Microsoft Access 2007 Introduction
|
|
- Evangeline Doyle
- 8 years ago
- Views:
Transcription
1 Microsoft Access 2007 Introduction Access is the database management system in Microsoft Office. A database is an organized collection of facts about a particular subject. Examples of databases are an address book, a library s card catalog, and CIMS student management system. An Access database is the electronic equivalent of a manual database. It lets you organize the facts and provides a way for you to maintain the data electronically. A database management system provides functions to store, search, filter, query, and report on the data in a database. Modern database management systems provide database objects that are tools you need to store, maintain, search, analyze, and report on the data in your database. Access data is stored in a table. Therefore it is very important before creating the table, to think carefully about all the information that will be needed. Make a written list of all data to be collected. Starting Access in 07 Click the Microsoft Office Button with the Vista flag logo Start Button, All Programs, Microsoft Office, Microsoft Access Office Button Introduction to Access: Things to Remember When Access opens, the appearance of the screen will be very different. Once you get used to the new 2007 features, we think you ll find it much easier to use as you create and edit your databases. There are several features that you should remember as you work within Access2007: the Microsoft Office Button, the Quick Access Toolbar, the Ribbon and Tab Bar, and Navigation Pane. Microsoft Office Button This button performs many of the functions that were located in the File menu in previous versions. This button allows you to create a new presentation, open an existing presentation, save and save as, print, send, or close. Quick Access Toolbar The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the error at the end of the toolbar and click Show Below the Ribbon. You can also add items to the quick access toolbar, simply right click on any item in the Office Button or the Ribbon. Click Add to Quick Access Toolbar and a shortcut will be added. Quick Access Toolbar Tab Bar and Ribbon The tab bar is the panel at the top portion of the screen which contains tabs that display tools and commands in the ribbon. It has five tabs: Home, Create, External Data, Database tools, and Datasheet. Each tab is divided into groups.
2 Tabs Ribbons Groups Access 2007 Intro To view features in each tab, click the tab. Below is the list of groups within each tab. Home: Views, Clipboard, Font, Rich Text, Records, Sort & Filter, Find Create: Tables, Forms, Reports, Other External Data: Import, Export, Collect Data, Share Point Lists Animations: Preview, Animations, Transition to this Slide Database Tools: Macro, Show/Hide, Analyze, Move Data, Database Tools Datasheet: View, Fields & Columns, Data Type & Formatting, Relationships To view additional features within each group, click the dialog box launcher (arrow) at the bottom right corner of each group. Dialog box Navigation Pane Menu Shutter Bar Open/Close Button Navigation Pane The navigation pane displays database objects such as tables, forms, queries, and reports. The pane replaces the Database window which allows you to work with all objects in the database. Group Bar Navigation Pane Menu: allows you to change the objects displayed in the pane Group Bar: displays database objects Shutter Open/Close: allows you to hide the navigation pane Expand/Collapse Button: allows you to show/hide a group. Expand/ Collapse Button pg. 2
3 Database Terminology Table: A database table is very similar to a spreadsheet in that information is stored in rows and columns. Each row in a table is referred to as a record. Records are where the individual pieces of information are stored. Each record consists of one or more fields. Fields correspond to the columns in the table. Columns contain the same type of information for each item. The table has a header row that tells you what data is contained in the columns. Query: select records from one or more tables in a database so they can be viewed, analyzed, and sorted on a common datasheet. Sometimes you don't want to see all the records at once, so queries let you add criteria to "filter" the data to just the records you want. Queries often serve as the record source for forms and reports. They help find, filter and retrieve data. Recordset: a table that displays groups of records from a base table or as a query result. Forms: for viewing, adding and updating data. They can be developed from a table or a query and can include calculations, graphics, and objects. pg. 3
4 Report: an output of data in the order you specified. It can perform calculations and display results. Reports can also print data. Launching the Program Open Access by going to the Start button, All Programs, Microsoft Office, Microsoft Access. Access opens, displaying the getting started screen, giving you several options. If you have already created a database, under Open Recent Database, click on the database file listed or click More to browse for the desired file. We want to begin a new database, so click Blank database button. Blank Database Creating a Database File When you choose Blank Database, the first thing the program does is open File NewDatabase window forcing you to create a file name and location where you will save the new database. For training purposes: Name the file Student Click the folder and choose save to Desktop Once that is complete click Create. The Database Window opens, ready for you to begin crating your new database. Name the file Click the folder to select the desired location to save this file Click Create pg. 4
