ADOBE READER AND ACROBAT
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1 ADOBE READER AND ACROBAT IFILTER CONFIGURATION Table of Contents Table of Contents... 1 Overview of PDF ifilter 11 for 64-bit platforms... 3 Installation... 3 Installing Adobe PDF IFilter... 3 Setting the Path... 3 Uninstalling... 4 Updating... 4 Adobe PDF ifilter for Windows Desktop Search (WDS)... 4 Indexing Adobe PDF documents... 4 Change advanced indexing options - Setting index locations... 5 Searching Adobe PDF documents... 6 Windows Server 2008 R2 and Windows Server Installing Windows Search... 7 Indexing Adobe PDF documents... 7 Searching Adobe PDF documents... 8 Windows XP 64 bit Configuration... 9 Indexing Adobe PDF documents... 9 Searching Adobe PDF documents... 9 MS SQL Server (2008/2012) Configuration Register Adobe PDF ifilter Create a new functioning database to store PDF files Table of Contents Adobe Systems Inc.
2 Uploading PDFs Searching PDFs Exchange Server 2010 Configuration Register Adobe PDF ifilter Searching Adobe PDF documents Exchange Server 2007 Configuration Register Adobe PDF ifilter Indexing PDF attachments Searching Adobe PDF documents MS SharePoint Server 2010 Configuration Register the Adobe PDF ifilter Upload Adobe PDF documents in SharePoint Document Center Searching Adobe PDF documents MS SharePoint Server 2007 Configuration Upload Adobe PDF documents in the SharePoint Document Center Searching Adobe PDF documents Adobe Systems Inc.
3 Overview of PDF ifilter 11 for 64-bit platforms Adobe PDF ifilter is designed for end users or administrators who wish to index Adobe PDF documents using Microsoft indexing clients. This allows the user to easily search for text within Adobe PDF documents. Key benefits: Integrates with existing operating systems and tools on your computer or within your company Provides an easy solution to search within Adobe PDF documents located on your computer, company network, and company intranet Greatly increases your ability to accurately locate information Adobe currently bundles a 32-bit PDF ifilter with Adobe Acrobat 11 as well as free Adobe Reader 11 software. It uses the Microsoft ifilter interface and allows third-party indexing tools to extract text from Adobe PDF files. Installation Installing the Adobe PDF IFilter 1. Download Adobe PDF ifilter 11 from 2. Run the executable. Setting the Path 1. (Sharepoint only): Stop the IIS Admin service by choosing Start > Settings > Control Panel > Administrator Tools > Services > IIS Admin Service > Stop. Close the window. 2. Set the PATH environment variable to bin folder of ifilter installation. For e.g., in the PATH variable, add/append the path C:\Program Files\Adobe\Adobe PDF ifilter 11 for 64-bit platforms\bin\ and then restart the machine. 3. Windows 7 64 bit Select Computer from the Start menu. Choose System Properties from the context menu. Click Advanced system settings > Advanced tab. Click on Environment Variables, under System Variables, find PATH, and click on it. 4. Windows 8 64 bit Control Panel > System > Advanced. Click on Environment Variables, under System Variables, find PATH, and click on it. 5. Windows XP 64 bit Start > Control Panel > System > Advanced. Click on Environment Variables, under System Variables, find PATH, and click on it. 3 Overview of PDF ifilter 11 for 64-bit platforms Adobe Systems Inc.
4 Uninstalling 1. Open the Start Menu and select Control Panel. 2. Click on the Add or Remove Programs tab. 3. Click on the Adobe PDF ifilter 11 for 64-bit platforms record and then on the Remove button to uninstall it. 4. Remove the Adobe ifilter 11 path in environment variable Updating To install a newer version of the ifilter: 1. Uninstall any existing versions. 2. Restart the machine. 3. Install the new version as described above. Adobe PDF ifilter for Windows Desktop Search (WDS) WDS functionality is already built into Windows 7 64 bit and Window 8 64 bit. Indexing Adobe PDF documents With Adobe PDF ifilter, WDS is able to index PDF properties and file contents. After installing Adobe PDF ifilter, please note that Index Properties and File Contents will be selected automatically in File Types tab of Advanced Options dialog box. 4 Adobe PDF ifilter for Windows Desktop Search (WDS) Adobe Systems Inc.
