CONCESSION STAND SPONSOR CHECKLIST (FROM SCHEDULING TO FINISH):

Transcription

1 USD #484 Athletics/Activities Concession Stand Procedures & Guidelines Updated: October 31 ST, 2014 CONCESSION STAND SPONSOR CHECKLIST (FROM SCHEDULING TO FINISH): o Turn Concession Request and Requisition into FHS Office Treasurer and Nutrition Services at least two (2) weeks prior to the date you need to use them. o Line up student workers and parent volunteers (if necessary) for your date. o If you need additional extension cords, tables, etc. available, these arrangements should be made directly with the FHS/FMS Custodian. o [During basketball season]: Stop by at lunch and get your cheese put in the warmer and the warmer turned on. It takes at least three hours to properly heat the cheese. o Pick up your cash box from the FHS Office Treasurer. The box will be available for you after lunch on the day of your event. The box will contain keys for the cooler, the code for the candy, a calculator, a balance sheet, and a hospitality sheet (for Officials/Workers). o Food and equipment will be in your concession stand no later than 2:00 PM the day of your event. o Open your stand no later than 30 minutes prior to game time. o Practice proper food safety techniques: All workers handling nachos, popcorn, hot dogs and/or polish sausages should wear gloves at all times. Workers responsible for the money should not touch these items. o Keep your stand clean as you work designate a student to be in charge of sweeping and making sure that counters and surfaces are kept clean. Throw away empty bun bags and boxes to help keep the area from becoming cluttered. o Once you have closed the concession stand, count the money box using the provided balance sheet. Make sure to place the keys, code for the candy, calculator, initialed balance sheet, and the hospitality sheet back in the box. The box should then be turned in to an administrator. o Clean up your area before you leave. All of the following must be done: o Wipe out popcorn popper with clean paper towels. This includes the popping kettle. o Empty the kernel tray. o Rinse food out of the electric kettles, roasters and crock pots and return them to the box they were delivered in. Make sure to include cords and lids for all equipment. o Secure the lids on the popcorn oil and popcorn. Leave these items on the counter with the other equipment. o Rinse food off of tongs and serving spoons and place in plastic bag to return to the kitchen. o Wipe all surfaces with wet cloth or cleaning solution. o Sweep the floor. o Trash tie bags closed and take to the dumpster. 1

2 o Take all leftover food and paper items with you! It is your responsibility to see that leftover food is stored properly or disposed of properly, as it may not be returned to the kitchen. Don t forget to check the coolers for food. o Lock pop coolers, candy cupboard and doors before you leave. o Next morning: Return unopened items directly to the kitchen staff. After doing so, let the FHS/FMS Treasurer know what you returned, so your group will not be charged for those items. (See below for a list of items that may be returned. Also, see below for how to handle left over perishables.) CONCESSION STAND POLICIES TO KNOW: o Unless you run out of everything and are shut down by an administrator, concession stands will be open until the beginning of the 4 th quarter of football and basketball games. On volleyball nights, concessions should be available until after the first game of the final scheduled varsity match. Sponsor should check with administrator for appropriate closing times at other events. o Don t open a new box of candy until absolutely necessary. Example: You ve got two Snickers, and one unopened case of Snickers. Sell the two Snickers before you break open the case. This will help decrease the chance of lost profits and will help the Concession Supervisor provide an accurate count to the FHS Treasurer. o Items not returned directly to kitchen staff by the conclusion of the next school day following the concession stand will be billed to the club at full price. o The following are the only items which may be returned (the next day) to the kitchen for credit: o Unopened bags of chips o Unopened bags of nacho cheese o Unopened jars of pickles o Unopened paper products o Condiment packets (Sponsor counts packets and places count in bag with packets) o Flavacol (popcorn seasoning powder), popcorn, and unused popcorn oil is to be left with the equipment in the concession stand. You will be charged for these items based on what you use. o If you have leftover items that can t be returned to the kitchen staff for instance: paper products, hot dogs, buns, etc. it is your responsibility to decide what to do with them. Many sponsors have talked to the next club sponsor about buying them to help defray their loss on the items. o The selling sponsor should contact the buying sponsor if they are interested in selling any of the items, with the understanding that it is not mandatory that the buying sponsor actually agrees to purchase the items o If an agreement is reached, the buying sponsor should pay the selling sponsor from their concession cash box for any items purchased o Finally, the selling sponsor should bring the cash to the FHS Treasurer and it will be added to their concession stand totals. o NOTE: Perishables ordered from Nutrition Services must be canceled at least two days prior to your event. Non-perishables may be canceled any time prior to lunch on the day of your event. 2