5 There are two ways to view a table in Access to add data: Design View and Datasheet View. In Design View you can only view the data types and descriptions, the records are not viewable. Design View Datasheet View: you can display the records in a table where one record is a row. The columns are the fields you have defined for that table. Datasheet View Adding New Fields New fields can be added in either view, design or datasheet. To add a new field in datasheet view: Click on the column Add New Field, double click to rename the columns. Name it Homeroom. Repeat for the next few columns and name them: Last Name, First Name, Middle Initial and Parents Name (Tip: to move from one column to the next, press the tab key) pg. 5
6 To add a new field by using the New Field Button in datasheet view: Click the datasheet tab on the ribbon Click the New Field button Choose the column that you want the field to appear, select the field(s) that you want and drag it to the column or double click to add from the Field Templates window, Contact Category: Address, City, State, Zip Code, and Home Phone. (Close the field templates box when done) Field Templates To add a new field in design view: Click the View button Choose Design View o Window appears to save table as: o Name it: Student Info o Click Ok Enter the heading for the new field by clicking on an empty field. All data types will be text. Use the down arrow to move to the next field. Enter these additional fields: Business Phone, Mobile Phone, Way Home, Grade pg. 6
7 Data Types There are different types of data that can be entered in a database. When fields are created in database view, the data type defaults to text. To change the data type, you can do it in either view. Text Text, number, or a combination up to 255 characters Memo Similar to the text field, can contain text, numbers, or a combination up to 2 GB of data. Number Numbers up to 16 bytes of data Date/Time Date and Time information Currency Currency up to 8 bytes and precise to 4 decimal places AutoNumber Access creates a unique number for each new record. This is often the primary key for the table Yes/No Yes and No, stored as -1 for yes and 0 for no OLE Object Images, documents, graphs up to 2 GB Hyperlink Web addresses Attachment Attachments such as images, spreadsheets, documents, and charts. To edit data type in Design View: Click the field name you wish to define Use the drop down arrow Select the appropriate data type Format the fields in the fields properties box On the Home Phone Number field, change the date type to Number To switch view & close the design view: o Click the drop down arrow on View o Select Datasheet view o will ask you do you want to save it, click yes o if prompted about data loss: click yes to continue To edit data type in Database View: Switch to database view Click the Datasheet tab on the ribbon Click the column of the field you wish to change: Mobile Phone Number Click the drop down arrow next to data type (datasheet tab, formatting group) Choose the appropriate data type: Number Field Properties Box pg. 7
8 Add Records to a Table: (You must be in datasheet view) Click the new cell and type information (you can use the tab button to move from field to field) Enter 4 students with the information below: (Homeroom: Douet, Grade: 1st) When entering data, Access automatically assigns each record in a table a Primary key. The primary key is a numbering field that stores a unique number for each record as it is entered into a database. Do not worry about entering any information in the Id column. o o Wednesday G. Adams Gomez & Morticia 0001 Cemetery Lane Spookyville, LA , , walker Marcia C. Brady Mike & Carol 222 Clinton Way Hippy, LA , , bus o o BamBam W. Flinstone Fred & Wilma 123 Stone Rd. Bedrock, LA , , car Judy B. Jetson George & Jane 456 Orbit Lane Outerspace, LA , , jet Find and Replace To find data: o The table must be selected/highlighted rather than a cell. In order to select the entire table, click the top left corner of the table (looks like a piece of paper folded down) this will select all records. o Click the Find button on the home tab. o A dialog box appears, type what you are looking for (ex. Douet) To replace data: o The table must be selected/ highlighted o Click the replace button on the home tab. o A dialog box appears, type what you want to find and what you want to replace it with (ex. Douet with Smith) o Click Replace or Replace All (if you choose replace all, if cannot be undone. Also, will prompt and ask you if you want to continue. pg. 8
9 Primary Key The primary key is the unique identifier for each record. No two records can have the same primary key. The field cannot be left blank. The best option is to leave with the default of AutoNumber Primary Key in Design View Primary Key in Datasheet View Right Click Add a Description to a Table To add a description to a table Right click on a table and choose Table Properties On the pop up window, click the Description text box Type the description o This table is created to record information about each student in my class. o Click OK Enter description here Delete a Table To delete a table: Right click on the table and choose delete Right Click pg. 9
10 Rename a Table To rename a table: Right click on the table and choose rename Right Click Rearrange Columns To move a column in a table: Select the column that you need to move Do one of the following: o In Datasheet view, drag the selected columns horizontally to the new position (A thick black line will show where the column will be located) o In Design view, drag the selected columns vertically to the new position Sort Records You can sort records by a single column or by two adjacent columns. Sorting columns is only temporary unless you save the table or form. To sort by one column: Highlight the column/field you wish to sort: way home Choose the Sort ascending or Sort descending button Click on the field Sort Ascending To sort two columns: Move the columns so they are adjacent to each other Select the columns that you want to sort, by holding the shift key and clicking the columns Choose the Sort ascending or Sort descending button To clear the sort Click the Clear All Sorts button Clear All Sorts pg. 10
