TechShare.Juvenile JCMS Product Backlog Review

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1 Ad-Hoc Reporting Ad-Hoc Reports Retain Order of Criteria and Print Fields when copying templates C C S M S 3 Add Juvenile Phone Number as Print Field Add Substance Abuse Related as Search Criteria and Print Field for Offense Ad-Hoc Assessments MAYSI Add S i R t N b Reorder fields on Screen S h it i d P i t fi ld f S W M M C 1 Allow MAYSI for all Referral Types Assessments RANA Integrate TJJD RANA Reporting M M C S M 1 Auditing Audit Trail Display Audit Trail within Application Display Last Updated By within all screens in application Behavioral Health Diagnosis Extend Diagnosis information captured including more than 2 M M M M M 1 Behavioral Health Additional Behavior Health Referral Details Update system to display required field indicators for History of Runaway and History of Setting Fires Case Management Master Referral Allow user to attach documents to Master Referral Provide ability to Print Master Referral Details Case Management Caseload Report Add Next Court Date and Hearing Type to screen and printed report Update printed report with changes included in Release C S C S S C 2 M S S M 2 Case Management Modification/Violation Add soft warning for Probation Officer to create associated referral Edit MTM already forwarded to Prosecutor M S S S M 1 Chronological Notes System Generated Chronological Notes Supervision Supervision Level/Phase Court Hearing Results MAYSI show outcome indicators and if referred for subsequent assessment. Substance Abuse Test (include and enforce time entry to populate System Gen Chrono) Detention Visit/Phone Call CSR Assessment needs time assessed. S S M C M 2 Chronological Notes Print Chronological Notes Add Person Contacted to Print Summary and Print Details C S M S S 2 Chronological Notes Add Chronological Note Display Help Text as Reminder Time is Military C S C C C 3 Court Court Hearings Remove Petition # in JCMS.Basic from History, View Details and S W C M M 2 Add/Edit Screen Court Court Hearing Results Schedule next hearing within Hearing Results rather than new S S C S S 2 screen CSR CSR Transactions Add User Field to show who added in the information M S C S S 2 CSR CSR Assessments Add Mental Health Court as CSR Type M S S W S 3 1 of 7

2 CSR CSR Assessments Add and Require Time CSR Assessed C C C W S 3 Detention Add/Edit Detention Extend system to calculate total cost based on cost per day and C C C W S 3 time in detention; remove Total Cost entry box Disposition Referral Disposition Enforce available disposition based on Referral Type C S C S S 1 Disposition Intake Extend the system to allow multiple Subsequent Dispositions at M S M s S 1 Intake Do not auto populate Intake Received Date Disposition Prosecutor Extend the system to allow multiple Subsequent Dispositions at M C M S S 1 Prosecutor Disposition Multijurisdictional County Extend system to allow more than one Prosecutor ORI for counties M W C M S 1 that receive multiple jurisdiction referrals Fees Disbursement Display Complainant/Victim Address on Disbursement screen S M C S S 2 Institutions Detention Facility Navigation from Roster to Juvenile M S C S S 1 Detention Facility Roster Performance Issues Group Visitation Allow multiple visitors to single visitation when creating Group Visitation Record Defense Attorney and other Visits without drilling into Juvenile. Institutions Visits and Phone Calls Allow multiple visitation Link & Display associate cleared for contact/visitation information Link & Display Defense Attorney Visits M M M S S 1 Institutions Alerts & Classification Display Gang Color on County Managed Detention and Placement M W W C C 2015 Record Institutions Levels & Sanctions Update enumeration values for Sanction Type to include M W C S M 2 Counseled and Maintain Level; Consider county configurable option Intake Intake Details Add Medical screening Information S S C C M 2 Intake Intake E-Log Ability to record Juveniles accepted from LEA but do not have a M C C C M 1 Offense and Arrest Ability to record Juveniles refused. Move Search, Shower, Clothing & Bedding to Detention Record Modify Intake functionality for 2nd or more detentions Provide soft warning when changing linked referral to detention record or modify system behavior JJAEP Attachments Create ability to upload attachments to a specific JJAEP Record C M S S M 2 Juvenile Medical Modify behavior for Add and Save Only to Add Edit in Medical M S W M C 2 Information, allergy Information, Existing Medical Conditions Juvenile Juvenile ID Within Bi-Lingual Section add values, including ASL Within Gangs section display Gang Color based on selected Gang M* C W S M 1 2 of 7

