UNBC Chart of Accounts Dictionary - Coding Guide REVENUE
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1 Other Grants The following accounts are used to record grants received from non-governmental sources: 5221 Other Grants - Business 5222 Other Grants - NFPO's 5223 Other Grants - Foundations 5224 Other Grants - Univ/Colleges 5225 Other Grants - Individuals 5226 Other Grants - First Nations 5227 Other Grants - Other Donations The following accounts are used to record gifts, grants and bequests to the University: 5235 Donations - General 5240 Donations - Corporate 5241 Donations - Corporate Supplement 5245 Donations - Associations 5250 Donations - Individual 5251 Donations - Individual Supplement 5260 Donations - Foundations 5261 Donations - Foundations Supplement 5270 Donations - NFPO's 5275 Donations - Other 5280 Donations - University/College Student Tuition and Fees 5405 Tuition Fees - Undergrad Revenue received from tuition charged for undergraduate courses Tuition Fees - Graduate Revenue received from tuition charged for graduate courses Tuition Fees - PhD Revenue received from tuition charged for PhD courses Tuition Fees - MBA Revenue received from tuition charged for the MBA Programme Tuition Fees - International Undergraduate Revenue received from tuition received from international undergraduate students Tuition Fees - International Graduate Revenue received from tuition received from international graduate students Tuition Fees - International PhD Revenue received from tuition received from international PhD students Tuition Fees - Continuing Education Revenue received for instruction of Continuing Education courses Co-op Fee Revenue received from students on a coop work term. Page 1 Last updated 01/30/13
2 5430 Course Fees Revenue received for instruction of those courses incurring additional lab or field trip costs Student Services Fee Revenue collected on a per credit basis for student services Student ID Card Fee Revenue collected from student to cover the costs of the Student ID Card system Student Fees - Other Revenue collected from fees charged not included in categories above Recreation and Fitness Fee Revenue collected from students for support of fitness facilities Application Fees Revenue collected from students applying to the University Course Purchases Revenue collected from external agencies purchasing a course block. Other Fees 5570 A/V Production Charges to produce videos, dvd's, etc A/V Rental Charges to rent AV equipment A/V Repair Charges to repair damage caused to AV equipment Advertising Charges to advertise on the UNBC web site or in UNBC publications Book and Publication Sales Sale of University publications Bookbinding 5558 Business Card Chargebacks Charges to grad students for business cards 5521 Commissions 5589 Computer Internet Connection Revenue allocation for provision of internet connection Concession Sales Fees collected for sales at the Concession Conference Fees Fees collected for attendance at conferences Conference Management Fees collected from clients for management of conference Consulting 5526 Copy Services Commission 5549 Counselling Revenue 5587 Damage Fee Charge to students for damage to their rooms and common areas Damage Recovery Charge to the customer for damage of facilities Deposit Forfeitures Charge for cancellation of residence contract after deadline Employee Assistance Program Revenue collected to support the Employee Assistance Program Equipment Rental Charges to rent UNBC owned equipment. Page 2 Last updated 01/30/13
3 5557 Equipment Repair Charges to repair external equipment and off warranty equipment 5618 Event Insurance To pass on additional costs of insurance for on campus events Facilities Rental Charges to rent space on campus Fitness Lockers Fees collected for the rental of fitness centre lockers FOB Revenue Fees collected for the purchase of fitness membership FOBs Food Sales Revenue from the sale of food to conference, events, functions etc. Normally used by Conference Services only Foreign Faculty Fees Fees collected from foreign faculty to run the faculty language development program Fundraising Loose collections General Merchandise Sales of goods in fitness centre Guest Accommodation Revenue Summer guest accommodations Housing Rent Revenue from student housing rentals Infrastructure - Residence Per semester fee for tenants in housing