TAMPA BAY WATER Supplying Water To The Region

Transcription

1 TAMPA BAY WATER Supplying Water To The Region REQUEST FOR QUOTATION TAMPA BAY WATER, A Regional Water Supply Authority (TAMPA BAY WATER), is requesting written quotations from vendors who are able to provide HYDROCHLORIC ACID SUPPLY SERVICES according to TAMPA BAY WATER's specifications. Written quotations must be supplied and will be received until the close of business on Thursday, September 24, 2009 at our Clearwater office located at 2575 Enterprise Road, Clearwater, Florida Quotations may also be submitted by fax to (813) , attention Tommy Brown. Quotations may also be submitted by to Tommy Brown at tbrown@tampabaywater.org.

2 General Requirements 1. This request for quotation package contains a Technical Specification for Hydrochloric Acid Supply Services. If awarded a purchase order, this specification will become a condition of the purchase order, and the vendor is expected to comply with all requirements of the specification. 2. The Technical Specification shows the monthly consumption estimate, for planning purposes only. 3. The unit of measure for quotation purposes is gallons. 4. Tampa Bay Water will issue a blanket purchase order once per fiscal year with a not to exceed limit. The purchase order not to exceed limit may be increased throughout the fiscal year, driven by demand. 5. Hydrochloric Acid bulk deliveries are ordered as needed. Each delivery ordered is invoiced separately against the blanket purchase order. Invoices must be submitted to Tampa Bay Water within fourteen calendar days from the date of delivery. 6. No shipping charges or fuel surcharges will be accepted. These costs are to be included in the unit costs that are quoted for Hydrochloric Acid. 7. If awarded a purchase order, the vendor must submit updated unit costs for Hydrochloric Acid to Tampa Bay Water by the last day of each calendar month until the end date of the purchase order whether or not any Hydrochloric Acid has been delivered during the previous month. The intent of this requirement is to keep Tampa Bay Water apprised of the current market price of Hydrochloric Acid. 8. Tampa Bay Water reserves the right to cancel its purchase order at anytime for any reason. Tampa Bay Water also reserves the right to purchase these supplies from more than one vendor concurrently, to ensure our ability to meet requirements.

3 TECHNICAL SPECIFICATIONS FOR HYDROCHLORIC ACID SUPPLY SERVICES 1. GENERAL The intent and purpose of this specification document is to provide for the furnishing and delivery of Hydrochloric Acid to TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC., A Regional Water Supply Authority's Regional Desalination Water Treatment Plant, located at Wyandotte Road, Gibsonton, FL PRODUCT STANDARDS 2.1. Hydrochloric Acid - Physical and Chemical Properties 2.1.a. The Hydrochloric Acid shall be have a purity of 31.4% by weight and 20 degree baume with an acceptable range of +/- 1%. 2.1.b. The Hydrochloric Acid, as supplied under this purchase order, shall not contain any impurities in sufficient quantities which causes or may cause a violation of any current, existing maximum contaminant level (MCL) or any newly regulated MCL which may be passed into law during the life of this purchase order. Should an MCL violation be determined to be directly attributable to the Hydrochloric Acid supplied for use, the VENDOR shall immediately take the necessary steps to remove or reduce the contaminant levels of its material to levels satisfactory to TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. and AMERICAN WATER PRIDESA, LLC. TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. and AMERICAN WATER PRIDESA, LLC reserve the right to add or delete specific impurity listings and maximum impurity levels to the existing listing, as is required to meet all USEPA SDWA and FDER water quality standards. The VENDOR shall comply with any and all such changes required to its Hydrochloric Acid, by whatever process changes required, at no additional cost to AMERICAN WATER PRIDESA, LLC/TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC.. 3. QUALITY ASSURANCE, SAFETY, TRAINING AND CERTIFICATIONS 3.1. Certified Analysis 3.1.a. VENDOR shall supply an affidavit, signed by a corporate official, certifying that the Hydrochloric Acid furnished by the VENDOR at the time of container loading, complies with all applicable requirements of this specification. The VENDOR shall supply the affidavit upon the request of TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. in the time, frequency and manner specified by TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC.. At least one (1) certified analysis, conducted by an

