California High School Exit Examination. Local Educational Agency and Test Site Coordinator s Manual July 2014 May 2015

Transcription

1 California High School Exi Examinaion Local Educaional Agency and es Sie Coordinaor s Manual July May

2 C o n a c I n f o r m a i o n California High School Exi Examinaion (CAHSEE) Suppor and Processing Cener: ELEPHONE: -- FAX: -- [email protected] Go o he Educaional esing Service (ES) CAHSEE Web sie a hp:// o do he following: View he Projec Calendar Order es maerials Local Educaional Agency (LEA) CAHSEE Coordinaors only Submi Pre-ID files LEA CAHSEE Coordinaors only Download copies of manuals, forms, and oher documens Review imporan informaion relaed o es adminisraion Correc daa online afer es adminisraion LEA CAHSEE Coordinaors only Go o he California Deparmen of Educaion (CDE) CAHSEE Web page a hp:// o do he following: Read abou he laes CAHSEE program updaes View aggregae exam resuls Obain regulaions, apporionmen informaion, and oher adminisraive documens Download Released es Quesions, Suden Sudy Guides, and eacher Guides Copyrigh, California Deparmen of Educaion. All righs reserved. he California High School Exi Examinaion LEA and es Sie Coordinaor s Manual is published by ES. ES is a regisered rademark of Educaional esing Service. he California Deparmen of Educaion grans permission o California public schools and LEAs o phoocopy and reproduce any pars of he California High School Exi Examinaion LEA and es Sie Coordinaor s Manual for use in raining CAHSEE coordinaors and es examiners. No oher person or agency is auhorized o reproduce or disribue any pars of his publicaion in any form or by any means or o sore he informaion in any daabase or rerieval sysem.

3 a b l e o f C o n e n s Imporan Reminders... Inroducion... CAHSEE Regulaions... Summary of Responsibiliies... LEA CAHSEE Coordinaor... es Sie Coordinaor... es Examiner... es Procor... General es Adminisraion Informaion... Idenifying Sudens o be esed... Scheduling es Sessions... esing Variaions, Accommodaions, and Modificaions... esing Variaions for English Learners... Mainaining es Securiy... Handling of es Maerials... Reporing of Securiy Breaches... Audiing Procedures... es Securiy Agreemens and es Securiy Affidavis... LEA CAHSEE Coordinaor Responsibiliies... Secion One: Before esing raining es Sie Coordinaors... esing Sudens Placed in Nonpublic Schools by heir Individualized Educaion Program (IEP)... Receiving es Maerials a he LEA CAHSEE Coordinaors Office... Maerials Found Only in he LEA CAHSEE Coordinaor Box... Invenorying es Maerials a he LEA Office... Ordering Supplemenal Maerials... Reviewing Nonsecure es Maerials and Forms... Pre-ID Answer Documens... Blank Answer Documens... Large-Prin Answer Documens... School and Grade Idenificaion (SGID) Shees... CAHSEE LEA AND ES SIE COORDINAOR S MANUAL iii

4 Secion wo: During esing Supervising es Adminisraion and es Securiy... Scrach Paper... Idenificaion of Sudens... Regulaions Regarding Cheaing... Secion hree: Afer esing Receiving and Checking-in Scorable Maerials From es Sie Coordinaors... Receiving and Checking-in Nonscorable Maerials From es Sie Coordinaors... LEA Insrucions for Reurning es Maerials for Processing... Shipping Maerials... UPS Reurn Service Only... K Scorable Freigh Reurns... es Sie Coordinaor Responsibiliies... Secion One: Before esing Receiving es Maerials a he es Sie... Maerials Found Only in he es Sie Coordinaor Box... Invenorying es Maerials a he es Sie... racking Invenory... es Sie Packing Lis and Securiy racking Form... Invenory Form es Sie... Idenifying Sudens o be esed... Deermining Where ess will be Adminisered... raining es Examiners and Procors... es Examiner and es Procor Responsibiliies... Preparing Answer Documens for esing... Pre-ID Answer Documens... Blank Answer Documens... Preparing and Disribuing es Maerials... Procedures for Large-Prin and Braille Bookles and Audio CDs... Large-Prin Answer Documens... Secion wo: During esing Supervising es Adminisraion and es Securiy... es Adminisraion Inciden Repor Form... es Securiy Breach Repor Form... iv CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

5 Secion hree: Afer esing Voiding Answer Documens... Compleing he School and Grade Idenificaion (SGID) Shees... Preparing es Maerials for Reurn o he LEA CAHSEE Coordinaor... Scorable Maerials Packing Insrucions... Nonscorable Maerials Packing Insrucions... LEA CAHSEE Coordinaor Forms... es Securiy Agreemen... Sample LEA Packing Lis and Securiy racking Form... Invenory Form LEA... Sample CAHSEE Supplemenal Shipmen Order Form... Lis of Demographic Fields Required o be Hand-Marked for Schools Paricipaing in he Pre-ID Service... es Securiy Breach Repor Form... es Sie Forms... es Securiy Affidavi... Sample es Sie Packing Lis and Securiy racking Form... Invenory Form es Sie... es Adminisraion Inciden Repor Form... Sample School and Grade Idenificaion (SGID) Shees... Answer Documen and Codes... Sample Answer Documen... Compleing Seleced Fields on he Answer Documen... Appendix A esing Variaions, Accommodaions, and Modificaions... Lis of ables able. Approximae esing imes... able. Scorable and Nonscorable Maerials Reurns LEA CAHSEE es Coordinaor... able. Scorable and Nonscorable Maerials Reurns es Sie Coordinaor... able. Score Codes... able. Primary Disabiliy Codes... able. Accommodaion and Modificaion Codes... able. English Learner es Variaions Codes... able. Primary Language Codes... Pick-up Daes for Scorable and Nonscorable Maerials... CAHSEE LEA AND ES SIE COORDINAOR S MANUAL v

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7 Imporan Reminders I m p o r a n r e m I n d e r s Grade en sudens should only be esed during he census and make-up adminisraions in February, March, and May. For more informaion regarding es scheduling please go o he California Deparmen of Educaion (CDE) CAHSEE Adminisraive Documens Web page a hp:// he es Securiy Agreemen mus be signed by he LEA CAHSEE Coordinaor and reurned o ES before any es maerials will be delivered. A copy is o be mainained a he LEA. Requess for addiional maerials for he CAHSEE examinaion mus be received no laer han : p.m. Pacific dayligh ime on he Monday of he week prior o he es adminisraion o ensure maerials will be received in ime for esing. Each grade has a separae School and Grade Idenificaion (SGID) Shee o be used for reurning compleed answer documens: Grade en Coffee Grade eleven Caribbean Grade welve Avocado Adul Midnigh Noify ES and he CDE immediaely of securiy breaches. Noify ES when here are missing maerials. Noify CDE immediaely regarding policy quesions, including school closures. he Score Code field (Box ) mus be marked on all reurned answer documens. (See page.) his is no a correcable field. Incorrec coding may affec accounabiliy daa. Complee he following fields only afer and only if he suden uses hem: Accommodaions and Modificaions (Box b) (See pages and.) English Learner es Variaions (Box ) (See pages and.) If a suden records his or her answers in he es bookle, such as in a large-prin or braille bookle, he suden s responses mus be ranscribed ono a sandard scannable answer documen before submission o he CAHSEE Processing Cener. Do NO remove any pages from he answer documen because answer documens wih missing pages canno be processed. Impor an Reminder s CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

8 Inroducion I n r o d u c i o n Inroducion his manual includes informaion ha CAHSEE and es sie coordinaors mus know in order o prepare for adminisraion of he CAHSEE. he LEA CAHSEE Coordinaor s responsibiliies are organized ino hree secions: before, during, and afer esing (pages ), and he es sie coordinaor s responsibiliies are organized ino he same hree secions (pages ). Prior o esing, all coordinaors should read his manual o ensure ha esing procedures are undersood. C A H S E E R e g u l a i o n s he California Code of Regulaions, ile ( CCR ) secions o, govern he adminisraion of he CAHSEE in concer wih sae law (Educaion Code secions o ). hese regulaions are binding legal documens and are no o be considered guidelines. he regulaions can be found on he CDE Web documen a hp:// Secion provides definiions relaed o he adminisraion of he CAHSEE. Secions o. focus on adminisraion issues, such as esing requiremens, daa and record keeping requiremens, responsibiliies of LEA CAHSEE and es sie coordinaors, and es securiy. A secion on excessive orders describes he condiions under which LEAs will be charged for overordering CAHSEE maerials. Secions o. address esing for English Learners and sudens wih disabiliies. Secions o address esing variaions allowed for English Learners (ELs) if he variaions are regularly used in he classroom, as well as accommodaions and modificaions for sudens wih individualized educaion programs (IEPs) or Secion plans ha specify he use of such esing variaions. Secion provides for a review process for proposed variaions in adminisering he examinaion ha are no specified in hese regulaions. Secion. provides for waiver requess on behalf of sudens in sae special schools. Secion specifies ha all examinaion responses mus be he independen work of he sudens who are adminisered he CAHSEE wih accommodaions or modificaions. Secion specifies how cheaing during es adminisraion will be handled. Secion describes how funds will be apporioned o LEAs for he adminisraion of he CAHSEE. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

9 Inroducion LEA CAHSEE Coordinaor S u m m a r y o f R e s p o n s i b i l i i e s I is he responsibiliy of he LEA CAHSEE Coordinaor o ensure ha all procedures and policies se forh by he CAHSEE Program are implemened and followed during he adminisraion of he esing program wihin he LEA. he LEA CAHSEE Coordinaor s primary responsibiliies are: () o order es maerials by he published deadline daes, () o rain sie coordinaors, () o organize, implemen, and supervise he aciviies necessary o conduc esing in he disric, and () o accoun for all maerials prior o reurning hem o ES. he LEA CAHSEE Coordinaor s responsibiliies are deailed in his manual on pages. Inroducion es Sie Coordinaor CAHSEE regulaions require each LEA CAHSEE Coordinaor or he LEA superinenden o assign one person a each es sie wihin he LEA o serve as a es-sie coordinaor. he es sie coordinaor is responsible for he adminisraion of he CAHSEE wihin he school or es sie. he es sie coordinaor is also direcly responsible for coordinaing all aciviies peraining o he securiy, disribuion, and reurn of maerials, as well as raining all es examiners, es procors, and scribes. he es sie coordinaor s responsibiliies are deailed in his manual on pages. es Examiner I is imporan ha he es examiners seleced o adminiser he CAHSEE are fully apprised of he procedures and guidelines in he Direcions for Adminisraion manual. A es examiner mus be an employee of he LEA or a person assigned by a nonpublic school o implemen a pupil s IEP, who has received raining specifically designed o prepare him or her o adminiser he CAHSEE. All es examiners mus complee he es Securiy Affidavi and submi i o he es sie coordinaor. he es Securiy Affidavi as se forh in Secion. of he CAHSEE regulaions includes an acknowledgmen by he es examiner ha raining has been received. es Procor A es procor mus be an employee of he LEA or a person assigned by a nonpublic school o implemen a suden s IEP, who has received raining specifically designed o prepare him or her o assis he es examiner in adminisraion of he CAHSEE. All procors mus complee he es Securiy Affidavi and submi i o he es sie coordinaor. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

10 General Informaion G e n e r a l e s A d m i n i s r a i o n I n f o r m a i o n I d e n i f y i n g S u d e n s o b e e s e d All California public school sudens excep eligible sudens wih disabiliies (SWDs) mus saisfy he CAHSEE requiremen, as well as all oher sae and local requiremens, in order o receive a high school diploma. he CAHSEE requiremen can be saisfied by passing he examinaion, or for eligible SWDs, meeing he exempion requiremen pursuan o California Educaion Code (EC) Secion., or receiving a local waiver pursuan o EC Secion (c)(). Gener al Infor maion Sudens may only reake he porion(s) of he examinaion no previously passed. For example, if a suden has previously passed he mahemaics porion, bu no he English Language Ars (ELA) porion, ha suden may only reake he ELA porion. Grade en may ake he CAHSEE only one ime; grade may ake he CAHSEE wo imes; grade may ake he CAHSEE up o five imes a year. he LEA CAHSEE Coordinaor and es sie coordinaors should ensure ha sudens eligible o paricipae are noified of he esing ime and locaion and ha he sudens eachers are noified of heir sudens aendance a he esing session. S c h e d u l i n g e s S e s s i o n s esing mus be conduced on he specific daes as deermined by he Sae Superinenden of Public Insrucion. o ensure he securiy of he es hroughou he sae, es sessions mus sar beween he hours of and a.m. es sies ha mus es ouside of his window need o he CDE a [email protected] o advise he CDE of heir planned esing schedule. he CAHSEE can be adminisered ONLY on he scheduled es daes for each adminisraion. Scheduled daes hrough May may be found on he CDE CAHSEE Adminisraive Documens Web page a: hp:// Sudens who are absen for Session of ELA canno ake Session. Sudens may ake he mahemaics porion on day wo even if hey were absen for boh sessions of ELA on day one. Sudens who are absen for Session of mahemaics canno ake Session. Sudens who are absen for a porion of he examinaion (i.e., mahemaics or ELA) will need o wai unil he school s nex scheduled adminisraion for sudens in heir grade level o ake ha porion. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

11 General Informaion English Language Ars (ELA) he ELA porion of he CAHSEE will include muliple-choice quesions and one wriing ask promp aligned o he California ELA conen sandards. he ELA examinaion will be adminisered on a uesday. Only he December adminisraion is held on a Saurday, where boh Session and are compleed. Mahemaics he mahemaics porion of he CAHSEE will consis of muliple-choice quesions aligned o he California mahemaics conen sandards. he mahemaics examinaion will be adminisered on a Wednesday. Only he December adminisraion is held on a Saurday, where boh Session and are compleed. iming able iled Approximae Working ime refers o he ime sudens are working on he es quesions. Approximae oal Adminisraion ime is he sum of working ime, ime for disribuing and collecing es maerials, and ime used by he sudens o complee he demographic informaion and quesionnaire on he answer documen. Gener al Infor maion es Session able. Approximae esing imes Approximae Working ime Approximae oal Adminisraion ime ELA Session hours hours minues ELA Session hour minues hours Mahemaics Session hour minues hours Mahemaics Session hour minues hours Mos sudens will finish wihin hese approximae esing imes. he CAHSEE is an unimed es, bu unimed does no mean unlimied ime. Sudens should be allowed as much ime as hey need wihin he school day o finish he exam. Sudens may only have ime beyond he regular school day if heir IEP or Secion plan specifies he need for exra ime. If ha is he case, he LEA CAHSEE Coordinaor mus CDE a [email protected] o reques addiional esing days. es examiners should provide a break for sudens beween Sessions and. If he break will be shor, sudens should remain in he esing room unless hey need o use he resroom. Sudens mus be moniored a all imes, including breaks. In cases of exended breaks, such as lunch, es examiners mus collec and accoun for all es maerials before dismissing sudens for he break. Maerials should be redisribued o sudens for he second session. es examiners mus reurn he same es bookle and answer documen o each suden for use in Session. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