11 Filter Records There are times when the most efficient way to gather information from a datasheet or form is to isolate (filter out). You can filter records to include only the records that you want to display. To filter by columns: Open the table in datasheet view Click the drop down arrow on the appropriate column (way home) Uncheck the filters you do not want to include (jet, bus) Click ok To remove a filter: Click the filter button next to the field label Click Clear Filter Click Ok Queries Creating queries is one of the most important and frequently performed database tasks. Before creating a query, it is important to understand some fundamental query concepts. Queries enable the user to view, select, change, and analyze data in a variety of different ways. Queries can also be used as the source of data for forms and reports. Queries enable users to ask questions about the data in tables. Queries can be saved and utilized as often as you need them. Using a Query Wizard to Create a Query A Query Wizard prompts the user for information and then creates a query based on the answers given. To create a query using the wizard, follow these steps: Click Create tab Click the Query Wizard button Choose the query type you wish to run (Simple Query Wizard) Click Ok pg. 11
12 Choose the fields that you wish to include from the table o Double click the field or o Select the field and click the single arrow o Choose the fields: Parent s Name, Address, Zip Code, State To select fields from other tables, click the tables/queries drop down arrow Click Next Determine if you want a detailed query or a summary query Click Next Type in the title of the query (Parent s Address List) You can choose to view the information or modify the design Click Finish Title of Query pg. 12
13 To switch between tables and queries: Open the Navigation Pane Double click the name of the table or query you wish to view Forms There are three ways to view a form: Design View: Allows you to design a form that includes a header, a footer, and details in the form. You can also add images and control which fields appear on the form. Form View: Allows the user to enter and edit data or navigate through data in a field. Layout View: Allows you to design the form and manipulate data Create a Form You can create a form from a table or a query. Click the Create tab Click the Form Design button Click the Add Existing Fields In the Field List box on the right, click and drag the fields you would like on the form (First Name, Last Name, Address, City, State, Zip Code) Arrange the fields how you want them to be displayed, they overlap to begin with (click the brown square at the top of the field to move it) To Preview the Form: o Click the View button on the form tab o Click the Form View o Use the arrows at the bottom to scroll through the different records. pg. 13
14 Form Wizard To create a form using the wizard: Click Create tab Click More Forms drop down arrow Click Form Wizard Choose the Table/Querries that will be used in the form Select the fields that you need on the form by choosing the field and clicking the arrow that points to the right (to Remove, select the field and click the arrow to the left) o For class purposes, select: First Name, Last Name, Address, City, State, Zip Code Choose the layout that want (choose Columnar) Click Next Choose a style (choose Office) Click Next pg. 14
15 Enter the title (Student Addresses) Choose whether you want to view the form or modify the form Click Finish Create a Report To create a blank report: Click the Create Tab Click Blank Report button Click the Add Existing Fields button From the Field List, click and drag the fields to the report o (drag first name, last name, home phone number) Click back to the original table pg. 15
16 Report Wizard To create using the report wizard Click the Create tab Click the Report Wizard button Choose which Table/Querries you wish to have on the form Choose the fields you want in your report (First Name, Last Name, Way Home) Click Next Choose the grouping levels you need (Way Home) Click Next pg. 16
17 Choose the sort order for your report (First Name, Last Name) Choose the layout for your report (Stepped) Click Next Choose the style you want Click Next Create a title for the report (Way Home Report) Choose if you want to view the report or modify the form Click Finish pg. 17
18 Printing a Report To print a report Choose the report you wish to print Right click on the report name Click Print Preview Choose the appropriate layout, margins, and paper size Click Print Click OK Close Print Preview To Print Labels Click Create tab Click Labels Choose the size label you need Click Next pg. 18
19 Choose the font size, font name, font color, and font weight Click Next Choose the fields you want added to the labels. Press Enter to move to the next line and remember to add a space between your fields (First Name, Last Name, Address, City, State, Zip Code) Click Next Determine how you want the labels sorted (Last Name) Click Next Name the labels (Student Address Labels) Determine if you want to see the labels the way they will look printed or modify the design pg. 19
