EVENT SAFETY CHECKLIST (SMALL TO MEDIUM SIZED OUTDOOR COMMUNITY EVENTS)

Transcription

1 DUTY OF CARE, PLANNING AND PREPARATION Event organisers have a duty of care under the Victorian Occupational Health and Safety Act 2004 (the OHS Act) to provide a safe operational environment. Under this legislation, event organisers must ensure so far as reasonably practicable that: people are not exposed to risks. Proactive attention by event organisers may be achieved by a process of identification, assessment and control of safety risks. When planning your event it is important to remember that each event is different, from the type and number of people attending to the nature of the event. The Event Safety Checklist is a guide to many of the issues that must be considered when planning an event. Depending on the nature of your event some of these issues may reuire more detailed attention. Event Name: Date of Assessment: Assessed by (Name): ACCESS AND EGRESS Entry / Exit areas are clear and accessible for staff and expected attendees Entry / Exit area are adeuate for emergency exit and emergency services Thoroughfares are well defined and clearly marked TRAFFIC FLOW Clearly defined areas for traffic separate from pedestrian Provision for safe passage of emergency / other vehicles through pedestrian traffic Controlled traffic flow and adeuate signage for traffic erected Traffic management staff / marshals wear appropriate protection and carry communication device Adeuate parking areas to cater for the expected vehicle numbers attending the event Adeuate parking supervision Adeuate training of traffic management staff, and are traffic management staff are positioned in the correct location as planned Necessary permits and certification/licensing for traffic management AMENITIES Adeuate provision of toilets and hand washing facilities (One closet fixture for every 200 female patrons. One closet fixture/urinal for every 200 patrons, at least 30% must be in the form of closet fixtures. One wash basin for every 200 patrons. For use by disabled persons, one unisex accessible facility for every 100 closet fixtures) Availability of drinking water for staff and attendees Adeuate catering facilities for food preparation and clean up SIGNAGE Adeuate signage for entries, exits, toilets facilities, etc Adeuate signage for any hazardous areas Clearly signed First Aid services and fire extinguisher locations Risk Assessment Event Safety Checklist Outdoor Event Page 1 of 5

2 MAINTENANCE Qualified and competent personnel to undertake maintenance/repairs Maintenance personnel have Event Coordinator contact details and means of communicating (i.e. Two-way radio or Mobile Phone) Records kept of any maintenance undertaken FIRE PREVENTION Suitable fire extinguishers / fire blankets are in appropriate areas, tested and in date Personnel are trained in extinguisher / fire blanket use All staff and volunteers are aware of the fire evacuation procedures EMERGENCY PROCEDURES Emergency Response Plan documented and in place Emergency Response Team trained to carry out plan Current site maps available to all staff, emergency services and other relevant parties FIRST AID First Aid Stations suitably located, clearly signed and accessible First Aid facilities suitable for type of event Good means of communication provided between event personnel and First Aid Stations ELECTRICAL / GENERATORS Residual circuit devices (RCDs) are used where reuired All portable electrical euipment including leads are tagged and tested (6 or 12 months in accordance with AS/NZS 3000:2000 and AS3533) Adeuate protection of the public from electric shock and any trip hazards All electrical leads and electrical euipment are placed in safe locations, e.g. not in a tree or on top of unstable surfaces All leads, plugs, etc are protected from the weather and hazards such as water, etc Generators are placed in a safe location and are sectioned off from the public PERMITS, LICENSING AND REGISTRATION Fireworks are only provided and used by licensed pyrotechnicians Mobile plant (forklifts, cranes, etc) are only operated by licensed or certified operators LPG/dangerous goods storage Liuor licenses (Liuor Management Plan implemented) Food Permits (Food Safety Plan implemented) Police Permit (Road event) CFA Permit (Day of Total Fire Ban, fireworks, etc) Risk Assessment Event Safety Checklist Outdoor Event Page 2 of 5