12 General Informaion es examiners should be insruced ha if a suden does no mark an answer or wrie any more ex for an exended period of ime afer mos oher sudens are finished, he es examiner should ask he suden if he or she is finished. If he suden wishes o keep working, he es examiner mus allow he suden o do so and arrange for he suden o be escored o a differen room. e s i n g V a r i a i o n s, A c c o m m o d a i o n s, a n d M o d i f i c a i o n s Gener al Infor maion If required, sudens mus be provided exra ime wihin a esing day and given simplified or clarified direcions. All sudens may use heir es bookles and he blank pages in he answer documen for scrach work. Responses mus be recorded in he answer documen. During he es, sudens may use esing variaions ha are regularly used in he classroom, and any accommodaions or modificaions specified in heir IEPs or Secion plans during he es. See he Marix of es Variaions, Accommodaions, and Modificaions for Adminisraion of California Saewide Assessmens provided in Appendix A and linked on he CDE Web page a hp:// e s i n g V a r i a i o n s f o r E n g l i s h L e a r n e r s LEAs shall provide idenified English Learners (EL), including EL aduls, he following esing variaions if regularly used in he classroom or for assessmen: ESING VARIAIONS FOR ENGLISH LEARNERS Hear he es direcions prined in he es adminisraion manual ranslaed ino he suden s primary language. Ask clarifying quesions abou he es direcions in he suden s primary language. Receive addiional supervised breaks wihin a esing day or wihin a es session, provided ha he es session is compleed wihin he day of esing. Have he opporuniy o be esed in a separae room wih oher English Learners provided ha he suden is direcly supervised by a school, LEA, or nonpublic school employee who has signed he es Securiy Affidavi. Have access o ranslaion glossaries (English o primary language and/or primary language o English). he glossaries are o include ONLY he English word wih he corresponding primary language word. he glossaries mus no include any definiions or formulas. M a i n a i n i n g e s S e c u r i y he CAHSEE regulaions conain specific guidance and rules on mainaining he securiy and inegriy of he examinaion before, during, and afer esing. o ensure he securiy and inegriy of he exam, CAHSEE LEA and es sie coordinaors are required by he CAHSEE regulaions o complee a es Securiy Agreemen. (See page.) CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

13 General Informaion Handling of es Maerials he LEA CAHSEE Coordinaor is responsible for he receip, invenory, disribuion, and sorage of es maerials. Securiy procedures mus be followed a all imes. WIHOU EXCEPION, all CAHSEE es bookles, audio CDs, and answer documens mus be mainained in secure, locked sorage a all imes when hey are no in use for es adminisraion. Daily use offices are no considered secure sorage. Boxes conaining es bookles mus be kep sealed. LEA CAHSEE and es sie coordinaors should receive boxes conaining he secure es bookles in a sealed condiion. Afer verifying he maerials received in he school boxes, he LEA CAHSEE Coordinaor should reseal he boxes wih he sealing ape supplied. es sie coordinaors mus open every box and invenory he maerials wihin one working day of receip. Afer couning he es bookles, es sie coordinaors mus reseal he boxes conaining es bookles and sign heir name over he ape and box. Sealing ape is supplied for his purpose. Each es bookle mus be proeced from loss, hef, or reproducion in any medium. es bookles are shrink-wrapped in packages of and and barcoded wih a unique securiy number. Do no remove he shrink wrap unil i is absoluely necessary o do so in preparaion for he es adminisraion. Gener al Infor maion he CAHSEE Processing Cener will mainain records of securiy barcodes assigned o all LEAs and es sies. When esing is compleed, he LEA CAHSEE Coordinaor mus accoun for and reurn all used and unused es bookles and answer documens. he Processing Cener will use a scanner o accoun for all bookles by securiy barcode number and provide a record of missing bookles o he CDE. he LEA CAHSEE Coordinaor should documen any discrepancies in order o accoun for all missing bookles. Reporing of Securiy Breaches he LEA CAHSEE Coordinaor mus immediaely repor any confirmed or suspeced securiy breaches or any violaion of he es Securiy Affidavi, including loss of maerials, failure o accoun for maerials, or any oher deviaion from accepable securiy procedures o he CAHSEE Suppor Cener a --, or via a [email protected]. Also, conac he CDE CAHSEE office a --. All es quesions are absoluely secure and may no be phoocopied or ranscribed. A rare excepion may be made in order o provide an accommodaion or modificaion required by a suden s IEP or Secion plan. In his siuaion, only he LEA CAHSEE or es sie coordinaor is allowed o copy he maerials necessary o adminiser he examinaion in accordance wih he CAHSEE regulaions. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

14 General Informaion In arranging he esing room(s), every effor should be made o have sudens facing he same direcion and spaced a leas four fee from cener of desk o cener of desk. In addiion, each suden mus be informed of he consequences of cheaing prior o he adminisraion of he CAHSEE. (Refer o Regulaions Regarding Cheaing on page.) o ensure he securiy of he examinaion hroughou he sae, es sessions should sar beween he hours of and a.m. es sies ha mus begin esing ouside of his window need o call he CDE by phone a --, or he CDE a [email protected], who will hen advise he ES Office of esing Inegriy of heir planned esing schedule. Audiing Procedures Gener al Infor maion In order o ensure uniform securiy sandards are being followed for he adminisraion of he CAHSEE, professional audiors will monior a sample of LEA and esing sies hroughou he sae before, during, and afer every adminisraion. Mos locaions o be audied will be seleced randomly; however, some sies will be seleced due o pas securiy concerns. Audiors will be employees of ES or heir subconracor, Global Compliance Services. Audiors will possess a leer of inroducion, an ID card, and a valid driver s license. If a LEA CAHSEE or es sie coordinaor needs o confirm he ideniy of an audior, he coordinaor may call he ES Office of esing Inegriy a --. Generally, audis will include he following:. Before-esing audis Evaluae adherence o before-es responsibiliies of he LEA CAHSEE Coordinaor Evaluae adherence o before-es responsibiliies of he es sie coordinaor Evaluae he handling of es maerials a he es sie afer hey are received from he courier a he LEA sie and also a he es sie Evaluae he secured sorage area where confidenial es maerial is sored Review es adminisraion procedures wih he es sie coordinaor Invenory he es bookles. During-esing audis Evaluae adherence o during-es responsibiliies of he es sie coordinaor Evaluae he esing room locaions and he es environmen Evaluae he performance of es examiners, adminisraors, procors, and scribes (if used) for adherence o prescribed procedures Evaluae he securiy of he es maerials during he adminisraion CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

15 General Informaion. Afer-esing audis Evaluae adherence o afer-es responsibiliies of he LEA CAHSEE Coordinaor Evaluae adherence o afer-es responsibiliies of he es sie coordinaor Verify ha all es bookles were reurned o a secure, locked sorage locaion Evaluae he imeliness and adherence o published procedures for packing maerials for reurn shipmen Invenory he es bookles o deermine if all were reurned Evaluae he process of ransporing ess and oher esing maerials from he es sie Evaluae he secure sorage of maerials a he LEA office before hey are picked up by he courier for shipmen o he CAHSEE Processing Cener es Securiy Agreemens and es Securiy Affidavis LEA CAHSEE Coordinaors mus sign he es Securiy Agreemen and submi he original o ES before receiving any examinaions or es maerials. A copy of he signed es Securiy Agreemen mus be mainained in he school LEA office for monhs from he dae signed. Gener al Infor maion he es sie coordinaor is also required o sign he es Securiy Agreemen. Before being given access o CAHSEE maerials, all es examiners, procors, or anyone else who will have access o CAHSEE es maerials mus sign he es Securiy Affidavi. he es sie coordinaor is o collec and deliver all es Securiy Affidavis o he LEA CAHSEE Coordinaor before any es maerials can be delivered o he es sie. LEA CAHSEE Coordinaors are o keep he es Securiy Affidavis on file for a leas monhs from he dae signed. he CAHSEE es Securiy Agreemen is locaed on page of his manual; he CAHSEE es Securiy Affidavi is locaed on pages. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

16 Before esing L E A C A H S E E C o o r d i n a o r R e s p o n s i b i l i i e s s e C I o n o n e: b e f o r e e s I n g r a i n i n g e s S i e C o o r d i n a o r s he CAHSEE regulaions require LEA CAHSEE Coordinaors o rain all es sie coordinaors. es sie coordinaor raining should include a viewing of he es adminisraion video as well as a horough discussion of he procedures and responsibiliies specified in his manual and a review of he procedures oulined in he Direcions for Adminisraion manual. During his raining, he following opics should also be covered: es sie coordinaor responsibiliies es examiner, es procor, and scribe responsibiliies es daes for ELA and mahemaics examinaions AHSEE dinaor LEA C Coor Mainaining es securiy and compleing he required securiy forms (es Securiy Agreemen and es Securiy Affidavi) Compleing demographic informaion on answer documens es sie selecion (based on recommendaions in his manual) es maerials reurn schedule Organizing and packing maerials for reurn o he LEA CAHSEE Coordinaor Ensuring he proper use of esing variaions, accommodaions, and modificaions in accordance wih CAHSEE regulaions Remind he es sie coordinaors abou he following imporan adminisraion deails: Sudens mus record heir responses o boh he ELA and mahemaics ess on a single answer documen. If a suden inadverenly uses more han one answer documen, es sie personnel mus ranscribe he responses, including he wriing ask, ono a single answer documen. All responses, including he wriing ask, mus be recorded wih a No. pencil on a scannable answer documen. Wriing asks wrien on separae pieces of paper will no be scored. ONLY he suden whose name is prined on a Pre-ID answer documen may use ha documen. Marking a suden name in he name grid field will NO override he Pre-ID informaion. his poin mus be emphasized o es sie coordinaors and es examiners. DO NO cross ou or cover he Pre-ID barcode and use he answer documen for anoher suden. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

17 Before esing Sudens should look a he Pre-ID label and verify ha he name AND dae of birh on he label are correc. Responses for sudens who use accommodaions such as marking responses in heir es bookles mus be ranscribed ono a scorable answer documen by an employee of he LEA or a person assigned by a nonpublic school o implemen a suden s IEP or Secion plan. Separae shees of scrach paper are no permied a any ime during esing. Sudens may use he whie space in he es bookle or use he pages in he answer documen marked his page is for scrach work. I will NO be scored. Sudens mus complee Session before saring Session. Afer saring Session, sudens are NO permied o reurn o Session. Sudens mus be sricly supervised during breaks in he middle of a esing session. Afer esing, accoun for all esing maerials before dismissing sudens and be sure ha no answer documens are lef in he es bookles. If a suden has wrien on an answer documen, and he documen will NO be scored, wrie VOID across he fron page of he documen and reurn i wih he nonscorable maerials. e s i n g S u d e n s P l a c e d i n N o n p u b l i c S c h o o l s b y h e i r I n d i v i d u a l i z e d E d u c a i o n P r o g r a m ( I E P ) LEA CAHSEE Coordinaors are responsible for making all necessary arrangemens o es all heir sudens working oward a high school diploma in programs conduced off campus. his siuaion may require arranging for he es o be adminisered o sudens placed in nonpublic schools by heir IEP, eiher in-sae or ou-of-sae. LEA C AHSEE Coor dinaor he LEA CAHSEE Coordinaor mus make arrangemens for shipping he es maerials o a nonpublic school in California ouside of he local area, or o a suden s ou-of-sae nonpublic school, as well as providing raining o he nonpublic es examiner who will be esing he suden(s). Arrangemens mus also be made o receive he maerials from he nonpublic es sie afer esing, and reurn he maerials o he CAHSEE Processing Cener. es securiy procedures mus be followed, including: Obaining a signed es Securiy Affidavi from he es examiner and any oher personnel who may have access o he es maerials (e.g., es procor or scribe) Sending es maerials via a secure mehod o he nonpublic school es sie, using a raceable mehod of shipping Ensuring ha he es examiner is an employee of he LEA or a person assigned by he nonpublic es sie o implemen a suden s IEP who has received raining in he adminisraion of he CAHSEE CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

18 Before esing Rerieving he es maerials from he nonpublic es sie in a secure, expedied manner Reurning he es maerials o he ES CAHSEE Processing Cener wih he res of he LEA s esing maerials he answer documens for sudens esed a he nonpublic school(s) should be bached ogeher by grade and submied under he appropriae SGID. he SGID mus be marked wih your couny and disric code and a school code of. DO NO use he nonpublic school code on he SGID. (See page for insrucions on compleing he seven-digi school code on he answer documen for sudens esed a a nonpublic school.) Noe: LEAs and couny offices of educaion are o resric heir use of he school code o only hose special educaion sudens who are receiving insrucion a a nonpublic school. Please noify he ES CAHSEE Suppor Cener in advance if you hink here will be any delay in he reurn of maerials from a nonpublic school es sie. For specific esing daes and schedules, review he online Projec Calendar a hp:// or he CDE CAHSEE Adminisraive Documens Web page a hp:// AHSEE dinaor LEA C Coor R e c e i v i n g e s Ma e r i a l s a h e L E A C A H S E E C o o r d i n a o r s O f f i c e es maerials are defined in he CAHSEE regulaions as maerials necessary o adminiser he examinaion, including es manuals, es bookles, answer documens, special es versions (e.g., braille), and oher maerials developed and provided by he es conracor for he adminisraion of he CAHSEE. All es maerials will be shipped o he LEA CAHSEE Coordinaor. Shipmen will conain all nonsecure esing maerials. Shipmen will conain all secure esing maerials. Shipmen A will conain he (opional) Pre-ID answer documens. Shipmen B will conain he (opional) lae Pre-ID labels. es maerials are packaged and labeled by es sie. In addiion, he LEA CAHSEE Coordinaor will receive a box labeled LEA CAHSEE Coordinaor, Open Immediaely wih each shipmen. Included wih he CAHSEE maerials is an overage of esing maerials o be used in he even ha es sies require addiional maerials. he char on he following page liss he maerials conained in he CAHSEE boxes. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

