Warren Consolidated Schools. Financial Report with Supplemental Information June 30, 2014

Transcription

1 Financial Report with Supplemental Information

2 Contents Independent Auditor's Report 1-3 Management's Discussion and Analysis 4-12 Basic Financial Statements Government-wide Financial Statements: Statement of Net Position 13 Statement of Activities 14 Fund Financial Statements: Governmental Funds: Balance Sheet 15 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position 16 Statement of Revenue, Expenditures, and Changes in Fund Balances 17 Reconciliation of the Statement of Revenue, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 18 Proprietary Funds: Statement of Net Position 19 Statement of Revenue, Expenses, and Changes in Net Position 20 Statement of Cash Flows 21 Fiduciary Fund - Student Activities (Agency) Fund - Statement of Fiduciary Net Position 22 Notes to Financial Statements Required Supplemental Information 44 Budgetary Comparison Schedule - General Fund 45 Other Supplemental Information 46 Nonmajor Governmental Funds: Combining Balance Sheet 47 Combining Statement of Revenue, Expenditures, and Changes in Fund Balances 48 Schedule of Bonded Indebtedness Federal Awards Supplemental Information Issued Under Separate Cover

3 Independent Auditor's Report To the Board of Education Warren Consolidated Schools Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Warren Consolidated Schools (the "School District") as of and for the year ended and the related notes to the financial statements, which collectively comprise the School District's basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 1

4 To the Board of Education Warren Consolidated Schools Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Warren Consolidated Schools as of and the respective changes in its financial position and its cash flows for the year then ended, in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As described in Note 2 to the financial statements, fund balance in the General Fund at June 30, 2014 is an accumulated fund deficit of $2,167,331, which is a violation of the State of Michigan Uniform Budgeting and Accounting Act. Our opinion is not modified with respect to this matter. Required Supplemental Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and the General Fund budgetary comparison schedule, as identified in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, which considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplemental information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Warren Consolidated Schools' basic financial statements. The other supplemental information, as identified in the table of contents, is presented for the purpose of additional analysis and is not a required part of the basic financial statements. The other supplemental information, as identified in the table of contents, is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the other supplemental information, as identified in the table of contents, is fairly stated in all material respects in relation to the basic financial statements as a whole. 2

5 To the Board of Education Warren Consolidated Schools Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated September 12, 2014 on our consideration of Warren Consolidated Schools' internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the School District's internal control over financial reporting and compliance. September 12,

6 Management s Discussion and Analysis This section of Warren Consolidated Schools (the School District ) annual financial report presents our discussion and analysis of the School District s financial performance during the years ended and Please read it in conjunction with the School District s financial statements, which immediately follow this section. Using this Annual Report This annual report consists of a series of financial statements and notes to those statements. These statements are organized so the reader can understand Warren Consolidated Schools financially as a whole. The government-wide financial statements provide information about the activities of the whole School District, presenting both an aggregate view of the School District s finances and a longer-term view of those finances. The fund financial statements provide the next level of detail. For governmental activities, these statements tell how services were financed in the short term as well as what remains for future spending. The fund financial statements look at the School District s operations in more detail than the government-wide financial statements by providing information about the School District s most significant funds, the General Fund and the 2012 Bond Issue Series A Capital Projects Fund, with all other funds presented in one column as nonmajor funds. The remaining statements, the Internal Service Fund statement of net position, statement of revenue, expenses, and changes in fund net position, statement of cash flows, and the statement of fiduciary net position, present financial information about activities for which the School District provides services to other funds and acts solely as an agent for the benefit of students and parents. Below is an outline of the report format: Management s Discussion and Analysis (MD&A) (Required Supplemental Information) Basic Financial Statements Government-wide Financial Statements Fund Financial Statements Notes to the Basic Financial Statements (Required Supplemental Information) Budgetary Information for Major Funds Other Supplemental Information 4

