COURSE BROWSER/2008 COURSE LISTING Admissions is currently preparing the 2008 course listing which will be finalised by mid- August.

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1 Student Administration Newsletter Week beginning Monday 23 July 2007 Admissions Section Manager Martin Parker 7116 Team Leader Sandra Smith 7140 AO vacant 7138 AO Saranne Gouwentak 7137 (Strathfield, North Sydney) AO Suzanne Hill 7133 (Brisbane, Canberra) AO Lyn Bull 7433 (Melbourne, Ballarat) AO Chris Flower (Tue, Wed, Thu) 7285 (Online, National, CLS) (Prospective students only) MID-YEAR APPLICATIONS All mid-year applications have been finalised, with the exception of a small number of applicants waiting for the course completion process to be finalised. COURSE BROWSER/2008 COURSE LISTING Admissions is currently preparing the 2008 course listing which will be finalised by mid- August APPLICATIONS Admissions will commence uploading applications for 2008 from Monday 30 July. All applications will be uploaded with 2008 admit terms. Should any of these applicants wish to commence study in either Spring terms, Admissions will amend the Banner admit term accordingly. Applicants will receive their acknowledgement , and be requested to submit their supporting documentation; however, final assessment and application decisions will not occur until approximately mid/late August when the course listing for 2008 is finalised. Information to applicants regarding assessment and future offers is displayed on the Admission login screen in Student Connect Apply for Admission. Student Administration Newsletter Page 1

2 Enrolments Section Manager Doreen Bonnici 3049 A/Team Leader Michael Dorman 3058 A/Enrolments Officer Michelle Webley 3052 AO Gladys Britto 3408 AO Micki Grogan 3407 AO vacant AO Nicole Reeves (on secondment) MID-YEAR COURSE COMPLETION IMPORTANT DATES 23 July Enrolments commenced printing and mailing out official transcripts to course complete students on a weekly basis. 26 July 2007 Due date for round 1 course completion pro formas to be ed to Enrolments by Course Co-ordinators or nominated School staff. ADDING UNITS VIA STUDENT CONNECT- MANAGING YOUR STUDIES FOR SEMESTER 2, 2007 Please note that the final day that students can enrol in units online via Student Connect- Managing Your Studies for Semester 2 is 5 August Any student wishing to add a unit after this date is required to submit an Application for Late Addition of Unit/s (LAU) form, and pay the prescribed late fee. Information Resource Management (IRM) Section Manager Tim Spackman 7457 Team Leader Phil Davis 7312 AO Tony Day 7467 AO Rachael Parun 7142 AO - Heather Styman 7324 irmsection@acu.edu.au COURSE ENROLMENT GUIDES (CEGs) We have asked the Faculty Executive Officers to follow up on missing CEGs. COURSE COST DATABASE The data is currently being entered for the course cost database and will be available on the website from 1 August. ACADEMIC DATABASE Nicole and Heather are testing the new release and Tony and Phil are testing the Argos reporting tool. Student Administration Newsletter Page 2

3 HANDBOOK Set-up of the website structure for the 2008 Handbook is in progress. The DEST deadline for publication of the Handbook on the web is 1 September. Student Systems Section Manager Grant Glanfield 4225 Team Leader Robert Hartup 4227 SSSO (Research) John Montalto 3152 (Wed-pm, Thu and Fri) SSSO Ian Bray 5399 SSSO (acting) Angela Forrester 3891 SSSO Gabriel Spata 4297 System Administrator Mardi Ettelson 3068 System Administrator Kate Gentle 4163 (acting) (Mon, Tue and Thu) Project Manager Pat Flynn 4114 Business Analyst Kristopher O Brien 4236 Business Analyst Adam Jay 3066 systems@acu.edu.au STUDENT CONNECT STAFF ACCESS Reminder to all staff that access to Student Connect will only be provided following the completion of the Request for Staff Access to Student Connect Form located on the MyACU website at: Staff will be unable to view information in Student Connect relating to the units they are teaching unless they have previously been assigned as the LIC in Banner. All Schools need to ensure that they advise Systems (systems@acu.edu.au) of the names of the staff assigned to units every semester. TUTORIAL DIRECT Forced sorts were carried out on Thursday 19, Sunday 22, Tuesday 24 and Thursday 26 July. Forced sorts DO NOT re-allocate students who have already received an allocation (either by the preference sort or by self allocation). The only reason a student will have received a reallocation is due to changes that have been made to the timetable at the request of their School COURSE AND CAMPUS FILES Systems are currently working on the course and campus files for These files will be submitted to DEST by 1 August. STAFF Grant is on a period of annual/long service leave until 2 August Student Administration Newsletter Page 3