20 Click Finish Importing to Excel Must have Access database open If you want to import the data into a new database, need to create a blank database (that does not contain any tables, forms, or reports) before importing Determine the location of the Excel spreadsheet that you are importing Steps in Access: o Click External Data tab o Click Excel o Pop-up window appears o Click Browse to find the location of Excel Spreadsheet o Click OK o Pop-up window appears, review data, click Next o Determine if you want Excel headings to be field names in database, if so, check the box. o Click Ok, then click Next o Click Next if the Field names meet your needs; if not change each field name by selecting the column heading needing changes and type the field name you wish to use o Click Next for Access to add primary keys. o Name your sheet Sheet 1 o Click Finish o Check the box to Save Import Steps o Name your file in the Save As box and add a description o Click Save Import To open database o Look at Navigation Menu o Locate Sheet 1 o Double click to open and view pg. 20
21 When saving ANY Office 2007 file, please make sure to save it as a file. Saving in this format will allow the file to be viewed regardless of the version of Office being utilized. Help in Access To get detailed help on how to perform a task, click the help button in the upper right hand corner. To narrow your search, you can use the Table of Contents, Browse PowerPoint Help, or type in a search term. Some of the help Type in term items are built into Microsoft PowerPoint and other items access Microsoft Office Help Online. This handout was created by Lafayette Parish School System Technology Department. Information was gathered from the following sources: Florida Gulf Coast University: (2007). Access 2007 Tutorial Homepage. Retrieved April 1, 2008, from Florida Gulf Coast University Web site: Print Table of Contents Browse help pg. 21
Microsoft Access 2010- Introduction
Microsoft Access 2010- Introduction Access is the database management system in Microsoft Office. A database is an organized collection of facts about a particular subject. Examples of databases are an
More informationIntroduction to Microsoft Access 2013
Introduction to Microsoft Access 2013 A database is a collection of information that is related. Access allows you to manage your information in one database file. Within Access there are four major objects:
More informationIntroduction to Microsoft Access 2010
Introduction to Microsoft Access 2010 A database is a collection of information that is related. Access allows you to manage your information in one database file. Within Access there are four major objects:
More informationMicrosoft Access 2010 handout
Microsoft Access 2010 handout Access 2010 is a relational database program you can use to create and manage large quantities of data. You can use Access to manage anything from a home inventory to a giant
More informationMicrosoft Office Access 2007 Basics
Access(ing) A Database Project PRESENTED BY THE TECHNOLOGY TRAINERS OF THE MONROE COUNTY LIBRARY SYSTEM EMAIL: TRAININGLAB@MONROE.LIB.MI.US MONROE COUNTY LIBRARY SYSTEM 734-241-5770 1 840 SOUTH ROESSLER
More informationMicrosoft Access 2010 Part 1: Introduction to Access
CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Access 2010 Part 1: Introduction to Access Fall 2014, Version 1.2 Table of Contents Introduction...3 Starting Access...3
More informationChapter 5. Microsoft Access
Chapter 5 Microsoft Access Topic Introduction to DBMS Microsoft Access Getting Started Creating Database File Database Window Table Queries Form Report Introduction A set of programs designed to organize,
More informationMicrosoft Office 2010
Access Tutorial 1 Creating a Database Microsoft Office 2010 Objectives Learn basic database concepts and terms Explore the Microsoft Access window and Backstage view Create a blank database Create and
More informationIntroduction to Microsoft Access XP
Introduction to Microsoft Access XP Access is the database management system in Microsoft Office. A database is an organized collection of facts about a particular subject. An address book or a library
More informationMicrosoft Access 2007 Module 1
Microsoft Access 007 Module http://pds.hccfl.edu/pds Microsoft Access 007: Module August 007 007 Hillsborough Community College - Professional Development and Web Services Hillsborough Community College
More informationMicrosoft. Access HOW TO GET STARTED WITH
Microsoft Access HOW TO GET STARTED WITH 2015 The Continuing Education Center, Inc., d/b/a National Seminars Training. All rights reserved, including the right to reproduce this material or any part thereof
More informationAccess I 2010. Tables, Queries, Forms, Reports. Lourdes Day, Technology Specialist, FDLRS Sunrise
Access I 2010 Tables, Queries, Forms, Reports Lourdes Day, Technology Specialist, FDLRS Sunrise Objectives Participants will 1. create and edit a table 2. create queries with criteria 3. create and edit
More informationMicrosoft Access Basics
Microsoft Access Basics 2006 ipic Development Group, LLC Authored by James D Ballotti Microsoft, Access, Excel, Word, and Office are registered trademarks of the Microsoft Corporation Version 1 - Revision
More informationTask Force on Technology / EXCEL
Task Force on Technology EXCEL Basic terminology Spreadsheet A spreadsheet is an electronic document that stores various types of data. There are vertical columns and horizontal rows. A cell is where the
More informationCheck out our website!
Check out our website! www.nvcc.edu/woodbr idge/computer-lab Contact Us Location: Open Computer Lab Seefeldt Building #336 NOVA Woodbridge Campus Hussna Azamy (OCL Supervisor) Phone: 703-878-5714 E-mail:
More informationLesson 07: MS ACCESS - Handout. Introduction to database (30 mins)
Lesson 07: MS ACCESS - Handout Handout Introduction to database (30 mins) Microsoft Access is a database application. A database is a collection of related information put together in database objects.
