P6 as Cost Management System

Transcription

1 P6 as Cost Management System Session ID#: Budgeting and Integrating Costs Into P6 From Finance System Prepared by: Patrick O Connell Project Control Group Lead Georgia Transmission Corporation REMINDER Check in on the COLLABORATE mobile app

2 Georgia Transmission Corporation GTC - owned by 39 Electric Membership Cooperatives (EMCs) in Georgia Build, operate and maintain Transmission Lines and Substations Not only for the EMC s but also for the ITS ITS shared transmission system in Georgia with 4 members: GTC, GPC, MEAG and Dalton That means we have access to any Station or Line Very good reliability for our members

3 Project Teams How we do it: We are a matrix organization PM Group Functional Managers supplying team members Divided into Project Teams North, South and Bulk teams Some resources hard matrixed to a team Others assigned based on availability Project Reporting (PR) supports not only the Project Managers but also Planning, Environmental, Land Acquisition, Design, Construction and Maintenance PR also works with Accounting, Finance and IT and almost everyone else including HR and others

4 Project Control Specialists Assigned to a SS and TL Project Manager Estimate, Maintain and Closeout Approximately active projects 100 mile Transmission lines to small substation modifications Schedule updates semi-monthly Responding to schedule and cost variance reports for EMC, ITS and BOD Responding to PM, timesheet users, functional managers

5 Capital Projects - Projects in Primavera All capital projects and some others for timesheet users Schedules created from standard templates Provide standard lead times for common projects Proper coding for time, contracting and invoices Resource loaded Timesheet users may be assigned in template or Assigned by their matrix assignment or Assigned by department Expense codes for payments Consistent across all projects Project schedule has all cost BAC, AC, ETC, EAC One Stop Shop (almost)

6 Primavera Tools Client Power users Timesheets Time entry and status activities Time entry only Status activities only Web Access Admin users Function Managers Project Managers

7 Primavera Supplemented by: MS Access / SQL Server Standardized and ad-hoc queries Backbone for reporting Excel Daily Digest Waterfalls for FM and PM Business Objects Cost reporting from Lawson (accounting) Contract reporting Validation of cost load TPOP Planning Dept legacy web tool, where projects start

8 Primavera Output from a Program Perspective Prepared from Primavera Annual Budget for Capital Projects Major Expenditures Workforce planning Capital Projections Major Expenditures Variance Reporting Semi monthly resource waterfalls FM and group leads have ability to provide feedback Construction Other Quality Assurance, As-Built Tracking, Performance reporting

9 Primavera Interfaces Employee data from Lawson HR to Primavera resources Contact info, payroll codes, etc Including contractors using the Timesheet tool Primavera Project activity structure and resources to Lawson Activities Activity one to one Resources become sub accounts (expense codes) Actual cost from Lawson GL to Primavera Activity / Resource TPOP to Primavera Primavera to TPOP Timesheet to Lawson Payroll (ON DEMAND) By resource assignment

10 Primavera Timesheet Employee Data Lawson HR Completed Timesheet Lawson Payroll On demand MsAccess voucher validation against activity data Project Status & Man hours Primavera Project Manager Built in Primavera Functionality Project data Project Activity Structure Request Accounting Project Nbr Primavera Web Access Payroll Data IntelliPlant WO Charges by Activity Lawson G/L & Activity Ledger Issued Materials Journal Entries TPOP Lawson Requisition Allocated Materials Lawson Inventory Invoices by CLI/CU/Activity Lawson Procurement Contract Line Items by CU & Activity Lawson AP

11 Capital Projects - Projects in Primavera Schedules created from standard templates Proper coding for time, contracting and invoices Resource loaded Cost Resources Assigned to LOE and WBS summary activities LOE allows us to stagger cost (we don t accrue) Man-hours Roles and hard assigned resources Standards and some with plugged hours

12 Capital Projects - Projects in Primavera Schedules created from standard templates Proper coding for time, contracting and invoices Matrix for all departments Contracts Construction, survey, environmental consulting all use the correct activity ids Payments Voucher validation using the P6 database Payments from invoices matched against resource assignments Contractors using timesheets Import files for AP after signature

13 Primavera Reports We generate from the client first then go to other tools as needed (which is a lot) Publish Estimates Current Cost / Man-hour Status Scope Changes Closeouts Activity Layouts somewhat of a savior Project Websites very painful (for my coop) Data for the web Think of P6 Web as a reporting tool for the PM

14 Client Demo EPS / Projects cost roll up Activities Show Admin Hammock Show LOW / WBS Resource Assignments Estimate Closeout Reports Closeout Globals Save RPE Save Scope Change Closeout Fill in the blanks

15 Please complete the session evaluation We appreciate your feedback and insight You may complete the session evaluation either on paper or online via the mobile app