3 o Because of state and federal regulations: Non-School groups using our facilities are prohibited from serving homemade food items as part of a concession stand. o Because of state and federal regulations: Use of the FHS kitchen area is unavailable to any group. SUGGESTIONS TO IMPROVE YOUR CONCESSION STAND EXPERIENCE: o Order less hot dogs, polish sausages and any other perishable item than you think you will need. It is better to sell out than to be left with food you can t get rid of. o Money should be handled only by you, a trusted adult, or if there is no other choice a student that you trust. Don t take your eyes off the box, and don t leave it alone at any point. We have seen a large (positive) difference in profit margins when the sponsor takes full control of the money. o If you run out of something, don t go get more (with, perhaps, the exception being popcorn). Customers will eat/drink what you have available. o If you do have to run and get something (while leaving a trusted adult in charge of the stand), don t charge take money from the box to cover the item, and put the receipt in the box. Why? Less paperwork for you later! o Review with student help how to properly count back change. This is a skill that is much appreciated by the customer, and is a valuable skill for our students to learn. Ideas We AREN T Implementing Yet, But May Review for : o If equipment is returned damaged or with parts missing (cord, lid, etc.), club/organization will be charged a $25.00 repair fee by Nutrition Services o If cleanup (see list above) is necessary by Concession Supervisor, administration, and/or Nutrition Services the club/organization will be charged a $15.00 cleanup fee by Athletics. o Equipment Replacement Fee Mandatory $5.00 charge per concession stand to help defray the cost of replacing equipment (Ex. Popcorn machine, roasters, pop cooler, coolers, etc.) 3

4 USD #484 Athletics/Activities Concession Stand Purchase/Sale Prices Updated: November 4th, 2014 MANDATORY ITEMS ITEM # PPU* CTS SALE PRICE NOTES FLAVACOL SEASONING SPONSOR WILL START WITH WILL SEND CONTAINER $.09 N/A FOR POPCORN 35 OZ., CHARGED BY USE POPCORN PER POUND $.63 $.75 SPONSOR WILL START WITH 25 LBS., CHARGED BY USE POPCORN OIL 1 GALLON $12.65 N/A SPONSOR WILL START WITH 1 GALLON, CHARGED BY USE POPCORN SACKS 1 $.02 N/A MIN, SPONSOR CAN REQUEST MORE POP CTS X #SOLD $.96 $1.75 CTS = RESTOCK PRICE WATER CTS X #SOLD $.69 $1.75 CTS = RESTOCK PRICE GATORADE CTS X #SOLD $.92 $1.75 CTS = RESTOCK PRICE CANDY CTS X #SOLD $.70 $1.25 CTS = RESTOCK PRICE CHIPS CTS X #SOLD $.50 $1.00 CTS = RESTOCK PRICE GLOVES 10 (5 Pair).04 N/A SPONSOR WILL START WITH FIVE PAIR, SPONSOR CAN REQUEST MORE OPTIONAL ITEMS AVAILABLE FOR PURCHASE ITEM # PPU* CTS SALE PRICE NOTES DELI WRAPS FOR PICKLES BOX OF 1000 $4.85 N/A DILL PICKLES GALLON JAR $8.15 $1.00 APPROX. 18 PER JAR FOIL WRAP 1 BOX = 500 $11.00 N/A HOT DOG BUNS 1 $.18 N/A HOT DOGS 50 PER CASE/10 LB. PER CASE $24.00 $1.75 KETCHUP PACKETS 1 $.02 N/A MUSTARD PACKETS 1 $.02 N/A NACHO CHEESE SAUCE 1 BAG $12.80 N/A NACHO TRAYS 1 SLEEVE = 125 TRAYS $13.80 N/A NAPKINS 1 PACKAGE = 160 NAPKINS $1.50 N/A POLISH SAUSAGE 50 PER CASE/10 LB. PER CASE $28.00 $2.00 RELISH PACKETS 1 $.05 N/A SALT SHAKERS 1 $.25 N/A TRI-CUT CORN CHIPS 2 LB. PER BAG $2.65 $2.00 KEY # PPU = Number Per Purchase Unit CTS = Cost To Sponsor Per Purchase Unit 4