More informationIN THIS PROJECT, YOU LEARN HOW TO
UNIT 2 PROJECT 11 CREATING A CUSTOMIZED DATABASE IN THIS PROJECT, YOU LEARN HOW TO Examine a Database and Its Objects Create Tables and Set Field Properties in Design View Create Relationships Add and
More informationTo determine the fields in a table decide what you need to know about the subject. Here are a few tips:
Access Introduction Microsoft Access is a relational database software product that you can use to organize your data. What is a "database"? A database is an integrated collection of data that shares some
More informationMS Access Lab 2. Topic: Tables
MS Access Lab 2 Topic: Tables Summary Introduction: Tables, Start to build a new database Creating Tables: Datasheet View, Design View Working with Data: Sorting, Filtering Help on Tables Introduction
More informationUsing Microsoft Access Databases
Using Microsoft Access Databases Print this document to use as a reference while you work through this course. Open Access, and follow all directions to familiarize yourself with the program. Database
More informationTutorial 3. Maintaining and Querying a Database
Tutorial 3 Maintaining and Querying a Database Microsoft Access 2010 Objectives Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save queries
More informationMicrosoft Office 2010
Access Tutorial 3 Maintaining and Querying a Database Microsoft Office 2010 Objectives Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save
More informationMICROSOFT ACCESS 2003 TUTORIAL
MICROSOFT ACCESS 2003 TUTORIAL M I C R O S O F T A C C E S S 2 0 0 3 Microsoft Access is powerful software designed for PC. It allows you to create and manage databases. A database is an organized body
More informationCreating a Database in Access
Creating a Database in Access Microsoft Access is a database application. A database is collection of records and files organized for a particular purpose. For example, you could use a database to store
More informationPROJECT ON MICROSOFT ACCESS (HOME TAB AND EXTERNAL DATA TAB) SUBMITTED BY: SUBMITTED TO: NAME: ROLL NO: REGN NO: BATCH:
PROJECT ON MICROSOFT ACCESS (HOME TAB AND EXTERNAL DATA TAB) SUBMITTED BY: SUBMITTED TO: NAME: ROLL NO: REGN NO: BATCH: INDEX Microsoft Access- An Overview 2 Datasheet view 4 Create a Table in Datasheet
More informationDatabase File. Table. Field. Datatype. Value. Department of Computer and Mathematical Sciences
Unit 4 Introduction to Spreadsheet and Database, pages 1 of 12 Department of Computer and Mathematical Sciences CS 1305 Intro to Computer Technology 15 Module 15: Introduction to Microsoft Access Objectives:
More informationAdvanced Presentation Features and Animation
There are three features that you should remember as you work within PowerPoint 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. The function of these features will be more
More informationAccess II 2007 Workshop
Access II 2007 Workshop Query & Report I. Review Tables/Forms Ways to create tables: tables, templates & design Edit tables: new fields & table properties Import option Link tables: Relationship Forms
More informationIntroduction to Microsoft Access 2007
Introduction to Microsoft Access 2007 Introduction A database is a collection of information that's related. Access allows you to manage your information in one database file. Within Access there are four
More informationBusiness Objects Version 5 : Introduction
Business Objects Version 5 : Introduction Page 1 TABLE OF CONTENTS Introduction About Business Objects Changing Your Password Retrieving Pre-Defined Reports Formatting Your Report Using the Slice and Dice
More informationMaximizing the Use of Slide Masters to Make Global Changes in PowerPoint
Maximizing the Use of Slide Masters to Make Global Changes in PowerPoint This document provides instructions for using slide masters in Microsoft PowerPoint. Slide masters allow you to make a change just
More informationMicrosoft Access 2010 Overview of Basics
Opening Screen Access 2010 launches with a window allowing you to: create a new database from a template; create a new template from scratch; or open an existing database. Open existing Templates Create
More informationMICROSOFT OFFICE ACCESS 2007 - NEW FEATURES
MICROSOFT OFFICE 2007 MICROSOFT OFFICE ACCESS 2007 - NEW FEATURES Exploring Access Creating and Working with Tables Finding and Filtering Data Working with Queries and Recordsets Working with Forms Working
More informationExcel for Data Cleaning and Management
Excel for Data Cleaning and Management Background Information This workshop is designed to teach skills in Excel that will help you manage data from large imports and save them for further use in SPSS
More informationACCESS 2007. Importing and Exporting Data Files. Information Technology. MS Access 2007 Users Guide. IT Training & Development (818) 677-1700
Information Technology MS Access 2007 Users Guide ACCESS 2007 Importing and Exporting Data Files IT Training & Development (818) 677-1700 training@csun.edu TABLE OF CONTENTS Introduction... 1 Import Excel
More informationMicrosoft Office Access 2007 which I refer to as Access throughout this book
Chapter 1 Getting Started with Access In This Chapter What is a database? Opening Access Checking out the Access interface Exploring Office Online Finding help on Access topics Microsoft Office Access
More informationAccess 2007 Creating Forms Table of Contents
Access 2007 Creating Forms Table of Contents CREATING FORMS IN ACCESS 2007... 3 UNDERSTAND LAYOUT VIEW AND DESIGN VIEW... 3 LAYOUT VIEW... 3 DESIGN VIEW... 3 UNDERSTAND CONTROLS... 4 BOUND CONTROL... 4
More informationInstructions for Creating Silly Survey Database
Instructions for Creating Silly Survey Database Create a New Database 1. Find the shortcut or the file that starts MS Access and click it to activate the program. 2. In the Create a New Database Using
More informationIntellect Platform - Tables and Templates Basic Document Management System - A101
Intellect Platform - Tables and Templates Basic Document Management System - A101 Interneer, Inc. 4/12/2010 Created by Erika Keresztyen 2 Tables and Templates - A101 - Basic Document Management System
More informationAdvanced Excel 10/20/2011 1
Advanced Excel Data Validation Excel has a feature called Data Validation, which will allow you to control what kind of information is typed into cells. 1. Select the cell(s) you wish to control. 2. Click
More informationINTRODUCTION TO MICROSOFT ACCESS Tables, Queries, Forms & Reports
INTRODUCTION TO MICROSOFT ACCESS Tables, Queries, Forms & Reports Introduction...2 Tables...3 Designing a Table...3 Data Types...4 Relationships...8 Saving Object Designs and Saving Data...9 Queries...11
More informationUse Find & Replace Commands under Home tab to search and replace data.