5 1. Open Indexing and Search Options by opening Control Panel. In the search box, type indexing options, and then click Indexing Options. 2. Click Advanced. (If you're prompted for an administrator password or confirmation, type the password or provide confirmation.) 3. In the Advanced Options dialog box, click the File Types tab. Change advanced indexing options - Setting index locations 1. Open Indexing and Search Options by opening Control Panel. 2. In the search box, type indexing options. 3. Choose Indexing Options. 4. Click the Modify button to add or remove specific files/folders from the search index. 5. In the Indexed Locations dialog box, select the locations that you want. 6. Choose OK. 5 Adobe PDF ifilter for Windows Desktop Search (WDS) Adobe Systems Inc.
6 Searching Adobe PDF documents 1. Click to open a folder that contains the Adobe PDF documents that you want to search. 2. Type a word or part of a word in the search box. 6 Adobe PDF ifilter for Windows Desktop Search (WDS) Adobe Systems Inc.
7 Windows Server 2008 R2 and Windows Server Search is included as an uninstalled option. Installing Windows Search To install Windows Search, follow these steps: 1. Start Server Manager. 2. In the left pane, expand the Roles node. 3. Click File Services. 4. In the right pane, scroll down to the Roll Services section. 5. Click Add Role Services, and then click Next. 6. Click to select the Windows Search Service check box, and then click Next. 7. Select the storage device that you want to add to the index, and then click Next. 8. Click Install. Indexing Adobe PDF documents With Adobe PDF ifilter, WDS is able to index PDF properties and file contents. After installing Adobe PDF ifilter, please note that Index Properties and File Contents will be selected automatically in File Types tab of Advanced Options dialog box. 1. Open Indexing and Search Options by opening Control Panel. In the search box, type indexing options. 2. Choose Indexing Options. 3. Click Advanced. (If you're prompted for an administrator password or confirmation, type the password or provide confirmation.). 4. In the Advanced Options dialog box, click the File Types tab. 7 Windows Server 2008 R2 and Windows Server Adobe Systems Inc.
8 Searching Adobe PDF documents 1. Click to open a folder that contains the Adobe PDF documents that you want to search. 2. Type a word or part of a word in the search box. 8 Windows Server 2008 R2 and Windows Server Adobe Systems Inc.
9 Windows XP 64 bit Configuration Download and install Windows Desktop search for Windows XP site. Indexing Adobe PDF documents With Adobe PDF ifilter, WDS is able to index PDF properties and file contents. After installing Adobe PDF ifilter, please note that Index Properties and File Contents will be selected automatically in File Types tab of Advanced Options dialog box. 1. Open Indexing Options by opening Control Panel. 2. In the search box, type indexing options. 3. Choose Indexing Options. 4. Click Advanced. 5. In the Advanced Options dialog box, click the File Types tab. Searching Adobe PDF documents 1. Click to open a folder that contains the Adobe PDF documents that you want to search. 2. Click on the Search button on the Toolbar. 9 Windows XP 64 bit Configuration Adobe Systems Inc.
10 3. Type a word or part of a word in the search box. 4. Press Enter. MS SQL Server (2008/2012) Configuration Registering Adobe PDF ifilter 1. After the installation of Adobe PDF ifilter, execute the following commands to register Adobe PDF ifilter. 2. Run SQL Server Management Studio. 3. Launch the SQLServer Management Studio (SSMS). 4. Log in to a database server giving correct username/password. 5. Once you login, you will see tree view in SSMS. Expand a database which you would like to index for e.g. in this case: ifilter or Create a new functioning database to store PDF files. 6. Create a new database: right-click the Database folder in the Object Explorer and select New Database. 7. Type your Database name and click OK. 10 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
11 8. Click on the New Query toolbar button and change the drop-down combo box from master to ifilter (Name of the database which you are trying to index). 9. In the right-hand side view, you can now enter T-SQL commands and execute them. 10. Click the Database Engine Query button on the toolbar, and execute the command to register Adobe PDF ifilter : Exec sp_fulltext_service 'load_os_resources', 1 Exec sp_fulltext_service 'verify_signature', Restart the server or stop and start SQL server and the Full-text Search engine. 11 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
