Student management with HISinOne a status report
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1 Student management with HISinOne a status report D. Biella, U. Blotevogel, M. Ney, S. Radermacher EUNIS 2013, Riga, 13 JUN 2013
2 Contents The University of Duisburg-Essen HIS & the HEI software HISinOne Motivation Timeline Technical infrastructure Demo Lessons learned 2
3 The University Duisburg-Essen (UDE) Main Research Areas Nanosciences Biomedical Sciences Empirical Research in Education Urban Systems Change of Contemporary Societies Students: ca. 39,000 Focus: education of teachers Source: 3
4 Changemanagement at the UDE A close Titelmasterformat partnership between durch Klicken bearbeiten IT and Organisational Developement (OD) Managementprocesses Strategy, Leadership, Change Responsibility for all core processes, Specification of duties and responsibilities Core processes Teaching, University Studies, Examination, Research Career Advancement for Young Academics Aims Quality, Excellence Return on Investment Supporting processes Administration, IT, Supporting Structur, Service by additional Divisions How can OD and IT cooperate in order to develop and optimize the core processes? close interaction of OD and IT 4
5 The company HIS and their product HISinOne HIS Company founded 1969 in Hannover Software development for HEI administration software HISinOne Latest HIS software product generation Holistic Campus Management IT system Technically & functionally integrated Web-based Configurable rights & roles concept Runs on Java, Tomcat, Postgresql 2008: UDE takes decision to migrate to HISinOne platform 5
6 Why HISinOne? In 2012: Former german Staatsexamen Lehramt replaced by Bachelor/Master of Education for new enrolment Exam organisation and management transferred from public agency ( Landesprüfungsamt ) to universities Latest generation of HEI IT system HISinOne better suited for managing B.of Ed. courses of study (polyvalencies etc) 6
7 Product segment Campus management HISinOne (functional modules Vers ) Online application Staff functions Customizing allocation schemes Operative allocation of applicants Report generation Application (APP) Study- and tuition fee management (STU/FIA) Exam & lecture management (EXA) Enrolment Leave of absence End of study Report generation Tuition fee administration Debt claim administration Debt claim matching Report generation Identities and rooms (PSV) Alumni, Career service, fund raising (ALU) Examination and lecture regulations Modules management University calendar Exam planning Registration and occupancy Grade management 7
8 Timeline Phase-out Intraworld Phase-out SOS-GX,QISSOS APP+EXA+STU+FIA (HISinOne 5.x) APP, ALU (HISinOne 2.x) APP+EXA+STU+FIA (HISinOne 4.x) Phase-out ZUL, QISZUL APP (HISinOne 1.x) APP, EXA (HISinOne 3.x) APP+EXA (HISinOne 3.x) EUNIS
9 HisInOne server/network environment Internet prod qual test
10 Data import / export filters Identity Management (IdM) Bank MT940 (account statement) DTAUS (direct debit) Sepa planned Uni-Assist (International Office) Student loan office ( Bafög-Amt ) ConjectFM (facility management system)
11 Statistics (early June 2013) HISinOne STU (study management) ~1900 new enrolments 80+ guest students HISinOne FIA (fee management) fees processed via direct debit scheme / 143 DTAUS files bank transfers / 98 MT940 (account statement) files 11
12 Applicant transfer (for enrolment)
13 Applicant transfer (for enrolment)
14 Enrolment (fresh(wo)men only) 14
15 Edit student s data 15
16 Re-registration (starting with 2 nd semester, student s view) 16
17 Important factors for maintaining high data quality and integrity Data quality Data migration scripts Data remigration scripts Software issues (aka bugs) User-generated issues (aka features) Determining factors 19
18 Ongoing work / Open HISzilla-Tickets (STU/FIA) Around 160 tickets/requests open for STU/FIA, including: Bank collection (direct debit scheme) also available for first-time enrolment Improved readability/handling of logs Optimized workflow automatisation 20
19 Lessons learned Changes in schedule of fees not recommended during enrolment and re-enrolment phase Changes in schedule of fees imply a complete fee recalculation procedure (takes several hours...) Changes in schedule of fees must be thoroughly tested for correctness and implications (e.g. reenrolment, leave of absent, student with multiple status, etc.) And: Mind your data quality! 21
20 Fin Thanks for your questions and your attention 23
21 Thanks for your attention PE/OE ZIM PW Susanne Schulz Tel.: Guido Bacharach Tel.: Astrid Grüneklee Tel.: Uwe Blotevogel Tel.: Shahab Azhdari Tel.: Dr. Daniel Biella Tel.: Christian Bruhn Tel.: Malte Ney Tel.: Klaus Peter Nitka Tel: Ludwig Ciesielski Tel: Sven Malina Tel: Sven Radermacher Tel.:
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