Microsoft Access 2: Managing Data in Tables and Creating Relationships You have created tables in an Access database. Data in Access tables can be added, deleted, and updated to be current (practiced in
More informationMerging Labels, Letters, and Envelopes Word 2013
Merging Labels, Letters, and Envelopes Word 2013 Merging... 1 Types of Merges... 1 The Merging Process... 2 Labels - A Page of the Same... 2 Labels - A Blank Page... 3 Creating Custom Labels... 3 Merged
More informationMICROSOFT ACCESS 2007 BOOK 2
MICROSOFT ACCESS 2007 BOOK 2 4.1 INTRODUCTION TO ACCESS FIRST ENCOUNTER WITH ACCESS 2007 P 205 Access is activated by means of Start, Programs, Microsoft Access or clicking on the icon. The window opened
More informationConsider the possible problems with storing the following data in a spreadsheet:
Microsoft Access 2010 Part 1: Introduction to Database Design What is a database? Identifying entities and attributes Understanding relationships and keys Developing tables and other objects Planning a
More informationCreate a New Database in Access 2010
Create a New Database in Access 2010 Table of Contents OVERVIEW... 1 CREATING A DATABASE... 1 ADDING TO A DATABASE... 2 CREATE A DATABASE BY USING A TEMPLATE... 2 CREATE A DATABASE WITHOUT USING A TEMPLATE...
More informationCreating and Using Databases with Microsoft Access
CHAPTER A Creating and Using Databases with Microsoft Access In this chapter, you will Use Access to explore a simple database Design and create a new database Create and use forms Create and use queries
More informationHandout: Word 2010 Tips and Shortcuts
Word 2010: Tips and Shortcuts Table of Contents EXPORT A CUSTOMIZED QUICK ACCESS TOOLBAR... 2 IMPORT A CUSTOMIZED QUICK ACCESS TOOLBAR... 2 USE THE FORMAT PAINTER... 3 REPEAT THE LAST ACTION... 3 SHOW
More informationAccess 2007 Essentials
Access 2007 Essentials Sample Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own
More informationIntroduction to Microsoft Access 2003
Introduction to Microsoft Access 2003 Zhi Liu School of Information Fall/2006 Introduction and Objectives Microsoft Access 2003 is a powerful, yet easy to learn, relational database application for Microsoft
More informationMicrosoft Access 2000 for Windows Handout: 3 Academic Computing Support Information Technology Services Tennessee Technological University December 2001 1. Creating a new database In this exercise, we
More informationMICROSOFT OFFICE ACCESS 2007 - LEVEL 1
MICROSOFT OFFICE 2007 MICROSOFT OFFICE ACCESS 2007 - LEVEL 1 Exploring Access Creating Tables Working with Tables Editing Tables Finding and Filtering Data Printing Data Creating Relationships Using Simple
More informationMicrosoft Office PowerPoint 2003. Creating a new presentation from a design template. Creating a new presentation from a design template
Microsoft Office PowerPoint 2003 Tutorial 2 Applying and Modifying Text and Graphic Objects 1 Creating a new presentation from a design template Click File on the menu bar, and then click New Click the
More informationAccess Tutorial 1 Creating a Database. Microsoft Office 2013 Enhanced
Access Tutorial 1 Creating a Database Microsoft Office 2013 Enhanced Objectives Session 1.1 Learn basic database concepts and terms Start and exit Access Explore the Microsoft Access window and Backstage
More informationLab 2: MS ACCESS Tables
Lab 2: MS ACCESS Tables Summary Introduction to Tables and How to Build a New Database Creating Tables in Datasheet View and Design View Working with Data on Sorting and Filtering 1. Introduction Creating
More informationWhat is a Mail Merge?
NDUS Training and Documentation What is a Mail Merge? A mail merge is generally used to personalize form letters, to produce mailing labels and for mass mailings. A mail merge can be very helpful if you
More informationCreating tables in Microsoft Access 2007
Platform: Windows PC Ref no: USER 164 Date: 25 th October 2007 Version: 1 Authors: D.R.Sheward, C.L.Napier Creating tables in Microsoft Access 2007 The aim of this guide is to provide information on using
More informationSection DB DATABASE - Microsoft Access
Section DB DATABASE - Microsoft Access About Access 2007 Access 2007 is part of Microsoft Office 2007. It is an important productivity tool for business. Microsoft Access provides an inexpensive yet powerful
More informationExcel 2003 Tutorial I
This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial I Spreadsheet Basics Screen Layout Title bar Menu bar
More information4. The Third Stage In Designing A Database Is When We Analyze Our Tables More Closely And Create A Between Tables
1. What Are The Different Views To Display A Table A) Datasheet View B) Design View C) Pivote Table & Pivot Chart View D) All Of Above 2. Which Of The Following Creates A Drop Down List Of Values To Choose
More informationExcel 2010: Create your first spreadsheet
Excel 2010: Create your first spreadsheet Goals: After completing this course you will be able to: Create a new spreadsheet. Add, subtract, multiply, and divide in a spreadsheet. Enter and format column
More informationReduced Quality Sample
Access 2007 Essentials PART ONE Mobile MOUSe Access 2007 Essentials Version # 1.1 Part One 08/08/2010 11:20 About this Course Microsoft Access is the database application included with Microsoft Office.