19 Before esing Maerials Found Only in he LEA CAHSEE Coordinaor Box Shipmen Nonsecure Maerials CAHSEE and School Packing Liss LEA CAHSEE Coordinaor Packe (large resealable plasic bag) Paper Bands Reurn Maerials Packe (small resealable plasic bag) Packing Lis BLUE reurn labels for scorable maerials PINK reurn labels for nonscorable maerials Reurn UPS Express Airbill or K freigh bill for scorable maerials Reurn UPS Ground labels for nonscorable maerials School and Grade Idenificaion Shees (pre-marked wih couny & disric codes only) LEA CAHSEE and es Sie Coordinaor s Manual Blank Answer Documens (overage) Direcions for Adminisraion manuals (overage) Direcions for Adminisraion Special es Versions manuals (if any special es versions were ordered for es sies in he LEA) Shipmen Secure Maerials Sealing ape (o reseal boxes for securiy purposes) LEA Packing Lis and Securiy racking Form (see sample on pages and ) ELA es Bookles (overage) LEA C AHSEE Coor dinaor Mahemaics es Bookles (overage) Shipmen A (Opional) Pre-ID Answer Documens Duplicae Pre-ID Suden Roser Copies of School Packing Liss Shipmen B (Opional) Lae Pre-ID Labels Duplicae Pre-ID Suden Roser Copies of School Packing Liss CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

20 Before esing I n v e n o r y i n g e s M a e r i a l s a h e L E A O f f i c e When a shipmen arrives, he LEA CAHSEE Coordinaor mus do he following: Look a he sequence numbers wrien on he boxes and make sure ha all boxes are accouned for. If any boxes are missing, call he CAHSEE Suppor Cener immediaely a --, or [email protected]. Locae he packing lis in he Disric Coordinaor box (Box ). Review i carefully. he packing lis indicaes he quaniies of each iem conained in he shipmen. Verify ha he quaniy for each iem lised on he packing lis was acually received. Carefully check o see wheher he quaniies lised mee he LEA s needs and make a noe of any addiional maerials needed. For shipmens conaining es bookles, verify and invenory he bookles. Wihou opening he shrink-wrapped packages, check ha he securiy barcode numbers lised on he Disric Packing Lis and Securiy racking Form (locaed in Box ) mach he ranges of securiy barcode numbers shown on he Assembly ID Shees wrapped on op of he shrink-wrapped packages of es bookles. AHSEE dinaor LEA C Coor he Disric Packing Lis and Securiy racking Form is provided o record bookles received, bookles reurned, and any discrepancies in he es bookle barcode numbers. he form liss he ranges of he es bookle barcode numbers assigned o he disric as surplus or overage maerials. Complee he Disric Packing Lis and Securiy racking Form, noing any discrepancies on he form. For boxes conaining es bookles, reseal he boxes wih he enclosed sealing ape and sign your name across he ape and box. Even if he quaniies on he packing liss are no sufficien, send he es sie boxes o your es sie coordinaors. Have ALL es sie coordinaors open and invenory he conens of heir boxes. Use overage o fill any shorages. Place a supplemenal order, if needed. Invenory forms are provided o help rack and monior he movemen of maerials. he LEA CAHSEE Coordinaor uses he Invenory Form Disric o help rack and monior he disribuion and collecion of he overage of es maerials o and from es sie coordinaors. Use he Invenory Form Disric any ime secure maerials are removed from he locked area. Phoocopy he form as many imes as necessary. Sore all es maerials in a secure, locked area when hey are no being used for esing. Keep ALL boxes in which he es maerials were shipped. hey will be needed o reurn he maerials. Please do no reurn maerials in nonconforming, oversized boxes. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

21 Before esing O r d e r i n g S u p p l e m e n a l M a e r i a l s Fill shorages from LEA overage firs. Before requesing supplemenal maerials, check wih all es sie coordinaors o make sure hey have verified heir maerials, so you can order all addiional maerials ogeher in one order. Supplemenal orders should be no more han % of he original oal LEA order for each adminisraion. If he overage is depleed, addiional maerials may be ordered by doing eiher of he following: Ordering supplemenal maerials using he CAHSEE Online Web sie a hp:// Calling he CAHSEE Suppor Cener a -- o order supplemenal maerials All requess for addiional maerials for he CAHSEE examinaion mus be received no laer han : p.m. P on he Monday he week prior o he es adminisraion o ensure maerials will be received in ime for esing. LEA C AHSEE Coor dinaor CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

22 Before esing R e v i e w i n g N o n s e c u r e e s M a e r i a l s a n d F o r m s Pre-ID Answer Documens If your LEA paricipaed in he opional Pre-ID Service, you will receive barcoded answer documens pre-idenified for sudens. If all of he required suden demographic informaion was no provided on your Pre-ID file, prepare and disribue o es sie coordinaors he Lis of Demographic Fields Required o be Hand-Marked for Schools Paricipaing in he Pre-ID Service (page ). Place a check mark in he boxes nex o he fields ha will need o be hand-marked. he informaion on he lis supplemens he informaion in he Direcions for Adminisraion manual abou compleing he demographic fields. Noify es sie coordinaors which fields es examiners or sudens mus hand-mark on answer documens and send his compleed form o he es sie coordinaors o duplicae for all examiners. Pay paricular aenion o he following imporan poins abou Pre-ID answer documens. AHSEE dinaor LEA C Coor ONLY he suden whose name is prined on a Pre-ID answer documen may use i. Marking a suden name in he name grid field will NO override he Pre-ID informaion. his poin mus be emphasized wih es sie coordinaors and es examiners. You CANNO cross-ou or cover he Pre-ID barcode and use he answer documen for anoher suden. A suden s Pre-ID answer documen is assigned o he es sie ha was indicaed on he Pre-ID file. If he suden has changed schools bu remains wihin he LEA, he answer documen may be used by he new school bu MUS be submied under he new school s SGID. You may also choose o use a blank answer documen for he suden. If you do his, all suden demographic informaion mus be enered on he blank form. If he suden goes o a new LEA, he answer documen may no be ransferred. A blank documen mus be compleed by he new LEA, as direced above. If he Pre-ID informaion for a suden has changed, you may updae he informaion on he ES CAHSEE Web sie (hp:// unil he firs day of he examinaion period. You may change any field excep he following: LEA name, saewide suden ID number, Couny-Disric-School (CDS) code, and suden name. Hand-marked demographic daa will NO override daa provided on he Pre-ID file. he only hand-marked informaion ha will updae he suden s demographic record will be daa ha was no provided on he Pre-ID file. Sudens who do no have Pre-ID daa mus use a blank answer documen, and all demographic informaion mus be hand-marked. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

23 Before esing Accommodaions and modificaions canno be pre-idenified. Afer esing has been compleed for all sessions, es examiners mus mark wheher any accommodaions and/or modificaions were used during his es adminisraion. Accommodaions and modificaions are o be marked ONLY if hey are acually used during his es adminisraion. If your LEA indicaed hrough he online order Web sie ha answer documens were o be Pre-ID and for any reason his was no done, make sure o fill ou a supplemenal shipmen order form hrough he secure CAHSEE Web page a hps://cahsee.es.org/ for blank answer documens. If you do no submi his order, your LEA will no be sen blank answer documens. Blank Answer Documens If he LEA did no paricipae in he Pre-ID Service, all suden demographic informaion fields on he blank answer documens mus be hand-marked. he fields on he back of he answer documen mus be compleed by es sie personnel. Large-Prin Answer Documens Large-prin answer documens are no provided. If you prefer o have sudens record heir answers on an answer documen raher han direcly in he largeprin es book, he LEA CAHSEE or es sie coordinaor may produce an enlarged version of he answer documen by phoocopying i a % ono x shees of paper. Reurn any enlarged answer documens wih he nonscorable maerials. However, suden responses, including he essay, mus be ranscribed ono a sandard scannable answer documen by an employee of he LEA who has signed he es Securiy Agreemen Form, before submission o he CAHSEE Processing Cener. LEA C AHSEE Coor dinaor School and Grade Idenificaion (SGID) Shees Each es sie will receive pre-marked SGIDs in he es Sie Coordinaor Packe. es sie coordinaors should check he SGIDs o verify ha he pre-marked informaion is correc. Each grade level of answer documens mus be reurned wih he appropriae SGID. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

24 During esing s e C I o n w o : d u r I n g e s I n g S u p e r v i s i n g e s A d m i n i s r a i o n a n d e s S e c u r i y AHSEE dinaor LEA C Coor he LEA CAHSEE Coordinaor s responsibiliies include, bu are no limied o, he following: Mainaining he securiy of all es bookles and answer documens in your possession and ensuring ha no unauhorized person has access o he es maerials Disribuing addiional es bookles and answer documens o es sie coordinaors o cover any shorages Keeping an invenory, by securiy barcode number, of he bookles disribued o he es sies Monioring he es adminisraion a each of he esing sies Serving as he liaison beween he es sie coordinaors and he CAHSEE Suppor Cener and he CDE o resolve any issues of es securiy a he esing sies Noifying ES and he CDE immediaely of securiy breaches or esing incidens ha may consiue a violaion of he es Securiy Agreemen or es Securiy Affidavi, and compleing he es Securiy Breach Repor Form o documen he violaion Responding o quesions es sie coordinaors have regarding he es adminisraion Scrach Paper Please noe ha sudens are NO allowed o use separae shees of scrach paper for any porion of he examinaion. Sudens may mark in he es bookle and use he designaed whie space in he answer documen as scrach paper. Idenificaion of Sudens According o he CAHSEE regulaions (Secion ), es examiners a he es sie are responsible for he accurae idenificaion of sudens who are o be adminisered he examinaion. he ideniy of he sudens aking he CAHSEE mus be verified hrough he use of phoo idenificaion or posiive recogniion by an employee of he LEA. Regulaions Regarding Cheaing he CAHSEE regulaions ( CCR, Secion ) sae ha: (a) Any suden or adul suden found by he school disric or is agens o have cheaed or assised ohers in cheaing, or o have compromised he securiy of he examinaion, shall no receive a score from ha es adminisraion. (b) he school disric shall noify each eligible suden or adul suden prior o each adminisraion of he examinaion of he provisions of subdivision (a). CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

25 Afer esing s e C I o n H r e e : a f e r e s I n g R e c e i v i n g a n d C h e c k i n g - i n S c o r a b l e M a e r i a l s F r o m e s S i e C o o r d i n a o r s Working wih maerials from one es sie a a ime, follow he seps below o check in all scorable answer documens: Check-in all boxes from a es sie. es sie coordinaors have been insruced o label he boxes of scorable maerials wih BLUE preprined reurn idenificaion labels marked SCORABLE. NOE: If a es sie has no idenified is boxes wih he preprined BLUE labels, complee one blank BLUE reurn-address label for each box (found in he LEA s Reurn Maerials Packe) and apply a label o each box. Check he boxes o see if he es sie has compleed he SCH: BOX OF area on he label. Verify ha boxes have been packed according o he Scorable Maerials Packing Insrucions secion on page of his manual. Verify ha here is an answer documen for every grade en suden enrolled during he census adminisraion. Verify ha here is an answer documen for every grade eleven, welve, and adul suden who esed in ha adminisraion. Verify ha all answer documens are reurned and ha he answer documens for each grade are separaed wih he appropriae SGID: Grade en Coffee Grade eleven Caribbean Grade welve Avocado Adul Midnigh LEA C AHSEE Coor dinaor Verify ha all suden responses are recorded on he answer documen. Responses for sudens who use accommodaions, such as braille or large-prin books, mus be ranscribed ono a scannable answer documen. Verify ha here are no suden wriing asks wrien on separae shees of paper. All suden wriing asks mus be recorded on he scannable answer documen. Wriing asks submied on separae shees of paper will NO be scored. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

26 Afer esing R e c e i v i n g a n d C h e c k i n g - i n N o n s c o r a b l e M a e r i a l s F r o m e s S i e C o o r d i n a o r s Working wih maerials from one es sie a a ime, follow he seps below o check-in nonscorable es maerials: Check-in all boxes from a es sie. es sie coordinaors have been insruced o label all boxes of nonscorable maerials wih PINK preprined reurn labels ha are marked NONSCORABLE. NOE: If a es sie has no idenified is boxes wih he preprined PINK labels, complee one blank PINK reurn-address label for each box (found in he LEA s Reurn Maerials Packe) and apply a label o each box. Check he boxes o see if he es sie has compleed he SCH: BOX OF area on he label. Verify ha boxes have been packed according o he Nonscorable Maerials Packing Insrucions secion on page of his manual. Verify ha here are no scorable answer documens in he es bookles or anywhere else in he nonscorable shipmen. Wrie VOID across any answer documen ha is parially or compleely filled in if he documen is no o be scored. AHSEE dinaor LEA C Coor If you discover ha a scorable answer documen was no sen for scoring wih he scorable shipmen, DO NO place i in he box wih he nonscorable maerials. Call he CAHSEE Suppor Cener, -- ([email protected]), for insrucions on how o reurn he documen for scoring. Using he es Sie Packing Lis and Securiy racking Form ha was received from he es sie coordinaor, verify ha all es bookles assigned o he es sie have been reurned o he LEA and ha he form accuraely records he number of bookles reurned. For any missing bookle, verify ha he missing bookle securiy barcode number is recorded on he form, and discuss he reason he bookle is missing wih he es sie coordinaor. he LEA CAHSEE and es sie coordinaor will be required o accoun for all missing bookles. Make a copy for LEA files of each es Sie Packing Lis and Securiy racking Form compleed by he es sie coordinaor. Please do no aler he preprined informaion. he Direcions for Adminisraion manual, he Direcions for Adminisraion Special es Versions manual, and his manual are no o be reurned o he CAHSEE Processing Cener and may be disposed of afer each adminisraion. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

