FI118 Umoja Asset Accounting Overview. Umoja Asset Accounting Overview Version 21 1

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1 FI118 Umoja Asset Accounting Overview Umoja Asset Accounting Overview Version 21 Copyright Last Modified: United 22-April-15 Nations 1

2 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 2

3 Course Overview The purpose of the Umoja Asset Accounting Overview course is to introduce the Asset Accounting process using the Umoja ECC system. Prerequisite Review You should have completed the following prerequisite courses: Umoja Overview Umoja Master Data & Coding Block Overview Course Duration: 2 hours 3

4 Course Objectives After completing this course, you will be able to: Describe the Asset Accounting process within Umoja List the key roles and responsibilities in Asset Accounting Describe the key changes and benefits of Umoja Asset Accounting Name the elements that constitute the Asset Accounting Master Data Describe the lifetime of an asset and the corresponding accounting processes 4

5 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 5

6 Module 1 Objectives After completing this module, you will be able to: Describe the Asset Accounting process within Umoja Describe the key changes and benefits of Umoja Asset Accounting 6

7 Key Terminology Key Term Fixed Asset Depreciation Amortization Capitalization Useful Life Description A subset of non-current assets that can be used for more than one reporting period and is material in value The diminution in the value of an asset due to the normal wear and tear over the life of the asset. It is calculated on a straightline basis over the period of the life that is stored in the Asset Master Data. This method measures the consumption of the value of tangible assets The deduction of capital expenses over an asset s life. This method measures the consumption of the value of intangible assets. In Umoja, both depreciation and amortization are referred to as depreciation The recording of business expenditures as assets because their occurrences produce benefits for the business for more than a financial year The length of time that a depreciable asset is expected to be usable 7

8 Key Terminology Key Term Impairment Tangible Asset Intangible Asset Description A loss in the future economic benefits or service potential of an asset, over and above depreciation. It is also known as unplanned depreciation An asset that has a physical form; for example machinery, buildings or land An asset that is not physical in nature; for example patents, trademarks and software 8

9 Roles & Responsibilities The following roles are involved in the Umoja Asset Accounting process: Financial Accounting Asset Accounting User Creates, updates and maintains the fixed Asset Master Data, posts manual acquisitions and/or verifies certain acquisition transactions Financial Accounting Asset Accounting Senior User Is responsible for asset retirements, transfers and impairments Financial Accounting Closing User Runs the fixed asset depreciation and financial accounting revaluation (IPSAS requirement) 9

10 Introduction to Umoja Asset Accounting Umoja Asset Accounting deals with the accounting of fixed assets, which is a subset of non-current assets. Only assets that meet the UN IPSAS capitalisation criteria will have a Fixed Asset record in Umoja. Note: In the interim, Peacekeeping and Special Political missions will continue to use Galileo to manage most fixed assets, before the decommissioning of the Galileo system. Also, Umoja will track only real estate (including real estate under construction, excluding prefab buildings) and intangible assets. 10

11 Umoja Asset Accounting Review Some important points related to fixed assets are: Fixed assets are items that can be used for more than one reporting period and are material in value Fixed assets include tangible and intangible assets The utilization of fixed assets is spread across various reporting periods during the useful life of the asset The depreciated/amortized value (Net Book Value) is documented in the balance sheet under Property, Plant and Equipment and Intangible Assets 11

12 Umoja Asset Accounting Benefits The benefits of Umoja Asset Accounting are: Asset Master is shared with Procurement through one global Asset Master record. Reduction of disparate systems and multiple manual entries Direct integration with Supply Chain/Procurement/Logistics and Finance processes. All users have access to the same information Standardization of the Asset Accounting process across the Secretariat, inline with the industry best practices. Application of best practices on an international standard International Public Sector Accounting Standards (IPSAS) compliance: capitalization and depreciation/amortization of financial leases, tangible and intangible assets on the balance sheet 12

13 Key Changes Several processes will change with the implementation of Umoja. These changes are: Coexistence of Umoja ECC and Galileo Systems Integration and Financial Implications Umoja ECC Galileo 13