7 Management s Discussion and Analysis (Continued) Reporting the School District as a Whole - Government-wide Financial Statements One of the most important questions asked about the School District is, As a whole, what is the School District s financial condition as a result of the year s activities? The statement of net position and the statement of activities, which appear first in the School District s financial statements, report information on the School District as a whole and its activities in a way that helps you answer this question. We prepare these statements to include all assets and liabilities, using the accrual basis of accounting, which is similar to the accounting used by most private sector companies. All of the current year s revenue and expenses are taken into account regardless of when cash is received or paid. These two statements report the School District s net position - the difference between assets and liabilities, as reported in the statement of net position - as one way to measure the School District s financial health or financial position. Over time, increases or decreases in the School District s net position - as reported in the statement of activities - are indicators of whether its financial health is improving or deteriorating. The relationship between revenues and expenses is the School District s operating results. However, the School District s goal is to provide services to our students, not to generate profits as commercial entities do. One must consider many other nonfinancial factors, such as the quality of the education provided, student achievement, and the safety of the schools, in order to assess the overall health of the School District. The statement of net position and the statement of activities report the governmental activities for the School District, which encompass all of the School District s services, including instruction, support services, community services, athletics, food services, enrichment, student stores, capital projects, debt retirement, and internal services. Property taxes, unrestricted state aid (foundation allowance revenue), and state and federal grants finance most of these activities. Reporting the School District s Most Significant Funds - Fund Financial Statements The School District s fund financial statements provide detailed information about the most significant funds - not the School District as a whole. Some funds are required to be established by state law and by bond covenants. However, the School District establishes many other funds to help it control and manage money for particular purposes or to show that it is meeting legal responsibilities for using certain taxes, grants, and other money (such as bond-funded construction funds used for voter-approved capital projects). The funds of the School District use the following accounting approaches: 5

8 Management s Discussion and Analysis (Continued) Governmental Funds - Most of the School District s services are reported in governmental funds. Governmental fund reporting focuses on showing how money flows into and out of funds and the balances left at year end that are available for spending. These balances are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the operations of the School District and the services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the School District s programs. We describe the relationship (or differences) between governmental activities (reported in the statement of net position and the statement of activities) and governmental funds in a reconciliation. Proprietary Fund - Internal Service Fund - The purpose of the Internal Service Fund is to finance certain services provided to other funds on a cost-reimbursement basis. The School District maintains this fund for accrued compensated absences and risk liabilities. It is funded through charges to and transfers from the General Fund and Nutrition Service Fund. The School District as Trustee - Reporting the School District s Fiduciary Responsibilities The School District is the trustee, or fiduciary, for its student activity funds. All of the School District s fiduciary activities are reported in a separate statement of fiduciary net position. We exclude these activities from the School District s other financial statements because the School District cannot use these assets to finance its operations. The School District as a Whole Recall that the statement of net position provides the perspective of the School District as a whole. Table 1 provides a summary of the School District s net position as of and 2013: 6

9 Management s Discussion and Analysis (Continued) TABLE 1 Governmental Activities June (in millions) Assets Current and other assets $ 53.0 $ 44.6 Property and equipment Total assets Liabilities Current liabilities Long-term liabilities Total liabilities Net Position Net investment in capital assets Restricted Unrestricted (1.3) 6.7 Total net position $ 39.5 $ 46.4 The School District s net position was $39.5 million and $46.4 million at and 2013, respectively. Net investment in capital assets, totaling $38.0 million, compares the original cost, less depreciation of the School District s capital assets, to long-term debt used to finance the acquisition of those assets. Most of the debt will be repaid from voter-approved property taxes collected as the debt service comes due. Restricted net position is reported separately to show legal constraints from debt covenants and enabling legislation that limit the School District s ability to use that net position for day-to-day operations. The remaining amount of net position (a deficit of $1.3 million) was unrestricted. The $1.3 million deficit in unrestricted net position of governmental activities represents the accumulated results of all past years operations. The unrestricted net position balance enables the School District to meet working capital and cash flow requirements as well as to provide for future uncertainties. The operating results of the General Fund have an impact on the change in unrestricted net position from year to year. 7

10 Management s Discussion and Analysis (Continued) The results of this year s operations for the School District as a whole are reported in the statement of activities (see Table 2), which shows the changes in net position for fiscal years ended and 2013: TABLE 2 Governmental Activities Year Ended June (in millions) Revenue Program revenue: Charges for services $ 3.5 $ 3.9 Operating grants/contributions General revenue: Property taxes State foundation allowance Interest and investment earnings Net gain (loss) on disposal of capital assets 1.1 (0.5) Other Total revenue Functions/Program Expenses Instruction Support services Athletics Nutrition services Community services Interest on long-term debt Depreciation (unallocated) Total functions/program expenses Decrease in Net Position $ (6.9) $ (11.3) 8