More informationLearning Services IT Guide. Access 2013
Learning Services IT Guide Access 2013 Microsoft Access is a programme which allows you to store a lot of information easily in the form of a database. For example you could create a database which stored
More informationCreating and Using Forms in SharePoint
Creating and Using Forms in SharePoint Getting started with custom lists... 1 Creating a custom list... 1 Creating a user-friendly list name... 1 Other options for creating custom lists... 2 Building a
More informationMigrating to Excel 2010 from Excel 2003 - Excel - Microsoft Office 1 of 1
Migrating to Excel 2010 - Excel - Microsoft Office 1 of 1 In This Guide Microsoft Excel 2010 looks very different, so we created this guide to help you minimize the learning curve. Read on to learn key
More informationMicrosoft Access 2010
IT Training Microsoft Access 2010 Jane Barrett, IT Training & Engagement Team Information System Services Version 3.0 Scope Learning outcomes Learn how to navigate around Access. Learn how to design and
More informationECDL. European Computer Driving Licence. Database Software BCS ITQ Level 1. Syllabus Version 1.0
ECDL European Computer Driving Licence Database Software BCS ITQ Level 1 Using Microsoft Access 2013 Syllabus Version 1.0 This training, which has been approved by BCS, includes exercise items intended
More informationACCESS 2007 BASICS. Best Practices in MS Access. Information Technology. MS Access 2007 Users Guide. IT Training & Development (818) 677-1700
Information Technology MS Access 2007 Users Guide ACCESS 2007 BASICS Best Practices in MS Access IT Training & Development (818) 677-1700 Email: training@csun.edu Website: www.csun.edu/it/training Access
More informationWhat is a database? The parts of an Access database
What is a database? Any database is a tool to organize and store pieces of information. A Rolodex is a database. So is a phone book. The main goals of a database designer are to: 1. Make sure the data
More informationIndiana County Assessor Association Excel Excellence
Indiana County Assessor Association Excel Excellence Basic Excel Data Analysis Division August 2012 1 Agenda Lesson 1: The Benefits of Excel Lesson 2: The Basics of Excel Lesson 3: Hands On Exercises Lesson
More informationIntroduction to Microsoft Office Access 2010
Introduction to Microsoft Office Access 2010 The Himmelfarb Health Sciences Library Questions? Ask us. Microsoft Office Access 2010 by Himmelfarb Health Sciences Library is licensed under a Creative Commons
More informationMICROSOFT ACCESS STEP BY STEP GUIDE
IGCSE ICT SECTION 11 DATA MANIPULATION MICROSOFT ACCESS STEP BY STEP GUIDE Mark Nicholls ICT Lounge P a g e 1 Contents Task 35 details Page 3 Opening a new Database. Page 4 Importing.csv file into the
More informationBasic Excel Handbook
2 5 2 7 1 1 0 4 3 9 8 1 Basic Excel Handbook Version 3.6 May 6, 2008 Contents Contents... 1 Part I: Background Information...3 About This Handbook... 4 Excel Terminology... 5 Excel Terminology (cont.)...
