2014 EOCT Online Test Site Readiness Guide and Software Installation Instructions

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1 2014 EOCT Online Test Site Readiness Guide and Software Installation Instructions The purpose of this process is to certify that the testing sites are set up and ready for testing according to CTB site readiness guidelines. It is incumbent upon the School Technology Coordinators to ensure that workstation and network requirements have been met and that confirmation of such be sent to CTB and the Test Coordinators prior to any students taking practice tests. These critical activities must be completed in order to prevent delays in testing in your system/ schools. Each School Technology Coordinator must certify that his/her site is prepared for testing prior to the start of practice tests but no later than one week prior to the start of EOCT Online Test at your school. After completing the tasks below, each School Technology Coordinator should complete the form provided at the end of this document and it to: 1) Confirm minimum requirements Review the minimum requirements document located on the website:. 2) Uninstall previous versions The TDC version for EOCT Mid-Month test is Ver Any old versions of the online testing system should be removed from student workstations: On PC, use Uninstall Online Assessment which is located in the Start>Programs> CTB>Online Assessment menu. Alternatively, you can use the Add/Remove Software feature in your Windows Control Panel. On Mac, use the Uninstall Online Assessment.app found in the Applications/Online Assessment/Uninstall Online Assessment folder. On Linux, use the Uninstall Online Assessment.bin found in the [installation folder]/online Assessment/Uninstall Online Assessment folder. 3) Install software Before you can install the new Online Assessment Software, there are other software applications (helper applications) that must reside on the workstation. These are known as software prerequisites because they are required for the testing software to run correctly, and they must be in place before the assessment software can be installed. Software prerequisites vary based on the operating system. Note: The following steps must be completed on each workstation. If you use a computer imaging package, be sure you complete all steps and then copy the image to your other workstations. Content CTB Technical Support if you have compatibility issues with 3 rd party software and the CTB software. Page 1 of 11

2 Step PC MAC Linux Check Java version (Ver 7 U55) Go to the Java website and download the current JRE update for free. Open Software Update on the Mac workstation to update the JRE. Install Additional Software Go to the Adobe website and download Adobe AIR for free. (Ver 4.0) getair Go to the Adobe website and download the Adobe Flash for free. (Ver 13.0) s/flashplayer/ Use your distribution s package manager or software update tools (e.g., apt/yum/zypper) Go to the Adobe website and download the latest Adobe AIR for free. (Ver 4.0) Install Online Assessme nt software adfiles/installoas.exe When the standard File Download dialog opens, choose to Save the file to the workstation desktop. Upon completion of download, the InstallOnlineAsmt.e xe icon will be on the desktop. Click (or doubleclick) the InstallOnlineAsmt.e xe icon on the desktop to launch the Installation Wizard and begin installation. es/installoas.zip When the standard File Download dialog opens, choose to Save the file to the workstation desktop. Upon completion of download, the InstallOnlineAsmt.zip icon will be on the desktop. Click the InstallOnlineAsmt.zip icon to unzip the installer. If you are asked to confirm the download, click Download. The InstallOnlineAsmt.app icon replaces the zip file icon. Click the icon to launch the Installation Wizard and begin installation. Click the lock in the lower left corner of the security dialog and enter your system administrator credentials. s/installoas.bin When the standard File Download dialog opens, choose to Save the InstallOnlineAsmt.bin file to your preferred location. Navigate to the location in which you saved the file and launch the InstallOnlineAsmt.bin to launch the Installation Wizard and begin installing. Note: The installation software immediately checks the system of the workstation on which you are about to install to be sure the system-recommended requirements are met. If system requirements are not met, the installer shows a list of the missing requirements and software. You will not be able to install the Online Assessment Software until the system requirements are met and prerequisite software has been installed. Page 2 of 11

3 Step PC MAC Linux Installation Wizard We recommend that you accept the suggested location for each of the files if possible: 1. Click Next in the Introduction dialog. 2. Click Next in the Destination Folder dialog to accept the default location (or if necessary, choose your preferred installation location, and then click Next). 3. Click Install at the fourth prompt. 4. Click Done to close the installer. Note: In rare instances an unknown software exception system error message may appear. If this happens, click OK and ignore this message. Upon completion of installation, you will see the Online Assessment icon on the desktop. Upon completion of installation, you will see the Online Assessment icon on the desktop. Upon completion of installation, you will see a Linux-provided Online Assessment icon on the desktop. Locate Proxy Properties Edit Proxy Settings Find the proxy.properties file in the C:\Program Files\CTB\Online Assessment\etc folder. Find the proxy.properties file in the Macintosh HD\Applications\Online Assessment\etc folder. Find the proxy.properties file in the [installation location]/online Assessment/etc folder. If the computer has a proxy that does not require authentication: Edit the file and place the corresponding proxy details next to the following items within the file: proxy.host= proxy.port= If the computer has a proxy that requires authentication: Edit the file and place the corresponding proxy details next to the following items within the file: proxy.host= proxy.port= proxy.username= proxy.password= Linux Note: If any proxy is configured, add on the ignored hosts settings. Make sure the setting persists for all users across restarts. Be sure that all desktop applications are closed before trying to run the Online Assessment software. The lockdown browser will check that all programs are closed before the Online Assessment program can start up. Page 3 of 11

