Video-conferencing: Overall

Transcription

1

2 Video-conferencing: Overall Introduction The studio provides support for three forms of video-conferences via (1) Polycom, (2) Adobe Connect, and (3) Skype. Polycom system is the major video-conferencing tool available throughout all Indiana University (IU) campuses. When distance participants of a conference join from a sister IU campus, Polycom is the first choice to choose. It supports two-end as well as multipleend conference. Adobe Connect is also supported by IU University Information Technology Service (UITS) and is available to IU faculty and staff members for free. When a video-conference involves a substantial amount of document sharing and needs to be recorded, Adobe Connect is a perfect choice. Adobe Connect sessions can be run through Polycom system to exchange audio and visual content. Skype is mostly used in informal online meetings. When distance participants of a conference do not reside in any of IU sister campuses and have Skype accounts, Skype session can be considered. A web camera and a PC microphone are available for Skype sessions. As shown in the diagram, when a Polycom session is in use, it should be connected through the PC computer installed in the lectern cart. When an Adobe Connect session is in use, it can be connected either through the PC computer or a guest laptop. When a Skype session is in use, it can only connected through a guest laptop. 2

3 Video-conferencing: Overall Functions: Provide three options to host a long-distance conference: Polycom, Skype, and Adobe Connect Provide different chair and table configurations to accommodate to different sizes of meeting groups Can use either projector screen or LG monitor on the west wall to view meeting participants on the far end Up to 18 people Equipment & Devices LCD projector & screen LG monitor on the west wall Polycom camera on both north & west wall Web camera with USB plug-in PC Microphone Trapezoid tables & chairs Furniture Configurations 3

4 Video-conferencing: Polycom Connecting Polycom: Step 1: Turn on the desktop computer. Log in here Step 2: Select Projector ON on ConVA. Lectern cart Step 3: Click Video Conferencing on ConVA. Video conferencing button This button, together with Polycom remote control, turns on and off Polycom videoconferencing system. Once Polycom is on, the video-conference can be controlled by the remote control. Step 4: Click Power more than 2 seconds then you are ready to use Polycom. 4

5 Video-conferencing: Polycom Controlling 2 Polycom Cameras: Step 1: Click Camera button on the Polycom remote control. Camera button This button switches C1 (Camera 1, the behind wall), C2 (Camera 2, the front-left corner), and other video sources (etc. and PC). Step 2: Select one of the 4 options (C1, C2, etc., PC) to switch the display mode. Cameras Other resources PC/laptop Selection button Step 3: Zoom in and out using + and - buttons. Step 4: Change the directions of Polycom cameras using 4 arrow buttons 5

6 Video-conferencing: Adobe Connect Connecting Adobe Connect: Step 1: Turn on the desktop computer. Log in here Step 2: Select Projector ON on ConVA. Lectern cart Step 3: Open a web browser and access to Adobe Connect website. Step 4: Enter the Adobe Connect URL as below. (e.g. or 2 ways to log in (1) As a guest with no ID and PW (2) As a member with your own ID and PW 6

7 Video-conferencing: Adobe Connect Setting up Adobe Connect: Step 1: Go to the Meeting menu and Click the Audio Setup Wizard. Step 2: Click Install add-in to install the latest add-in. * You don t have to select Install add-in if you already install in advance. Step 3: Click Play Sound to check the speakers in the computer. * If you can hear demo sound, then click the Next button on the right bottom. 7

8 Video-conferencing: Adobe Connect Setting up Adobe Connect: Step 4: Select the microphone that you would like to use. * After selecting the microphone, click the Next button. Step 5: Click Record to check whether the microphone is working well. * After testing the microphone, click the Next button. Step 6: Click Test Silence to check background noise. * If you can hear demo sound, then click the Next button on the right bottom. 8

9 Video-conferencing: Adobe Connect Setting up Adobe Connect: Step 7: Click Finish to check if the audio setup is successfully completed. * Go back to Step 3 by clicking the Prev button and try to set up the audio again if the audio setup is not successfully completed. 9

10 Video-conferencing: Skype Connecting Skype: Step 1: Turn on the desktop computer. Log in here Lectern cart Step 2: Select Projector ON on ConVA. Step 3: Open the Skype program and log in with your ID and PW. 10

11 Video-conferencing: Skype Setting up Skype: Step 1: Go to the Call menu and Click the Audio Settings. Step 2: Click Audio settings and select the microphone and speakers that you want to use. * You don t have to select Install add-in if you already install in advance. 11

12 Video-conferencing: Skype Setting up Skype: Step 3: Click Video settings and check whether the webcam is seen through the screen or not. * If you cannot see any video footage through the screen, please check whether the webcam is connecting with the computer well. 12