11 Management s Discussion and Analysis (Continued) As reported in the statement of activities, the cost of all School District activities this year was $192.3 million. Certain activities were partially funded from those who benefited from the programs ($3.5 million) or by other governments and organizations that subsidized certain programs with grants and contributions ($32.3 million). We paid for the remaining public benefit portion of our governmental activities with $49.9 million in taxes, $97.0 million in state foundation allowance, and with our other revenue (i.e., interest and general entitlements). Overall, the cost of activities exceeded the revenue from funding sources by $6.9 million, resulting in a corresponding decrease in net position. Property taxes and the state foundation allowance constitute the majority of School District operating revenue sources. In its mission to provide a quality education for its students, the Board of Education and administration must annually evaluate the needs of the School District and balance those needs with available funding resources. The School District s Funds As we noted earlier, the School District uses funds to help it control and manage money for particular purposes. Looking at funds helps the reader consider whether the School District is being accountable for the resources taxpayers and others provide to it and may provide more insight into the School District s overall financial health. At, the School District s funds reported a combined fund balance of $2.3 million, a decrease of $8.8 million from June 30, The primary reasons for the decrease are as follows: In the General Fund, the School District s principal operating fund, fund balance decreased $8.4 million to negative $2.2 million (deficit). The fund balance of the General Fund is available to pay for expenditures related to allowable school operating activities. In the combined school service funds, fund balance in the Nutrition Service Fund increased $0.26 million to $0.42 million. The Community Service Fund provided an operating transfer to the General Fund. Overall, the fund balance of the combined capital projects funds decreased approximately $1.7 million. The School District completed the major projects related to the $65.2 million bond proposition approved by voters in The bonds were issued in three series from 2010 to These bonds were issued in accordance with State law and are being used for critical needs such as parking lots, roofs, and technology. Interest on these bonds is subsidized by the federal government. Capital projects expenditures were approximately $1.6 million. The capital projects funds are comprised of three funds, one of which is considered a major fund. Financial statements for the two nonmajor funds may be found in the other supplemental information section of this report. For the debt service funds, the combined fund balance increased $1.0 million. 9

12 Management s Discussion and Analysis (Continued) General Fund Budgetary Highlights The fiscal year 2014 original budget, which was completed at the end of the prior fiscal year, reflected certain assumptions for enrollment, state aid, grant funding, staffing, and other expenditures. Over the course of the year, the School District revises its budget as it attempts to deal with unexpected changes in revenue and expenditures. State law requires that the budget be amended to ensure that expenditures do not exceed appropriations. The budget was amended one time during the year to reflect the most recent available information. The amendment to the budget was adopted just before year end. Budgeted total revenue increased by approximately $.4 million and budgeted total expenditures increased by approximately $6.7 million. The revision to budgeted revenue and expense was primarily due to staffing changes, health savings account costs, workers compensation costs, and unusually high utility costs. Actual expenditures exceeded actual revenue and fund transfers for the year ended June 30, 2014 by $8.4 million. The final amended budget showed an operating deficit of $12.0 million. The favorable variance is due primarily to mid-year staff reductions and changes to employee medical insurance plans. A schedule showing the School District s original and final budget amounts compared with actual results is provided in the required supplemental information section of this financial report. Capital Assets and Debt Administration Capital Assets As of, the School District had $186.0 million invested in a broad range of capital assets, including land, buildings, vehicles, furniture, and equipment. This amount represents a net decrease (including additions, disposals, and depreciation) of approximately $7.0 million, or 3.7 percent, from last year. June Land $ 3,756,862 $ 3,848,086 Buildings 181,241, ,280,357 Land improvements 75,446,242 75,432,492 Buses and other vehicles 11,305,924 11,297,949 Furniture and equipment 36,999,707 36,552,283 Construction in progress - 1,778,351 Total capital assets 308,750, ,189,518 Less accumulated depreciation 122,795, ,255,878 Net capital assets $ 185,954,073 $ 192,933,640 10

