the approval process Linking of the absence calendar 11

14 Work-time recording Record simply. Process efficiently. Determining actual work performed in a project is essential for effective project management. Blue Ant supports the user with simple and flexible recording options. 12

15 Work-time recording Short overview Quick and precise work-time recording (e.g. with the stopwatch) Percent complete recording Simultaneous display of project and ticket work-times Recording of start and finish time or duration Recording of estimated overtime and remaining effort Completion reporting of the week s work-times including completeness check Reasons for non-billable work-times and their consideration in accounting Clock in/clock out recording Freely-selectable approval processes 13

16 Tickets Manage easily. Connect practically. Operational procedures such as ad hoc tasks, internal orders, change requests, and error messages cost time and capacity and have to be dealt with promptly in every company. For easy ticket management and a meaningful connection to day to day business, Blue Ant provides seamless integration into resource management. 14

17 Tickets Short overview Free workflow configuration including assignment of persons responsible, teams and notifications Display of Service Level Agreements and billing types Configuration of escalation and warning mechanisms Creation and editing of tickets via Full integration in work-time recording, project planning, evaluation and controlling Seamless integration of all Plan and Actual values in resource management Billing of tickets 15

18 Travel costs Record comfortably. Process precisely. In addition to work costs, material and travel costs are also incurred in projects. Blue Ant provides the necessary workflows and approval processes for professional and rapid processing. 16

19 Travel costs Short overview Applications for receipts, costs (e.g. business trips) and investments Quick and easy recording of receipt and travel costs by employees Filing of documents Expenses management for each employee Individualization of combined receipts and receipt types Individual work-flows for different combined receipt types Free configuration of supervisory authorities for request checking and approval Country-specific expenses rates expenses, mileage rates, VAT rates and benefits in kind Simple calculation of receipt and travel costs Booking export, import of receipts 17

20 ToDo lists Increase quality. Maintain standards. Compliance with quality standards and an overview of open points ToDo lists guarantee the complete documentation of necessary processes and also provide support in the monitoring of the project implementation plan. 18

21 ToDo lists Short overview Linking of ToDo lists and ToDos with activities Assignment of ToDos and reminder functions to team members or groups Automatic forwarding of ToDos Free status definition for ToDos Extension of ToDos with customer-specific fields Central control of ToDo lists and ToDos 19

22 Documents Record seamlessly. Manage easily. Key results and concepts are reflected in documents. Document versioning in Blue Ant enables you to maintain an overview and project-based storage guarantees quick access to documents. 20

23 Documents Short overview Free filing structure in projects and templates Integration into projects at the push of a button Storage of any documents Linking with activities Storage of documents in tickets Free assignment of editing rights Versioning of all documents 21

24 Knowledge Gain an overview. Identify knowledge. Knowledge is the key production factor of your projects. Using knowledge maps and profiles in Blue Ant, you can always keep your important resources in sight. 22

25 Knowledge Short overview Free definition of the knowledge tree Creation of target profiles Skills and defined characteristics for each employee Saved history of skill changes Knowledge maps in the form of bar diagrams, line charts or spider charts Resource search by skills and availability Resource requests using skills Utilization mountain for each position (skills profile) 23

26 Project billing Create easily. Bill efficiently. Project services are not provided for their own sake, but to achieve a goal. Stringent costing and billing form the foundations of sustainable project management. This applies to both external and internal projects. 24

27 Project billing Short overview Selection of all billing-related services (times, receipts, tickets, material costs etc.) Adaptability of recorded work-times and rounding and capping functions Warning in the absence of the release of billable work performed in the billing period Fixed or automated project billing Partial billing of tickets Freely definable invoice layout per client Consideration of exchange rates including history 25

28 Portfolio Present clearly. Use strategically. Programs or portfolios cluster projects for controlling and serve multi-project management. Project environments are cultivated and evaluated as a result. 26

29 Portfolio Short overview Creation of ad hoc portfolios and scenarios Extensive selection criteria for creating portfolios No limit to the number of portfolios Tabular and graphic portfolio illustration Data export to HTML, PDF or CSV 27