3 Place of Public Entertainment (POPE) issued A Job Safety Analysis is collected from contractors UTILITIES / SITE SERVICES Location of all site underground services (power/gas/mains etc) and overhead power lines are identified Relevant personnel have maps identifying site underground and overhead services Any unsafe areas are communicated to the Event Coordinator STAGING AND PLATFORMS All stages are signed off by a certified rigger/scaffolder and are erected by personnel with appropriate training and certifications (as reuired) Platforms are continuously monitored, particularly in extreme weather conditions Adeuate access and egress around all staging and platforms for event patrons and emergency services WORK AT HEIGHTS Ladders are well maintained and suitable for work undertaken Assistance of a second person is provided where reuired Right type of euipment is used for the job (i.e. ladder, cherry picker, etc) MANUAL HANDLING All staff and volunteers are trained to assess each task and use safe techniue when lifting or carrying Loads are delivered as close as possible to area using vehicle or mechanical aid (e.g. trolley) AMUSEMENT STRUCTURES (INCLUDING INFLATABLE STRUCTURES) Amusement structures are not used or operated unless the supplier can prove the device meets Australian Standards and a current certificate of registration/electrical safety can be provided Appropriate space and suitable ground surface is allocated for each ride, including access and egress for patrons There is appropriate fencing surrounding rides There is appropriate soft-fall area for inflatable structures A thorough check of inflatable structures and accessories is carried out prior to use All tie down ropes attached to inflatable structures are fastened to adeuate anchorages Operators of inflatable structures monitor prevailing wind conditions LIQUID PETROLEUM GAS (LPG) AND HEATERS Small gas cylinders are used wherever possible LPG cylinders are secured to increase stability LPG cylinders are clear of ignition sources and are in a well ventilated area Risk Assessment Event Safety Checklist Outdoor Event Page 3 of 5

4 LPG cylinders are checked to ensure they do not exceed 10 years of the stamped test date Compliance with AS/NZS 1596:2002 the Storage and Handling of LP Gas WEATHER CONDITIONS Use current Australian Bureau of Meteorology information to ascertain weather conditions Weather conditions are planned for and monitored, e.g. non-slip mats, shade, sunscreen and drinking water available Wind speeds are monitored and amusement structure operation ceased in accordance with manufacturer s specifications (inflatable structures must cease operation when wind speed reaches 40km per hour) PERSONAL PROTECTIVE EQUIPMENT (PPE) All tasks undertaken by staff and volunteers are checked for the PPE reuired and PPE provided if needed (e.g. gloves, aprons, earplugs, closed toe shoes, waterproof jacket, etc) Personnel are trained in using, maintaining and storing PPE SECURITY Appropriate security has been employed for the event Cash handling safety procedures are implemented ACCESSIBILITY Ramps are in place to provide access into buildings Parking is available close to the event The event is easily accessible (e.g. for patrons in wheelchairs, with prams, using walking aids, etc) Entry / Exit area is easily accessible (e.g. for patrons in wheelchairs, with prams, using walking aids, etc) Risk Assessment Event Safety Checklist Outdoor Event Page 4 of 5

5 EXAMPLE OF HAZARDS Security Bomb threats Cash handling People Security staff numbers Patron demographics Inappropriate use of staff Alcohol Training/induction Lack of relevant certification/licences Background checks of staff Plant Training Certification Supervision Maintenance Isolation/segregation people Hazardous Substances/ Dangerous Goods Fuel storage Cleaning products Water/waste water Pyrotechnics Fire arms and ammunition Inappropriate labelling Poisons The event Communication euipment Asset protection Entry control Legal Interaction with law enforcement agencies Unsolicited acts of violence Planning Possible acts of terrorism Emergency management Contingency planning Accessibility Ramps Parking Public transport Signage Access to venues Egress Seating Materials handling Mechanical handling Food handling Furniture fixture and euipment Transport between venues/ locations/storage Excess weight and height Condition of terrain Contractors Co-ordinating contractors Communication Legal compliance Job safety analysis Training Accreditation Contracts Vehicle safety Maintenance Security of vehicles Vehicle/people segregation Speed Refuelling Parking supervision Lack of training Permits and certification/licensing Outdoor broadcast vehicles Working at height Electrical safety Inappropriate use of paths Accessibility during emergency management Loading operations docks and people Staff First aid Food preparation Fatigue Conditions excessive heat/cold Competency/suitability Violence/bullying Welfare breaks, sunscreen, etc Cultural issues Transport Working at height Safety harness Scaffold Winches Ladders Overhead power lines Edge protection Camera platforms Rigging/lighting Slips and trips Electrical cables Uneven ground, loose surfaces Weather Flooring design/surfaces Design of barriers Lighting Queuing systems Edge protection Climbing for vantage points Inappropriate footwear Electrical safety Qualification of contractors Power supply no spiking, Overloading systems Power tools Faulty insulation Underground services Protection of leads Cables/height/pathways Location in relation to other euipment Construction Temporary structures Unauthorised access Maintaining public access Plant Council/building code approval Electrical safety Slips/trips Interface operations Weather Fire safety Evacuation plans Fire prevention plan Dangerous Goods storage Knowledge and use of euipment Appropriate fire fighting euipment Obstruction and security of fire fighting euipment Pyrotechnics Warning and communication system Fire ban days Manual handling Excessive weight Mechanical aids Suppliers packaging Time lines Lack of staff Crowd control security Training Risk Assessment Event Safety Checklist Outdoor Event Page 5 of 5