13 Management s Discussion and Analysis (Continued) This year s additions of $0.7 million included equipment, technology, and building renovations. These additions were paid for with a portion of the 2012 Series A bond issue, the Sinking Fund, and General Fund monies. The summer of 2013 marked the final major construction projects paid for with the abovementioned funds. We present more detailed information about our capital assets in the notes to the financial statements. Debt At the end of this year, the School District had $144.7 million in general obligation bonds outstanding versus $152.0 million the previous year. The School District s general obligation debt was rated A3 with negative outlook by Moody s Investor Service per the most recent review in February The State limits the amount of general obligation debt that schools can issue to 15 percent of the assessed value of all taxable property within the School District s boundaries. If the School District issues qualified debt, i.e., debt backed by the State of Michigan, such obligations are not subject to this debt limit. The School District s outstanding unqualified general obligation debt of $144.7 million is significantly below this statutorily imposed limit. Other long-term obligations include accrued compensated absences, risk liabilities, postemployment retiree healthcare benefits, and amortizable bond issue premiums and discounts. We present more detailed information about our long-term liabilities in the notes to the financial statements. Economic Factors and Next Year s Budgets and Rates The following factors will affect the School District in the future and were considered in preparing the School District s budget for the 2015 fiscal year: The School District's revenue is heavily dependent on state funding and the health of the State's School Aid Fund. The actual revenue received depends on the State's ability to collect revenue to fund its appropriation to school districts. The School District s Board of Education and administration consider many factors in the budget process. One of the most important factors affecting the budget is student enrollment. Over 85 percent of the School District s revenue is derived from the State of Michigan s student enrollment-based funding formula. The formula to allocate revenue to school districts is based on the blending of two official pupil counts and a per-pupil funding allocation (called the foundation allowance ). The blended count for fiscal year 2015 is based on 10 percent of the February 2015 count plus 90 percent of the October 2014 count. The sum of these products is multiplied by the foundation allowance for fiscal year 2015 of $8,

14 Management s Discussion and Analysis (Continued) The 2015 budget was adopted in June 2014 and projected deficit spending of $9.6 million, resulting in an ending deficit fund balance of ($14.5) million. As a result of the deficit fund balance, the School District is required to file a Deficit Elimination Plan (DEP) with the Michigan Department of Education (MDE). The 2015 budget was amended and the DEP was filed in August In the development of the budget, the School District solicited input from department administrators for cost reduction strategies. The School District has repurposed two school buildings and modified programs for the school year to help reduce expenditures. The budget contains assumptions, including the number of students that will be enrolled in October When the October 2014 preliminary (unaudited) student count is known, the School District will evaluate additional measures to reduce expenses for this fiscal year as needed. A revised budget will be prepared as soon as practical and will include any known adjustments to the original assumptions. The Board of Education is committed to offering quality educational programs while being fiscally responsible. Requests for Information This financial report is designed to provide a general overview of the School District s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Chief Financial Officer, Anita Drive, Warren, MI

15 Statement of Net Position Governmental Activities Assets Cash and investments (Note 3) $ 21,413,995 Receivables (Note 4): Taxes receivable 2,522,034 Accounts receivable 227,645 Due from other governmental units 24,358,724 Inventories 358,666 Prepaid costs and other assets 702,081 Restricted assets (Note 9) 3,498,037 Capital assets - Net (Note 5) 185,954,073 Total assets 239,035,255 Liabilities Accounts payable 1,033,517 Accrued payroll-related liabilities 20,882,964 Line of credit (Note 8) 14,500,000 Other accrued liabilities 1,220,147 Due to other governmental units 1,485,819 State aid anticipation note (Note 7) 6,500,000 Unearned revenue (Note 4) 869,275 Noncurrent liabilities: Due within one year (Note 8) 10,548,435 Due in more than one year (Note 8) 142,441,958 Total liabilities 199,482,115 Net Position Net investment in capital assets 37,985,041 Restricted: Debt service 2,371,396 Capital projects 80,472 Nutrition service 419,134 Unrestricted (1,302,903) Total net position $ 39,553,140 The Notes to Financial Statements are an Integral Part of this Statement. 13