4 independent, certified laboratory recognized by the State of Florida, shall be conducted twice annually during the purchase order time period, for each listed contaminant under this specification for the Hydrochloric Acid, and supplied to the TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. within thirty (30) days of such analysis. 3.1.b. It shall be the VENDOR's responsibility to provide a Material Compliance Certificate of Analysis for each lot shipped to TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. under this purchase order. The Certified Analysis shall be signed by a Corporate Officer or authorized representative of the corporation and specify that the Hydrochloric Acid meets the specifications provided herein. The Certificate of Compliance shall be in the possession of AMERICAN WATER PRIDESA, LLC at the time of delivery c. Training. As part of this purchase order the vendor shall conduct on-site training of the safe handling of their particular material to Tampa Bay Water/American Water Pridesa, LLC. Operations Personnel. This training shall be conducted as requested and coordinated through the Facility Safety Officer. Written Materials shall be left for reference for future training and become the property of Tampa Bay Water/American Water Pridesa, LLC NSF Certification Requirement 3.2.a. The VENDOR shall provide proof that the Hydrochloric Acid to be provided is approved for potable water treatment, and meets the National Sanitation Foundation Standard Occupational Health and Safety 3.3.a. In compliance with Chapter 442, Florida Statutes, any items delivered from a VENDOR shall be accompanied by a Material Safety Data Sheet (MSDS). The MSDS must be maintained by the user agency and must include the following information: 3.3.a.(1) The Hydrochloric Acid and the common name of the toxic substance. 3.3.a.(2) The hazards or other risks in the use of the toxic substance, including: 3.3.a. (2)A. 3.3.a. (2)B. 3.3.a.(2)C. The potential for fire, explosion, corrosivity, and reactivity; The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and The primary routes of entry and symptoms of overexposure.

5 3.3.a.(3) The proper precautions, handling practices, necessary personnel protective equipment, and other safety precautions in the use of, or exposure to, the toxic substances, including appropriate emergency treatment in the case of overexposure. 3.3.a.(4) The emergency procedure for spills, fire, disposal, and first aid. 3.3.a.(5) A description, in lay terms, of the known specific potential health risks posed by the toxic substance intended to alert any person reading this information. 3.3.a.(6) The year and month, if available, that the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information. 3.3.a.(7) Any questions regarding this requirement should be directed to: 3.4. Emergency Plan of Action Department of Labor and Employment Security Bureau of Industrial Safety and Health Toxic Waste Information Center 2551 Executive Center Circle West Tallahassee, Florida Phone: 800/ a. Within 30 days of award and acceptance of the purchase order, the VENDOR shall provide, in writing, an emergency contingency plan, with appropriate telephone contacts, for TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. to follow in case of an emergency supply of Hydrochloric Acid is needed. The VENDOR shall supply, in writing, an emergency spill response plan with the appropriate emergency response personnel names and telephone contact numbers (24 hour contact numbers) within 30 days of award of a purchase order. In addition, the proper spill response notification procedure, along with any forms required by all local, state or federal regulatory agencies, shall be supplied by VENDOR. This section in no way relieves the VENDOR of his responsibility to notify the proper regulatory agencies of a spill incident. In the event of a spill or leak, the VENDOR shall supply the necessary personnel to respond to such an event, to work with the local Hazardous Materials Response Team and to manage and oversee "After Event" cleanup efforts. Should a spill or leak occur, caused by VENDOR'S personnel, equipment or method of delivery, VENDOR shall immediately comply with all applicable terms and conditions of the current version of Title III, Superfund Amendments and Reauthorization Act of 1986, 42 U.S.C.S , et seq. (SARA) and the Florida Hazardous Materials Emergency Response and Community Right-to-Know Act of 1988, Ch 252, Part II, Florida Statutes. The responsibility for compliance with Federal and State Rules and Regulations