30 Controlling Break down precisely. Manage efficiently. Process complex issues quickly and clearly in order to make the right decisions this is the essential aim of controlling. Blue Ant s multi-project management controlling can help. 28

31 Controlling Short overview Reports and evaluations at the push of a button Ad hoc forecasts and analyses Comprehensive, cross-project utilization views Easy rescheduling and extension of projects Different views of, for example, company, project or employee levels Free report configuration including calculation formulae Creation of reporting templates Inclusion of individual issuing of reports Allocation of report templates to user groups Direct linking of evaluations to individual projects and/or main and sub-project structures 29

32 Administration Design flexibly. Administrate easily. Software solutions must not only work well, they should also be easy to administrate. Blue Ant customers value the fact that the software can be easily adapted to changing requirements. 30

33 Administration Short overview Intuitive operation Optional language and format settings (date, time, duration) User-defined configuration of views and tables Complete adaptation of all texts, fields etc. to your corporate language Freely-definable menu items Individual fields in the entire system Optional rights assignment for users and/or user groups Procedure models and norms GPM/IPMA ISO PMI/PMIBOK Prince 2 V-model Individual processes 31

34 Reports Complex interrelationships. Displayed simply. In addition to numerous standard reports, Blue Ant gives you the option to integrate custom reports and evaluations. Whether table, text or graphics, with the interface to the open source BIRT report generator, complex data can be clearly and comprehensibly created in the form of reports. 32

35 Reports 33

36 Interfaces Integrate flexibly. Manage easily. Your business is constantly changing and adapting to the demands of the market. Blue Ant supports you with add-ons that can be provided by you yourself or by our partners for your individual requirements. 34

37 Interfaces Available Interfaces Standard Edition Enterprise Edition Cloud Edition Microsoft Project interface Export of all data to PDF, HTML and MS Office Export of quotations, plan and current data to SWOT Import/export of activities including specific fields (MS Excel) Import/Export of work-time/receipts (SAP, Navision, Sage, Datev, MS Excel) MS-Exchange Server 2007 SPI/2010 LDAP/ActiveDirectory or database connection for comparison of resource data, company divisions, user group assignment and user authentication SSO access via Open SAML and Windows Domain with NTLM2 Web services for sub systems (SAP, Navision, Sage, Datev, MS Excel) Data exchange via XML & Direct links to Blue Ant functions Integration of Wikis, forums and other web applications Full integration into Projectplace (Social PM) optional 35

38 Add-ons Use simply. Expand flexibly. Your business is constantly changing and adapting to the demands of the market. Blue Ant supports you with add-ons that can be provided by you yourself or by our partners for your individual requirements. 36

39 Add-ons App für iphone und Android Work-time recording on projects and tickets Percent complete recording Overview of all recorded work-times for the account in use You can find the»blue Ant iphone App«in the itunes store, and the»blue Ant Android App«in the GooglePlay store. 37

40 Architecture System requirements Server Operating System Windows from 2008R2 Server 64 bit Linux 64 bit Unix 64 bit AIX 64 bit Sun Solaris 64 bit Databank System Oracle from version 10 MAXDB version 7.8 MS-SQL-Server from version 2008R2 PostgreSQL version 9.2 Web Server Apache Tomcat 7 Runtime Environment Java SE Development Kit (JDK) from version 7 Hardware (approx. 50 users) 2,8 GHZ Dual-CPU or higher 8 GB RAM or higher Client Web-Browser Microsoft Internet Explorer from 9.0 Mozilla Firefox or related, current version Apple Safari, current version Monitor resolution 1.280x1.024 pixels recommended All up-to-date requirements can be found on our website. 38

41 Architecture Technology Multi-lingual basic system XML/XSL-Parser for creating HTML, PDF, CSV Session management (storage and user control, AutoLogout) Navigation via Browser (Menu, Favorites, Help, Login/Logout) Data export/data import (XML) All up-to-date requirements can be found on our website. Rights management Definitions of rights profiles to mask elements level (masks, text fields, buttons, navigation) Granting of rights for individuals and groups Pre-caching of frequently used rights elements User management Automated registration Group management User monitoring (active user view) Master data management Customising of master data via browsers Management of master data in multiple languages 39