14 Coexistence of Umoja and Galileo Systems Coexistence of Umoja ECC and Galileo Systems Peacekeeping and Special Political Missions Umoja ECC Galileo Umoja ECC will ultimately replace the Galileo system. However, due to the provisional retention of Galileo, the two systems currently coexist in Peacekeeping and Special Political missions The Galileo system has been temporarily enhanced to enable IPSAS compliance Umoja ECC does not maintain inventory records and most fixed assets. It only maintains: Real Estate assets (including real estate under construction, excluding prefab buildings) Intangible assets 14

15 Integration and Financial Implications Integration and Financial Implications Asset Master Data, excluding assets in Galileo, is maintained in one centralized database Fixed assets are capitalized and when applicable, depreciated based on the useful life of the asset Net balance of the capitalized fixed asset is reported in the balance sheet and carried forward to the future fiscal years Accounting is enabled for various physical movements of fixed assets due to selling, scrapping, donating or transferring Supply chain and logistical transactions for asset acquisitions, movements, major capital maintenance and retirements will result in financial transactions 15

16 Umoja Main Ledgers Each module also maintains a ledger and generates documents that make use of the coding block elements. These are the four main ledgers of Umoja: General Ledger (maintained in the FI module) Controlling Ledger (maintained in the CO module) Funds Management Ledgers (maintained in the FM module) Grants Ledger (maintained in the GM module) General Ledger (G/L) Controlling Ledger FM Ledgers Grants Ledger G/L only records actual postings. Every financial transaction conducted in Umoja has a corresponding posting within the G/L. The Controlling Ledger records postings used for cost and management accounting. The FM ledgers records budgetrelevant transactions such as budget, consumption, budgetary resources etc. and provides budget availability. The Grants ledger records grant-relevant transactions (trust funds). 16

17 Subsidiary Ledgers There are three subsidiary ledgers in Umoja: Account Receivable, Accounts Payable and Fixed Assets. General Ledger Accounts Receivable (A/R) (Contains Customer accounts) Accounts Payable (A/P) (Contains vendor information) Fixed Assets (FA) (Contains assets not recorded in Galileo) Note: Although Galileo is an external system, it will play the role of a subsidiary ledger for financial statements. 17

18 General Ledger (G/L) Accounts A consolidated list of all G/L and subsidiary ledger accounts housed in Umoja is stored in the system s Chart of Accounts. Account numbers and corresponding accounts used in Umoja are listed below: 1xxxxxxx Current Assets 2xxxxxxx Non-Current Assets 3xxxxxxx Current Liability 4xxxxxxx Non-Current Liabilities 5xxxxxxx Net Assets 6xxxxxxx Revenue 7xxxxxxx Expenses 75xxxxxx Expenses, Internal 86xxxxxx Expenses, Internal (statistical) 88xxxxxx Memo 18

19 Umoja Asset Accounting Module In Umoja, Asset Accounting (FI-AA) is a sub-module of the Financial Accounting module that enables the accounting of non-current assets. In FI-AA: A subsidiary ledger "Fixed Assets" is created to capture an additional level of detail for fixed assets Information regarding each fixed asset is captured in an Asset Master Data record Only control accounts are maintained in the G/L for review and financial reporting Posting to Fixed Assets must be made only through the sub ledger. Transaction figure is automatically updated to the G/L Reconciliation account once the posting is made Chart of Accounts General Ledgers Subsidiary Ledgers: Fixed Assets Accounts Payable Accounts Receivable 19

20 Asset Accounting: End-to-End Process Umoja Asset Accounting encompasses the entire lifetime of a fixed asset. The end-toend Asset Accounting process is as follows: Asset Master Data Maintenance Acquisition of Assets Transfer of Assets Retirement of Assets Depreciation of Assets Revision of Useful Life Impairment of Assets Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed out of Umoja. The posting will be made separately into the system as part of another step. 20

21 Asset Accounting: End-to-End Process Umoja Asset Accounting encompasses the entire lifetime of an asset. The end-to-end Asset Accounting process is as follows: Step 1: Asset Master Data Maintenance Retirement of Assets Step 2: Acquisition of Assets Transfer of Assets Step 3: Depreciation of Assets Asset Master Data is maintained by creating and changing the Asset Master record Assets can be acquired through purchase, self construction or donation Assets are capitalized at the time of receipt UN uses straight-line depreciation for depreciable assets 21