27 Afer esing L E A I n s r u c i o n s f o r R e u r n i n g e s M a e r i a l s f o r P r o c e s s i n g Locae he Reurn Maerials Packe (small resealable plasic bag) in he LEA CAHSEE Coordinaor box. his bag conains your reurn labels and freigh bills. Do no pack more maerials in any box han were received in he box. For example, if he box shipped o he LEA conained answer documens, reurn he box wih or fewer answer documens. Oherwise, he box could break and valuable maerials could be desroyed. able summarizes he maerials ha need o be reurned o he CAHSEE Processing Cener. able. Scorable and Nonscorable Maerials Reurns LEA CAHSEE es Coordinaor SCORABLE Maerials Reurn in BLUE-labeled boxes NONSCORABLE Maerials Reurn in PINK-labeled boxes School and Grade Idenificaion Shees, color-coded for each grade and for adul sudens All grade en answer documens, including absen, previously passed, or did no aemp, o be scanned All grade eleven, welve, and adul suden answer documens wih heir appropriae SGIDs Compleed, signed Disric Packing Lis and Securiy racking Form* es Sie Packing Lis and Securiy racking Forms* Unused SGIDs es bookles, including large-prin and braille es bookles wih answers marked ha have been ranscribed ono a scorable answer documen Enlarged es maerials Audio CDs All original copies of ranscribed essays Voided answer documens LEA C AHSEE Coor dinaor *Reain copies of ALL Packing Lis and Securiy racking Forms and Invenory Forms (boh LEA and es sie) for he LEA s records. he following maerials should NO be reurned o he CAHSEE Processing Cener and should be recycled or desroyed by he LEA: LEA and es Sie Coordinaor s Manual Direcions for Adminisraion manuals Direcions for Adminisraion Special es Versions manuals he following should be kep on file a he LEA: es Securiy Breach Repor Form es Adminisraion Inciden Repor Form es Securiy Agreemens originals es Securiy Affidavis originals Invenory Form LEA CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

28 Afer esing Please reference he able on he inside back cover when scheduling your LEA s scorable and nonscorable pick-up windows. Do NO remove any pages from he answer documen because answer documens wih missing pages canno be processed. S h i p p i n g M a e r i a l s AHSEE dinaor LEA C Coor UPS Reurn Service Only. Indicae Box of (Example: Box of, Box of, ec.) on he color-coded labels: blue for scorables and pink for nonscorables. Please noe here are indicaors for boh es sie and LEA box reurns. Boh should be compleed accuraely.. You will receive UPS labels o be placed on each box of scorable maerials you are reurning o he CAHSEE Processing Cener. Accoun for all boxes and apply he reurn labels.. Confirm ha he designaed color-coded label is in he lower righ-hand corner on he op of each box being reurned, as indicaed.. Locae he UPS labels marked NEX DAY AIR (for scorable maerials) or GROUND (for nonscorable maerials). his informaion is locaed near he middle of he label.. Place he appropriae pre-addressed UPS label o he immediae lef of he designaed color-coded label. DO NO phoocopy he UPS label. UPS will no accep phoocopied labels. If maerials do no fi in he boxes provided, please ry o consolidae maerials ino anoher larger conforming box. If you do no have a reurn label for each box, call he CAHSEE Suppor Cener a --.. Do no make aleraions o he labels. UPS will no accep packages wih alered labels.. Use he direcions on he UPS label o schedule a pickup of your maerials. UPS CAHSEE color-coded label op of Box K Scorable Freigh Reurns If K is your designaed carrier for reurning scorable maerials, he bill of lading will be provided in he Reurn Maerials Packe. K will conac you o schedule a pickup. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

29 Before esing e s S i e C o o r d i n a o r R e s p o n s i b i l i i e s s e C I o n o n e : b e f o r e e s I n g R e c e i v i n g e s M a e r i a l s a h e e s S i e es maerials are packaged and labeled by es sie. he LEA CAHSEE Coordinaor will forward he es sie maerials o he appropriae es sies in he LEA. he char below indicaes which maerials are conained in each shipmen for he es sie boxes. he following is a deailed lis of he iems ha will be packaged for each es sie. he boxes will be labeled wih he es sie name. Maerials Found Only in he es Sie Coordinaor Box Shipmen Nonsecure Maerials es Sie Coordinaor Packe (large resealable plasic bag) Packing Lis Paper Bands Reurn Maerials Packe (small resealable plasic bag) Packing Lis BLUE reurn labels for scorable maerials PINK reurn labels for nonscorable maerials School and Grade Idenificaion Shees (pre-marked) LEA and es Sie Coordinaor s Manual Blank Answer Documens Direcions for Adminisraion manuals Direcions for Adminisraion Special es Versions manuals (if any special es versions were ordered) Shipmen Secure Maerials Sealing ape (o reseal boxes for securiy purposes) es Sie Coor dina or es Sie Packing Lis and Securiy racking Form ELA es Bookles Mahemaics es Bookles Braille, large-prin es Bookles, and/or audio CDs (if ordered) Shipmen (Opional) Pre-ID Answer Documens Pre-ID Suden Roser Pre-ID Answer Documens Shipmen (Opional) Lae Pre-ID Labels Pre-ID Suden Roser Pre-ID Labels CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

30 Before esing I n v e n o r y i n g e s M a e r i a l s a h e e s S i e When a shipmen arrives, he es sie coordinaor mus do he following: Look a he sequence numbers wrien on he op of he boxes and make sure all boxes are accouned for. Remove he es Sie Packing Lis and Securiy racking Form from Box of he shipmen. Verify ha he quaniy lised for each iem on he packing lis was acually received. Check ha he quaniies of maerials are sufficien for he number of es examiners and sudens paricipaing a your es sie. If addiional maerials are required, conac your LEA CAHSEE Coordinaor immediaely. Check he School and Grade Idenificaion Shees (SGIDs) locaed in he es Sie Coordinaor Packe. Verify he informaion pre-marked on hese forms. Inform he LEA CAHSEE Coordinaor immediaely if any informaion is missing or incorrec, or if anoher school s idenificaion shees have been received. A sample of he SGID is in he es Sie Forms Secion of his manual. For shipmens conaining es bookles, verify and invenory he bookles. Wihou opening he shrink-wrapped packages, check ha he securiy barcode numbers lised on he es Sie Packing Lis (locaed in Box ) mach he ranges of securiy barcode numbers shown on he Assembly ID shees wrapped on op of he shrink-wrapped packages of es bookles. or es Sie Coordina Complee he es Sie Packing Lis and Securiy racking Form. If here is any discrepancy or if he shipmen appears incomplee in any way, immediaely noify your LEA CAHSEE Coordinaor and record he discrepancy on he form. Do no open he shrink-wrapped es bookles prior o he es day or unil i is absoluely necessary in preparaion for he es adminisraion. Reseal boxes conaining es bookles using he sealing ape supplied. Sign your name across he ape and he box. Sore ALL es maerials in a secure, locked area unil hey are needed. Se aside he es Sie Coordinaor Packe and keep i in a convenien locaion. You will need hese maerials afer esing is compleed. Keep ALL boxes in which hese maerials are shipped. hey will be needed o reurn he maerials. r a c k i n g I n v e n o r y es sie coordinaors are responsible for invenory conrol and will use he es Sie Packing Lis and Securiy racking Form o rack and monior es maerials. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

31 Before esing es Sie Packing Lis and Securiy racking Form he es Sie Packing Lis and Securiy racking Form is provided o verify bookles received, bookles reurned, and any discrepancies in he es bookle securiy barcode numbers. he form liss he securiy barcode ranges of he es bookle numbers assigned o he es sie. he es sie coordinaor mus use he es Sie Packing Lis and Securiy racking Form o do he following: Invenory he bookles upon receip Noe any discrepancies or missing bookles Invenory books afer esing Indicae, for any missing bookle, he securiy barcode number and reason he bookle is no being reurned Please do no aler he preprined es Sie Packing Lis and Securiy racking Form. Invenory Form es Sie he es sie coordinaor uses he Invenory Form es Sie o help rack he disribuion and collecion of es maerials o and from es examiners and procors. Use he Invenory Form es Sie any ime secure maerials are removed from he locked area. Phoocopy he form as many imes as necessary. I d e n i f y i n g S u d e n s o b e e s e d he es sie coordinaor is responsible for providing es examiners wih he names of sudens who will be aking he CAHSEE. es examiners are responsible for he accurae idenificaion of sudens o be esed hrough he use of phoo idenificaion or posiive recogniion by an employee of he LEA ( CCR, Secion ). es Sie Coor dina or he es sie coordinaor mus verify each suden s eligibiliy o ake one or boh porions of he exam (i.e., ELA or mahemaics). Sudens may only reake he porion(s) no previously passed. If he LEA CAHSEE Coordinaor has indicaed, hrough he Pre-ID service, ha he suden previously passed one porion of he exam, a Score Code of R which means Saisfied Requiremen will appear on he Pre-ID label. Noe, only one porion of he exam may be indicaed R on he Pre-ID file. If R is on he Pre-ID label for mahemaics or ELA, hen he suden should no be esed on ha porion of he exam and R should be marked in he Score Code box on he answer documen. In he case of a enh-grade suden who is repeaing enh grade bu has passed boh pars of he CAHSEE, R should be marked for boh ELA and Mah in he Score Code box on he answer documen. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

32 Before esing D e e r m i n i n g W h e r e e s s w i l l b e A d m i n i s e r e d Arrangemens for esing rooms and seaing should be compleed well in advance of adminisering he examinaion. In mos cases, regular classrooms will provide he mos favorable esing environmen. However, any room ha does no crowd sudens, provides good lighing and adequae venilaion, and allows freedom from excessive noise or inerrupion could be used for he es adminisraion. Seaing should be arranged o provide sudens wih comforable seas and a smooh, hard wriing surface large enough o accommodae a es bookle and an answer documen. Seaing should be arranged o preven cheaing. All seas should face he same direcion wih spacing a leas four fee from cener of desk o cener of desk. Remove or cover informaion ha is displayed on bullein boards, whieboards, or chars ha could be used by sudens o help answer es quesions. A Do No Disurb sign has been included in Appendix A of he Direcions for Adminisraion Special es Versions and in Appendix B of he Direcions for Adminisraion manual o copy and place on each esing room door. r a i n i n g e s E x a m i n e r s a n d P r o c o r s es sie coordinaors should conduc raining sessions in a manner ha will ensure ha all es examiners and procors are familiar wih he procedures and guidelines for adminisering he CAHSEE. Disribue and review he Direcions for Adminisraion manual a he raining sessions. If desired, es examiners and procors may keep hese manuals for furher sudy beween raining and es adminisraions. or es Sie Coordina One es examiner is needed in each esing room o verify sudens ideniies, read he direcions, and monior he sudens hroughou he enire examinaion. here should also be one procor for every sudens in a esing room (i.e., if here are sudens in he room, here should be one es examiner and wo procors). If procors are used, he es sie coordinaor is responsible for providing he same raining o procors as provided o es examiners. For he definiion of a es procor, please refer o page of his manual. he CAHSEE adminisraion video is a good resource for raining es examiners and procors. A copy of he video should be sen o any nonpublic school es sies ha will be adminisering he CAHSEE o sudens enrolled in he LEA. he raining sessions should include discussion of he following: Responsibiliies of es examiners and procors Securiy of he esing maerials esing schedules and locaions Preparaion of es locaions for es adminisraion Arrangemen for procors, as required CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

33 Before esing Informaion abou any sudens who require accommodaions or modificaions as specified in heir IEP or Secion plan, such as a braille bookle, a large-prin bookle, audio CD, or calculaor (his should include a review of he Direcions for Adminisraion Special es Versions manual.) Verificaion of suden s ideniy for admission o he esing room Disribuion of es bookles and answer documens o sudens Adminisraion of he es Procedures for compleing demographic informaion on he answer documens Compleion of score codes on he answer documens Collecion of and accouning for es maerials Schedules and procedures for reurning es maerials Remind es examiners abou he following imporan adminisraion deails: Separae shees of scrach paper are NO permied a any ime during esing. Sudens may use he whie space in he es bookle or use he pages in he answer documen marked his page is for scrach work. I will NO be scored. DO NO allow sudens o use exra paper for heir ELA wriing asks. Only responses wrien in he space provided on he answer documen will be scored. All responses, including he wriing ask, mus be recorded wih a No. pencil on a scannable answer documen. Do no allow sudens o use pens, crayons, markers, or colored pencils o respond o eiher he muliple-choice or wriing ask quesions. Sudens should no use correcion fluid on he answer documens. If a suden makes an error in answering an ELA wriing ask, he suden should compleely erase or cross ou he error and wrie in he correcion. Sudens will record heir responses o boh he ELA and mahemaics ess on a single answer documen. Pre-idenified answer documens canno be used by a suden whose name is no he same name ha appears by he barcode. If a suden inadverenly uses more han one answer documen, es sie personnel mus ranscribe he responses, including he wriing ask, ono a single answer documen. Responses for sudens who use accommodaions, such as marking responses in heir es books, mus be ranscribed ono a scorable answer documen by an employee of he LEA who has signed he es Securiy Affidavi. Do no disassemble or pull pages ou of he answer documen for any reason. Do no use paper clips, ape, saples, or glue on he answer documens. Do no aach removable self-sick noes o he answer documens. Afer esing, be sure ha no answer documens are lef in he es bookles. If a suden has wrien on an answer documen, and he documen will NO be scored, wrie VOID across he fron page of he documen and reurn i wih nonscorable maerials. Please noe ha sudens mus complee Session before saring Session. Afer saring Session, sudens are NO permied o reurn o Session. Sudens mus be sricly supervised during breaks in he middle of a esing session. es Sie Coor dina or CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

34 Before esing e s E x a m i n e r a n d e s P r o c o r R e s p o n s i b i l i i e s Boh he es examiner and he es procor for he definiions of he es examiner and es procor, please refer o page of his manual are responsible for doing he following asks: Paricipae in raining aciviies provided by he es sie coordinaor. Sign he es Securiy Affidavi and reurn i o he es sie coordinaor. Receive esing maerials from he es sie coordinaor afer submiing a signed es Securiy Affidavi. Review and follow all es securiy procedures. Verify he ideniy of sudens hrough he use of phoo idenificaion or posiive recogniion by an LEA employee. Provide accommodaions and/or modificaions o sudens wih IEPs or Secion plans. Provide idenified English Learners addiional esing variaions if regularly used in he classroom. Monior sudens o be sure ha hey are doing heir own work. Collec answer documens and es bookles afer esing. Assemble and reurn esing maerials o he es sie coordinaor upon compleion of he examinaion. In addiion, he es examiners are responsible for he following asks: or es Sie Coordina Review and become familiar wih es adminisraion procedures prior o esing. Follow es adminisraion insrucions and read he scrips verbaim. Clarify direcions for any suden as needed. Respond immediaely o cheaing incidens per he insrucions on pages and in his manual. hese insrucions are aligned o he CAHSEE regulaions. Repor any esing irregulariies o he es sie coordinaor by compleing a es Adminisraion Inciden Repor Form or es Securiy Breach Repor Form. A he discreion of he es sie coordinaor, es examiners may also be asked o complee pages and of he suden answer documen labeled COMPLEE FOR EACH SUDEN. P r e pa r i n g A n s w e r D o c u m e n s f o r e s i n g Pre-ID Answer Documens If your LEA paricipaed in he Pre-ID service, you will receive pre-idenified answer documens in Shipmen of your esing maerials. When he Pre-ID service is ordered, a scannable barcode is imprined direcly ono he answer CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