16 Statement of Activities Year Ended Expenses Charges for Services Program Revenue Operating Grants and Contributions Net (Expense) Revenue and Changes in Net Position Governmental Activities Functions/Programs Primary government - Governmental activities: Instruction $ 103,251,263 $ 446,077 $ 17,622,989 $ (85,182,197) Support services 64,738,038 67,729 8,071,269 (56,599,040) Athletics 2,495, ,194 - (2,330,652) Nutrition service 6,878,392 2,305,975 4,937, ,638 Community services 902, , ,878 (197,257) Interest and other debt costs 6,519,194-1,469,023 (5,050,171) Depreciation expense (unallocated) 7,545, (7,545,757) Total primary government $ 192,331,122 $ 3,492,472 $ 32,298,214 (156,540,436) General revenues: Taxes: Property taxes, levied for general purposes 36,354,178 Property taxes, levied for debt service 13,597,658 State aid not restricted to specific purposes 96,979,456 Interest and investment earnings 35,306 Gain on sale of capital assets 1,066,099 Other 1,633,471 Total general revenues 149,666,168 Change in Net Position (6,874,268) Net Position - Beginning of year 46,427,408 Net Position - End of year $ 39,553,140 The Notes to Financial Statements are an Integral Part of this Statement. 14

17 Governmental Funds Balance Sheet Assets General Fund 2012 Bond Issue Series A Capital Projects Fund Nonmajor Funds Total Governmental Funds Cash and cash equivalents (Note 3) $ 20,679,060 $ - $ 582,600 $ 21,261,660 Receivables (Note 4) 26,425, ,918 27,108,403 Due from other funds (Note 6) 264, , ,340 Inventories 235, , ,666 Prepaid costs and other assets 702, ,081 Restricted cash and investments (Note 9) - 31,553 3,466,484 3,498,037 Total assets $ 48,306,385 $ 31,553 $ 5,202,249 $ 53,540,187 Liabilities, Deferred Inflows of Resources, and Fund Balances Liabilities Accounts payable $ 1,055,085 $ - $ 22,218 $ 1,077,303 Accrued payroll-related liabilities 20,882, ,882,964 Line of credit (Note 8) 14,500, ,500,000 Other accrued liabilities 17, ,201 Due to other governmental units 1,485, ,485,819 State aid anticipation note (Note 7) 6,500, ,500,000 Due to other funds (Note 6) 3,209, ,623 3,434,330 Unearned revenue (Note 4) 830,342-38, ,275 Total liabilities 48,481, ,774 48,766,892 Deferred Inflows of Resources - Unavailable revenue (Note 4) 1,992, ,644 2,521,242 Total liabilities and deferred inflows of resources 50,473, ,418 51,288,134 Fund Balances Nonspendable: Inventory 235, , ,666 Prepaid assets 702, ,081 Restricted: Capital projects - 31,553 48,919 80,472 Debt service - - 3,574,342 3,574,342 Nutrition service , ,925 Committed - Capital projects , ,436 Unassigned (3,104,869) - - (3,104,869) Total fund balances (2,167,331) 31,553 4,387,831 2,252,053 Total liabilities, deferred inflows of resources, and fund balances $ 48,306,385 $ 31,553 $ 5,202,249 $ 53,540,187 The Notes to Financial Statements are an Integral Part of this Statement. 15

18 Governmental Funds Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position Fund Balance Reported in Governmental Funds $ 2,252,053 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and are not reported in the funds: Cost of capital assets $ 308,750,008 Accumulated depreciation (122,795,935) 185,954,073 Long-term liabilities are not due and payable in the current period and are not reported in the governmental funds: Bonds payable, including premium and deferred charges (147,969,032) Postemployment benefits other than pension (2,002,742) (149,971,774) Accrued interest payable is not included as a liability in governmental funds (1,202,946) Taxes and other receivables not available to pay current period expenditures are deferred in the governmental funds 2,521,242 Internal service fund assets and liabilities are included in governmental activities in the statement of net position 492 Net Position of Governmental Activities $ 39,553,140 The Notes to Financial Statements are an Integral Part of this Statement. 16