22 Asset Accounting: End-to-End Process Umoja Asset Accounting encompasses the entire lifetime of an asset. The end-to-end Asset Accounting process is as follows: Step 4: Revision of Useful Life Retirement of Assets Step 5: Impairment of Assets Transfer of Assets Step 6: Transfer of Assets Periodically, UN needs to verify that the remaining lives of assets are accurate according to the IPSAS policy Impairment reviews are conducted when there is an impairment event and during asset verification exercises The Net Book Value (NBV) and when applicable, life of the asset are adjusted accordingly When assets are physically transferred, they are adjusted within the balancing FI dimensions (funds, grants, segments and business areas) 22

23 Asset Accounting: End-to-End Process Umoja Asset Accounting encompasses the entire lifetime of an asset. The end-to-end Asset Accounting process is as follows: Step 7: Retirement of Assets Retirement of Assets Assets are retired from the Fixed Asset sub ledger through selling, donating or scrapping 23

24 Learning Checkpoint 1 Which of the following is NOT part of the Umoja Asset Accounting Process? Select all that apply. A. Depreciation B. Impairment C. Transfer D. Investment 24

25 Learning Checkpoint 1 Which of the following is NOT part of the Umoja Asset Accounting Process? Select all that apply. A. Depreciation B. Impairment C. Transfer D. Investment Option D is the correct answer 25

26 Learning Checkpoint 2 Which of the following subsidiary ledgers is created in the FI-AA module? Select the correct option. A. Accounts Receivable (A/R) B. Accounts Payable (A/P) C. Fixed Assets D. Project Cost 26

27 Learning Checkpoint 2 Which of the following subsidiary ledgers is created in the FI-AA module? Select the correct option. A. Accounts Receivable (A/R) B. Accounts Payable (A/P) C. Fixed Assets D. Project Cost Option C is the correct answer. A subsidiary ledger "Fixed Assets" is created in the FI-AA module. 27

28 Module 1 Summary The key points covered in this module are listed below: The Umoja Asset Accounting process described here is applicable to both Peacekeeping Missions and Non-Peacekeeping entities. Umoja Asset Accounting deals with the accounting of fixed assets, which is a subset of non-current assets Information regarding each asset is captured in an Asset Master Data record Umoja Asset Accounting encompasses the entire lifetime of a fixed asset In the interim for PK and SPM, Umoja ECC is only tracking real estate (including real estate under construction, excluding prefab buildings) and intangible assets 28

29 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 29

30 Module 2 Objectives After completing this module, you will be able to: Name the elements that constitute the Asset Accounting Master Data 30

31 Key Terminology Asset Class Key Term Chart of Depreciation Depreciation Area General Asset Master Data Time-Dependent Asset Master Data Allocation Asset Master Data Description A criteria for structuring fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets (and their business transactions) to the correct G/L accounts An object in that defines the rules for depreciation of assets, in the form of depreciation areas An object in Umoja ECC that shows the valuation of a fixed asset for a particular purpose A grouping of Asset Master Data that includes description and other basic information A grouping of Asset Master Data that includes data that can change over time A grouping of Asset Master Data that includes fields for report sorting, investment and integration with Plant Maintenance 31

32 Key Terminology Key Term Origin Asset Master Data Net Worth Tax Asset Master Data Insurance Asset Master Data Leasing Asset Master Data Description A grouping of Asset Master Data that includes information regarding the origin of the asset A grouping of Asset Master Data that includes net worth and real estate information A grouping of Asset Master Data that includes information on insurance for the asset, if applicable A grouping of Asset Master Data that includes the leasing information for the asset, if applicable 32

33 Asset Master Data Maintenance This module will cover the Asset Master Data maintenance step of the Asset Accounting process. Step 1: Asset Master Data Maintenance Step 2: Acquisition of Assets Step 6: Transfer of Assets Step 7: Retirement of Assets Step 3: Depreciation of Assets Step 4: Revision of Useful Life Step 5: Impairment of Assets Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed out of Umoja. The posting will be made separately into the system as part of another step. 33

34 Introduction to Asset Master Data The Asset Master Data record for each asset captures two types of data: Asset Data Depreciation Data Includes general information such as description, location, asset class etc. Includes depreciation-specific information such as depreciation terms, useful life etc. 34

35 Integration with General Ledger General Ledger (G/L) Accounts Asset Classes Asset Master Records Each Fixed Asset record is assigned to an Asset Class Each Asset Class defines the GL accounts to post to When executing a fixed asset transaction, GL accounts are automatically posted to based on the Asset Class 35