35 Before esing documen for each suden. If you ordered lae Pre-ID labels, hey will arrive in Shipmen. Aach he labels o blank answer documens. he labels conain he same pre-idenified informaion as in a scannable barcode. he barcode eliminaes he need o hand-mark suden demographic informaion. You will need o order blank answer documens hrough he supplemenal shipmen page o be used for sudens who were no included on he Pre-ID file. In he barcode area of he Pre-ID answer documen, only he suden name, LEA name, school name, dae of birh, gender, Saewide Suden Idenifier (also called SSID), grade, and CDS code will be prined. Oher demographic informaion provided on he Pre-ID file will no need o be hand-marked on he answer documen. Some of he required suden demographic informaion may no have been provided on he LEA s Pre-ID file. he LEA CAHSEE Coordinaor will give you he Lis of Demographic Fields Required o be Hand-Marked for Schools Paricipaing in he Pre-ID Service (page ) indicaing which fields need o be hand-marked. Make a copy of his lis for each es examiner. he informaion on his lis supplemens he informaion in he Direcions for Adminisraion manual abou compleing he demographic fields. If here are any sudens a your es sie who were no on he Pre-ID file, you will need o give hese sudens blank answer documens, and all of he demographic informaion will need o be hand-marked. A suden s Pre-ID answer documen is assigned o he es sie ha was indicaed on he Pre-ID file. If you receive a Pre-ID answer documen for a suden who is no longer enrolled in your school, he Pre-ID answer documen can be sen o he suden s new school as long as he new school is in he same LEA. he school code from he SGID will override he Pre-ID school code. If his is done, he CBEDS enrollmen daa and oher daa such as program paricipaion will need o be updaed. his mus be done via CAHSEE Online, as hand-marked demographics will no overwrie daa submied on he Pre-ID file. Do no use he Pre-ID answer documen for a differen suden. Wrie VOID on he answer documen and reurn i wih your nonscorable maerials. es Sie Coor dina or In raining es examiners on he use of Pre-ID answer documens, emphasize he following poins: Lae Pre-ID Service: LEAs who paricipae in he lae Pre-ID service will receive pre-idenified labels in Shipmen of he esing maerials. When he lae Pre-ID service is ordered, a scannable barcoded label is prined for each suden. he label mus be placed in he box direcly under he signaure line on page of he answer documen. A Pre-ID answer documen can ONLY be used by he suden whose name is prined on i. Marking a suden name in he name grid field will NO override he Pre-ID informaion. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

36 Before esing Hand-marked demographic daa will NO override demographic daa provided on he Pre-ID file. he only hand-marked informaion ha will updae he suden s demographic record will be daa ha was no provided on he Pre-ID file, as indicaed by he LEA CAHSEE Coordinaor on he Lis of Demographic Fields Required o be Hand-Marked for Schools Paricipaing in he Pre-ID Service (page ). If a suden accidenally akes he es using a differen suden s Pre-ID answer documen, all of he suden s responses, including he wriing ask, mus be ranscribed by an employee of he LEA o a blank answer documen. Afer ranscribing, wrie VOID on he used Pre-ID documen and reurn i wih he nonscorable maerials. Sudens for whom he LEA has no supplied Pre-ID daa mus receive a blank answer documen and all demographic informaion mus be hand-marked. An answer documen mus be compleed and reurned for every grade en suden during he census adminisraion. ALL answer documens for grade en sudens will be scanned for demographic informaion, even hose sudens who do no es or are absen. herefore, every answer documen mus have he Score Code field compleed. An answer documen mus be compleed and reurned for all grade eleven, welve, and adul sudens who were esed. On he suden s answer documen, mark wheher any accommodaions or modificaions were used during his es adminisraion. hese are o be coded ONLY if hey are acually used during his es adminisraion. Blank Answer Documens or es Sie Coordina If he LEA did no paricipae in he Pre-ID service, a blank answer documen mus be used for each eligible suden and all informaion fields will need o be hand-marked. es examiners mus follow he deailed direcions provided in he Direcions for Adminisraion manual o faciliae he compleion of hese fields. es examiners and/or procors mus ensure ha sudens using a blank answer documen complee he required demographic informaion on page of he answer documen. See he Direcions for Adminisraion manual for specific procedures. es sie coordinaors mus ensure ha pages and of he answer documen labeled COMPLEE FOR EACH SUDEN are compleed eiher by hemselves or wih he assisance of es examiners. An example of he answer documen and insrucions for compleing he answer documen may be found on pages of his manual. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

37 Before esing P r e pa r i n g a n d D i s r i b u i n g e s M a e r i a l s On he day of he es adminisraion for ELA, move he answer documens and es bookles from locked sorage. Open he shrink-wrapped packages of ELA es bookles and prepare he es examiner packes. If packes are prepared prior o he examinaion day, hey mus be kep in locked sorage. Noe ha each es examiner needs o have a few blank answer documens and an exra es bookle (any version) for demonsraion purposes during esing. Afer preparing he packes, reurn maerials o locked sorage unil you are ready o disribue hem. Assemble he following maerials for each es examiner: Direcions for Adminisraion manual: one per es examiner ELA es bookles: one per suden plus one copy for he es examiner Answer documens: one per suden (If hey are Pre-ID answer documens, be sure you have included he correc documens for he es session.) A few exra blank answer documens in case a suden needs a new one No. pencils for any sudens who do no bring heir own Lis of Demographic Fields Required o be Hand-Marked for Schools Paricipaing in he Pre-ID Service (page ) if Pre-ID service is used NOE he following es disribuion reminders: If an exended break is allowed beween sessions, such as lunch, he examinaion maerials mus be colleced from he es examiner(s) afer he firs es session, pu ino he secure, locked sorage area, and redisribued before he second es session. Afer an exended break, be sure all desks or ables are cleared of books, backpacks, cell phones, elecronic devices of any kind, and oher maerials no needed for he assessmen. For Session, remind he es examiner ha i is exremely imporan o disribue he answer documens o he proper sudens. Sudens will use only one answer documen for all es sessions. If any of he sudens who ook he ELA porion of he examinaion are no aking he mahemaics porion, heir answer documens should remain in secure, locked sorage unil all documens are assembled and reurned o he LEA CAHSEE Coordinaor. es Sie Coor dina or On he morning of he mahemaics es adminisraion, repea he procedures, aking he previously prepared answer documens and mahemaics es bookles from locked sorage. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

38 Before esing Remind es examiners ha i is exremely imporan o disribue he answer documens o he proper sudens. Sudens will use only one answer documen for all es sessions. Remind es examiners ha some of he sudens who are aking he mahemaics porion of he es may have already compleed he demographic informaion on page of he answer documen, and some may no have. If i is discovered ha a suden used more han one answer documen for he differen porions of he es, a es examiner or oher employee of he LEA who has signed a es Securiy Affidavi mus ranscribe he responses from one answer documen ono he oher so ha all responses, including he wriing ask, are submied on a single answer documen. he answer documen ha is no o be scored should have VOID wrien across he fron page and be reurned wih he nonscorable maerial. Procedures for Large-Prin and Braille Bookles and Audio CDs A scribe mus ranscribe answers, including he essay, ono a regular answer documen for sudens who use large-prin or braille bookles. he scribe mus be an employee of he LEA or a person assigned by a nonpublic school o implemen a suden s IEP, and mus sign a es Securiy Affidavi. If a suden aking a special es version wries answers in he es bookle or uses a scribe or compuer, and he suden is unable o ranscribe his or her answers ono an answer documen, he suden s answers mus be ranscribed ono an answer documen by a scribe afer he es. Only scannable answer documens can be used for scoring suden responses. here are special direcions for he es examiner o use for large-prin, braille, and audio CD. Refer o he Direcions for Adminisraion Special es Versions manual. or es Sie Coordina Large-prin and braille es bookles and audio CDs are secure and mus be accouned for a all imes. Large-Prin Answer Documens Large-prin answer documens are no provided. If you prefer o have sudens record heir answers on an answer documen raher han direcly in he largeprin es bookle, ONLY he LEA CAHSEE or es sie coordinaor may produce an enlarged version of he answer documen by phoocopying i a % ono x shees of paper. All phoocopies are considered secure maerial and mus be reurned in he nonscorable shipmen o ES. Remember: he suden s responses mus be ranscribed ono a sandard scannable answer documen before submission o he CAHSEE Processing Cener. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

39 During esing s e C I o n w o : d u r I n g e s I n g S u p e r v i s i n g e s A d m i n i s r a i o n a n d e s S e c u r i y he es sie coordinaor s responsibiliies include, bu are no limied o, he following: Monioring ALL examinaion procedures a he sie(s) Ensuring ha he appropriae number of procors is available and ha es examiners know he adminisraion procedures hey are o follow Visiing each esing room during he adminisraion o make sure he adminisraion scrips are being read word-for-word Securing ALL es bookles and answer documens in a locked sorage area during exended breaks, such as lunch Variaions for English Learners are individualized o each suden. All insrucional posers should be covered or removed from all esing rooms e s A d m i n i s r a i o n I n c i d e n R e p o r F o r m Filling ou he es Adminisraion Inciden Repor Form I is he es sie coordinaor s responsibiliy o ensure ha all perinen informaion is compleed on he es Adminisraion Inciden Repor Form (see page ) and ha i is kep in he school or LEA office for he record. Every es examiner mus warn each eligible suden or adul suden before esing, if he/she cheas, assiss ohers in cheaing, or compromises he securiy of he examinaion, his/her es may be invalidaed. Compromising he securiy of his examinaion includes he use of cell phones, elecronic pagers, music players, and all oher elecronic devices during he es adminisraion. If any of hese elecronic devices are used, for example, o ake picures of CAHSEE es maerials o pos on social media Web sies, hen he suden s es resuls may be invalidaed and no scored. If a suden has one of hese devices wih him/her, i mus be urned off and pu away during he es adminisraion, even afer he/she has finished esing. es Sie Coor dina or Caugh Cheaing: If a suden is caugh cheaing, he es sie coordinaor mus confirm and verify ha cheaing acually occurred and complee a es Adminisraion Inciden Repor Form. he school and/or LEA mus make he final deerminaion of wheher a suden cheaed on one or boh porions of he CAHSEE. Neiher he CDE nor ES will review he local decision. If he school and/or he LEA deermines ha he suden s answer documen should be invalidaed due o cheaing, he Score Code field on he answer documen mus be coded as I. his will invalidae he score for his porion of he CAHSEE. he suden s score repor will sae Score Invalidaed for ha porion of he es. he es will no be scored. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

40 During esing he es Adminisraion Inciden Repor Form should be filed in he school or he LEA office and should no be reurned o ES. ES will use he Score Code field repored on he suden s answer documen o invalidae he suden s score for ha porion of he es. As a reminder, if he school suspecs a suden of cheaing, he school or LEA mus firs deermine wheher he suden s IEP or Secion plan eniles he suden o ake he es in he manner observed. Became ILL: If a suden becomes ill and mus be dismissed from he esing area, collec he suden s es bookle and answer documen and make a noe of i on he es Adminisraion Inciden Repor Form. If he suden reurns and is able o coninue he es and he suden has no had an opporuniy o seek answers ouside of he esing room reurn he same es maerials o he suden, and make a brief noe on he es Adminisraion Inciden Repor Form indicaing how long he suden was absen and if he suden was supervised he enire ime. If he suden does no reurn o complee he exam, he Score Code field on he answer documen mus be coded as A (absen or ill during esing). Misconduc: Please only make a noe of his on he es Adminisraion Inciden Repor Form if a suden is disruping he esing room enough ha he suden mus be dismissed. Oher: Please use his Secion o repor any inciden no accouned for on he es Adminisraion Inciden Repor Form. Disrupions: If here is an inciden (fire alarm, power ouage, consrucion noise, ec.) ha significanly disrups he esing environmen, please make a noe of i on he es Adminisraion Inciden Repor Form. Reurning he es Adminisraion Inciden Repor Form or es Sie Coordina Please work wih he LEA CAHSEE Coordinaor o plan for he filing of hese repors. his repor mus remain in he school or he LEA office as documenaion for a leas monhs from he es adminisraion. e s S e c u r i y B r e a c h R e p o r F o r m I is he es sie coordinaor s responsibiliy o immediaely noify he LEA CAHSEE Coordinaor of any securiy breaches or esing incidens a he es sie before, during, or afer adminisraion of he CAHSEE. If he breach in securiy is deermined o be a violaion of he es Securiy Agreemen or es Securiy Affidavi, hen he LEA CAHSEE Coordinaor will gaher all perinen informaion on he es Securiy Breach Repor Form (see page ) from he es sie coordinaor and forward he form o ES immediaely via fax a -- or by calling he CAHSEE Suppor Cener a --. Also, conac he CDE CAHSEE office a --. Make sure o keep he original copy on file a he LEA. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

41 Afer esing s e C I o n H r e e : a f e r e s I n g V o i d i n g A n s w e r D o c u m e n s When he es examiner wries VOID across he fron of an answer documen, no par of i will be scored. es examiners should void an answer documen when any of he following has occurred: he documen has been damaged. I is a Pre-ID documen for a suden who is no longer enrolled in he LEA. A suden has used more han one answer documen, and he answers have been ranscribed ono one answer documen ha has already been included in he scorable maerials. C o m p l e i n g h e S c h o o l a n d G r a d e I d e n i f i c a i o n ( S G I D ) S h e e s Each grade has a separae, color-coded SGID. Grade en Coffee Grade eleven Caribbean Grade welve Avocado Adul Midnigh he following seps should be aken o prepare SGIDs for reurning scorable answer documens.. Separae used answer documens by grade: Grade en Grade eleven Grade welve Adul sudens Do no commingle answer documens from differen grades.. Coun he number of used answer documens for each grade level and bubble in he accurae coun in he space marked Number of Answer Documens. es Sie Coor dina or. Use he appropriae SGID shee for grade en, eleven, welve, and adul sudens. Place grade welve plus sudens wih he grade welve SGIDs. HESE SGIDs WILL BE USED O DEERMINE GRADE LEVEL ON SUDEN REPORS AND ALL DAA FILES.. Provide he Dae of Exam by filling in he monh and year of esing. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