19 Governmental Funds Statement of Revenue, Expenditures, and Changes in Fund Balances Year Ended 2012 Bond Issue Series A Capital Projects Fund Nonmajor Funds Total Governmental Funds General Fund Revenue Local sources $ 37,997,029 $ 1,103 $ 17,062,064 $ 55,060,196 State sources 111,655, , ,911,884 Federal sources 6,410,754-6,150,084 12,560,838 Intergovernmental 4,804, ,804,948 Total revenue 160,868,621 1,103 23,468, ,337,866 Expenditures Current: Instruction 103,949, , ,162,179 Support services 62,505, ,290 62,725,511 Athletics 2,495, ,495,846 Nutrition service - - 6,878,392 6,878,392 Community services 424, , ,632 Debt service: Principal 840,000-6,490,000 7,330,000 Interest 18,900-7,567,720 7,586,620 Other - 7,987 2,296 10,283 Capital outlay 450,290 1,241, ,873 2,154,110 Total expenditures 170,684,548 1,249,934 22,311, ,245,573 Excess of Revenue (Under) Over Expenditures (9,815,927) (1,248,831) 1,157,051 (9,907,707) Other Financing Sources (Uses) Proceeds from sale of capital assets 689, ,891 1,157,623 Transfers in (Note 6) 734, ,055 Transfers out (Note 6) - - (734,055) (734,055) Total other financing sources (uses) 1,423,787 - (266,164) 1,157,623 Net Change in Fund Balances (8,392,140) (1,248,831) 890,887 (8,750,084) Fund Balances - Beginning of year 6,224,809 1,280,384 3,496,944 11,002,137 Fund Balances - End of year $ (2,167,331) $ 31,553 $ 4,387,831 $ 2,252,053 The Notes to Financial Statements are an Integral Part of this Statement. 17

20 Governmental Funds Reconciliation of the Statement of Revenue, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended Net Change in Fund Balances - Total Governmental Funds $ (8,750,084) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures; however, in the statement of activities, these costs are allocated over their estimated useful lives as depreciation: Depreciation expense $ (7,545,757) Capitalized capital outlay 657,714 (6,888,043) Governmental funds report proceeds from sale of assets as revenue; in the statement of activities, these are recorded net of carrying value of the disposed assets (91,524) Revenue is reported in the statement of activities when earned; it is not reported in the funds until collected or collectible within 60 days of year end 52,762 Underwriter's premium (discount) and deferred charges (interest) from bond refundings are reported as revenue (expenditure) in the funds and amortized in the statement of activities over the life of the corresponding bond issue 998,105 Repayment of bond principal is an expenditure in the governmental funds, but not in the statement of activities (where it reduces long-term debt) 7,330,000 Interest expense is recorded in the statement of activities when incurred; it is not reported in governmental funds until paid 79,604 Other postemployment benefit liabilities are recorded when earned or actuarially determined, respectively, in the statement of activities. They are not reported in the governmental funds until paid 394,785 Internal service funds are included as part of governmental activities 127 Change in Net Position of Governmental Activities $ (6,874,268) The Notes to Financial Statements are an Integral Part of this Statement. 18

21 Proprietary Funds Statement of Net Position Assets - Current assets Cash and investments (Note 3) $ 152,335 Due from other funds (Note 6) 3,000,148 Total assets 3,152,483 Liabilities Current liabilities: Due to other funds 133,372 Provision for uninsured losses and liabilities (Notes 8 and 10) 1,060,755 Accrued compensated absences (Note 8) 1,288,000 Total current liabilities 2,482,127 Noncurrent liabilities: Accrued compensated absences (Note 8) 552,000 Provision for uninsured losses and liabilities (Notes 8 and 10) 117,864 Total noncurrent liabilities 669,864 Total liabilities 3,151,991 Net Position - Unrestricted $ 492 The Notes to Financial Statements are an Integral Part of this Statement. 19

22 Proprietary Funds Statement of Revenue, Expenses, and Changes in Net Position Year Ended Operating Revenue - Charges for services $ 4,465,198 Operating Expenses - Cost of benefits and claims - Net of reserve adjustments 4,465,198 Operating Income Nonoperating Revenue - Interest 127 Change in Net Position 127 Net Position - Beginning of year 365 Net Position - End of year $ The Notes to Financial Statements are an Integral Part of this Statement. 20