36 Umoja Asset Class Asset classes applicable to the Umoja Asset Accounting process are: Asset Class Asset Class Description 110 Land 120 Buildings Fixed 140 Leasehold Improvements Fixtures and Fittings 150 Leasehold Improvements Minor Construction Works 160 Infrastructure Assets 610 Assets under Construction Buildings 620 Assets under Construction Infrastructure 630 Assets under Construction Leasehold Improvements 710 Software Internally Developed 720 Software Acquired Enterprise Applications 730 Software Acquired Business Specific Applications 740 Software Acquired Productivity and Utility App 36

37 Umoja Asset Class Asset classes applicable to the Umoja Asset Accounting process are: Asset Class Asset Class Description 750 Software Acquired Infrastructure Mgt Application 760 Software Acquired Application Development 770 License Right 780 Copyright 790 Software Maint Enterprise Applications 800 Software Maint Business Specific Applications 810 Software Maint Productivity & Utility Applications 820 Software Maint Infrastructure Mgt Applications 830 Software Maint Application Development 840 Asset in Development IT system 37

38 Asset Master Data: Fields 1 2 The following fields appear at the top of the Asset Master Data screen: 1 Asset Number and Sub Number: A unique number that identifies the asset in the Fixed Assets sub ledger. Sub assets are created for the component parts that could have independent useful lives and depreciation parameters Class: Identifies the asset class that the asset belongs to 2 38

39 Asset Master Data: Tabs The Asset Master Data is organized into the following tabs: 1 General: This tab includes the description and other basic information for the asset 2 Time-Dependent: This tab includes data that can change over time, such as assigned Cost Center. This tab stores both current and historical values, while the other tabs only store the current value 3 Allocations: This tab includes fields for report sorting, investment and integration with Plant Maintenance (to be implemented in later parts of Umoja Foundation) 4 Origin: This tab includes information regarding the origin of the asset 5 Net Worth Tax: This tab includes the net worth and real estate information 6 Insurance: This tab includes information on insurance for the asset, if applicable 7 Leasing: This tab includes the lease information, if applicable Depreciation Area: This tab includes information on the valuation of a fixed asset for a particular purpose 8 39

40 Learning Checkpoint 1 What is the purpose of an asset class? Select all that apply. A. Classifies assets into logical groups B. Determines the numbering ranges of assets C. Determines the G/L accounts to be posted to for that class of assets D. Links an asset in Umoja ECC to an asset in Galileo E. Defines the depreciation areas and rules for depreciation of assets 40

41 Learning Checkpoint 1 What is the purpose of an asset class? Select all that apply. A. Classifies assets into logical groups B. Determines the numbering ranges of assets C. Determines the G/L accounts to be posted to for that class of assets D. Links an asset in Umoja ECC to an asset in Galileo E. Defines the depreciation areas and rules for depreciation of assets Options A, B and C are the correct answers. An asset class classifies assets into logical groups, determines the numbering ranges of assets and the G/L accounts to be posted to for that class of assets. 41

42 Learning Checkpoint 2 Which of the following tabs stores both current and historical values? Select the correct option. A. General B. Time-Dependent C. Allocations D. Origin 42

43 Learning Checkpoint 2 Which of the following tabs stores both current and historical values? Select the correct option. A. General B. Time-Dependent C. Allocations D. Origin Option B is the correct answer. The Time- Dependent tab stores both current and historical values, while the other tabs only store the current value. 43

44 Module 2 Summary The key points covered in this module are listed below: The Asset Master Data record for each asset captures two types of data: Asset Data and Depreciation Data Each asset is a part of an asset class, which is used to assign the assets to the correct G/L accounts The Asset Master Data record captures asset data as well as depreciation data The Chart of Depreciation defines the rules for depreciation of assets, in the form of depreciation areas The Asset Master record is divided into tabs 44

45 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 45

46 Module 3 Objectives After completing this module, you will be able to: Explain the processes that make up the lifetime of an asset 46

47 Key Terminology Assets under Construction Final Asset Impairment Key Term Description The process to account for self-constructed assets, internally developed intangible assets and other capital projects that are mainly of long duration and high dollar amount The point where assets are deemed available to use and depreciation starts A loss in the future economic benefits or service potential of an asset, over and above depreciation. Also known as unplanned depreciation 47