42 Afer esing. Place he appropriae SGID shee on he corresponding grade-level documens. Fill in Grade Make-up on he grade SGID shee if he suden was absen for a leas one conen area (ELA or Mahemaics) during he census adminisraion, and he suden is enrolled in he same school and LEA. Wrap each bundle of used answer documens wih a paper band ha has been provided.. Place he appropriae SGID shee on he corresponding grade level documens. Wrap each bundle of used answer documens wih a paper band ha has been provided.. Place he bundles in he box designaed for SCORABLE maerials. Scorable answer documens ha are lef in es bookles or placed wih nonscorable maerials will no be rerieved and he suden will no receive a score repor. DO NO MIX SCORABLE AND NONSCORABLE ANSWER DOCUMENS. P r e pa r i n g e s M a e r i a l s f o r R e u r n o h e L E A C A H S E E C o o r d i n a o r Afer esing, i will be he es sie coordinaor s responsibiliy o collec, pack, and reurn es maerials o he LEA CAHSEE Coordinaor. All es maerials mus be reurned o he LEA CAHSEE Coordinaor by he nex school day following he adminisraion of he exam. he es sie coordinaor will need assisance in checking sudens answer documens, hand-marking demographic informaion, verifying ha all es maerials are accouned for, and packaging maerials for reurn o he LEA CAHSEE Coordinaor. es examiners or es procors may assis es sie coordinaors in compleing hese asks. or es Sie Coordina Locae he small resealable plasic bag in he es Sie Coordinaor Packe. his bag conains he reurn labels. Sor all examinaion maerials ino wo sacks: scorable and nonscorable, as shown in able. able. Scorable and Nonscorable Maerials Reurns es Sie Coordinaor SCORABLE Maerials Reurn in BLUE-labeled boxes School and Grade Idenificaion (SGID) Shees, color-coded for each grade and for adul sudens: Grade en Grade eleven, welve, and adul sudens (Place grade welve plus sudens wih he grade welve SGIDs.) Answer documens o be scanned NONSCORABLE Maerials Reurn in PINK-labeled boxes Compleed, signed es Sie Packing Lis and Securiy racking Forms Unused SGIDs es bookles, including large-prin and braille es bookles, wih answers marked ha have been ranscribed ono a scorable answer documen Enlarged es maerials Audio CDs All original copies of ranscribed essays CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

43 Afer esing Do NO remove any pages from he answer documen because answer documens wih missing pages canno be processed. Scorable Maerials Packing Insrucions Check he answer documens: Be sure only a No. pencil was used for suden responses. Erase any sray marks in he barcode area. Verify ha here is an answer documen for every eligible suden who esed. Verify ha demographic daa has been marked, as needed. Verify ha suden responses have been ranscribed ono a scorable answer documen, if required, as a resul of an accommodaion or modificaion (see page ). Check ha he appropriae score code has been marked for each subjec. Check ha he Accommodaions and Modificaions Secion on page of he answer documen has been marked appropriaely. Complee a separae color-coded SGID shee for each se of grade en, eleven, welve, and adul suden answer documens. (See pages and for complee insrucions.) Place he SGID shee on op of he sack of used (scorable) answer documens. Use one or more of he paper bands provided wih your esing maerials o secure he sack. Sacks should be banded in groups of. Pack he maerials in he boxes you saved from he delivery shipmen. Place he esing maerials in he box(es) wih he SGID shee on op in Box. If any boxes are no compleely filled, add crumpled paper o avoid damage caused by shifing during shipmen. If scorable answer documens from your es sie will no fi ino one box, include a shee of paper wih he full disric name, es sie name, and CDS code in each box. Seal he boxes securely wih sealing ape. Locae he BLUE reurn shipping labels included in your shipmen marked SCORABLE. Place one reurn shipping label on he lower righ corner on he op of each box being reurned. In he school secion of he reurn label, number he boxes: If only one box is used, label i Box of. If muliple boxes are used, label hem sequenially, e.g., a shipmen of four boxes would be labeled Box of, Box of, and so on. If you need addiional BLUE labels, conac your LEA CAHSEE Coordinaor. Reurn he boxes of scorable answer documens o he LEA CAHSEE Coordinaor. OP School and Grade Idenificaion Shee Used Answer Documens (banded in groups of ) es Sie Coor dina or CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

44 Afer esing Nonscorable Maerials Packing Insrucions Check ELA and mahemaics es bookles o be sure ha NO answer documens have been lef inside. Use he Invenory Form es Sie o rack he es bookles reurned from es examiners. Accoun for ALL maerials disribued o and colleced from each es examiner. I is imporan o locae any missing ELA and mahemaics es bookles. Complee he es Sie Packing Lis and Securiy racking Form indicaing he number of ELA and mahemaics es bookles being reurned wih he shipmen. Record he bookle number of each missing bookle and he reason each bookle was no reurned o ES. Ensure ha all audio CDs and original copies of ranscribed essays are reurned wih your nonscorable maerials. Sign he form and make a copy of i for he school s office files and reurn he original in Box. Organize and pack ALL nonscorable maerials as illusraed in he diagram. or es Sie Coordina Place all he nonscorable iems in he boxes as follows (saring a he boom): es bookles, audio CDs, and original copies of ranscribed essays Banded unused and voided answer documens OP Unused School and Grade Idenificaion Shees es Sie Packing Lis and Securiy racking Forms Seal he boxes securely wih sealing ape. Locae he PINK reurn shipping labels included in your shipmen marked NONSCORABLE. Place one reurn shipping label on he lower righ corner on he op of each box being reurned. In he designaed space on each PINK reurn label, indicae he oal number of boxes conaining nonscorable maerial being reurned from your es sie, for example, Box of. If you need addiional PINK labels, conac your LEA CAHSEE Coordinaor. Seal each box and reurn i o your LEA CAHSEE Coordinaor. es Sie Packing Lis and Securiy racking Forms School and Grade Idenificaion Shees (unused) Banded Unused and Voided Answer Documens es Bookles, Audio CDs, and Original Copies of ranscribed Essays If you have no already done so, reurn he originals of he es Securiy Agreemen, es Securiy Affidavi, Invenory Form es Sie, and all es Adminisraion Inciden Repor Forms o he LEA CAHSEE Coordinaor in a separae envelope. he Direcions for Adminisraion, Direcions for Adminisraion Special es Versions manual, and his manual are o be reurned o he LEA office. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

45 L E A C A H S E E C o o r d i n a o r F o r m s Form Name When o complee Purpose California High School Exi Examinaion es Securiy Agreemen Sample LEA Packing Lis and Securiy racking Form Invenory Form LEA Sample CAHSEE Supplemenal Shipmen Order Form LEA CAHSEE Coordinaors and es sie coordinaors complee before firs es adminisraion of each school year. Before esing, a receip of maerials from conracor and if discrepancies exis Afer esing if missing bookles or CDs from orders Before sending es bookles from overage o sies and when sies reurn es bookles from LEA overage Afer iniial order, no laer han Wednesday before esing, via CAHSEE Online o preserve validiy and securiy of CAHSEE o record receip of all maerials o record discrepancies in shipmens of maerials received o record missing bookles or CDs o accoun for all es bookles o order more maerials han in original order Wha o do wih form LEA CAHSEE Coordinaor keeps on file for one year following las adminisraion of he school year Sign, dae, and reurn wih nonscorable maerials Keep a copy for records Keep unil all maerials are reurned o conracor Submi o ES Page in Manual Lis of Demographic Fields Required o be Hand-Marked for Schools Paricipaing in he Pre-ID Service es Securiy Breach Repor Form Afer submiing Pre-ID file and before esing If someone oher han a suden breaches securiy o communicae o es sies and examiners which fields on answer documens o hand-mark o documen violaion of CAHSEE securiy agreemen or affidavi Send o es sie coordinaors, who will duplicae i for examiners on esing days Fax form o ES -- Conac he CDE CAHSEE office a -- Keep copy on file for one year following es LEA Forms CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

46 C a l i f o r n i a H i g h S c h o o l E x i E x a m i n a i o n e s S e c u r i y A g r e e m e n () I will ensure ha all es examiners are rained o adminiser he examinaion in compliance wih he es adminisraion manuals. () I will ake all necessary precauions o safeguard all examinaions and es maerials by limiing access o persons wihin he LEA wih a responsible, professional ineres in he examinaion s securiy. () I will no disclose, or allow o be disclosed, he conens of he examinaion. () I will keep on file he names of persons having access o es maerials. All persons having access o he maerials shall be required o sign he California High School Exi Examinaion es Securiy Affidavi ha will be kep on file in he LEA s office. () I will keep he es maerials in a secure, locked locaion, limiing access o only hose persons responsible for es securiy, excep on acual esing daes as provided in CCR, Division, Chaper, Subchaper. () I will no copy any par of he examinaion or es maerials unless necessary o adminiser he examinaion pursuan o CCR, secions. or. () I will no review es quesions, develop any scoring keys, or review or score any suden responses excep as required by he es conracor s manuals. By signing my name o his documen, I am assuring ha I will abide by he above condiions. Signed: Prin Name: Posiion: School: LEA Forms LEA Affiliaion: Dae: his form may be phoocopied. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

47 LEA Forms S a m p l e LEA P a c k i n g L i s a n d S e c u r i y r a c k i n g F o r m CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

48 LEA Forms CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

49 I n v e n o r y F o r m L E A es bookles are secure documens. Use his form o accoun for all es bookles ha are disbursed from he LEA overage. Record he quaniy of bookles sen and he es bookle securiy number range of hose bookles. When he es bookles are reurned, record he quaniy and he securiy numbers reurned o ensure ha all bookles are accouned for. Check One Bookles Ou Bookles In es Sie Name ELA Mah Quaniy Securiy Number Range Quaniy Securiy Number Range his form may be phoocopied. LEA Forms CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

50 LEA Forms S a m p l e C A H S E E S u p p l e m e n a l S h i p m e n O r d e r F o r m S A M P L E CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

51 L i s o f D e m o g r a p h i c f i e L D s r e q u i r e D o b e h a n D - marked f o r s c h o o L s p a r i c i p a i n g i n h e p re- i D s e r v i c e LEA CAHSEE Coordinaor: Check he boxes for he fields ha were no included on he Pre-ID file and give a copy o each es sie coordinaor. Go o and open he Pre-ID Services ab. Look a he Pre-ID file descripion for o see which fields were required on he Pre-ID file. es Sie Coordinaor: he demographic fields wih a check mark mus be marked on all sudens answer documens, if applicable. Give a copy of his form o all es examiners o inform hem of which fields need o be marked on he answer documen, eiher by he suden during he es adminisraion or by es sie saff afer he adminisraion. he Score Code field mus be marked for boh ELA and Mah. See pages for insrucions on compleing his field. Compleed by Suden Box Hispanic or Laino Ehniciy Box Oher Race(s)/Ehniciies Box Paren/Guardian Educaion Level Box Local Suden ID Number Box Saewide Suden Idenifier (SSID) Compleed by SChool Box Special Educaion Services (see Direcions for Adminisraion manual [DFA] page ) Box For Local Use (see DFA page ) Box Special Educaion Exi Dae (see DFA page ) Box English Proficiency (see DFA page ) Box NSLP (see DFA page ) Box Primary Language (see DFA page ) Box EL (see DFA page ) Box RFEP (see DFA page ) Box Program Paricipaion (complee all ha apply) (see DFA page ) Box Pos-Grade welve Suden (see DFA page ) Compleed by S Chool A fer esing Box Score Code (see DFA pages ) Box Couny/Disric of Residence (see DFA page ) Box English Learner es Variaions (see DFA page ) Box Paricipaion Purposes for AYP (CAPA) (see DFA page ) Box Accommodaions (if used) (see DFA pages ) Box Modificaions (if used) (see DFA pages ) LEA Forms his form may be phoocopied. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

52 ES SECURIY BREACH REPOR FORM Insrucions: Specify he secion or secions of he es Securiy Agreemen or es Securiy Affidavi ha have been violaed, and hen documen he securiy breach in he space below (see page for more informaion). Idenify he name(s) and ile(s) of he paries involved in he violaion(s) specified and noe any acions aken locally. Fax he compleed form o ES a -- and conac he CDE CAHSEE Office a --. Keep he original on file for one year following he es. es Adminisraion Dae(s): School/es Sie: LEA Forms es Sie Coordinaor: elephone/ LEA: LEA CAHSEE Coordinaor: elephone/ his form may be phoocopied. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

53 e s S i e F o r m s Form Name When o complee Purpose California High School Exi Examinaion es Securiy Agreemen California High School Exi Examinaion es Securiy Affidavi Sample es Sie Packing Lis and Securiy racking Form Invenory Form es Sie es Securiy Breach Repor Form es Adminisraion Inciden Repor Form Sample School and Grade ID Shee LEA CAHSEE Coordinaors and es sie coordinaors complee before receiving maerials for firs es adminisraion of each school year. Anyone who handles acual ess mus sign before firs es adminisraion of each school year. Before esing, a receip of maerials from LEA and if discrepancies exis Afer esing if missing bookles or CDs from orders Before sending es bookles o examiners and when examiners reurn es bookles If someone oher han a suden breaches securiy If a suden cheas or esing is disruped Afer esing and before reurning maerials o LEA CAHSEE Coordinaor o preserve validiy and securiy of CAHSEE o preserve validiy and securiy of CAHSEE o record receip of all maerials o record discrepancies in shipmens of maerials received o record missing bookles or CDs o accoun for all es bookles o documen violaion of CAHSEE securiy agreemen or affidavi o documen cheaing and oher incidens ha may have prevened sudens from compleing esing o lis number of answer documens reurned by each grade for a given school Wha o do wih form Coordinaor keeps on file for one year following las adminisraion of he school year Page in Manual es sie coordinaor keeps on file for one year following las adminisraion of he school year Sign, dae, and reurn wih nonscorable maerials Keep a copy for records Keep unil all maerials are reurned o LEA CAHSEE Coordinaor Send o LEA CAHSEE Coordinaor Keep copy on file for one year following es adminisraion Send wih scorable maerials o LEA CAHSEE Coordinaor Forms es Sie CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