12 12. Click Start > Programs > Microsoft SQL Server (2008/2012) > Configuration Tools > SQL Server Surface Area Configuration. 13. Check whether Adobe IFilter is registered with the server. In a new query window type and execute the following SELECT * from sys.fulltext_document_types OR SELECT document_type, path from sys.fulltext_document_types where document_type = '.pdf' You should see a list of installed filters in the output window. Verify if you see entry for PDF (.pdf) with correct path set. If you do not see an entry for.pdf then you need to execute the following two lines: EXEC sp_fulltext_service 'load_os_resources', 1 EXEC sp_fulltext_service 'verify_signature', 0 Create a new functioning database to store PDF files 1. Create a new table in the database by executing the following query: CREATE TABLE pdfifiltertable( PdfID INT IDENTITY NOT NULL, PdfFileName VARCHAR(MAX), Ext VARCHAR(10), PdfText VARBINARY(MAX), CONSTRAINT PK_PdfID PRIMARY KEY (PdfID) ) GO 2. Set up full-text search: A. Confirming the Full-text search service: Relaunch Microsoft SQL Server Management Studio, and execute the following command: 12 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
13 print FULLTEXTSERVICEPROPERTY('IsFullTextInstalled') Results: 1= Full-Text installed 0= Full-Text not installed Null= invalid input, or error B. Install the Full-Text component and service to enable Full-Text indexing. In order to use Full-Text indexing function, you must first verify that Full-Text Indexing function has been enabled. To enable Full-text indexing, do one of the following: o Launch Microsoft SQL Server Management Studio. Right-click the database you have created > select Properties > choose Files tab > check Use full-text indexing > OK; or: o Execute the following command: exec sp_fulltext_database 'enable' 3. Create a full-text catalog to store full-text indexes by executing the following command: CREATE FULLTEXT CATALOG pdfcatalog AS DEFAULT GO 4. Create a full-text index by executing the following command: CREATE FULLTEXT INDEX ON pdfifiltertable([pdftext] Type column [Ext] ) KEY INDEX PK_PdfID with change_tracking auto GO Uploading PDFs Copy some files into the table to test if Adobe PDF ifilter is working properly. To upload PDF files to Microsoft SQL Server or you can either write a sample code or copy the code below (in C#). using System; using System.IO; using System.Collections.Generic; using System.ComponentModel; using System.Data; using System.Drawing; using System.Linq; using System.Text; using System.Windows.Forms; using System.Data.SqlClient; namespace PDFifilter11Testing public partial class Form1 : Form protected static string ConnectionString 13 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
14 get return "Integrated Security=SSPI;Initial Catalog=ifilter;Data Source=localhost;Workstation ID=localhost;"; protected static SqlConnection Connection get return new SqlConnection(ConnectionString); protected DataTable pdfdatatable; public Form1() InitializeComponent(); populatedatagrid(); protected void populatedatagrid() SqlConnection con = Connection; con.open(); try pdfdatatable = new DataTable(); SqlCommand cmd = new SqlCommand( "select * from pdfifiltertable", con); SqlDataAdapter adapter = new SqlDataAdapter(cmd); adapter.fill(pdfdatatable); datagridview.datasource = pdfdatatable; datagridview.columns[3].visible = false; finally con.close(); private void uploadpdf_click(object sender, EventArgs e) if (DialogResult.Cancel == fileopendilalog.showdialog()) return; try 14 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
15 byte[] content = FileToByteArray(fileOpenDilalog.FileName); uploadpdfblob2database(fileopendilalog.filename, content); populatedatagrid(); catch (Exception ex) MessageBox.Show(ex.Message, "PDFiFilter11", MessageBoxButtons.OK, MessageBoxIcon.Error); public byte[] FileToByteArray(string _FileName) byte[] pdfbuffer = null; try System.IO.FileStream _FileStream = new System.IO.FileStream(_FileName, System.IO.FileMode.Open, System.IO.FileAccess.Read); System.IO.BinaryReader _BinaryReader = new System.IO.BinaryReader(_FileStream); long TotalNumberOfBytes = new System.IO.FileInfo(_FileName).Length; pdfbuffer = _BinaryReader.ReadBytes((Int32)TotalNumberOfBytes); _FileStream.Close(); _FileStream.Dispose(); _BinaryReader.Close(); catch (Exception _Exception) Console.WriteLine("Exception caught in process: 0", _Exception.ToString()); return pdfbuffer; public void uploadpdfblob2database(string fname, byte[] content) SqlConnection con = Connection; con.open(); String ext,filename; ext = Path.GetExtension(fName); filename = Path.GetFileName(fName); try SqlCommand insert = new SqlCommand( 15 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
16 "insert into pdfifiltertable ([PdfFileName],[Ext],[PdfText]) values con); SqlParameter pdffilenameparameter = insert.parameters.add("@pdffilename", SqlDbType.NText); pdffilenameparameter.value = filename; pdffilenameparameter.size = filename.length; SqlParameter extparam = insert.parameters.add("@extension", SqlDbType.NVarChar); extparam.value = ext; extparam.size = ext.length; SqlParameter pdfcontentparameter = insert.parameters.add("@pdfcontent", SqlDbType.Binary); pdfcontentparameter.value = content; pdfcontentparameter.size = content.length; insert.executenonquery(); finally con.close(); Searching PDFs Now you are ready to query the index. In a new query window try the following: SELECT pdffilename FROM pdfifiltertable WHERE CONTAINS(PdfText, 'Adobe') GO 16 MS SQL Server (2008/2012) Configuration Adobe Systems Inc.