48 Asset Accounting Processes This module will cover the following Asset Accounting sub-processes: Step 1: Asset Master Data Maintenance Step 2: Acquisition of Assets Step 6: Transfer of Assets Step 7: Retirement of Assets Step 3: Depreciation of Assets Step 4: Revision of Useful Life Step 5: Impairment of Assets Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed out of Umoja. The posting will be made separately into the system as part of another step. 48

49 Acquisition of Fixed Assets Step 2: Acquisition of Fixed Assets Fixed Assets can be acquired in the following three ways: Purchase Assets can be procured through the SRM portal. Users in the Supply Chain Function initiate a procurement request in the form of a Shopping Cart. Self-Construction Assets can be self-constructed, internally developed intangible assets and other capital projects. These Assets are considered Assets under Construction (AuC) Donation Assets can be donated in kind with or without a grant Assets can be a Finance Lease/Donated Right to Use 49

50 Assets under Construction Step 2: Acquisition of Assets under Construction The Assets under Construction (AuC) process accounts for self-constructed assets, internally developed intangible assets and other capital projects. As long as Galileo is still in use, the process differs between Peacekeeping and Non-Peacekeeping: In Peacekeeping and Special Political Missions, an Internal Order (IO) is used to identify individual AuCs for reconciliation purposes only. At fiscal year end, or at the completion of a project, the value of the AuC will be entered directly into the Umoja General Ledger using the internal order. In Non-Peacekeeping entities, a project or internal order is created to collect costs related to the AuC. Goods and services are tracked against the project s Work Breakdown Structure Elements (WBSE s) or internal order. Costs are settled monthly to the AuC. When the project is completed, the AuC is settled into the Final Asset. 50

51 Depreciation of Fixed Assets Step 3: Depreciation of Fixed Assets The Depreciation Run automatically calculates and generates the monthly accounting entries for depreciation of assets. Some of the key points are as follows: The Depreciation Run is a periodic process run that posts depreciation charges and increases the accumulated depreciation for each asset Depreciation parameters are maintained in the Asset Master Data record for each asset and are used in the Depreciation Run UN will depreciate the asset on a monthly basis. Both Depreciation and Impairment Loss are recorded in the G/L when a Depreciation Run is completed at the end of the month The Depreciation Run is always performed at the Company Code level, in UNHQ only 51

52 Revision of Useful Life Step 4: Revision of Useful Life Periodically, UN needs to verify that the remaining lives of assets are accurate according to the IPSAS policy: If revision is needed, then the Asset Master Data record is updated accordingly This can occur as part of the Impairment of Assets process 52

53 Impairment of Fixed Assets Step 5: Impairment of Fixed Assets At times the Net Book Value (NBV) calculated and maintained by the system need to be updated to reflect the true value of the assets: Triggers for impairment accounting entries occur when assets are reviewed for operational requirements, or when some unanticipated events occur (e.g. earthquakes, accidents) Per UN policy, an annual impairment review will be performed on all individual items of PPE over USD 100,000 The NBV is adjusted accordingly and the useful lives are revised periodically to reflect the current condition of the assets Once the impairment values are accounted for and/or useful lives are changed to new estimated values, the remaining NBV is depreciated over the remaining useful lives 53

54 Transfer of Fixed Assets Step 6: Transfer of Fixed Assets The Asset Transfer process involves physical movement of fixed assets, or the transfer of ownership for real estate and intangible assets. In UN, transfer of assets involves the following scenarios: Transfer of assets between Umoja Entities/Business Areas Transfer of assets between funds, segments, and grants For transfers across funds, business areas, segments or grants, a Financial Accounting posting will be automatically created to record the transfer at Net Book Value (NBV) only. The receiving fund is charged any future depreciation expense. 54

55 Retirement of Fixed Assets Step 7: Retirement of Fixed Assets The Asset Retirement process involves the sale, donation or scrapping of a fixed asset. Some of the key points are as follows: The Asset Accountant runs a monthly report to review assets that need to be retired (e.g. equipment status) The Asset Accountant identifies the asset that needs to be retired in the Accounting system, the portion of the asset (if partial disposal) and the effective date of the transaction Sale: If the retirement is a sale to a customer with a profit or loss, the asset sale is performed through the Sales Order process in the Sales and Distribution module and manually entered in the Fixed Asset module. Donation/Write-Off: When assets are being donated or written-off, the transaction is manually entered in the Fixed Asset module and the system calculates the losses and posts these entries automatically in the G/L. 55

