Martin County, Florida Technology Investment Planning

Transcription

1 Martin County, Florida Technology Investment Planning

2 Technology Budgeting Methodology Two components to the technology budget. Technology Investment Plan Developed to consolidate and group all technology investments into one package for review and consideration to ensure success in an environment of changing business needs and technology. Ensures that technology investments are aligned with the strategic objectives of the Board of County Commissioners at lowest total cost of ownership through enforcing standards, utilizing procurement consolidation and employing IT portfolio management techniques. Information Technology Services Departmental budget for the ITS staff and operating costs engaged in the delivery of IT services. Follows normal departmental budget process.

3 Technology Investment Plan The Technology Investment Plan (TIP) is budgeted using a IT portfolio management methodology. The TIP is comprised of programs that can be stacked in the form of a technology pyramid that supports IT services. Each program consists of funding components that include budget items related to assets, vendor services, and projects.

4 Technology Pyramid Individual Technologies Desktop Applications Desktop Devices 328,002 Departmental Applications 573,772 Enterprise Applications 1,043,813 Shared Data and Investments 163,000 Enterprise Technologies 886,595 Networks and Communications 1,309,124 Facilities and Utilities 4

5 Funding Components Individual budget items for the TIP are coded as follows. Baseline Funds dedicated to maintain IT services that are absolutely necessary to keep them in operation. Current level of Effort Funds needed to maintain the IT services delivery infrastructure in an competitive and ever changing technology environment. Necessary to keep systems up-to-date with non standard service requests to continue to meet the needs of the user community.

6 Funding Components (continued) Ongoing Investment Funds committed to support technology investments for multi-year projects. New Investment Funds requested to support new technology initiatives in support of the Board of County Commissioners Strategic plan or business unit operations.

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9 Portfolio Management The Professional Services division of ITS manages the TIP Portfolio related to baseline, current level of effort, and ongoing investments. New technology investment requests are submitted by the requesting departments to the budget office for consideration. If accepted these items become part of the TIP budget for the following fiscal year.

10 Baseline Costs are managed in an Information Portfolio Management System containing all assets, applications and vendors and related contracts and obligations. Determine next FY baseline by applying contract terms and impact of current year activities to next FY obligations.

11 Current Level of Effort Allocation of funding based on: Historical activity related to service requests and small projects. Infrastructure life-cycle capacity planning and asset management. These funds can be considered discretionary during budgetary stress; however, they will have direct impacts to customer service level agreements.

12 Ongoing Investments Usually capital investment programs that span multiple years. These can be down graded, postponed or eliminated during periods of budgetary distress. Examples are: Desktop fleet replacement program could be extended from a 4 year to 5 year cycle. Aerial photogrammetry could occur every other year; or reduce, or eliminate some annual funding.

13 Results of Implementing a Technology Budget Methodology Strategic planning of technology solutions across the organization provides: Support of enterprise-wide business and IT initiatives at lowest costs to organization. Grouping of related business and IT projects that support a common goal. Solutions development that is implemented to support enterprise-wide goals. Assessment and planning to ensure the enterprise technology investments will get the best return.