Visma.net Expense The fastest way to make accurate expense claims

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1 Visma.net Expense The fastest way to make accurate expense claims

2 Visma.net Fact Sheet Markets easiest and most effective travel expense solution. What is Visma.net Expense? Visma.net Expense is an online expense management solution. Since it is web based, you are able to login via any browser and fill out expense claims anywhere, anytime and on any device - on a tablet, PC or Mac - at home or at work wherever suits you. Best of all, it allows you to register your expense claims in a fast, accurate and easy fashion; ensuring all reimbursable expenses are accounted for. Introduction Expense reporting can be a real headache. It s a time consuming, error prone, paper intensive and often frustrating process. That s why we have created Visma.net Expense, an easy to use online expense management solution. With Visma.net Expense, registering expense claims is fast, easy and accurate and you can rest assured that you will be reimbursed for every expense. Mobile scanning eliminates the hassle of lost receipts, as you can upload photos of receipts directly into the solution. You can track your mileage with the help of apps and your credit card can be linked to the solution. So, whether domestic or foreign, you can easily and rapidly record reimbursable expenses. Once submitted, your expense claims will automatically be sent to your manager for review and approval. With Visma.net Expense, you will spend less time on your expense claims; avoid errors and can rest assured that all expenses are recorded accurately Visma.net Expense can be used as a standalone solution, or it can be integrated with Visma payroll systems, like Visma Enterprise HRM. The integration ensures that all eligible travel expenses will be added to the payroll system quickly and easily. With Visma.net Expense, control and approval became much easier for us working within the finance department. Leif Slåtten, Financial Manager Norwegian Farmers Union

3 Advantages of working with Visma.net Expense Quick and easy to get started With Visma.net Expense, no software needs to be installed and you simply pay for the users you require. A welcome is sent out to new users, granting them instant access to the service, and from there it is as simple as click and go. The service is fully integrated with Visma Enterprise HRM, Visma Lønn and Visma Avendo and the only thing that you need to set up is your type of expenses. From there on out, maintenance is fast and easy. Data from Visma Lønn, Avendo or Enterprise HRM is uploaded on demand and no set up in Visma.net is required. Reuse of ledger accounts Reuse of pay codes Automatic set up of approval structure The solution requires no training. Everything you need to know can be easily found within online help. The system also includes a separate quick guide, which provides good explanations for registering images in Visma.net Expense. Visma.net Expense is 100% integrated with Visma Lønn, so all expense claims can easily be exported to Visma Lønn. Key benefits No setup required as fully integrated with Visma Enterprise HRM, Visma Lønn and Visma Avendo Travel expenses can be registered from anywhere and on any device Simple solution for simple tasks Integrated with GPS tracking systems Increased control via transparent approval Instant and easy control over electronic receipts Mobile approval of expense claims Fast and effective registration of expenses Employees can register their travel expenses from anywhere and on any device. You will be guided through the completion process and will get a summary of what is remaining at every step of the way. This, along with the quick registration and efficient approval process, allows you to save time. All regulations are handled, thus allowing you to register minimal information. To ensure correct accounting, you are able to distribute all travel expenses (percent), or transactions (percent or amount) between different cost centres. In Visma.net Expense, you can use electronic receipts. These can be obtained in travel expenses in various ways, such as via Visma Attach via mobile scanning, Dropbox or from your computer. Leif Slåtten, Financial Manager Norwegian Farmers Union The regulations in some countries state that you must document the name and address of accommodation for all nights. To make this process as effective as possible, the system remembers all details of previously entered accommodation.

4 Accuracy is improved in terms of rates, and we spend less time processing travel expenses. Bente Moltzau, accountant Nortroll Integrations to ensure accurate registration Visma.net Expense offers integrations with the approved credit card providers. This makes it easier for you to register your travel expenses. It is now also possible for you to connect your private Visa card to the solution. If you have had expenses in a foreign currency, the system retrieves the appropriate rate from that day. The task list in Visma.net Approval shows the travel receipts waiting for approval in Visma.net Expense. So, all users have a good overview of their travel expenses, their status and the amount owed, both per travel expense and overall. It is also possible to see which expenses have been processed and view the status of the expense claims. The use of credit card transactions not only makes the registration process easier and faster. It also ensures that the data is correct so that the manager no longer needs to double check that the amount is consistent with the original receipt and that the correct exchange rate has been used. The use of credit cards and electronic receipts provides significant savings in the processing of travel expenses. The system offers effective integrations with GPS tracking systems. The system records the correct mileage and toll transactions, and can easily be brought into the site. So you never need to use Google Maps or refer to toll companies to find out what you are entitled to. Save time with an effective workflow All expense claims are submitted automatically to Visma. net Approval for approval. Electronic receipts are visible for managers, which improves the online flow of approval. This also makes is easy for approvers to ensure that all information is registered correctly. What s more, with the Visma Mobile Manager app, you are able to approve expense claims on-the-go via your mobile, when and where suits you. It allows you to effectively handle incoming documents and enjoy increased control via a full mobile overview of all tasks that need to be approved.

5 Key features in Visma.net Expense Key features Travel claim registration Expense claim registration Credit card integration Mobile scanning Description Register your travel claims online and add daily allowances. Register several types of expenses to an expense claim. It is possible to do so in different currencies and also to add the required documentation. Link your credit card to the solution, so your transactions are automatically imported into the solution. Support for SEB (MasterCard and Diners), DNB and Eika. Take a picture of your receipts and then upload them directly into the solution, via Visma Attach. Visma Attach is an App that is included in Visma.net Expense and can be downloaded from the App Store or Google Play. Once you have taken a picture of your receipts, they are then immediately available when registering an expense claim. Download Visma Attach today from: Google Play is a trademark of Google Inc. Digital receipts Mileage registration GPS integration Approval flow Integrated with Visma payroll Mobile approval Upload digital receipts from local files or directly from online storage, for example via Dropbox or Visma Attach. Register your mileage types and set a reduced rate once a maximum limit has been reached. Using BilBuddy, Abax or Abax Quicklog you can import your actual mileage directly into the system. You can customise what you get reimbursed for mileage, and the route-tracking app calculates this for you and also shows how much you have paid in tolls. Your expenses are automatically sent to your manager for approval through Visma Approval. Approvers receive automatic notifications of new expense claims. Approved expenses can automatically be sent to Visma Avendo, Visma Lønn or Visma Enterprise HRM. Approve invoices and expense claims on-the-go; when and where it suits you. The Visma Mobile Manager app allows you to effectively handle incoming documents and enjoy increased control via a full mobile overview of all tasks that need to be approved. Download Visma Mobile Manager today from: Google Play is a trademark of Google Inc.

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