56 Reports The reports used across the Asset Accounting process are: Asset Balances This report displays the values of all assets in a depreciation area. Asset History Sheet This is the most important and most comprehensive asset report for the year-end closing or for an interim financial statement. Ordinary Depreciation This report displays the value of ordinary depreciation of assets for a fiscal year. 56

57 Reports The reports used across the Asset Accounting process are: Asset Impairment (Unplanned Depreciation) This report displays the value of impairment (unplanned depreciation) of assets for a fiscal year. Changes to Asset Master Records This report lists the changes to Asset Master records in a chronological order. Asset Acquisitions, Retirements, Transfers and Transactions Each report lists different asset transaction types. 57

58 Reports The reports used across the Asset Accounting process are: Asset Master Validation This report displays all relevant Asset Master fields, including linkages to real estate objects for validation. BI Asset History Sheet Provides the same information as the ECC Asset History Sheet with more flexibility in term of the start and end date of the report. It also includes fields from the Real Estate Catalogue to facilitate grouping of values according to this catalogue. 58

59 Reports The reports used across the Asset Accounting process are: Asset Equipment Reconciliation This report displays all equipment assets and changes in status that indicate retirement and impairment. Stock Transfer This report displays all assets that are transferred, as well as the sending and receiving business area, segment, fund, and grant. 59

60 Learning Checkpoint 1 Which of the following terms refers to a loss in the future economic benefits or service potential of an asset, over and above depreciation? Select the correct option. A. Finance Lease B. Impairment C. Operating Lease D. None of the above 60

61 Learning Checkpoint 1 Which of the following terms refers to a loss in the future economic benefits or service potential of an asset, over and above depreciation? Select the correct option. A. Finance Lease B. Impairment C. Operating Lease D. None of the above Option B is the correct answer. Impairment refers to a loss in the future economic benefits or service potential of an asset, over and above depreciation. 61

62 Learning Checkpoint 2 What are the different ways in which an asset can be retired? Select all that apply. A. Donation B. Written-Off C. Sale D. Lease E. All of the above 62

63 Learning Checkpoint 2 What are the different ways in which an asset can be retired? Select all that apply. A. Donation B. Written-Off C. Sale D. Lease E. All of the above Options A, B and C are the correct answers. An asset can be retired by donation, scrapping or sale. 63

64 Module 3 Summary The key points covered in this module are listed below: Assets are acquired from various methods and capitalized accordingly The Depreciation process automatically calculates and generates the monthly accounting entries for depreciation of assets The Impairment process requires that the impairment values and/or useful lives be updated Transfer of assets may occur from one between Umoja Entities/Business Areas and between funds, segments, and grants The Retirement process involves the sale, donation or written-off of a fixed asset 64

65 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 65

66 Course Summary The key points covered in this course are listed below: Umoja Asset Accounting deals with the accounting of fixed assets, which is a subset of non-current assets The Asset Master Data record for each asset captures two types of data: Asset Data and Depreciation Data Umoja Asset Accounting encompasses the entire lifetime of an asset: Master Data maintenance, acquisition, depreciation, revision of useful life, impairment, retirement and transfer The Umoja Asset Accounting process described here is also applicable to Peacekeeping and Special Political Missions that continue to use Galileo to manage most fixed assets. In the interim, Umoja ECC is only tracking real estate (including real estate under construction, excluding prefab buildings) and intangible assets 66

67 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 67

68 Course Assessment Now that you have completed all the modules in this course, you can test your knowledge by completing the Course Assessment. To receive credit for completing this course, you must pass this assessment with a minimum score of 90%. To complete the assessment you must return to the Learning Management System: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click on the Start link of the course assessment 5. Click the Submit button once you have completed the assessment 68

69 Agenda Course Introduction Module 1: Umoja Asset Accounting Module 2: Asset Accounting Master Data Module 3: Asset Accounting Processes Course Summary Course Assessment Course Survey 69

70 Course Survey Your feedback is important to the continuous improvement of our training program. Please complete the evaluation for this course using the following steps: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click on the Start link of the course survey 5. Click the Submit button once you have completed the course survey 70

71 Congratulations! You have successfully completed the Umoja Asset Accounting Overview course. 71