Interlibrary Loans Revenue generated on interlibrary loans Intervarsity and Junior Varsity Fee Fees collected from students in support of athletic teams Janitorial Services Chargebacks on additional janitorial services Key Replacement Fee 5602 Laboratory Services Revenue generated by performing services for external clients in the laboratory Laundry Revenue from laundry machines Library Fines Revenue from fees charged for overdue books Licensing Fees Revenue collected from use of licensed logos and names Lock Revenue Fees collected for the rental of fitness center locks 5599 Lost Items Revenue collected for the replacement of lost library borrowings Mail Forward Service 5573 Memberships 5596 NLC Submission Chargeback Revenue collected from students to offset the cost of thesis submission NSF Charges Revenue from fees charges for NSF cheques P.D. Training Revenue generated by offering professional development seminars externally Parking Fines Page 3 Fees levied for parking violations. Last updated 01/30/13
4 5554 Parking Meters Monies collected for hourly passes Parking Permits Fees collected from students and staff for parking in other lots Personnel Services Charges for the services of University personnel (such as exam invigilation) Photocopies 5555 PST Commission Monthly commission on PST Reader / Printer Revenue from fees charged for library readers and printers Recreation Class Fee Fees collected from recreation or fitness programs Recycling Refunds 5584 Residence Application Fee Application fee for on campus housing Residence Fines Fines assessed to tenants in housing Residence Life Program Fee Fees collected to provide recreational and social activities for students living in residence Residence Parking Fees collected from students and staff for reserved parking in the residence lot Room Change Fee Charge for changing rooms in residence Safety Training Revenue generated by offering safety training courses externally Sale of Surplus Equipment/Furniture Revenue collected from the sale of surplus furniture and equipment Security Services Chargebacks on additional security services Service Charge - Fitness Center 5516 Telephone Rental Revenue from telephone lines in student bedrooms Television Charges Revenue allocation for provision of satellite television in residences Telus Commission 5615 Tenant Improvements Revenue collected from tenants to recover costs of improvements to rented space Tenant Rent Rent revenue for campus tenants Tender Documents 5563 Ticket Sales/Admission Fees 5611 Towel Service Fees collected for towel service Vending Commission - Chip and Bar 5525 Vending Commission - Miscellaneous 5523 Vending Commission - Soft Drink 5524 Vending Commission - Travel Office Page 4 Last updated 01/30/13
5 Internal Cost Recoveries (ICR) CTS / ACS The following accounts are used when revenue is generated from internal sources. This revenue must be reported separately from revenue generated externally ICR - Videoconferencing 5807 ICR - Facsimile Rental and Service 5816 ICR - Moves/Adds/Drops 5818 ICR - Blackberry License Fees 5819 ICR - Audioconferencing 5822 ICR - Regional BRI Rental 5823 ICR - Telephone Long Distance 5827 ICR - Toll Free Service 5828 ICR - Business Line Rental/Usage 5829 ICR - Housing 5855 ICR - Telephone Rentals 5856 ICR - Mobile Telecommunications 5857 ICR - Software License Fees 5858 ICR - Equipment Repair 5859 ICR - Calling Cards Bookstore 5814 ICR - Campus Accounts Sale of supplies to departments. Ancillary 5830 ICR - Food Services 5835 ICR - Copy Services 5837 ICR - Conference Services 5840 ICR - Course Fees 5845 ICR - Room Rental 5850 ICR - Parking 5877 ICR - Residences 5879 ICR - Fitness Centre OTHER 5811 ICR - Poster Plotting 5812 ICR - Stationery 5813 ICR - Toner 5815 ICR - Paper 5860 ICR - Postage 5865 ICR - Audio Visual 5870 ICR - Lab Supplies 5873 ICR - Lab Services 5875 ICR - Rentals 5876 ICR - Personnel Services Page 5 Last updated 01/30/13
6 5880 ICR - First Aid Training 5881 ICR - Security 5883 ICR - Janitorial Services 5886 ICR - Interlibrary Loans 5887 ICR - Damage Recovery 5888 ICR - Administrative Overhead 5889 ICR - Scholarship & Bursary 5891 ICR - Vehicle Rental 5892 ICR - Renovations & Alterations 5893 ICR - OH&S Supplies Page 6 Last updated 01/30/13
UNBC Chart of Accounts Dictionary - Coding Guide EXPENDITURES
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