There are times when it s good to be a control freak like when you re watching your company s money.

Transcription

1

2 There are times when it s good to be a control freak like when you re watching your company s money. If you re in charge of managing company expenses, these tips can help you not just manage expenses, but control them. 2

3 Insperity ExpensAble when just tracking your money is not enough Where s your money going? With Insperity ExpensAble, you can control your money and stop needless spending before it even starts. Our total expense control system combines our ExpensAble Plus MasterCard, ExpensAble online expense management technology and our ExpensView TM reporting system to help you control spending while monitoring and enforcing expense policies. You get: True front-end spending control that could save you up to 20 to 30 percent on total expense reimbursement costs A MasterCard-backed expense card that s suitable for the way your business runs A full-featured expense reporting system with mobile capabilities Up to 40 percent savings on expense reporting labor costs Visibility into spending trends A better way to enforce expense policies and encourage employees to spend wisely Seamless integration into QuickBooks and other accounting systems PLUS, Insperity ExpensAble gives you the ability to control expenses before, during and after they re spent. 3

4 Control your expenses BEFORE they re spent Don t just manage your money after it s spent; control it beforehand with the ExpensAble Plus MasterCard. This innovative prepaid corporate card lets you: Limit spending to specific merchant categories you choose such as hotels, restaurants and transportation Cap the amount of money that can be spent Instantly retrieve unused funds that aren t spent and use them for other spending Approve and allocate additional or emergency funds via smartphone Sync your card and expenses with your general ledger which eliminates mistakes from retyping Eliminate reimbursements entirely So your expenses can t go over budget and can t be spent where you don t want them to be used. 4

5 Control your expenses WHILE they re being spent Keeping track of receipts and building expense reports is easy even on the road when you use Insperity ExpensAble. With our comprehensive online system, you can keep expenses up-to-date with: Credit card pre-population that automatically captures expenses from your corporate or personal cards A mobile app that lets you photograph receipts with your smartphone, add expense details to reports, upload saved expenses, calculate exchange rates and more Multiple ways to track receipts like fax, photo or scan Online accessibility so you can fill in your expense reports from the road Integrated travel services that, if you use, will prepopulate your reports with travel expenses Built-in policy reminders that prevent inappropriate entries from ever being submitted 5

6 Control your expenses AFTER they re spent Using our comprehensive reports, you can control and forecast future expenses by studying recurring expenditures, examining trends, negotiating better corporate rates with your vendors, and a lot more. With ExpensAble, you get: Built-in ShowMe reports that show you in a single click where your company s money is being spent; data can be broken down by person, department, merchant category and more Customizable analysis reports that let you decide what summaries and details you want from the data reminders to keep reports moving through the approval process so expenses get processed quickly A free 90-day spending review with recommendations on where you can save ExpensView TM spend performance analyses for objective advice on your corporate spending 6

7 About Insperity Insperity, a trusted advisor to America s best businesses for more than 27 years, provides an array of human resources and business solutions designed to help improve business performance. Insperity Business Performance Advisors offer the most comprehensive suite of products and services available in the marketplace. Insperity delivers administrative relief, better benefits, reduced liabilities and a systematic way to improve productivity through its premier Workforce Optimization solution. Additional company offerings include Human Capital Management, Payroll Services, Time and Attendance, Performance Management, Organizational Planning, Recruiting Services, Employment Screening, Financial Services, Expense Management, Retirement Services and Insurance Services. Insperity business performance solutions support more than 100,000 businesses with over 2 million employees. With 2012 revenues of $2.2 billion, Insperity operates in 57 offices throughout the United States. Find out how Insperity ExpensAble helps you not only manage your company expenses but control them Visit us at insperity.com/expense-management/premium-solution 7