54 C a l i f o r n i a H i g h S c h o o l E x i E x a m i n a i o n e s S e c u r i y A f f i d a v i I acknowledge ha I will have access o he examinaion and es maerials for he purpose of adminisering he examinaion. I undersand ha hese maerials are highly secure, and i is my professional responsibiliy o proec heir securiy as follows: () I will no divulge he conens of he examinaion o any oher person hrough verbal, wrien, or any oher means of communicaion. () I will no copy any par of he examinaion or es maerials. () I will keep he examinaion secure unil he examinaion is acually disribued o eligible sudens or eligible adul sudens. () I will limi access o he examinaion and es maerials by es examinees o he acual esing periods when hey are aking he examinaion. () I will collec and accoun for all maerials following each examinaion and will no permi eligible sudens or eligible adul sudens o remove examinaions or es maerials from he room where esing akes place. () I will no review any es quesions, passages, or oher es iems wih eligible sudens or eligible adul sudens before, during, or afer he examinaion. () I will reurn all es maerials o he designaed es sie coordinaor upon compleion of he examinaion. () I will no inerfere wih he independen work of any eligible suden or eligible adul suden aking he examinaion and I will no compromise he securiy of he examinaion by any means including, bu no limied o: (A) Providing eligible sudens or eligible adul sudens wih access o examinaion quesions prior o esing. (B) Copying, reproducing, ransmiing, disribuing or using in any manner inconsisen wih es securiy all or any secion of any secure examinaions or es maerials. (C) Coaching eligible sudens or eligible adul sudens during esing or alering or inerfering wih he eligible sudens or eligible adul sudens responses in any way. (D) Making answer keys available o eligible sudens or eligible adul sudens. es Sie Forms (E) Failing o follow securiy rules for disribuion and reurning of secure examinaions and es maerials as direced, or failing o accoun for all secure examinaions and es maerials before, during, and afer esing. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

55 C a l i f o r n i a H i g h S c h o o l E x i E x a m i n a i o n e s S e c u r i y A f f i d a v i ( C o n i n u e d ) (F) Failing o follow es adminisraion direcions specified in es adminisraion manuals. (G) Paricipaing in, direcing, aiding, counseling, assising in, or encouraging any of he acs prohibied in his secion. () I will adminiser he examinaion in accordance wih he direcions for adminisraion se forh in he es conracor s manuals for adminisraion of he examinaion. () I have been rained o adminiser he examinaion. Signed: Prin Name: Posiion: School: LEA Affiliaion: Dae: his form may be phoocopied. Forms es Sie CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

56 S a m p l e e s S i e P a c k i n g L i s a n d S e c u r i y r a c k i n g F o r m es Sie Forms CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

57 CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Forms es Sie

58 es Sie Forms I n v e n o r y F o r m e s S i e es bookles are secure documens. Use his form o accoun for all es bookles ha are disribued o es examiners. Record he quaniy of bookles sen and he es bookle securiy number range of hose bookles. When he es bookles are reurned, record he quaniy and he securiy numbers reurned o ensure ha all bookles are accouned for. Check One Bookles Ou Bookles In es Examiner Name ELA Mah Quaniy Securiy Number Range Quaniy Securiy Number Range his form may be phoocopied. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

59 ES ADMINISRAION INCIDEN REPOR FORM Adminisraion Dae: School/es Sie: LEA: Disric: Person who compleed his form (Prin name): CAHSEE es Sie Coordinaor (Prin name): Suden Name: (Las) (Firs) Suden ook: ELA Only MAH Only ELA & MAH Please check all ha apply: Inciden Caugh Cheaing Became I LL ELA Mah Was Suden Dismissed? Y N Y N Misconduc Oher (please specify): Y Y N N Check any of he following incidens ha may have disruped he es: Fire Alarm Consrucion Power Ouage Oher (please specify) Documen cheaing incidens in he space below. (Documenaion of oher incidens is opional.) Keep his compleed form on file for one year following he es. Do NO Do NO send send he form he form o he o ES or CDE. he CDE. his his form form may may be phoocopied. be phoocopied. Forms es Sie FEBRUARY MAY CAHSEE DIRECIONS FOR ADMINISRAION SPECIAL ES VERSIONS CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

60 es Sie Forms CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Wrie he number of answer documens being reurned for he adminisraion idenified in and fill in he corresponding circles. California High School Exi Examinaion School and Grade Idenificaion (SGID) Shee Grade Only Direcions: Complee one School and Grade Idenificaion (SGID) Shee for grade in he school for which you are submiing answer documens. Use only a sof black lead pencil (No. ). Make marks ha compleely fill he circle. Compleely erase any marks you wish o change. Place he compleed shee on op of he answer documens for he corresponding adminisraion. A. School Idenificaion Informaion LEA/Disric Name: School Name: Couny Code Disric Code School Code B. Used Answer Documens Complee a separae SGID shee for grade census or grade make-up for which you are submiing answer documens. Grade Adminisraion Indicae he adminisraion for he answer documens under his ID shee by filling in only one circle in his column. Grade Census Number of Answer Documens Dae of Exam Feb Mar May Monh Year Fill in he appropriae circles for he dae of he exam. Grade Make-up Reurn an answer documen for every eligible grade suden enrolled in school on he firs day of esing during he census adminisraion, including sudens who are absen and sudens who ake he CAPA. Reurn an answer documen for only hose eligible grade sudens who ook he exam. -: Prined in he USA by Pearson ISD SAMPLE

61 Forms es Sie CAHSEE LEA AND ES SIE COORDINAOR S MANUAL California High School Exi Examinaion School and Grade Idenificaion (SGID) Shee Grade Only Wrie he number of answer documens being reurned for he grade idenified in and fill in he corresponding circles. Direcions: Complee one School and Grade Idenificaion (SGID) Shee for grade sudens in he school for which you are submiing answer documens. Use only a sof black lead pencil (No. ). Make marks ha compleely fill he circle. Compleely erase any marks you wish o change. Place he compleed shee on op of he answer documens for he corresponding grade. A. School Idenificaion Informaion LEA/Disric Name: School Name: Couny Code Disric Code School Code B. Used Answer Documens Complee a separae SGID shee for he grade program for which you are submiing answer documens. Grade Any suden whose answer documen is submied under his ID shee will be repored as a grade suden. Grade Number of Answer Documens Dae of Exam Oc Nov Dec Feb Mar May Monh Year Fill in he appropriae circles for he dae of he exam.» -: Prined in he USA by Pearson ISD SAMPLE

62 es Sie Forms CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Wrie he number of answer documens being reurned for he grade idenified in and fill in he corresponding circles. California High School Exi Examinaion School and Grade Idenificaion (SGID) Shee Grade Only Direcions: Complee one School and Grade Idenificaion (SGID) Shee for grade sudens in he school for which you are submiing answer documens. Use only a sof black lead pencil (No. ). Make marks ha compleely fill he circle. Compleely erase any marks you wish o change. Place he compleed shee on op of he answer documens for he corresponding grade. A. School Idenificaion Informaion LEA/Disric Name: School Name: Couny Code Disric Code School Code B. Used Answer Documens Complee a separae SGID shee for he grade program for which you are submiing answer documens. Grade Any suden whose answer documen is submied under his ID shee will be repored as a grade suden. Grade Number of Answer Documens Dae of Exam Jul Oc Nov Dec Feb Mar May Monh Year Fill in he appropriae circles for he dae of he exam.» -: Prined in he USA by Pearson ISD SAMPLE

63 Forms es Sie CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Wrie he number of answer documens being reurned for he grade idenified in and fill in he corresponding circles. California High School Exi Examinaion School and Grade Idenificaion (SGID) Shee Adul Sudens Only Direcions: Complee one School and Grade Idenificaion (SGID) Shee for adul sudens in he school for which you are submiing answer documens. Use only a sof black lead pencil (No. ). Make marks ha compleely fill he circle. Compleely erase any marks you wish o change. Place he compleed shee on op of he adul sudens answer documens. A. School Idenificaion Informaion LEA/Disric Name: School Name: Couny Code Disric Code School Code B. Used Answer Documens Complee a separae SGID shee for he adul suden program for which you are submiing answer documens. Grade Any suden whose answer documen is submied under his ID shee will be repored as an adul suden. Adul Sudens Number of Answer Documens Dae of Exam Jul Oc Nov Dec Feb Mar May Monh Year Fill in he appropriae circles for he dae of he exam.» -: Prined in he USA by Pearson ISD SAMPLE

64 Answer Doc & Codes CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Black or African American [] American Indian or Alaska Naive [] Asian Chinese [] Japanese [] Korean [] Vienamese [] Asian Indian [] Laoian [] Cambodian [] Hmong [] Oher Asian [] Filipino [] Pacific Islander Naive Hawaiian [] Guamanian [] Samoan [] ahiian [] Oher Pacific Islander [] Whie [] Hispanic or Laino [] Race/Ehniciy Yes No Mark one or more. LEA A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z A B C D E F G H I J K L M N O P Q R S U V W X Y Z \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ SERIAL # DO NO WRIE IN HIS AREA \ CC California High School Exi Examinaion Answer Documen Monh Day Year Dae of Birh Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oc. Nov. Dec. Suden Name School Gender Female Male Local Suden ID Number Saewide Suden Idenifier (SSID) Firs Name MI Las Name Signaure Dae Grade Score Code ELA Mah R S A E I Z M R S A E I Z M When a barcode is presen in his box, his documen can be used ONLY by he suden whose name is prined here. SCHOOL USE ONLY Paren/Guardian Educaion Level Mark he response ha describes he educaion level of your mos educaed paren/guardian wih whom you live. Graduae school/pos graduae raining College graduae Some college (includes AA degree) High school graduae No a high school graduae Declined o sae or unknown Page Use only a No. pencil. \ SAMPLE

65 & Codes Answer Doc CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Special Educaion Exi Dae Complee only if his suden was found o be no longer eligible o receive special educaion services wihin he las wo school years. If his suden receives special educaion services under an IEP, mark he hree-digi Primary Disabiliy code from he IEP. Mark only one. a. A B C D E F G H I J K L M N his suden receives special educaion services a a Nonpublic Nonsecarian (NPS) school. (Ener code in box c.) b. Yes If yes in b above, mark he -digi NPS school code. c. Special Educaion Services CC Page Couny/Disric of Residence Ener Couny and Disric codes for a suden wih an IEP if he suden s residence is oher han where he suden aends school/receives services. Informaion on his page mus be compleed by Local Educaional Agency Saff who have signed a es Securiy form. COMPLEE FOR EACH SUDEN Use only a No. pencil. For Local Use ES Use Only For CDE Use Only A B C D Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oc. Nov. Dec. \ Monh Day Year SAMPLE

66 Answer Doc & Codes English Proficiency English Only (EO) \ Iniially Fluen English Proficien (IFEP) \ English Learner (EL) \ Reclassified Fluen English Proficien (RFEP) Migran Educaion Gifed and alened Page Afer he suden was reclassified o RFEP, did he suden score proficien or above for any hree years on he ELA CS and/or CMA? Yes No A B C D Informaion on his page mus be compleed by Local Educaional Agency Saff who have signed a es Securiy form. COMPLEE FOR EACH SUDEN Use only a No. pencil. English Learner es Variaions Complee only for English Learners (EL) who used esing variaions ha are regularly used in he classroom or for assessmen. Mark he EL es Variaion(s) used during he adminisraion. See codes lised in he Direcions for Adminisraion manual. ELA EL Mah A B C D For an English Learner, ener he For RFEP suden, ener he dae in dae firs enrolled in school in he which reclassified. Unied Saes or is erriories. Monh Day Year Monh Day Year Jan. Jan. Feb. Feb. Mar. Mar. Apr. \ Apr. \ May May Jun. Jun. Jul. Jul. Aug. Aug. Sep. Sep. Oc. Oc. Nov. Nov. Dec. Dec. Program Paricipaion Mark all he specially funded programs in which he suden paricipaed during his school year. RFEP Copyrigh by he California Deparmen of Educaion NSLP Eligible Yes No Primary Language -digis Paricipaion Purposes for AYP Suden assessed wih CAPA (A valid disabiliy code, oher han, mus also be marked in he Special Educaion Services area.) Noe: he CAPA will no saisfy he CAHSEE requiremen for purposes of obaining a high school diploma. SAMPLE Pos-Grade Suden his suden has me all oher graduaion requiremens and is enrolled for he sole purpose of aking he CAHSEE. Educaional esing Service Princeon, NJ -: Prined in he USA by Pearson ISD DO NO WRIE IN HIS AREA \\\\\\\\\\\\\\\\\\\\\\\\ SERIAL # Accommodaions and Modificaions a. he signaure below indicaes ha he suden has access o he accommodaions and/or modificaions as specified in he suden s IEP or Plan. b. IEP \ Secion Plan Signaure of es Sie Coordinaor Mark all Accommodaion(s) and/or Modificaion(s) used during he adminisraion by his suden. See codes lised in he Direcions for Adminisraion manual. ELA Mah A A B B C C D D E E F F G G H H I I J J K K L L M M N N O O P P Q Q R R S S U U V V W W X X \ Y Y Z Z CC CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

67 C o m p l e i n g S e l e c e d F i e l d s o n h e A n s w e r D o c u m e n his secion presens informaion on coding seleced answer documen fields. Some of hese fields require hand-marking afer esing in every case. Oher fields, which could be pre-idenified, may require special codes. ables in his secion provide he key o he meaning of leers or numbers. Answer Doc & Codes Go o and open he Pre-ID service ab. Look a he Pre-ID file descripion for o see which fields were required on he Pre-ID file. Adul Sudens he following demographic fields do no have o be compleed for adul sudens: Paren/Guardian Educaion Level (Box ) Saewide Suden Idenifier (SSID) (Box )* English Proficiency (Box ) NSLP (Box ) EL (Box ) RFEP (Box ) Program Paricipaion (Box ) *If an adul suden has a Saewide Suden Idenifier (SSID), please complee he demographic field in Box. LEAs are encouraged o obain SSIDs for hose adul sudens who are aking he CAHSEE and do no have an SSID. Score Code (Box on page of he answer documen) (required afer esing) Every answer documen reurned mus have he Score Code field compleed. Incorrec coding may affec school and LEA accounabiliy daa. he Score Code is o be marked for each secion of he CAHSEE (ELA and Mah). For example, if a suden akes ELA Session, bu is absen for ELA Session, A would be marked for ELA. R may be included on he Pre-ID file, bu sill mus be marked on he answer documen, even if he answer documen was pre-marked. he sysem defaul is S (score) if no Score Code field is marked. he scanners are very sensiive and will pick up erasure marks. herefore, if any erasures mus be made in his secion, i is srongly recommended ha you mark he S (score). his will override any erasure marks. Local Suden ID Number (Box on page of he answer documen) (could be in Pre-ID) his field is reserved for opional use a he LEA or es sie. Deermine in advance if and how your LEA wishes o use his field. Saewide Suden Idenifier (SSID) (Box on page of he answer documen) (could be in Pre-ID) An SSID is required for all grade en, eleven, and welve sudens and is recommended for adul sudens. If an adul suden has a Saewide Suden Idenifier (SSID), please complee he demographic field in Box. LEAs are encouraged o obain SSIDs for hose adul sudens who are aking he CAHSEE and do no have an SSID. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