More informationBasic Microsoft Excel 2007
Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located
More informationMicrosoft Access 2010: Basics & Database Fundamentals
Microsoft Access 2010: Basics & Database Fundamentals This workshop assumes you are comfortable with a computer and have some knowledge of other Microsoft Office programs. Topics include database concepts,
More informationIntroduction to Microsoft Access
Welcome to Teach Yourself: Introduction to Microsoft Access This Teach Yourself tutorial explains the basic operations and terminology of Microsoft Access 2003, a database management program. Microsoft
More informationTutorial 3 Maintaining and Querying a Database
Tutorial 3 Maintaining and Querying a Database Microsoft Access 2013 Objectives Session 3.1 Find, modify, and delete records in a table Hide and unhide fields in a datasheet Work in the Query window in
More informationAccess Tutorial 3 Maintaining and Querying a Database. Microsoft Office 2013 Enhanced
Access Tutorial 3 Maintaining and Querying a Database Microsoft Office 2013 Enhanced Objectives Session 3.1 Find, modify, and delete records in a table Hide and unhide fields in a datasheet Work in the
More informationPowerPoint 2013: Basic Skills
PowerPoint 2013: Basic Skills Information Technology September 1, 2014 1 P a g e Getting Started There are a variety of ways to start using PowerPoint software. You can click on a shortcut on your desktop
More informationHow To Create A Database For Employee Records In A Club Account In A Computer System In A Cell Phone Or Cell Phone With A Cell Computer (For A Cell)
Creating a Database Lab 1 Objectives After completing this lab, you will know how to: 1 Plan, create, and modify a database. 2 Create and save a table structure. 3 Define field names, data types, field
More informationMicrosoft Using an Existing Database Amarillo College Revision Date: July 30, 2008
Microsoft Amarillo College Revision Date: July 30, 2008 Table of Contents GENERAL INFORMATION... 1 TERMINOLOGY... 1 ADVANTAGES OF USING A DATABASE... 2 A DATABASE SHOULD CONTAIN:... 3 A DATABASE SHOULD
More informationExcel Database Management Microsoft Excel 2003
Excel Database Management Microsoft Reference Guide University Technology Services Computer Training Copyright Notice Copyright 2003 EBook Publishing. All rights reserved. No part of this publication may
More informationAccess NAMES Computerized Database
Access NAMES Computerized Database 2014 USER'S GUIDE Last Updated: 4/2014 Prepared by: BEVERLY J. SIMS COMPUTER SPECIALIST bsims@uaex.edu 501-671-2263 The Division of Agriculture offers its programs to
More informationTheEducationEdge. Export Guide
TheEducationEdge Export Guide 102111 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying,
More informationUser Services. Microsoft Access 2003 II. Use the new Microsoft
User Services July 2007 OBJECTIVES Develop Field Properties Import Data from an Excel Spreadsheet Create Relationships Create a Form with a Subform Create Action Queries Create Command Buttons Create a
More informationDatabase Applications Microsoft Access
Lesson 1 Tutorial 1 Database Applications Microsoft Access Lesson 1 Introduction For Lesson 1, you will work through Tutorial 1 in your textbook. The tutorial may expose you to more information than is
More informationNAVIGATION TIPS. Special Tabs
rp`=j~êëü~ää=påüççä=çñ=_ìëáåéëë Academic Information Services Excel 2007 Cheat Sheet Find Excel 2003 Commands in Excel 2007 Use this handout to find where Excel 2003 commands are located in Excel 2007.
More informationMS Access. Microsoft Access is a relational database management system for windows. Using this package, following tasks can be performed.
MS Access Microsoft Access is a relational database management system for windows. Using this package, following tasks can be performed. Organize data into manageable related units Enter, modify and locate
More informationAccess Tutorial 1 Creating a Database
Access Tutorial 1 Creating a Database Microsoft Office 2013 Objectives Session 1.1 Learn basic database concepts and terms Start and exit Access Explore the Microsoft Access window and Backstage view Create
More informationMicrosoft Access 2000
Microsoft Access 2000 Level 1 Region 4 Teaching, Learning and Technology Center Kaplan, LA Activity 1 Creating a Database 1. Open Microsoft Access 2000 a. Click on START, highlight Programs, point and
More informationDecision Support AITS University Administration. Web Intelligence Rich Client 4.1 User Guide
Decision Support AITS University Administration Web Intelligence Rich Client 4.1 User Guide 2 P age Web Intelligence 4.1 User Guide Web Intelligence 4.1 User Guide Contents Getting Started in Web Intelligence
More informationEXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002
EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002 Table of Contents Part I Creating a Pivot Table Excel Database......3 What is a Pivot Table...... 3 Creating Pivot Tables
More informationHow To Create A Powerpoint Intelligence Report In A Pivot Table In A Powerpoints.Com
Sage 500 ERP Intelligence Reporting Getting Started Guide 27.11.2012 Table of Contents 1.0 Getting started 3 2.0 Managing your reports 10 3.0 Defining report properties 18 4.0 Creating a simple PivotTable
More informationUsing an Access Database
A Few Terms Using an Access Database These words are used often in Access so you will want to become familiar with them before using the program and this tutorial. A database is a collection of related
More informationAccess Queries (Office 2003)
Access Queries (Office 2003) Technical Support Services Office of Information Technology, West Virginia University OIT Help Desk 293-4444 x 1 oit.wvu.edu/support/training/classmat/db/ Instructor: Kathy
More informationFilter by Selection button. Displays records by degree to which they match the selected record. Click to view advanced filtering options
The Home Ribbon Sort Buttons: sort records into ascending or descending order by selected field Filter by Selection button. Displays records by degree to which they match the selected record. Display summary
More informationOhio University Computer Services Center August, 2002 Crystal Reports Introduction Quick Reference Guide
Open Crystal Reports From the Windows Start menu choose Programs and then Crystal Reports. Creating a Blank Report Ohio University Computer Services Center August, 2002 Crystal Reports Introduction Quick
More informationCreating a Database using Access 2007
Creating a Database using Access 2007 Starting Access 2007 Double click on the Access 2007 icon on the Windows desktop (see right), or click-on the Start button in the lower left corner of the screen,
More informationTable and field properties Tables and fields also have properties that you can set to control their characteristics or behavior.
Create a table When you create a database, you store your data in tables subject-based lists that contain rows and columns. For instance, you can create a Contacts table to store a list of names, addresses,
More information