5 USD #484 Athletics/Activities Concession Stand Prices Updated: October 31 ST, 2014 STANDARD MENU ITEMS: POP, WATER, GATORADE.. $1.75 POPCORN.. $0.50 CANDY $1.25 CHIPS.. $1.00 SPECIAL MENU ITEMS* HOT DOG $1.75 POLISH SAUSAGE $2.00 NACHOS W/CHEESE.. $2.00 EXTRA CHEESE. $.50 DILL PICKLE $1.00 STANDARD MENU ITEMS ARE ALWAYS AVAILABLE FOR PURCHASE AT USD #484 CONCESSION STANDS. *SPECIAL MENU ITEMS ARE AVAILABLE AT THE DISCRETION OF THE CLUB/ORGANIZATION SPONSOR. USD #484 Athletics/Activities Concession Stand Prices Updated: October 29 th, 2014 STANDARD MENU ITEMS: POP, WATER, GATORADE.. $1.75 POPCORN.. $0.50 CANDY $1.25 CHIPS.. $1.00 SPECIAL MENU ITEMS* HOT DOG $1.75 POLISH SAUSAGE $2.00 NACHOS W/CHEESE.. $2.00 EXTRA CHEESE. $.50 DILL PICKLE $1.00 STANDARD MENU ITEMS ARE ALWAYS AVAILABLE FOR PURCHASE AT USD #484 CONCESSION STANDS. *SPECIAL MENU ITEMS ARE AVAILABLE AT THE DISCRETION OF THE CLUB/ORGANIZATION SPONSOR. 5

6 USD #484 Athletics/Activities Concession Stand Cheat Sheet Updated: October 31 ST, 2014 ONE (1) POP + ONE (1) POPCORN $2.25 ONE (1) POP + ONE (1) BAG OF CHIPS.. $2.75 ONE (1) POP + ONE (1) DILL PICKLE $2.75 ONE (1) POP + ONE (1) CANDY.... $3.00 ONE (1) POP + ONE (1) HOT DOG $3.50 ONE (1) POP + ONE (1) POLISH SAUSAGE..... $3.75 ONE (1) POP + ONE (1) NACHO W/CHEESE. $3.75 ONE (1) POP + TWO (2) POPCORNS $2.75 ONE (1) POP + TWO (2) BAGS OF CHIPS... $3.75 ONE (1) POP + TWO (2) DILL PICKLES. $3.75 ONE (1) POP + TWO (2) CANDY $4.25 ONE (1) POP + ONE (2) HOT DOGS. $5.25 ONE (1) POP + TWO (2) POLISH SAUSAGE $5.75 ONE (1) POP + TWO (2) NACHOS W/ CHEESE. $ TWO (2) POPS + ONE (1) POPCORN $4.00 TWO (2) POPS + ONE (1) BAG OF CHIPS $4.50 TWO (2) POPS + ONE (1) DILL PICKLE. $4.50 TWO (2) POPS + ONE (1) CANDY. $4.75 TWO (2) POPS + ONE (1) HOT DOG $5.25 TWO (2) POPS + ONE (1) POLISH SAUSAGE... $5.50 TWO (2) POPS + ONE (1) NACHO W/CHEESE.. $5.50 TWO (2) POPS + TWO (2) POPCORNS. $4.50 TWO (2) POPS + TWO (2) BAGS OF CHIPS. $5.50 TWO (2) POPS + TWO (2) DILL PICKLES.. $5.50 TWO (2) POPS + TWO (2) CANDY. $6.00 TWO (2) POPS + TWO (2) HOT DOGS. $7.00 TWO (2) POPS + TWO (2) POLISH SAUSAGE $7.50 TWO (2) POPS + TWO (2) NACHOS W/ CHEESE. $ THREE (3) POPS $5.25 THREE (3) CANDY. $3.75 THREE (3) HOT DOGS.. $5.25 6