68 able. Score Codes Answer Doc & Codes Code Meaning Noes R Saisfied Requiremen Mark if suden has aken his porion of he es and saisfied he requiremen o successfully pass he CAHSEE (scale score of or higher). S Score Mark if his porion of he es is o be scored. A Absen Mark if he suden was absen for any porion of he es, including illness during esing. E Medical Emergency Mark if he grade en suden was absen due o a significan medical emergency. Do no mark for oher han grade en sudens. I Invalidaed Mark if he suden is found o have cheaed or assised ohers in cheaing, or o have compromised he securiy of he high school exi examinaion. his will invalidae he score for his porion of he CAHSEE. Z No Aemped Mark if he suden (regardless of grade) is presen for esing bu refuses o aemp any par of he examinaion or is assessed wih he CAPA. M Has Paricipaed in a Census Adminisraion Moved in or ou of he disric on one day of esing Mark if he Grade en suden was previously esed in a census adminisraion, wheher in your school or in anoher school or disric. Mark if he grade en suden is no enrolled on one day of esing. Noe: Shaded rows indicae codes ha are no accepable for grade eleven, welve, or adul answer documens. Primary Disabiliy Codes (Box a on page of he answer documen) (could be in Pre-ID) For every suden receiving special educaion services, mark only one circle in his secion. Mark he leered circle ha corresponds o he hree-digi Primary Disabiliy Code from he IEP if he suden receives special educaion services. (Blank disabiliy codes will defaul o. ) able on page liss all Primary Disabiliy Codes. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

69 able. Primary Disabiliy Codes Code Disabiliy Code Disabiliy Suden Receives no Special Educaion Services Menal Reardaion (MR) Hard of Hearing (HH) Deaf (DEAF) Speech or Language Impairmen (SLI) Visual Impairmen (VI) Emoional Disurbance (ED) Orhopedic Impairmen (OI) Oher Healh Impairmen (OHI) Specific Learning Disabiliy (SLD) Deaf-Blindness (DB) Muliple Disabiliies (MD) Auism (AU) raumaic Brain Injury (BI) Answer Doc & Codes Nonpublic School (NPS) (Boxes b and c on page of he answer documen) (could be in Pre-ID) If his suden receives special educaion services a a nonpublic school, mark Yes and mark he appropriae seven-digi nonpublic school code. his code is he las seven digis of he nonpublic school s CDS code. CDS codes can be found a he CDE Web page, hp:// by selecing nonpublic schools and searching for he school by name or by conacing he CDE a -- afer esing. Accommodaions and Modificaions (Boxes a and b on page of he answer documen) Boxes a and b should be compleed afer esing. In Box a, mark wheher he suden s IEP or Secion plan specifies accommodaions and/or modificaions for he CAHSEE. On he Signaure of es Sie Coordinaor line, provide he signaure of he es sie coordinaor who verified ha all accommodaions and modificaions for he CAHSEE specified in he suden s IEP or Secion plan were offered o he suden during esing, wheher he suden used hem or no. In Box b, mark all accommodaions and modificaions ha were acually used during esing. (See able on page.) he shaded secions are no applicable o CAHSEE. For example, code I is considered a variaion for he CAHSEE and herefore does no need o be marked on he answer documen. hese fields should be compleed only afer esing if he suden used hem during he es. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

70 able. Accommodaion and Modificaion Codes Answer Doc & Codes A. Suden marks in es bookle (oher han responses) Canno be marked for CAHSEE B. Suden marks responses in es bookle and responses are ransferred o a scorable answer documen by an employee of he school, disric, or nonpublic school C. Responses dicaed [orally, or in Manually Coded English or American Sign Language] o a scribe for seleced-response iems (muliple-choice quesions) D. Word processing sofware wih spelling and grammar check ools urned off for he wriing ask responses (wriing porion of he es) Canno be marked on he mah porion of Box, ELA side only E. Wriing ask responses dicaed orally or in Manually Coded English o a scribe, audio recorder, or speech-o-ex converer and he suden provides all spelling and language convenions Canno be marked on he mah porion of Box, ELA side only F. Assisive device ha does no inerfere wih he independen work of he suden on he muliple-choice and/or wriing ask responses (wriing porion of he es) Canno be marked on he mah porion of Box, ELA side only G. Braille ranscripions provided by he es conracor H. Large-prin versions or es iems enlarged if fon is no large enough on large-prin version I. Exra ime on es wihin a esing day Canno be marked for CAHSEE N. Use of dicionary O. Manually Coded English or American Sign Language o presen es quesions P. es quesions read aloud o suden or audio presenaion (CD) Q. Calculaors on mahemaics es Canno be marked for he ELA porion of Box, mah side only R. Arihmeic able on mahemaics es Canno be marked for he ELA porion of Box, mah side only S. Mah manipulaives on mahemaics es Canno be marked for he ELA porion of Box, mah side only. Word processing sofware wih spell and grammar check ools enabled on he wriing ask responses wriing porion of he es Canno be marked for he mah porion of Box, ELA side only U. Wriing ask responses dicaed orally, in Manually Coded English, or in American Sign Language o a scribe [audio recorder or speech-o-ex converer] (scribe provides spelling, grammar, and language convenions) Canno be marked for he mah porion of Box, ELA side only V. Assisive device ha inerferes wih he independen work of he suden on he muliple-choice and/or wriing ask responses J. es over more han one day for a es or es par o be adminisered in a single siing K. Supervised breaks wihin a secion of he es L. Adminisraion of he es a he mos beneficial ime of day o he suden M. es adminisered a home or in hospial by es examiner W. Unlised Modificaion(s) X. Unlised Accommodaion(s) Y. Wriing ask promp ONLY was read aloud o he suden or presened in Manually Coded English or American Sign Language Canno be marked for he mah porion of Box, ELA side only Z. Leave blank Canno be marked for CAHSEE CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

71 English Learner es Variaions (Box on page of he answer documen) his field should be compleed afer esing and only if he suden acually used esing variaions during he exam. English Learners mus be allowed o use cerain es variaions if hey are regularly used in he classroom. Please follow able below when marking he English Learner es Variaions field. Answer Doc & Codes able. English Learner es Variaions Codes A. Hear he es direcions prined in he es adminisraion manual ranslaed ino he suden s primary language. Ask clarifying quesions abou he es direcions in he suden s primary language. B. Addiional supervised breaks wihin a esing day OR wihin a es par provided ha he es secion is compleed wihin a esing day. C. EL sudens may have he opporuniy o be esed separaely wih oher EL sudens provided ha he suden is direcly supervised by an employee of he school who has signed he es Securiy Affidavi. D. Access o ranslaion glossaries/word liss (English o primary language). Glossaries/word liss shall NO include definiions or formulas. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

72 Answer Doc & Codes Primary Language (Box on page ) (could be in Pre-ID) Primary Language is he language used by aduls o communicae in he suden s home. Mark he appropriae -digi code. Use he codes lised below. able. Primary Language Codes Code Language Code Language English Kurdish (Kurdi, Kurmanji) Albanian Lahu American Sign Language Lao Arabic Mandarin (Puonghua) Armenian Marshallese Assyrian Mien (Yao) Bengali Mixeco Burmese Pasho Canonese Filipino (Pilipino or agalog) Cebuano (Visayan) Polish Chaldean Poruguese Chamorro (Guamanian) Punjabi Chaozhou (Chiuchow) Rumanian Duch Russian Farsi (Persian) Samoan French Serbo-Croaian (Bosnian, German Croaian, Serbian) Greek Somali Gujarai Spanish Hebrew aiwanese Hindi hai Hmong igrinya Hungarian oishanese Ilocano ongan Indonesian urkish Ialian Ukrainian Japanese Urdu Khmer (Cambodian) Vienamese Khmu Korean Oher Non-English Language(s) For Local Use (Box on page ) (could be in Pre-ID) his field is reserved for opional use a he LEA or es sie. Deermine in advance if and how your LEA wishes o use his field. Pos-Grade Suden (Box on page ) Mark if he suden has me all oher graduaion requiremens and is enrolled for he sole purpose of aking he CAHSEE. CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

73 Appendix A esing Variaions, Accommodaions, and Modificaions Marix wo: Noe: Refer o he California Code of Regulaions, ile, Educaion (Secions -, -., and -) for each specific assessmen program for more deail. Marix of Variaions, Accommodaions, and Modificaions for Adminisraion of he California High School Exi Examinaion, California English Language Developmen es and he Physical Finess es es Variaion () Accommodaion () Modificaion () CAHSEE Adminisraion of he es a he mos beneficial ime of day o he suden Arihmeic able or formulas (no provided) on he mahemaics ess Arihmeic able or formulas (no provided) on he science ess No Applicable Assisive device ha does no inerfere wih he independen work of he suden on he muliple-choice and/or essay responses (wriing porion of he es) Assisive device ha inerferes wih he independen work of he suden on he muliple-choice and/or essay responses Audio amplificaion equipmen Braille ranscripions provided by he es conracor Calculaor on he mahemaics ess Calculaor on he science ess No Applicable Colored overlay, mask, or oher means o mainain visual aenion Dicionary Essay responses dicaed orally or in Manually Coded English o a scribe, audio recorder, or speech-o-ex converer and he suden provides all spelling and language convenions All All pupils may be provided hese es variaions. es Variaion () Pupils may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible pupils shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible pupil s IEP or Secion plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he CELD, eligible pupils shall be permied o ake he ess wih modificaions if specified in he eligible pupil s IEP or Secion plan. Eligible pupils shall be permied o ake he CAHSEE wih modificaions if specified in he eligible pupil s IEP or Secion plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. February Copyrigh by he California Deparmen of Educaion Page Appendix A CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

74 es Variaion () Accommodaion () Modificaion () Essay responses dicaed orally, in Manually Coded English, or in American Sign Language o a scribe audio recorder, or speech-o-ex converer (scribe provides spelling, grammar, and language convenions) CAHSEE Exra ime on a es wihin a esing day ALL Large-prin versions or es iems enlarged (no duplicaed) o a fon size larger han ha used on large prin versions Manually Coded English or American Sign Language o presen direcions for adminisraion (does no apply o es quesions) Mah manipulaives on he mahemaics ess Manually Coded English or American Sign Language o presen es quesions and answer opions Mah ELA Wriing ask Mah manipulaives on he science ess No Applicable Noise buffers (e.g., individual carrel or sudy enclosure) Special lighing or acousics; special or adapive furniure Suden dicaes muliple-choice quesion responses orally, or in Manually Coded English o a scribe, audio recorder, or speech-o-ex converer for seleced-response iems Suden marks in es bookle (oher han responses) including highlighing ALL Suden marks responses in es bookle and responses are ransferred o a scorable answer documen by an employee of he school, disric, or nonpublic school Supervised breaks wihin a secion of he es es adminisered a home or in hospial by a es examiner es adminisraion direcions ha are simplified or clarified (does no apply o es quesions) ALL All All pupils may be provided hese es variaions. es Variaion () Pupils may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible pupils shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible pupil s IEP or Secion plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he CELD, eligible pupils shall be permied o ake he ess wih modificaions if specified in he eligible pupil s IEP or Secion plan. Eligible pupils shall be permied o ake he CAHSEE wih modificaions if specified in he eligible pupil s IEP or Secion plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. February Copyrigh by he California Deparmen of Educaion Page CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

75 CAHSEE es Variaion () Accommodaion () Modificaion () es individual suden separaely, provided ha a es examiner direcly supervises he suden es over more han one day for a es or es par o be adminisered in a single siing Mah ELA es quesions and answer opions read aloud o suden or used audio CD presenaion Wriing ask es sudens in a small group seing ALL Visual magnifying equipmen Word processing sofware wih spell and grammar check ools enabled on he essay responses wriing porion of es Word processing sofware wih spell and grammar check ools urned off for he essay responses (wriing porion of he es) Check wih CAHSEE/PF Office prior o use Unlised Accommodaion Check wih CAHSEE/PF Office prior o use CAHSEE LEA AND ES SIE COORDINAOR S MANUAL Unlised Modificaion All All pupils may be provided hese es variaions. es Variaion () Pupils may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible pupils shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible pupil s IEP or Secion plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he CELD, eligible pupils shall be permied o ake he ess wih modificaions if specified in he eligible pupil s IEP or Secion plan. Eligible pupils shall be permied o ake he CAHSEE wih modificaions if specified in he eligible pupil s IEP or Secion plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Page Copyrigh by he California Deparmen of Educaion February

76 English Learner es Variaions Marix hree: Marix of es Variaions for Adminisraion of he California High School Exi Examinaion and he Physical Finess es for English Learners Because he CELD es is specifically for English learners (ELs), here are no separae guidelines for adminisering he CELD o his populaion. Please refer o he Marix of es Variaions, Accommodaions, and Modificaions for Adminisraion of California Saewide Assessmens, he firs able in his secion, for addiional variaions for all sudens, including English learners. es Variaion CAHSEE Access o ranslaion glossaries/word liss (English-o-primary language). Glossaries/word liss shall no include definiions or formulas. Addiional supervised breaks wihin a esing day or following each secion (SAR) wihin a es par provided ha he es secion is compleed wihin a esing day. A es secion is idenified by a SOP a he end of i. English learners (ELs) may have he opporuniy o be esed separaely wih oher ELs provided ha he suden is direcly supervised by an employee of he school who has signed he es securiy affidavi and he suden has been provided such a flexible seing as par of his/her regular insrucion or assessmen. Hear he es direcions prined in he es adminisraion manual ranslaed ino he suden s primary language. Ask clarifying quesions abou he es direcions in he suden s primary language. Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed February Copyrigh by he California Deparmen of Educaion Page CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

77 Pick-up Daes for Scorable and Nonscorable Maerials CAHSEE Adminisraion SCORABLE Pick-up Window NONSCORABLE Pick-up Window July, July, July Augus, Ocober, Ocober, Ocober, November, November, November, December &, December, December, February, February, February, March, March, March, May, May, May, CAHSEE LEA AND ES SIE COORDINAOR S MANUAL

78 Local Educaional Agency and es Sie Coordinaor s Manual July May - unlweb I.N. CA