TeamWorks Status. September 2013

Transcription

1 TeamWorks Status September

2 TeamWorks Steering Committee Purpose Committee Members September Meeting Agenda TeamWorks State of GA Diagram Project Prioritization Methodology TeamWorks Project Long Term Plan 2

3 TeamWorks: State of Georgia SAO and TGM/HRA* TGM eprocurement (pcard) Strat Sourcing esupplier Supplier Contract SciQuest SAO Business Policy/ Process PO PC CM AP AM UPK LD Payroll AR KK GL T&L Absence Mgmt ELM HRA HR (eprofile & Base Benefits) eperformance SAO responsible for application and database GTA responsible for servers and networks TeamWorks Application Database Operation System Network * Agencies will collaborate when policy and process decisions bridge business partnership lines Presented at TeamWorks Steering Committee Meeting 09_06_13

4 Project Prioritization Request come to SPRC (internal SAO group) Small Projects (SPRC request) Completing small projects allow SAO to provide enhancements to all customers no matter size or amount paid Prioritized based on objective criteria To be completed by PeopleSoft billing model funded resources. Large Projects Need resources to complete. 4

5 TeamWorks FY13 Plan FY13 Q1 FY13 Q2 FY13 Q3 FY13 Q4 FY14 Large Projects T&L/ AM Pilot: GDC DOL Implement Financials T&L/ AM Phase 1 T&L/ Abs Management Phase 2 JCCP Taleo Phase 1 Taleo Phase 2 WebCenter Travel Rollout Small Projects Session Mandates Athens Tech on AM TGM Rollout PO Voucher Batch Upload Affordable HealthCare Act TCSG Merge Maintenance Plan Infrastructure Refresh Bundles/ Tax Updates/Maintenance Packs Financials Human Capital Management Funding Available 5 As of Sept 2013

6 TeamWorks FY14-FY18 Plan FY14 FY15 FY16 FY17 FY18 Large Projects DOL Implem TW Fin Travel Rollout Financials/ HR Analytics/ BI T&L/ AM Phase 1 T&L/ Abs Management Phase 2 T&L/ Abs Management Phase 3 T&L/ Abs Management Phase 4 T&L/ AM Phase 5 JCCP Affordable HealthCare Act Grants and Billings Pilot Portal/ Single Sign On Grants/Billings Phase 1 Travel Rollout Small Projects Session Mandates Maintenance Plan HCM Upgrade Financials Upgrade Infrastructure Refresh Server Refresh Bundles/ Tax Updates/Maintenance Packs Financials Human Capital Management Funding Available 6 As of Sept 2013

7 Initial SEAC Meeting What is SEAC SEAC Members First Voted Enterprise Application TeamWorks HCM TeamWorks Financials TW Steering Committee Meeting 09_06 7 3/4/2013

8 TeamWorks Modules Owned as of FY13 TeamWorks Implemented Module Inventory eprocurement (p-card) esupplier Strategic Sourcing Supplier Contract Management Human Resources (eprofile & Base Benefits) eperformance (ESS, MSS) Enterprise Learning Management Purchase Orders Time and Labor Absence Management General Ledger Accounts Payable Asset Management Accounts Receivable Cash Management Commitment Control Project Costing Payroll North America Labor Distributions UPK Note: eprofile and ELM are not fully implemented as of FY13 TeamWorks Owned But Not Implemented Module Inventory Financials HCM Portal/ Warehouse Activity Based Management Benefits Admin (not fully implemented) Financials Portal Pack Billing Candidate Gateway Portal (EPM and HRMS)- (not fully implemented) epay ebenefits (separate from Base Benefits) Supply Chain Portal Pack Global Consolidation ecompensation (not fully implemented) Supply Chain Warehouse Planning and Budgeting ecompensation Manager Desktop Enterprise Community Portal Supplier Rating System Financial Analytics edevelopment eprofile Manager Desktop Global Payroll Talent Acquisition Management Workforce Planning/ Rewards/ Scorecard HR Analytics

9 Theme Ticket Analysis SAO Tracking and Addressing Theme Tickets Goal: To reduce tickets within each themed area Example Security Account Lockout/ Password Reset Implemented warning message to prompt user to use Forgot my password before locking account due to invalid attempts TW Steering Committee Meeting 09_06 9 3/4/2013

10 FY14 Accomplishments Already Begun Security: Password expiration on TW moved from days Account Lockout/ Password Reset DOAS/ SAO Ticket System Enhancements More stream-lined customers service Better tracking/ efficiencies with customer tickets TW Steering Committee Meeting 09_ /4/2013

11 PO/ Year End Summary PO issues from upgrade were the result of delivered changes to PeopleSoft that impacted budget checking and reporting. Issues Monies were not returned to budget when 9.0 PO s were cancelled via GA workbench. Double encumbrances occurring on 9.0 PO change orders in GA workbench. Issues fixed by replacing GA PO workbench with delivered PO workbench. Impacted data identified via SQL. Agencies were notified with instructions for validation and data was fixed upon approval. Delink of tables issue TW Steering Committee Meeting 09_ /4/2013

12 PO Issues Next Steps Provide agencies with reports impacted Provide agencies with inserted rows Provide agencies with delinked Pos Begin process to resolve insert data elements TW Steering Committee Meeting 09_ /4/2013