17 Exchange Server 2010 Configuration Register Adobe PDF ifilter 1. Update the registry entry. A. Open the registry editor. B. Go to HKLM\SOFTWARE\Microsoft\ExchangeServer\v14\MSSearch\CLSID\E8978DA6-047F-4E3D- 9C78-CDBE C. Add the following String values: o Name : (Default), Value: C:\Program Files\Adobe\Adobe PDF ifilter bit\bin\pdffilter.dll o Add the following String (REG_SZ) value : ThreadingModel"="Both" o Add the following DWORD value : "Flags"=dword: Go to HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\ExchangeServer\v14\MSSearch\Filters. 3. For this subkey, add the following String values: A. Create a key, Name:.pdf B. Name : (Default), Value: E8978DA6-047F-4E3D-9C78-CDBE Exchange Server 2010 Configuration Adobe Systems Inc.
18 4. Restart the Exchange Search service: 18 Exchange Server 2010 Configuration Adobe Systems Inc.
19 A. Open a command prompt. B. Run iisreset. 5. Restart the Microsoft Search (Exchange) Service through the services console or typing the following commands in the Exchange Management Shell. A. Stop-Service msftesql-exchange Force. B. Start-Service MSExchangeSearch. 6. Index PDF attachments: A. Open a command prompt. B. Execute services.msc. C. Restart MSExchange Information Store service. 7. Recreate the index by executing following command on Exchange Management shell: A. cd $env:exchangeinstallpath\scripts B..\ResetSearchIndex.ps1 -Force -All Wait for the indexing to finish before initiating search. The index will be created at the same location where Mailbox database is present. Searching Adobe PDF documents 1. Open the website or exchange server URL to open OWA (Outlook Web App). 2. Login the mailbox. 3. Enter your search terms. 4. Choose Search. 19 Exchange Server 2010 Configuration Adobe Systems Inc.
20 Exchange Server 2007 Configuration Register Adobe PDF ifilter 1. Open the registry editor. 2. Go to HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Exchange\MSSearch\CLSID\E8978DA6-047F- 4E3D-9C78-CDBE For this subkey, add the following String values: A. Name : (Default), Value: C:\Program Files\Adobe\Adobe PDF ifilter 11 for 64-bit platforms\bin\pdffilter.dll B. Add the following String (REG_SZ) value : ThreadingModel"="Both" C. Add the following DWORD value : "Flags"=dword: Exchange Server 2007 Configuration Adobe Systems Inc.
21 4. Go to HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Exchange\MSSearch\Filters. 5. For this subkey, add the following String values A. Create a key, Name:.pdf B. Name : (Default), Value: E8978DA6-047F-4E3D-9C78-CDBE Stop and then restart the Exchange Search service. To do this, follow these steps: 21 Exchange Server 2007 Configuration Adobe Systems Inc.
22 A. Open a command prompt. B. Execute: iisreset. C. Execute: net stop msftesql-exchange. D. Execute: net start msexchangesearch. E. Exit. Indexing PDF attachments 1. Open a command prompt. 2. Execute services.msc. 3. Restart MSExchange Information Store service. 4. Recreate the index by executing following command on Exchange Management shell (Search this in Start Menu > All Programs): ResetSearchIndex.ps1 -force all Wait for the indexing to finish before initiating a search. The index will be created at the same location where Mailbox database is present. Searching Adobe PDF documents 1. Open the website or exchange server URL to open OWA (Outlook Web App). 2. Login to the mailbox. 3. Enter your search term. 4. Choose Search. 22 Exchange Server 2007 Configuration Adobe Systems Inc.