3 Juvenile Associates Auto populate Associate Gender based on Relationship to Juvenile S C C C S 3 if known, such as mother Add Country as an additional Address Value and modify required field logic. Add flag for associates who are incarcerated Add ability to copy over phone number recorded for juvenile to associate Juvenile Face Sheet Add Referral Disposition Date M** C M M M 1 Juvenile Archive Records Box Add Archive Box for Psych Services S C C C S 3 Add Archive Box for JJAEP Juvenile School Allow Future Date for Entrance Date C S W S C 3 Juvenile Flags Sex Offender Flag JJAEP Flag with Active JJAEP Incarcerated Parent Adult System (when Juvenile is Pending Adult System) M*** C M C M 1 Juvenile Medical Insurance Display Current Flag C C C C S 2015 Juvenile Face Sheet Display only Active Defense Attorneys M C S S M 1 Juvenile Flags Flag to indicate Holding for another agency Flag to indicate Committed to TJJD Change Flag Prior TJJD Parolee to Discharged TJJD Parolee M S M S S 1 Juvenile Juvenile ID Display and Phone Number for Assigned Officer M Law Enforcement Automated Arrest Report Display Arrest ID on the Automated Arrest Report Include Photo along with demographics on Automated Arrest Report M C C S M 1 Law Enforcement First Offender Program Update Enumeration Values for Reason FOP Rejected M C C S M 2 Maintenance Defense Attorney Assignment of Attorney by Court M S C? M 1 Offense & Arrest Complainants Modify Victim Guardian to include school picker and fields to record SS# Modify Victim Guardian Associate to include Drivers License and SS# fields Re-Label Is Minor? Field to allow for non-minor complainants that have a Guardian Remove Lives With Juvenile? in Victim Guardian S C C C M 2 3 of 7

4 Offense & Arrest JPD Offense & Arrest Change Arresting Officers to Officers Involved and Update Enumeration to include additional officer types such as Investigating Officer and Investigating Officer M C C S M 1 Offense & Arrest JPD Offense & Arrest Auto Populate Offense Location M W S S C 1 Offense & Arrest Interstate Compact Referrals Modify required fields for associated offenses M C C C S 2 Primary Officer Caseload Report Retain Filter Criteria after assignment M**** S C S S 1 Caseload Programs & Services Program Management Extend the system to track and record program attendance. C S C S C 2 Programs & Services Adding New Validate Active Supervision for Juvenile S M C M M 1 Prosecutor Prosecutor Case Modify Prosecutor Dropdown to exclude Read Only Prosecutors S W C S M 2 Management Prosecutor Referred Offense Details Display Offense or MTM Details after Decision S C M S M 1 Provide Print Button of Offense/Arrest and Modification/Violation Report Prosecutor Prosecutor Case Management Add Role which can create but not file petition Add Prose to filing without using select Add or Edit Complainant Information from Prosecutor Screens Display Case Filings from Prosecutor Caseload Edit Prosecutor Notes after Prosecutor Action Display Case Filing Buttons at the top of Caseload as well as bottom Intelligent PAP List based on Offense Submitted Conditionally hide fields on screen depending on filing type Return Prosecutor to Caseload not offense after coding decision Add ability to create Modification/Violation without referral; Notify JPD for referral creation Prosecutor Prosecutor Caseload Modify sort from alphabetical to In Detention/Placement alphabetical then alpha by juvenile name Prosecutor Face Sheet Create a face sheet with allowable information for Prosecutor use S C M S M 1 Queues Police Filing Queue Add Offense Date Add Referral Date Queues Prosecutor Filings Queue Add Sort/Filter by Age Add Detention/Placement Facility Name M C M S M 1 M C M S M 1 4 of 7