4 Click the Online Assessment icon on your desktop. After a few seconds, the Online Assessment login page appears. 4) Run the Network Utility: Run the connectivity check on a few (or all) workstations to verify that your network can communicate with the CTB servers. Launch the Network Utility from the folder you specified at installation, or from the CTB >Online Assessment menu. The Network Connectivity Test tab is the default on startup. Run the following tests: Network Connectivity Test Bandwidth Simulation Save the results files for the Network Connectivity and the Bandwidth Simulation. Refer to the Network Utility User Guide for additional information on available features and instructions for using the utility 5) Install the GA EOCT Mid-Month Online Test content Installation of the test content on the student workstations is highly recommended to minimize the use of network capacity during those peak use times instead of downloading the content when the students start testing (the average content package is 7 MB). In early May, prior to the state testing window start, CTB distributes by user accounts to all system Test Coordinators and Technology Coordinators based on the information provided during the registration for online testing. Once you receive the operational account information log into the and navigate to Download Test page under Services > Workstation Setup > Download Test.. Page 4 of 11

5 The content must be downloaded once on a workstation and then copied on all remaining ones. The software installation described in the steps above must be completed before the content installation. The encrypted content then resides on the workstation to be used until the software is uninstalled. Following are the steps to download tests and cache them on the workstation. 1. Log in to OAS < > and select Download Test on the Services navigation panel. 2. Select test. A standard File Download dialog asks whether to Open or Save the.zip file containing the content. 3. Click Save. 4. Select a location to save the file temporarily, such as your Desktop. 5. When the download is complete, open the.zip file and Extract or Copy the contents into the "objectbank" folder on the workstation. The default location of the "objectbank" folder is: PC: C:\Program Files\CTB\Online Assessment\data\objectbank Or C:\Program Files (x86)\ctb\online Assessment\data\objectbank Mac: /Applications/Online Assessment/data/objectbank Linux: /usr/local/online Assessment/data/objectbank If you changed the default software location during installation, the object bank path still will be...\online Assessment\data\objectbank Copy the content to all testing workstations Once you have downloaded test content to a single workstation, you can use a shortcut to place the encrypted content on the other student workstations. Although you can download or copy the content.zip file to any workstation without first installing the testing software, you cannot pre-position the content for use until you have installed the testing software on the workstation. a. Navigate to the folder to which you downloaded the test on the first workstation. b. Copy the entire contents of the folder to a network location, jump drive, CD-ROM or other storage media. Page 5 of 11

6 c. Copy the contents of the object bank from the storage media to each new workstation into the objectbank folder (see objectbank folder locations above), using the exact same file structure as the original. 6) Verify Installation 6.1 Add a demo student (John Doe) with Read Aloud Accommodation: a. Log on to < You will need the user name and password ed to you. b. In the left hand menu on the Home page click Add Student. c. Enter the required information (noted by blue asterisk) in the Student Information box. It s easier if you just use John Doe as the student and any birth date. Select a grade and then select the gender. You do not need to expand the Additional Student Information box. d. Click your school name located in the right side of the Student Information Box. Use the Group Selector to drill down to the school level by clicking the organization first. Click the box next to a class. e. Expand the Specific Accommodations section to check the Allow Screen Reader box. Page 6 of 11

7 f. Click SAVE at bottom of the screen. 6.2 Schedule the demo student (John Doe) into a Test Session: a. On the Assessments tab click Manage Sessions. The Manage Sessions page opens. b. In the Group Selector, navigate to the school for which you want to schedule the test session, and select the school. The Session List for that school displays existing sessions. c. Click Schedule Session. d. A Schedule Session window opens in which you begin by selecting the test to schedule. e. Select the Test Group from the pull-down list, if both practice and operational tests are listed. f. Leave the test Level/Grade from the pull-down list as Show All to display all available test levels/grades in the Test table. g. Click the appropriate test to select it. Page 7 of 11

8 h. Click the arrow beside Test Details to expand this pane and schedule the date and time for the test session. i. The Test Details pane is where you will choose scheduling options. Be sure to set a long enough test window and time window to complete your site readiness testing. j. Below the Select Test and Test Details sections is the Add Students section. k. Click Add Student. This opens the Group Selector, so you can select the layer of the hierarchy at which the students reside. Page 8 of 11

9 l. Click the name of your school or system. Select a class, then select the John Doe student you added. Scroll down and click OK. m. At the bottom of the screen, click Save. Printing Test Tickets As soon as you have completed the test session options and assigned the students to the test session, you can print test tickets. Page 9 of 11

10 A. Click the Summary Test Ticket link. Choose Open in the file download box. B. Print the test ticket or write down the student login, password and test access code. Close the PDF window. C. Click Finish. D. Log off. 6.3 Take a practice test as the demo student (John Doe) with Read Aloud accommodation: Make sure that you take this test from an actual student workstation that has had the software and test content installed. In addition, make sure all other software/windows are closed prior to clicking on the software icon. A. Double click the Online Assessment Icon on the desktop B. Log in with information from the Summary Test Ticket. C. Click through a few test items, clicking the directions, question, and answers to ensure Read Aloud software is functioning. D. Click Stop Test, and Yes, I Have Finished. 7 Complete the Site Certification Form A. See the next session of this document: Site Certification Form B. Verify that all steps are complete C. completed Site Certification Form and Network Utility Tests log to [email protected], and send a copy to your System Test Coordinator. Page 10 of 11

11 Fall 2014 EOCT Mid-Month Online Test Site Certification Form System Number: System Name: School Number: School Name: School Technology Coordinator - Name: School Technology Coordinator - Phone Number: Date Form Completed: Tasks Completed 1 Confirm site still meets minimum requirements X Comments, if any 2 Uninstall prior year software 3 Install Software (include number of workstations) 4 Run the Network Utility save results in a file and attach to this form. 5 Download and install on all workstations the GA EOCT Fall 2014 Mid-Month Online Test content package 6 Verify Installation Add a John Doe student with Read Aloud accommodation Schedule a practice test session and assign the John Doe student Take practice test as John Doe student from a student workstation 7 this form to [email protected] with a copy to the System Test Coordinator Page 11 of 11