23 Proprietary Fund - Internal Service Fund Statement of Cash Flows Year Ended Cash Flows from Operating Activities Receipts from General Fund and Nutrition Service Fund for charges for services $ 7,019,939 Benefits and claims paid (7,019,939) Net cash from operating activities - Cash Flows from Investing Activities - Interest received on investments 127 Net Increase in Cash and Investments 127 Cash and Investments - Beginning of year 152,208 Cash and Investments - End of year $ 152,335 Reconciliation of Operating Income to Net Cash from Operating Activities Operating income $ - Adjustments to reconcile operating income to net cash from operating activities - Changes in assets and liabilities: Due from other funds 2,554,742 Due to other funds 133,372 Accrued compensated absences 20,000 Provision for uninsured losses and liabilities (2,708,114) Net cash from operating activities $ - The Notes to Financial Statements are an Integral Part of this Statement. 21

24 Fiduciary Fund - Student Activities (Agency Fund) Statement of Fiduciary Net Position Agency Funds Assets - Cash (Note 3) $ 1,095,971 Liabilities Accounts payable $ 16,583 Due to student activities 1,035,602 Due to other funds (Note 6) 43,786 Total liabilities $ 1,095,971 The Notes to Financial Statements are an Integral Part of this Statement. 22

25 Notes to Financial Statements Note 1 - Nature of Business and Significant Accounting Policies The accounting policies of Warren Consolidated Schools (the School District ) conform to accounting principles generally accepted in the United States of America (GAAP) as applicable to governmental units. The following is a summary of the significant accounting policies used by the School District: Reporting Entity The School District is governed by an elected seven-member Board of Education. The accompanying financial statements have been prepared in accordance with criteria established by the Governmental Accounting Standards Board for determining the various governmental organizations to be included in the reporting entity. These criteria include significant operational financial relationships that determine which of the governmental organizations are a part of the School District s reporting entity and which organizations are legally separate component units of the School District. Based on the application of the criteria, the School District does not contain any component units. Government-wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenue, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. All of the School District's government-wide activities are considered governmental activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenue. Direct expenses are those that are clearly identifiable with a specific function. Program revenue includes (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes, intergovernmental payments, and other items not properly included among program revenue are reported instead as general revenue. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. 23

26 Notes to Financial Statements Note 1 - Nature of Business and Significant Accounting Policies (Continued) Measurement Focus, Basis of Accounting, and Financial Statement Presentation Government-wide Financial Statements - The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenue in the year for which they are levied. Grants, categorical aid, and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. When an expense is incurred for the purpose for which both restricted and unrestricted net position or fund balance are available, the School District's policy is to first apply restricted resources. When an expense is incurred for purposes which amounts in any of the unrestricted fund balance classifications could be used, it is the School District's policy to spend funds in this order: committed, assigned, and unassigned. Amounts reported as program revenue include (1) charges to customers or applicants for goods, services, or privileges provided and (2) operating grants and contributions. Internally dedicated resources are reported as general revenue rather than as program revenue. Likewise, general revenue includes all taxes and unrestricted state aid. Fund Financial Statements - Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and available. Revenue is considered to be available if it is collected within the current period or soon enough thereafter to pay liabilities of the current period. Revenue not meeting this definition is classified as a deferred inflow of resources. For this purpose, the School District considers revenue to be available if it is collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, unrestricted state aid, intergovernmental grants, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenue of the current fiscal period. All other revenue items are considered to be available only when cash is received by the School District. 24

27 Notes to Financial Statements Note 1 - Nature of Business and Significant Accounting Policies (Continued) Proprietary fund and fiduciary fund statements are also reported using the economic resources measurement focus and the accrual basis of accounting. Proprietary funds distinguish operating revenue and expenses from nonoperating items. Operating revenue and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund s principal ongoing operations. The principal revenue of our proprietary funds relates to charges to the General Fund and Nutrition Service Fund for compensated absences and risk liabilities. Operating expenses for proprietary funds include the cost of risk liabilities and compensated absences. All revenue and expenses not meeting this definition are reported as nonoperating revenue and expenses. The School District reports the following major governmental funds: General Fund - The General Fund is the School District s primary operating fund. It accounts for all financial resources of the School District, except those required to be accounted for in another fund Bond Issue Series A Capital Projects Funds - The 2012 Bond Issue Series A Capital Projects Fund is used to record bond proceeds or other revenue and expenditures related to monies specifically designated for renovating, remodeling, and improving School District facilities. Additionally, the School District reports the following fund types: The School District's school service funds are used to account for the proceeds of specific revenue sources that are restricted to expenditure for specific purposes. The School District's school service funds include the Nutrition Service and Community Service Funds. Any operating deficit generated by these activities is the responsibility of the General Fund. The School District's debt service funds are used to record tax, interest, and other revenue for payment of interest, principal, and other expenditures on long-term debt. The School District's capital projects funds are used for various purposes. The Sinking Capital Projects Fund is used to record bond proceeds or other revenue and expenditures related to monies specifically designated for renovating, remodeling, and improving existing School District facilities. The Building and Site Fund is used to record revenue and the disbursement of invoices specifically designated for buildings, equipment, and for remodeling and repairs. These funds operate until the purpose for which they were created is accomplished. 25