4 WORK REQUESTS A reminder that only urgent and necessary work requests will be forwarded to MIS for action. This is due to the commitment of MIS resources to the Banner 7 Upgrade Project allowing only very limited resources for maintenance. Systems requests There are two methods of contacting the Student Systems team: 1. HEAT helpdesk for ALL requests regarding access to Banner and Student Connect. This includes access requests for new users, change of Banner security profiles (eg user requires access to a new Banner form), and any difficulties in initial access to these Systems (eg Faculty user has misplaced Student Connect User ID and/or PIN). The users will click on the HELP button in Lotus Notes (don t just send to helpdesk as this does not load the call to HEAT) and send their request details to the Helpdesk this will then be logged to Systems. This will allow monitoring of calls and enable Systems to provide analysis of these requests; (Please note that the HEAT helpdesk system is being reviewed and replacement software being evaluated so this may change soon advice will be provided in that case) 2. systems@acu.edu.au address for Tutorial Direct issues and all other Banner requests, such as unit/crn creation, quota issues, advice on system functionality, investigation of specific problems etc. In general, the more complex or detailed issues should continue to be forwarded to the systems@acu.edu.au address, while the access issues are to be forwarded to the HEAT helpdesk. Timetabling, Examinations and Results Section Manager Lisa Richards 7459 Team Leader Carol Bradley 7289 (Canberra, North Sydney, Strathfield) AO Aileen Conradi 7290 AO Ty Noble 7460 A/Team Leader Lauren Byfield 7131 (Ballarat, Brisbane, Melbourne) AO Debbie Ferguson 7286 AO Daniella Gangemi 7358 AO Tim Berry 7483 (seconded: S+ Implementation Project) timetabling@acu.edu.au examinations@acu.edu.au studentresults@acu.edu.au TimetablingProject@acu.edu.au TIMETABLING Semester 2, Spring A & B 2007 The final class timetables were published on Tuesday 19 May. All change requests require endorsement of the Associate Dean and approval by the Academic Registrar. Student Administration Newsletter Page 4

5 Minimal changes are still being received and being actioned by TE&R in a timely fashion. Tutorial Direct All Tutorial Direct queries regarding buffers, students not allocated to classes or LIC issues are to be ed to the Student Systems account: systems@acu.edu.au Final sorts have been done, identifying any student who hadn t been allocated to a class. Tutorial Direct closes on Monday 6 August. Schools are reminded that changes to the final timetable impact on students Tutorial Direct allocations. RESULTS A number of errors have been identified in results submitted for Semester LICs of affected units will receive an from studentresults@acu.edu.au requesting their assistance to rectify these errors. Outstanding Semester Results The table below identifies results outstanding as at 1pm on Tuesday 24 July. The figures outside brackets represent the number of units with results outstanding. The figure in brackets indicates the number of students affected. CAMPUS SUMMARY Total No. of Individual Results outstanding [24/07/07] Ballarat 5 (19) Brisbane 26 (108) Canberra 7 (8) Melbourne 29 (96) North Sydney 27 (378) Strathfield 32 (869) Online Units 14 ( 121) TOTAL 227 (3494) A number of Schools still have a considerable number of results outstanding. ALL results were due to be provided to Student Centres or entered online by Friday 6 July. Schools should be aware that delay in providing results seriously impacts on data entry and may therefore impact on the process of course completion, course transfers and course admission for students. All student queries regarding results should be directed to Lecturers/Schools. A REMINDER TO STAFF All general/ad hoc room bookings are to be ed to Helpdesk. IMPORTANT DATES Exam Presence Video Conference...Wed 1 Aug Spring Term Timetables published to Web... Fri 3 Aug Tutorial Direct closes... Mon 6 Aug Winter Term Results due...fri 10 Aug Timetable Requests due...mon 13 Aug Examsys Opens...Mon 13 Aug EKKA Public Holiday (QLD only)... Wed 15 Aug Winter Term Results roll...thus 16 Aug Winter Term Results released...fri 17 Aug Student Administration Newsletter Page 5

6 STAFF Lauren has resigned from ACU to return to NSW. She has accepted a position at the University of Western Sydney in a Faculty timetabling role. Her last day at work will be Friday 3 August. Aileen will step into the Team Leader (acting) role from Thursday 9 August, and arrangements regarding Aileen s replacement will be advised shortly. Aileen will be on leave Friday 27 July and Monday 30 July. Debbie will return from leave on Monday 30 July. Ty will be on leave Friday 3 August and Monday 6 August. Lisa will be on leave Monday 13 August. Student Administration Newsletter Page 6