7 USD #484 Athletics/Activities Popcorn Directions Updated: October 31 ST, Turn all switches on 2. Allow kettle to heat 4-5 minutes 3. Add (in this order): a. 1/3 cup popcorn oil b. 1 heaping tablespoon Flavacol seasoning c. 1 cup popcorn kernels 4. See instructions on door of machine for popping additional batches and holding popcorn. CLEAN-UP 1. Shut machine off and allow to cool down 2. Empty bottom tray that has un-popped kernels 3. Wash tray with soap and hot water; return tray to machine 4. Wipe down inside and outside of the machine with damp cloth 5. Clean up any salt, popped or unpopped corn around the bottom of the machine/top of the cabinet BEFORE YOU CLOSE THE CONCESSION STAND Make sure all switches are turned off and machine is unplugged from electricity. 7

8 USD #484 Athletics/Activities & USD #484 Nutrition Services Updated: November 4 th, 2014 Concession Supplies Request Form Today s Date: Type of Athletic or Club Event: Date and Day of Activity Time of Activity: Club Sponsor s Name: Organization: Location food should be delivered: Checklist for Club Sponsors: o Fill out the info below by writing in the number of items you want in the space provided. If you do not need all of the items listed place a zero in the space beside the item. o Attach a requisition (a copy of this form can be found on pg. 10 of this packet) stating you are requesting supplies for concessions. Nutrition Services will provide prices to Janet at FMS and Brigitte at FHS. You will not need to price any items on the requisition. o Next morning: Return unopened items directly to the kitchen staff. After doing so, let the FHS/FMS Treasurer know what you returned, so your group will not be charged for those items. Items not returned directly to kitchen staff by the conclusion of the next school day following the concession stand will be billed to the club at full price. The following are the only items which may be returned to the kitchen for credit: Unopened bags of chips Unopened bags of nacho cheese Unopened jars of pickles Unopened paper products Condiment packets (Sponsor counts packets and places count in bag with packets) o Please try to get us your request two (2) weeks BEFORE your event; this will allow us enough time to order your supplies. (FORM CONTINUED ON BACK OF PAGE) 8

9 MANDATORY ITEMS Sponsor may request more popcorn sacks and gloves. All other items in this section will be automatically ordered for every concession stand. ITEM FLAVACOL SEASONING FOR POPCORN SPONSOR REQUEST? # PPU* CTS USED: NOTES N/A PER OZ. $.09 POPCORN N/A PER POUND $.63 POPCORN OIL N/A 1 GALLON $12.65 POPCORN SACKS 1 $.02 SPONSOR WILL START WITH 35 OZ., CHARGED BY USE SPONSOR WILL START WITH 25 LBS., CHARGED BY USE SPONSOR WILL START WITH 1 GALLON, CHARGED BY USE MIN, SPONSOR CAN REQUEST MORE POP N/A CTS X #SOLD $.96 CTS = RESTOCK PRICE WATER N/A CTS X #SOLD $.69 CTS = RESTOCK PRICE GATORADE N/A CTS X #SOLD $.92 CTS = RESTOCK PRICE CANDY N/A CTS X #SOLD $.70 CTS = RESTOCK PRICE CHIPS N/A CTS X #SOLD $.50 CTS = RESTOCK PRICE 10 SPONSOR WILL START WITH FIVE GLOVES.04 (5 Pair) PAIR, SPONSOR CAN REQUEST MORE OPTIONAL MENU ITEMS Items in this section are available for any concession stand by sponsor request. Food Items case of 50 large hot dogs Buns for Hot Dog/Polish Sausage Bag Nacho Cheese Ketchup Packets Relish Packets case of 50 large polish sausage gallon jar whole dill pickles approx 18 per jar Bags Tri Cut Corn Chips for Nachos Mustard Packets Salt Shakers Paper/Foil Supplies Sleeve of 125 Nacho Trays Box of 500 foil sandwich / hot dog wraps Napkins pkg of 160 (square) Deli Wraps for pickles box of 1000 Equipment sets of tongs Long Handled Spoons Popcorn Scoop Electric Kettles to heat hot dogs & polish Electric Roaster to hold hot dogs, sausage A requisition must accompany the list of supplies you request. Questions? Contact Joyce Whitson, Nutrition Services Director (Ext. 4031) 9

10 USD #484 Athletics/Activities & USD #484 Nutrition Services Updated: November 4 th,