Wasabi Hands On Lab Journal Exercise HO1

Transcription

1 Exercise HO1 This lab will give you practical experience in creating a Clerical/Adjustment journal using information from a Detailed Listing Report to correct an object code used in error. You will also request access to another department s account to demonstrate how to add an account to be used in a journal. Part A Create a correcting journal 1. You will be creating a journal to correct a previous PCard charge to the incorrect object 6660 (computer supplies) to the correct object 6750 (computer hardware). Log into Wasabi using the SAFSDEMO dataset. Go to the login shortcut and select SAFSDEMO from the Dataset list. Click Login. 2. Go to the G/L module by clicking on the shortcut icon or selecting TransactionsG/L s. 3. Click on the green plus sign to open a new G/L transaction form and write down the Transaction ID: SPHDEMO. (You will use this transaction again in another exercise.) 4. Click on the Help Link to open the section of the Wasabi Manual. 5. Use the detailed instructions as your guide to create a journal transaction using the following information: General Tab a. Effective Date = Today s date b. Type = Clerical adjustment (Select the correct transaction type from the listing.) c. You are correcting the last entry on the attached Detailed listing: i. Original Transaction ID = Hold your cursor over the entry space for instructions on what to enter here. ii. Transaction Date = Use Last Month/03 d. Select your own name as requestor e. Control Total = Total of the transaction from the Detailed Listing Report f. Description must be entered and will appear in the G/L on the Detailed Listing Report. Enter the reason for the journal. (Limit of 50 characters) 1

2 Exercise HO1 Coding Tab g. Use account: Demo Current FY h. Debit Object 6660 (this object was charged incorrectly) i. Credit Object 6750 (this object is the correct one for computer hardware) 6. Select [Print] and then [Yes] to preview the journal. Close the Report. 7. Save the transaction. Part B Request Account Access 1. Log into your own Dataset in Wasabi. 2. Go to the Accounts Maintenance Module. Select AccountsAccount Maintenance or click on the shortcut icon. 3. Manually enter the account in the space next to Account at the top of the form. To enter, type in the account numbers only; Wasabi will automatically add the decimals. 4. Click on the [Add/Edit] button 5. You will be working in the General Tab of the Account Maintenance Form. 6. Enter Hands On Lab and Your Initials in the Title (If this account is currently in your listing, just add your initials to the end of the title. 7. Change the Status drop down list from Pending to Current ( if the account is being added) 8. Click on the [Request Access] button on the General Tab of the account record. 9. Change the Authorizer's name to Mary Diane Standring from the picklist 10. Select tomorrow s date for the expiration date (the default is two weeks), and enter a reason for Hands on Lab exercise. 11. Select G/L only in the To Be Used For 12. Click the [Request Access] button. 13. Important Step: Select [Save] to save this account in the Account Maintenance listing. You will use this account in the HO2 exercise. Resources: Wasabi Online Manual 2

3 Exercise HO2 In this lab you will be creating a Payroll using your own payroll record. This journal will be moving money out of your current costing and applying the amount to Account for the prior fiscal year. (This is the account that you requested access to in the previous exercise.) You will also be using the Bypass Fringe feature in Wasabi. Part A Create the Payroll 1. Log into the Your own Dataset in Wasabi. 2. Go to Transaction G/L s or click on the shortcut. 3. Click on the to open a new journal. Write down the ID: SPH 4. Click on the Help Link to go to the Wasabi Manual section on s, and use this as your guide. 5. Complete the Payroll using the following information: General Tab Type: Select the Transaction type for Payroll Biweekly Effective Date: Use a date within the current Open Period Original Transaction ID: Enter the first 8 digits of your HUID Date: Enter May 1 of the previous year Requestor: Select your Supervisor Control Total: $1,000 Description: This is for Hands on Labs (YourInitials)06 6. Continue to the Coding Tab. Coding Tab Account Column: Select your salary account (will be your Department Administrative account). Select the salary object for your employee class: 6050 for Exempt Staff Salaries&Wages and 6070 for Clericial/Technical Nonexempt Salaries&Wages 1

4 Exercise HO2 Coding Tab (contd.) Enter the $1000 in the appropriate Debit or Credit column Start: Enter May 1 of the previous year End: Enter June 30 of the previous year HUID: Enter your HUID $1,000 Bypass Fringe: Leave as N Click on the Copy/Paste icon to enter the second costing line. Change the Account to: You will notice that Wasabi automatically enters the $1000 in the appropriate DR/CR column. Try to [Save Changes] and notice the error message that Wasabi gives you. Change Bypass Fringe to a Y Select the Fringe Calculator button Observe that Wasabi has added lines for salary and vacation fringe. The DR/CR totals have also changed due to the fringe amounts. Go back to the General Tab and change the Control Total to add the fringe amount. [Save] and [Quit] Be sure to note the ID. Part B Run Status Report 1. Go to ReportsTransactionsG/L Status Report. 2. Select the Transaction Type that you used in Part A. (77 or 76) 3. Type = E Entered 4. Changed date type to Modified and use today s date for the To and From dates 2

5 Exercise HO2 5. Leave the remaining selections and select [Preview] to see the transaction that you created. 6. Close the Report. 7. On the G/L Status Report criteria box, leave all the selections the same and check the Export Coding box. a. Select [Export]. b. Leave CSV checked and select [Export]. c. View the detail on the spreadsheet. Part C Delete Your Work 1. Go to TransactionsG/L and select the drop down arrow next to the ID field. 2. Select the journal that you created in Part A (Verify that you have selected the correct journal by checking the transaction ID in Part A, Step 3. Also, verify that the description says: Hands on Lab YourInitials) 3. Select [Delete] at the bottom on the form. 4. Select [Quit]. 5. Go to AccountsAccount Maintenance and enter (It may already be listed in the account field) 6. Select [Add/Edit Account]. 7. Select [Delete] at the bottom on the form. 8. Select [Quit]. Resources: Wasabi Online Manual 3

6 Exercise HO3 This lab is designed to provide practical experience using the following Wasabi features: Cloning, Reverse and Import. You will be in SAFSDEMO and will use the journal from Exercise HO1 and also the.txt import file on your desktop. Part A Reverse a 1. Log into the SASDEMO in Wasabi. 2. Go to Transaction G/L s or click on the shortcut. 3. Click on the to open a new journal form and then select the [Clone] button. 4. Use the drop down arrow to select the journal that you completed in the first exercise. (Look at the description column to be sure that you are selecting the correct journal. 5. Check the {Reversal} box and select [Clone]. 6. Change the description to This is the reverse journal [your initials]. 7. Select [Save Changes] and [Quit]. Part C Complete a File Import 1. Stay in SAFSDEMO and open a new journal form. 2. Effective date = Today s date 3. Enter SPH[Your Initials] as the Original Transaction ID and the current month/01 for the date. 4. Select your name as the requestor. 5. Control Total = $1, Description = My Import [your initials] 7. Select [Import] and search for the.txt file on your desktop. Select the journal.txt file and click on [Open] 8. You will see the Import Status window that says, Successfully imported 6 lines. Total debits 1, and Total credits 1, Click [OK]. 9. Go to the {Coding} tab and verify that the 6 lines of data have been imported. 10. [Discard] and [Quit] Resources: Wasabi Online Manual 1