5 Referral Formalizing a Referral Show only Paper Formalized in Edit Screen when Referral Type is M M C C M 1 PA Prevent a user from formalizing a Referral with an associated disposition record Add Transfer of Disposition Referral Type Warn user when saving a PA Referral if another PA Referral already exists. Referral Contract Placements Automatically create associated Not Specified Offense and Referral C M S M M 1 Disposition (Not Applicable) Referral Data Access Create ability to copy data recorded from one county to another 1 county when a Venue Change, Interim Transfer or Transfer of Disposition is received or provided electronic method to receive these referrals. Referral Disposition Referral History Display Original and Subsequent Referral Disposition on History S C M M S 1 Screen Reports Offense Disposition Status Create a report to notify Probation Department when Offense S S M S S 1 Action or Disposition has been recorded by the Prosecutor Reports CFE Modify Rule 28 - Case Plan Past Due M C C M M 1 Reports Placement Billing Activity Modify Sort Order when Juvenile has multiple Placements within C S C S S 2 the same time period Reports Deleted Transactions Update to include Chronological Notes Deleted S S M S S 1 Reports Juveniles Under Supervision Add filter criteria for Zip Code S S S S S 2 Reports Pending Actions Change logic for displaying Pending Actions for Fees S S S M M 1 Modify report to display Fee Balance, CSR Balance, BH Blank, and MAYSI regardless of whether anything is open Update report to include Behavioral Health Treatment. Reports Cross County Data Access Create a report to notify CPO of records accessed within their M M M M M 1 county by another county Create a report to notify System Admin when attachments to juvenile records within their county are printed in another county for proper notification when sealing juvenile records School Add/Edit School Add a comments box to record school contact information for S S M S S 2 Other or Out of State schools Search Offense Associate Search Enforce a minimum number of search criteria fields S C C M M 3 Search Basic Search Modify Soundex to return exact match first then other sounds like M S S C M 1 matches Search Aliases Enhance system when searching by aliases M S S S W 3 Search Photo Lineup Modify photo lineup feature to allow a user to create single photo M S s S M 1 lineup. Secondary Officer Caseload Report Add Program End Date M**** S S M M 1 Caseload Modify Caseload to function more like Primary Officer Caseload * Security Maintain Users Modify Sort Order of Display Results when Searching for a User or C C C M M 3 All Users within an Agency Add filter criteria for Unit and make sticky Security Role Update Agnes the Agency Administrator Nancy the Nurse - Attachments S C C S M 1 5 of 7

6 Security Role Update Patty the Probation Officer with Disposition Reporting Privileges - Case Plan Management Penny the Chief Prosecutor - View Detention Details, Visits & Phone Calls Perry the Prosecutor - View Detention Details, Visits & Phone Calls Paula the Prosecutor with Read Only Permission - View Detention Details, Visits & Phone Calls C C M S M 1 Security User Profile Require Unit M W C S M 2 Security Cross County Data Access Limit access across counties for youth with CI Referrals Only M W M M M 1 Standardization Data Entry Standard Set a standard for data entry within the system C* C S S C 2015 ALL UPPER CASE ALL LOVER CASE TITLE CASE (FIRST NAME LAST NAME CAPITALIZED ON FIRST LETTER) Supervision Level/Phase Allow user to start and end levels on same day or prevent current system behavior which ends the wrong level/phase record S* S S M S 3 Supervision Offense Display Display Offense based on IOI for all Pre-Disposition Supervision M S C M M 1 Types System Administration Sealing Improve sealing experience for System Admins when a portion of M M M S M 1 the juveniles record is being sealed System Administration Merge Include flags when Merging Juveniles M C M M M 1 System Administration DPS Error Notification Display Livescan Error in centralized queue M S C S M 2 System Administration DPS SID Maintenance Include DOB in returned search results M S M S M 2 System Administration Sealing Modify logic which allows a program to be sealed when there is M M S S M 1 not a begin date and an override status has been used. System Administration Delete Delete also removes associated System Generated Chronological S C S M S 2 Note User Experience Notice to Reset Password Increase size and visibility of notice to reset password upon login M S S S C 3 User Experience Login Apply field focus to County # box so users are automatically taken S S C S to this field first Victim Services Mediation Management Add values for Mediation Outcome including an option for other M C S S S 1 with text box Victim Services Complainants Address History M S C M S 3 Victim Services Victim Guardian Remove Lives With Juvenile C C S S C Offense & Arrest Offense & Arrest CR43j & 44j 1 Case Management Case Plan Show warning next due 3 Programs Show past end date Institutions Detention Facility Add ID Types for Visitors 1 User Experience Viewing Data Bold responses System Admin EDI Extract System warning EDI due Offense & Arrest TRN Open TRN field for roles with access for edit regardless of workflow Display on Offense History 6 of 7

7 Case Management Case Plans Contract Placements - allow case plans w/o supervision Chronological Notes System Generated Chronological Notes Programs with Override Status 7 of 7