42 Blue Ant Service Blue Ant service Tailored training & support The closer we adapt Blue Ant to suit your needs, the more you benefit. We assist you with training and on-going support, so that you can focus on what matters: the efficiency of your projects. Thomas Eichler Head of Training & Consulting 40

43 Blue Ant Service Training Training to make the start with Blue Ant easier To introduce you to Blue Ant, we offer a variety of training courses. Are you interested in a train-the-trainer course with the aim of building a Blue Ant core team in your company? Do you want to get a more indepth insight into the administrative part of the Blue Ant or learn more in an online training course about Blue Ant? We can help you. Simply contact our sales team. Webinars about current Blue Ant topics Our monthly webinars inform you quickly, effectively and flexibly about current project management issues, related to Blue Ant s PM functions. Our webinars are presented live on the Internet. Up-to-date with update training At our monthly update training you will learn about what s new in Blue Ant. In brief hands-on exercises, you will learn how to use the new features, after which you will be able to take full advantage of the latest Blue Ant version. User training to expand and consolidate your knowledge General user training: if you already have project management know-how and are familiar with our multiproject management software Blue Ant, we invite you to take part in our regular user training courses, in which individual Blue Ant functionalities are presented and consolidated with exercises. Parallel consulting Project management know-how through parallel consulting We provide process-oriented and practical project management advice so that you can use Blue Ant optimally. In our Project Shops we offer qualification for project heads, employees and managers through training, consulting and coaching. In addition, proventis experts support you with PM consulting for your company-specific projects. Support Competent service Purchase or Cloud customer - our trained support team will help you with any questions about Blue Ant. We ensure the technical availability of your system and provide on-site maintenance. 41

44 Partnership Growth market Project management Real partnerships produce synergies of lasting mutual benefit, which we look forward to developing with you. Daniela Boldt Partner Management 42

45 Partnership Successful partnerships are an essential part of our corporate philosophy For increased market development in the European Economic Area, we are looking for partners who want to support our growth. We offer the following partner programmes: Sales partnership As a Blue Ant Sales Partner, you will have the opportunity to handle acquisitions and sales support for Blue Ant customers. You will receive a commission on the sale of licences, and the procurement of training, services and support which you undertake on your own initiative. If necessary, we will provide an introduction to Blue Ant and regular short courses for new versions. There is no charge for the distribution partnership. Cooperation partnership In cooperation partnerships, you take over the support of the customers completely, from acquisition right through to installation and training. A pre-requisite for cooperation partnership is the appropriate training and certification of at least one of your employees. Regular update training sessions will keep you up to date with new developments. Naturally, our partner management will support you every step of the way! Any questions? Contact proventis Partner Management: Tel.: +49 (0) partner@proventis.net 43

46 References We trust Blue Ant. 44

47 References Blue Ant supports the methodical planning of projects and provides management with a quick and qualified overview of all business units. Gabriele Schwarz, CEO teamgnesda, Gnesda Real Estate & Consulting GmbH, Austria We are convinced that we are able to monitor our projects better in many respects. Thomas Jahn, Resource manager Oberfinanzdirektion (OFD) Lower Saxony (Regional Tax Office), Germany We are convinced that we are able to monitor our projects better in many respects. Jürg Achermann, Managing Director FROX Communication, Switzerland More references from various industries can be found on our website! 45

48 Videos Explore the most important Blue Ant functions on video. We present the Blue Ant software, the user interface and its key functions step by step. Sit back and get to know Blue Ant easily and comfortably. 46

49 Any questions? Please contact us! proventis GmbH Neue Gruenstrasse D Berlin Telephone Tel.: +49 (0) Fax: +49 (0) Sales Holger Eckert Tel.: +49 (0) Partnermanagement Daniela Boldt Tel.: +49 (0) Marketing Simone Wesche Tel.: +49 (0) Cologne branch Am Hof Cologne Tel.: +49 (0)

50 Get to know Blue Ant. Free of charge and with no obligation. Free demo access Online tour 48