23 MS SharePoint Server 2010 Configuration Register the Adobe PDF ifilter 1. Download the Adobe PDF file icon from or use the Adobe PDF file icon installed at \Program Files\Adobe\Adobe PDF ifilter 11 for 64-bit platforms\pdf.gif. 2. Copy Adobe PDF file icon to: SharePoint 2010: \Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\IMAGES\ SharePoint 2007: \Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\TEMPLATE\IMAGES\ 3. Add the mapping entry to the docicon.xml file. To do this, follow these steps (Note: Steps are done in order to have the pdf icon in SharePoint while it displays the search results.): A. Go to the docicon.xml file is located in the \Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\XML folder. B. Open the docicon.xml file in a text editor. C. Type the following entry in the docicon.xml file: <Mapping Key="pdf" Value="pdf.gif" /> D. Save and exit. 23 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
24 4. Add the.pdf file type to the SharePoint content index. 24 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
25 5. Verify that PDF has been added to the registry. A. Open the registry editor. B. Go to: SharePoint 2010: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Applications\site GUID\Gather\Portal_Content\Extensions\ExtensionList SharePoint 2007: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Applications\site UID\Gather\Portal_Content\Extensions\ExtensionList C. If the PDF extension is not present, right click on right-side Extension List pane and choose New > String Value. D. Add a name to the new Registry Key (e.g. 49 ). E. Double click the new Registry Key. For Value data, enter pdf. 25 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
26 6. Verify that PDF has the correct settings in a second registry location: A. Go to: SharePoint 2010: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Setup\Filters\.pdf SharePoint 2007: \HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Setup\Filters\.pdf B. Verify the following values. If values are not as shown, edit them: 1. <REG_SZ> Default = <value not set> 2. <REG_SZ> Extension = pdf 3. <REG_DWORD> FileTypeBucket = 1 4. <REG_SZ> MimeTypes = application/pdf Verify that PDF has the correct settings in a third registry location. A. Go to SharePoint 2010: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Setup\ContentIndexCommon\Filters\Extension\.pdf SharePoint 2007: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Setup\ContentIndexCommon\Filters\Extension\.pdf B. Verify the value: <REG_MULTI_SZ> Default = E8978DA6-047F-4E3D-9C78-CDBE MS SharePoint Server 2010 Configuration Adobe Systems Inc.
27 7. Restart all SharePoint services as well as IIS. A. Open a command prompt. B. Execute: net stop osearch14. C. Execute: net start osearch14. D. Execute: iisreset. Upload Adobe PDF documents in SharePoint Document Center Upload an Adobe PDF Document: A. Go to the Shared Documents, and click Add new document. B. Click the Browse button to upload an Adobe PDF document and click OK. (In Edit page, you can give the title, keywords, if you like, to your uploaded PDF file. Click the Save button). 27 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
28 When you are done, you will be returned to the Documents page where you will see that your PDF file has been uploaded. 8. Perform a Full Crawl on the Search content indexes: A. Go to the Search Service Application: Search Administration page. B. In the Crawling section, click Content Sources link. C. On the Manage Content Sources page, open the content source s context menu by left-clicking the down arrow and select Start Full Crawl to index all files. This will start the indexing process. D. On the Manage Content Sources page, open the content source s context menu by left-clicking the down arrow and select Start Full Crawl to index all files. This will start the indexing process. 28 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
29 .... Searching Adobe PDF documents 1. Go to the Shared Documents.. 29 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
30 2. Go to All Documents page. 3. Type the text you want to search and press ENTER. 30 MS SharePoint Server 2010 Configuration Adobe Systems Inc.
31 MS SharePoint Server 2007 Configuration Register the ifilter as described in Register Adobe PDF ifilter. Upload Adobe PDF documents in the SharePoint Document Center 1. Upload an Adobe PDF Document: A. Go to the Document Center. B. Choose Documents. C. Click Upload > Upload Document. D. Click the Browse button to upload a Adobe PDF document. E. Choose OK. When it has uploaded, the Documents Edit Item page appears. When you are done, you will be returned to the Documents page where you will see that your Adobe PDF document has been uploaded 2. Perform a Full Crawl on the Search content indexes A. Go to the Shared Service Administration: SharedServices 1 home page B. Open Shared Service Administration: SharedServices 1 home page. C. Choose Search Settings. D. Under Crawl Settings, choose Content sources and crawl schedules. E. On the Manage Content Sources page, open the content source s context menu by left-clicking the down arrow and select Start Full Crawl to index all files. This will start the indexing process. Searching Adobe PDF documents 1. Go to the Document Center, and click Documents. 2. Click Search to visit the Search Center. 3. Type the text you want to search and press ENTER Copyright 2012 Adobe Systems Incorporated. All rights reserved. Adobe, the Adobe logo, Acrobat and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft Windows, Windows 2000, Windows Server, Windows Vista, Windows XP are either registered trademark or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh, Mac OS, and Safari are trademarks of Apple Inc., registered in the United States and other countries. PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both. Intel is a registered trademark of Intel Corporation or its subsidiaries in the U.S. and other countries. Sun is a registered trademark or trademarks of Sun Microsystems, Inc. in the United States, other countries or both. All other trademarks are the property of their respective owners. Updated Information/Additional Third Party Code Information is available at Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110, USA. 31 MS SharePoint Server 2007 Configuration Adobe Systems Inc.
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