28 Notes to Financial Statements Note 1 - Nature of Business and Significant Accounting Policies (Continued) The School District's proprietary fund is the Internal Service Fund. The purpose of the Internal Service Fund is to finance services provided to other funds on a cost reimbursement basis. The Internal Service Fund maintained by the School District is for accrued compensated absences and risk liabilities. It is funded by user charges from the General and Nutrition Service Funds. The School District's only fiduciary fund is the Activities (Agency) Fund. This fund is used to account for assets held by the School District in a trustee capacity or as an agent, is custodial in nature (assets equal liabilities), and does not involve the measurement of results of operations. The Activities (Agency) Fund currently maintained by the School District records the transactions of student groups for school and school-related purposes. The funds are segregated and held in a trust for the students. Assets, Liabilities, and Net Position or Equity Cash and Investments - Cash and investments include cash on hand, demand deposits, and short-term investments with a maturity of three months or less when acquired. Investments are stated at fair value. Receivables and Payables - In general, outstanding balances between funds are reported as due to/from other funds. Activities between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as advances to/from other funds. The School District considers all receivables to be fully collectible; accordingly, no allowance for uncollectible amounts is recorded. Properties located in the cities of Troy and Sterling Heights are assessed as of December 31 and the related property taxes are levied and become a lien on July 1 of the following year and are due September 1. Properties located in the City of Warren are assessed as of December 31 and the related property taxes are levied and become a lien on July 1 of the following year for approximately 50 percent of the taxes that are due on August 1 and December 1 for the remainder of the property taxes that are due on January 31. The final collection date for all properties is February 28, at which time they are added to the county tax rolls. Inventories and Prepaid Costs - Inventories are valued at cost on a first-in, first-out basis. Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future fiscal years and are recorded as prepaid costs in both government-wide and fund financial statements. 26

29 Notes to Financial Statements Note 1 - Nature of Business and Significant Accounting Policies (Continued) Restricted Assets - The unspent bond proceeds and related interest of the capital projects funds require amounts to be set aside for construction. Revenue from property tax collections in the debt service funds is required to be set aside for future repayments of bonded indebtedness. These amounts have been classified as restricted assets. Capital Assets - Capital assets, which include land, buildings, site improvements, buses and other vehicles, and furniture and equipment, are reported in the applicable governmental activities column in the government-wide financial statements. Capital assets are defined by the School District as assets with an initial individual cost of more than $5,000 and an estimated useful life in excess of five years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Costs of normal repair and maintenance that do not add to the value or materially extend asset life are not capitalized. The School District does not have infrastructure-type assets (i.e., roads, sewers, bridges, etc.). Buildings, site improvements, buses and other vehicles, and furniture and equipment are depreciated using the straight-line method over the following useful lives: Buildings and building additions Site improvements Buses and other vehicles Furniture and other equipment 20 to 50 years 10 to 20 years 8 to 15 years 5 to 20 years Compensated Absences (Vacation and Sick Leave) - The liability for compensated absences reported in the government-wide and proprietary fund statements consists of unpaid, accumulated annual balances for employee sick leave days and accrued vacation. The liability has been calculated using the vesting method, in which leave amounts for both employees who are currently eligible to receive termination payments and other employees who are expected to become eligible in the future to receive such payments upon termination are included. Long-term Obligations - In the government-wide financial statements and proprietary fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the statement of net position. Bond premiums and discounts are deferred and amortized over the life of the bonds on a straight-line basis. Deferred charges (interest) on refunding bonds are expended when the refunded bonds are called and paid by the escrow agent. Bond issuance costs are reported as debt service expenditures. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. 27