6 regarding VENDOR caused spills or releases shall be the sole responsibility of the VENDOR. The VENDOR shall hold TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. and AMERICAN WATER PRIDESA, LLC harmless for any failure to properly report and/or comply with this provision. 3.4 b. Vendor is responsible for supplying, as needed, NFPA Placards for the front gate and chemical storage areas where their product is used at the facility suitable for HAZMAT responders. 4. DELIVERY, STORAGE AND HANDLING 4.1. Delivery and Location 4.1.a. Delivery of Hydrochloric Acid shall be made to the following TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. location: TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. C/o AMERICAN WATER PRIDESA, LLC Regional Desalination Water Treatment Plant Wyandotte Road Gibsonton, FL b. The storage tank volume is 12,000 gallons. 4.1.c. The monthly consumption is estimated at 2,000 gallons with a plant flow of 25 MGD. 4.1.d Volume per delivery is estimated based on truck volume. VENDOR shall be responsible to schedule deliveries as needed to supply demand based on actual volume that can be transported. 4.1.e. Shipment of Hydrochloric Acid shall conform to all current regulations of the State of Florida, the United States Department of Transportation or other applicable regulatory agencies Delivery Schedule and Special Conditions 4.2.a. All deliveries of Hydrochloric Acid shall be made to AMERICAN WATER PRIDESA, LLC/TAMPA BAY WATER within two (2) days after receipt of order. In the event that the VENDOR cannot comply with the requested delivery, the VENDOR is responsible to find an alternate bulk supplier to deliver the Hydrochloric Acid in the specified timeframe at no additional cost to AMERICAN WATER PRIDESA, LLC/TAMPA BAY WATER.

7 4.2.b. All deliveries of Hydrochloric Acid shall be freight prepaid, F.O.B. to TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. at the Regional Desalination Water Treatment Plant, Wyandotte Road, Gibsonton Florida c. Delivery time of day shall be as arranged upon placement of order and shall be between the hours of 8:00 a.m. and 4:30 p.m. EST unless otherwise agreed to by both parties. Requests to deviate from schedule must be confirmed with AMERICAN WATER PRIDESA, LLC/TAMPA BAY WATER /AMERICAN WATER PRIDESA, LLC. 24 hours prior to scheduled delivery and must conform to delivery conditions set forth in this specification. 4.2.d. TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. and AMERICAN WATER PRIDESA, LLC reserve the right to change quantities and delivery dates at their discretion with a 24-hour notice. 4.2.e. The VENDOR shall supply all necessary connectors and hoses required to off load the Hydrochloric Acid shipment. 4.2.f VENDOR must provide a receipt with the exact quantity of Hydrochloric Acid delivered at the time of delivery. 4.2.g. Hydrochloric Acid supplied shall be compatible with the facility s feed equipment and storage vessels. 5. SECURITY PROVISIONS 5.1. All Shippers and vendors shall provide TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. with a summary of the actions taken to reduce the possibility of criminal activity during packaging and shipment of products and materials to our facilities All vendors (and their transportation companies) shall send a list of names of representatives and delivery personnel that are authorized to enter our facilities on their behalf. This list will be kept current with any personnel changes being reflected on the list All delivery personnel must have a photo ID and appropriate company identification All vendors and delivery personnel must sign in and out of TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. and/or AMERICAN WATER PRIDESA, LLC facilities. The purpose of their visit will be verified and validated by TAMPA BAY WATER/AMERICAN WATER PRIDESA, LLC. and/or AMERICAN WATER PRIDESA, LLC personnel Hydrochloric Acid deliveries will strictly follow TAMPA BAY and/or AMERICAN WATER PRIDESA, LLC bulk off-loading policy and procedure where applicable No unscheduled or after-hours deliveries will be accepted without written permission from TAMPA BAY and/or AMERICAN WATER PRIDESA, LLC.

8 5.7. All deliveries must be made through the main entrance If bulk deliveries are made using a third party, a wash ticket must be provided with each shipment showing the tanker was thoroughly cleaned, as well as, what the carrier had in the vehicle prior to transporting the chemical to the Tampa Bay Desalination Facility. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]