Microsoft Word: Upgrade Summary Anatomy of Microsoft Word 2007
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1 Microsoft Word: Upgrade Summary Anatomy of Microsoft Word 2007 Office Button Quick Access Toolbar Menu Tabs Dialogue Boxs Menu Groups Page Formats Zoom Starting a Document New Document New Ctrl + N Opening a Document Open Ctrl + O 2. Select New. 3. Double click on Blank Document. *Automatically opens a new blank document. 2. Select Open. 3. Locate the document to be opened. 4. Double click on the document to open. 1. Locate the document to be opend. 2. Double click on the doucment to open. Microsoft Word: Upgrade Summary Page 1
2 Saving Save Document Save Ctrl + S 1. Click on the Office Button 2. Select Save. *Automatically saves document. *Automatically saves document. Rename Document, Change File Type, Save in a New Location 1. Click on the Office Button 2. Select Save AS. Save As 3. Select where to save the document. 1. Select where to save the document. Ctrl + S 1. Select where to save the document. Printing Print Preview Print Print Preview. 2. Use the mouse cursor (magnifying glass) or utilize the Zoom menu option group. 3. To return to your document, click on Close Print Preview on the toolbar. 4. To print from Print Preview, on the print preview toolbar, select the printer icon. Printing Print Ctrl + P 1. Click on Office Button. 2. Select Print. 3. Select: - The printer to be used (name drop-down) - Therange of pages to be printed (page range) - And/or the number of copies to be printed. 1. Select: - The printer to be used (name drop-down) - Therange of pages to be printed (page range) - And/or the number of copies to be printed. Viewing Documents Quick Access Toolbar 1. Click on in the Quick Access Toolbar ( ). 2. Select the tool you d like to display as part of the Quick Access Toolbar. A check next to the tool indicates it is being displayed. Screen Magnification View Tab Zoom Group 1. Indicate the desired zoom percentage. Click and drag, or click on or to adjust zoom Microsoft Word: Upgrade Summary Page 2
3 Moving Text Copying Text Cutting Text Ctrl + C Ctrl + X Pasting Text Ctrl + V 2. From the Home tab, within the Clipboard group select. 2. Hit Ctrl + C 1. Select the text to be cut. 2. From the Home tab within the Clipboard Group select. 2. Press Ctrl + C 1. After copying/cutting, place curser where text will go. 2. From the Home tab, within the Clipboard group select. 1. After copying/cutting, place curser where text will go. 2. Press Ctrl + V. Drag and Drop 1. Select the text that you wish to move. 2. Click and drag the text to the desired location. 3. To drop the text, release the mouse button. Formatting Text Formatting Text 1. Select the text to be altered. 2. Press Ctrl + D or from the Home tab, within the Font goup, click dialogue box icon. The extended Font dialog box will appear. 3. Select Font, Size, and Effects. 4. When finished, select OK. Formatting Text from the Home Tab Shrink Font Size Grow Font Size Font Size Font Clear Formatting Bullets Numbering Sort Show/Hide Formatting Bold Change Align Line Case Left Spacing Italics Superscript Align Justify Boarders Center Underline Subscript Font Color Align Shading Striketrough Highlight Right Font Styles Microsoft Word: Upgrade Summary Page 3
4 Formatting Text Alignment -continued- Alignment What it does Keyboard Toolbar Left Left margin is a straight line, right is uneven Ctrl + L Center Each line is centered in the idle of the page Ctrl + E Right Right margin is straight, left is uneven Ctrl + R Justify Both left and right margins are straight Ctrl + J 1. Select the text you want to alter. 2. From the Home Tab, within the Paragraph box, click on. The extended Paragraph dialog box will appear. 3. Select the Indents and Spacing tab. 4. From the Alignment pull-down list, make the appropriate selection. 5. Click OK. Formatting Pages Headers and Footers 1. From the Insert tab, within the Header & Footer box, click on either or. 2. Select the type of Header/Footer to add. 3. If necessary, switch between the header and footer using the Go to Header or Go to Footer in the Navigation box. 4. Type the desired text and click the icons to add the date, time, page number, etc. Toolbar Section Function Header & Footer Changes format of the Header and/or Footer. Inserts Page Numbers. Insert Inserts date, time, and pictures. Navigation Options Switches between header and footer, shows previous, and shows next. Makes the header or footer the same as the previous section. Allows variations of the Header and/or Footer throughout the document. Shows or Hides the body of the document when viewing a Header/Footer. Position Changes the size of a Header and/or Footer and controls the alignment. Close Closes Header/Footer view. 5. Select Close. Microsoft Word: Upgrade Summary Page 4
5 Formatting Pages Margins 1. From the Page Layout tab, within Page Set Up, select Margins ( ). 2. Click on a displayed margin setting. OR 1. From the Page Layout tab, within Page Set Up, select Margins ( ). 2. Select Custom Margins. 3. Choose margin sizes for the document. -continued- Orientation 1. From the Page Layout tab, within Page Set Up, select Orientation ( ). 2. Click on the desired page orientation. Size 1. From the Page Layout tab, within Page Set Up, select Orientation ( ). 2. Click on the desired page size. Page Break 1. Place your cursor where you want the new page to begin. 2. From the Page Layout tab, within Page Set Up, select Breaks ( ). 3. Click on Page. Spelling and Grammar Review Tab Proofing Box F7 1. From the Review tab, within the Proofing box, click on Spelling & Grammar ( ). 2. The Spelling and Grammar dialog box appears. 3. Select correct spelling/grammar by clicking: - Ignore Once - Ignore All - Add to Dictionary - Change - Change All - AutoCorrect 4. When it is finished, a dialog box appears. Select OK. 1. Press F7The Spelling and Grammar dialog box appears. 2. Select correct spelling/grammar by clicking: - Ignore Once - Ignore All - Add to Dictionary - Change - Change All - AutoCorrect 3. When it is finished, a dialog box appears. Select OK. Microsoft Word: Upgrade Summary Page 5
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